Toolbox

A. Pointer tool ( F9) B. Rotating tool ( + F2) C. Line tool ( + F3) D. Rectangle tool ( + F4) E. Ellipse tool ( + F5) F. Polygon tool ( + F6) G. Hand tool, Constrained-hand tool ( + Alt + drag left mouse button) H. Text tool ( + Alt + F1) I. Cropping tool ( + Alt + F2) J. Constrained-line tool ( + Alt + F3) K. Rectangle frame tool ( + Alt + F4) L. Ellipse frame tool ( + Alt + F5) M. Polygon frame tool ( + Alt + F6) N. Zoom tool ( + Alt + F7) Setting Defaults Preferences: double-click the pointer tool Document Setup: Alt + double-click the pointer tool Custom Stroke: Double-click the line or constrained- line tool. Rounded Corners: Double-click the rectangle tool Fill and Stroke: Double-click the ellipse tool Polygon Settings: Double-click the polygon tool Character Specifications: Double-click the text tool Paragraph Specifications: Alt + double-click the text tool Frame Options: Double-click any frame tool

Laying Out a Publication

RESULT Open a copy of a publication or the original of a template Revert to last mini-save Save all open pubs (Save becomes Save All) Close all open pubs (Close becomes Close All) Insert one page Auto/manual text flow (toggle) Semi-automatic text flow Proportional resize + drag any handle (for graphics or grouped objects) Magic stretch (resizes 1-bitmap graphics to printer resolution) Proportional magic stretch (resizes 1-bitmap graphics proportionately to printer resolution) Defer text redraw while adjusting text wrap Select multiple elements Select element behind others Select multiple elements behind others Mask and Group Unmask and Ungroup Constrain move vertically or horizontally Ctrl + drag handle of bitmap Ctrl + + drag handle ACTION + File > Recent Publications + File > Revert + File > Save All + File > Close All Ctrl + Alt + + flow text +G Ctrl + flow text

Hold spacebar -click each element Ctrl-click (each click selects next element back) Ctrl + -click + Element > Mask and Group + Element > Unmask and Ungroup + drag element

Paste items in the same position as the original (power Ctrl + Alt + V paste) Edit OLE object Edit original Nudge selected object Double-click object Alt + double-click object Press arrow keys

Nudge selected object by ten times the amount in Preferences Rotate from center of bounding box or text block Constrain rotation to 45 increments

+ press arrow keys Ctrl + Rotating tool + Rotating tool

Viewing a Publication
RESULT Set all pages to same view Change page to fit in window 100% view 100%/Fit in window (toggle) 100%/200% (toggle) Edit story or text frame Redraw current page Redraw page in high resolution Cycle through pages Go to next page Go to previous page Go forward to previous page selected Go back to previous page selected Zoom in / zoom out View hyperlinks ACTION Alt + View > any view Ctrl + 0 or zoom tool -click page icon or Alt + double-click

Double-click zoom tool or Ctrl + 1 Ctrl + Alt + right-click page Ctrl + Alt + + right-click page Triple-click text object with pointer tool Use shortcut for current view Ctrl + + F12 + Layout > Go to Page (click mouse or press any key to stop) Page Down Page Up Ctrl + Page Down Ctrl + Page Up Ctrl + plus key (+) / Ctrl + minus key (-) F10

Typographical Controls
RESULT Increase one point size (Layout view only) Increase to next standard menu size (Layout view only) Decrease one point size (Layout view only) All caps (toggle on and off) Subscript (toggle on and off) Superscript (toggle on and off) Kern apart .01 em (Layout view only) Kern together .01 em (Layout view only) Kern apart .04 em (Layout view only) Kern together .04 em (Layout view only) Clear manual kerning (Layout view only) ACTION Ctrl + Ctrl + Ctrl + Ctrl + \ Ctrl + +\ Alt + Right Arrow Alt + Left Arrow Ctrl + Alt + Right Arrow Ctrl + Alt + Left Arrow Ctrl + Alt + K +> +< +K Ctrl + Alt + >

Decrease to next standard menu size (Layout view only) Ctrl + Alt + <

Indexing
RESULT Show index for active publication Create index entry Create fast index entry Create proper name index entry Remove all index entries Remove all cross-references Remove all page-referenced entries Remove entries since last accept Restore entries removed since last accept ACTION Ctrl + Utilities > Show Index Select text, then Ctrl + Y Select text, then Ctrl + Ctrl + Alt + box) Ctrl + +Y Select first and last name, then Ctrl + Alt + Y + Remove (in Show Index dialog

+ Remove (in Show Index dialog box)

Ctrl + Alt + Remove (in Show Index dialog box) Alt + Add X-refs (in Show Index dialog box) Alt + Remove (in Show Index dialog box)

Printing a Publication
RESULT Save print settings without printing ACTION -click Done

Save print settings as a printer style Ctrl-click Style

RESULT Bullet () Copyright symbol () Ellipsis (...) Degree ( ) Paragraph ()

ACTION Alt + 8 Alt + G Alt + 0133 (on numeric keypad, Num Lock on) Alt + 0176 (on numeric keypad, Num Lock on) Alt + 7 +[ +]

Open typographer's quotations (") Alt + Close typographer's quotations (") Alt + Open single quotations (`) Close single quotations (') Foot mark (') Inch mark (") Registered trademark () Trademark (TM) Section () Page number Em space En space Thin space (1/4 em) Nonbreaking (fixed) space Forced line break or soft return Discretionary (soft) hyphen Nonbreaking hyphen Nonbreaking slash Alt + [ Alt + ]

Ctrl + Alt + ' Ctrl + Alt + Alt + R Alt + 0153 (on numeric keypad, Num Lock on) Alt + 6 Ctrl + Alt + P Ctrl + Ctrl + Ctrl + +M +N +T +"

Ctrl + Alt + spacebar + Enter Ctrl + +Ctrl + Alt + Ctrl + Alt + /

Em dash En dash English pound () Japanese yen () Cent ()

Alt + Alt + -

+-

Alt + 0163 (on numeric keypad, Num Lock on) Alt + 0165 (on numeric keypad, Num Lock on) Alt + 0162 (on numeric keypad, Num Lock on)

Text Editing
RESULT Select word Select paragraph Up one line Down one line To beginning of line To end of line Left one character Right one character Left one word Right one word Up one paragraph Down one paragraph With I-beam in text, select words to the left With I-beam in text, select words to the right With I-beam in text, select a range of text Drag left-indent marker only Reset Character Attributes to any Reset Para Attributes to any ACTION Double-click with I-beam Triple-click with I-beam Up Arrow Down Arrow Home End Left Arrow Right Arrow Ctrl + Left Arrow Ctrl + Right Arrow Ctrl + Up Arrow Ctrl + Down Arrow Ctrl + Ctrl + + Left Arrow + Right Arrow

+ press a shortcut (such as End) + drag indent (in Indents/Tabs dialog box) Alt-click Char Attributes (in Find and Change dialog boxes) Alt-click Para Attributes (in Find and Change dialog

boxes) Reset Character and Para Attributes to any Move to beginning of story Move to end of story Up one screen Down one screen Close current story window only Close all open stories in current pub Cascade all open stories in all open pubs Tile all open stories in all open pubs + Alt-click Char Attributes or Para Attributes (in Find and Change dialog boxes) Ctrl + Page up (in Story Editor) Ctrl + Page down (in Story Editor) Page up (in Story Editor) Page down (in Story Editor) Ctrl + W (in Story Editor) + Story > Close Story (in Story Editor) + Window > Cascade (in Story Editor) + Window > Tile (in Story Editor)

Power Shortcuts
RESULT OK/Cancel all nested dialog boxes List installed filters, dictionaries, and plug-ins Copy book list to all book pubs Rebuild PPD list ACTION -click OK/Cancel Ctrl + Help > About PageMaker Ctrl + Utilities > Book + File > Print

Text recomposition refigures line breaks and hyphenation throughout thepublication. Diagnostic recomposition also looks for such items asbadstyles, links, and index topics. For global recomposition For diagnostic global recomposition With the pointer tool and nothing selected, Type > Hyphenation With the pointer tool and nothing selected, Ctrl + Type > Hyphenation + +

1 beep when diagnostic recompose is No problems found complete

2 beeps when diagnostic recompose is complete 3 beeps when diagnostic recompose is complete

Problems found and fixed Problems could not be fixed

To compress or decompress a TIFF while placing it, select the file and hold down the modifier keys while you click Open or OK in the Place dialog box. PageMaker creates a new TIFF file in the same folder as the original and places the new file in the publication. Moderate compression when placing a TIFF Ctrl + Alt + Open + Open

Maximum compression when placing Ctrl + Alt + a TIFF Decompression when placing a TIFF Ctrl + Open

Compress paint and GIF (Graphics Interchange Format) files in Place dialog box according to the preceding instructions for compressing TIFFs.

Control palette in character view

A. Apply button B. Character-view and paragraph-view buttons C. Font option D. Typesize option E. Expert Tracking option F. Kerning option G. Type-Style buttons H. Case buttons I. Position buttons J. Leading option K. Horizontal Scale option L. Baseline-Shift option

Control palette in paragraph view

A. Apply button B. Character-view and paragraph-view buttons C. Paragraph-style option D. Cursor-position indicator E. First indent option F. Space-before and space-after options G. Grid-size option H. Alignment buttons I. Left-indent option J. Right-indent option K. Align-to-grid option

Palette Controls
General techniques Tab displays/hides all palettes. + Tab displays/hides all palettes except the toolbox. Drag palette tab outside of existing palette group to separate palettes Drag palette tab over existing palette group to create new palette group Double-click palette tab to Minimize palette (toggles between current and minimized palette size)

A. Palette tab B. Opens palette menu C. Creates new palette item D. Deletes selected palette items.

Colors palette Ctrl + J to display/hide Colors palette

Double-click color name in palette to edit color Styles palette Ctrl + B to display/hide Styles palette Double-click style name in palette to edit style Layers palette Ctrl + 8 to display/hide Layers palette Ctrl + Alt + A to select all on active layer Master Pages palette Ctrl + + 8 to display/hide Master Pages palette

Double-click master page name in palette to edit master page options Removing master page objects from pages -click [None] to remove all master page objects and guides Alt + -click [None] to remove master page objects and column guides but retain ruler guides Alt-click [None] to remove master page objects but retain all guides Control palette Ctrl + ' (apostrophe) to display/hide Control palette Ctrl + ` (grave accent) to activate Control palette (toggles between palette and active publication) Ctrl + + ~ to toggle paragraph/character view when text tool is selected

Tab to go to next option + Tab to go to previous option Use keypad numbers when proxy is active to choose reference point on proxy Esc to display last valid value for option when Control palette is active

Enter to apply change and return to layout + Enter to apply change and stay at same option Spacebar to select button option on/off Ctrl + Alt + M to select different unit of measure for active field -click nudge buttons to nudge by ten times the normal amount Type the first few characters of the style, font, or track name to select a style, font, or track from the list Press arrow keys when proxy is active to move to next reference point on proxy

A. Proxy B. Reference point C. Nudge button

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