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Charging Framework for Traffic Management

Consultation paper - charging framework for traffic management at community and other events

8 August 2012

Rev.0

Environment, Planning and Economy

Traffic Management at Community Events Charging framework

Introduction Scope Definition of Terms used in the Charging Framework Proposal Training Consultation Responses Further Information and Queries

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Introduction
1. Until a few years ago the traffic management arrangements for community events, that affected the highway, were managed, agreed and, in some cases, provided by the local police. Responsibility for events that affect the highway has since been passed to Cornwall Council as Traffic Authority to agree and liaise with the event promoter. This change was brought about by the Traffic Management Act 2004 placing a duty on the Council to manage planned events on the highway coupled with the police reviewing its role and restricting itself to its core responsibilities. Cornwall Council is required to follow more onerous and restrictive procedures than those previously followed by the police, due to legislative constraints. This has placed demands on resources introducing costs, some of which are significant. Where possible the Council actively supports and encourages community events but its resources to assist are limited. In November 2011, the Council Cabinet approved a policy for Traffic Management at Community and Other Events. At this time it was agreed that a charging framework would be introduced following stakeholder engagement. This consultation document considers the charging framework.

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Scope
6. The scope of this document extends to all temporary events occurring on the highway, but excludes road and street works and events on National Significance such as Remembrance Day parades. Typically the type of events considered include: Street Parties, both large and small. Community events such as carnivals, parades, etc Sporting Events, including fun runs, triathlons, etc Events of national Significance, e.g. Remembrance Day parades, Royal Visits, etc

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Event promoters range from small community groups, which may be a few residents organising a small street party through to large commercial events such as music festival. The proposed charging framework applies to the full range of event promoters. Within the charging framework the stages of an event have been broken down into 4 key stages, these being; Event application pre-advice Assessing Traffic Management Plan applications and making any Temporary Traffic Regulation Orders (TTROs) The provision and implementation of signage, e.g. Road Closed signs Provision of, and placing of, no-waiting cones

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Definition of Terms used in the Charging Framework


10. The definitions of the Event Promoter used in the Proposed Charging Framework are as follows: 10.1. Promoter categories are defined as; Community Group, includes; o o o A group of residents Village carnival committee Parish Council

Not for profit organisation / charity, includes; o o Town councils Large festivals such as Golowan, Flora day, etc

Commercial promoter or entrance charged, includes; o Events promoted by commercial organisations. E.g. Boardmasters Festival. Royal Cornwall Show, Stithians show, etc

10.2. The chargeable activity is defined as; Pre-event advice; o This is pre-application advice the Council may offer prior to the submission of the Traffic Management Plan.

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Event application and TTROs; o Assessment, amendment and approval of the Traffic Management Plan Assessment of applications for, and making Temporary Traffic Regulation Orders, identified in the Traffic Management Plan.

Signage; o The provision of, placing, maintenance and removal of warning signs (e.g. road closed signs) and other associated equipment.

No waiting cones; o Assessing applications for the temporary restrictions of traffic Provision of supporting warning signage and cones Placing of warning signage and no waiting cones.

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10.3. Type of Event is defined as; Street Parties (basic); o A street party held on a small residential street and organised locally. The event is not advertised, only residents and friends and family attend.

Street Parties (standard); o o A street party on a busy street or on a bus route. The wider community may be invited but the event is not publically advertised.

SMALL - Fetes, Carnivals, Agricultural Shows etc; o Typical event where less than 5,000 people are in attendance

LARGE - Fetes, Carnivals, Agricultural Shows etc o Events where there are more than 5,000 people in attendance.

Sporting and other moving events on the highway; o All sporting events held on or impacting the highway including cycling and running events. Small Sporting events are those with less than 100 participants, large more than 100.

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Remembrance Day Parades and events of national significance (these are exempt from charge and out of the scope of this consultation; o Events falling into this category are those where Devon & Cornwall Police have agreed with the event promoter to provide the traffic management. The Council will make an order to restrict traffic using the Town Police Clauses Act 1847.

Proposal
The proposed framework includes a scale of charge which ranges from zero charge to meeting the Councils full costs of providing the service. Promoters of small community events will either have no charge or a modest charge levied. Not-for-profit organisations and registered charities are expected to make a larger contribution to the costs while promoters of commercial events will be expected to meet the full cost of the Council.

11. The proposed Charging Framework is shown below; 11.1. It is proposed that these charges will be implemented with effect from the 01 January 2013.

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Proposed Charging Framework


Remembrance Day Parades and events of National Significance
0 0 * 0 0 0 * 0 N/A N/A N/A N/A

Community Group

Pre-event advice Event application and TTROs Signage No waiting cones Pre-event advice Event application and TTROs Signage No waiting cones Pre-event advice Event application and TTROs Signage No waiting cones

80

160

Proposed Charge ()

* N/A 0 0 * 0 N/A

* N/A 0 0 * 0 N/A

* 50 0 160 * 100 0

* 100 0 380** * 200 0

50/100 0 80## * 100 0

Commercial promoter or entrance charged

Not for profit and charity

N/A N/A N/A

N/A N/A N/A

380 * R

380** * R

Key:

# - a 80 charge will apply if a temporary traffic regulation order is


required, this increases to 160 if the event is large. ## - a 360 charge will apply if the event is large and/or requires a temporary traffic regulation order. * - Placing of traffic management signage is the responsibility of the event promoter who will need to hire, borrow or buy signage if not already owned ** - If an order needs making under s14 of the RTRA then a 800 charge will apply. (e.g. when a traffic regulation order is made on a road away from where the event will occur) R full costs incurred will be recovered from the event promoter

12. Further notes on chargeable activities


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Sporting and other moving events on the highway


0 0# * 380 * R

Street Parties (Basic)

SMALL - Fetes, Carnivals, shows etc

LARGE - Fetes, Carnivals, shows etc

Promoter or Event Type

Activity / Type of Event

Street Parties (Standard)

12.1. Pre-event advice 12.1.1. Advice on traffic management matters and temporary traffic regulation orders will be provided without charge providing the advice is related to the planned event and completion of event application forms. A right to charge is reserved if the advice required is beyond the norm; e.g. detailed advice on the production of a sign schedule and signage layout.

12.2. Event application and Temporary Traffic Regulation Orders 12.2.1. The charging structure for this activity is on a sliding scale and the charges identified within the framework are below cost for most events. 12.2.2. The charges identified include the making of the temporary traffic regulation order. 12.2.3. The Council will no longer be responsible for posting the road closure notices on site in advance of the road closure or other temporary traffic regulation order. Once the Traffic Management Plan is approved the Council will draft the documentation, including notices. These notices will then be passed to the event promoter and the promoter will then arrange for these to be placed on site. Guidance will be issued on best practice to ensure legal compliance. If a promoter requires the Council to place and remove the notices this will be charged at 50 per visit. 12.3. Signage and traffic management equipment 12.3.1. Cornwall Council will no longer provide traffic management equipment as part of the event application process. It is the event promoters responsibility to source equipment and erect at locations identified in the approved Traffic Management Plan. 12.3.2. The only exception will be if the equipment or signage costs or other requirements are excessive in light of the event budget. The Council may in exceptional circumstances consider supporting the provision of equipment; this will be subject budget and Member approval. 12.3.3. If an event promoter requires traffic management equipment this may be hired from the Council; contact Cormac Solutions Ltd, Tel 01872 323313 or alternatively it may hired from a commercial company. 12.4. No waiting cones 12.4.1. Where temporary waiting restrictions have been identified and confirmed in the approved Traffic Management
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Plan then the Council will make a temporary traffic regulation order. 12.4.2. All areas identified and agreed for temporary no waiting restriction will require a temporary traffic regulation order to enable enforcement. 12.4.3. The Council will provide and place and collect the no waiting cones and signs necessary to identify the restrictions and warn motorists. 12.4.4. The Council will charge for this activity as detailed in the Proposed Charging Framework

Training
13. Since January 2011 the Council has offered training in Traffic Management for Community Events. Over 370 people have attended and successfully completed this training. 14. The training has been proved at no charge to participants while it costs the Council approximately 60 per person. 15. It is proposed that as from the 1 January 2013 candidates will be charged at cost for the training. The cost is estimated to be 60 per person. 16. The original training offered is valid for 5 years. Refresher training will be required after this time for those who wish to remain active in community event traffic management. 17. It is proposed that the refresher training will be charged at 25 - 30 per head (to be confirmed when the first refreshed events are arranged in 2014).

Consultation Responses
18. Responses to the consultation are to be received by the 31 October 2012. 19. Please post or email responses to: Street Works Western Group Centre
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Radnor Road Redruth TR16 5 EH Email: Streetworks@cornwall.gov.uk 20. Note that this consultation is not available on-line.

Further Information and Queries


21. Please address any request for further information to: Matt Stribley Street Works Western Group Centre Radnor Road Redruth TR16 5 EH Tel: 0300 1234 222 Email: Streetworks@cornwall.gov.uk

Prepared by: Matt Stribley Traffic Manager Transportation Service

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If you would like this information in another format please contact: Cornwall Council County Hall Treyew Road Truro TR1 3AY Telephone: 0300 1234 100 Email: enquiries@cornwall.gov.uk www.cornwall.gov.uk

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