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A PROJECT REPORT ON
, BELGAUM
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TOPICS
EXECUTIVE SUMMARY INTRODUCTION NEED FOR THE STUDY LITERATURE REVIEW STATEMENT OF THE PROBLEM OBJECTIVES OF THE STUDY SCOPE OF THE STUDY RESEARCH METHODOLOGY RESEARCH DESIGN SAMPLING FRAME SAMPLING UNIT SAMPLING SIZE LIMITATION OF THE STUDY SOURCE FOR DATA COLLECTION DATA ANALYSIS INTRODUCTION TO CHANGE MANAGEMENT FORCES OF CHANGE THE KEY STEPS IN MANAGING CHANGE RESISTANCE TO CHANGE TYPES OF CHANGE REASONS FOR FAILURE IN CHANGE MANAGEMENT FORCE FIELD ANALYSIS FORCE FIELD ANALYSIS APPROACH HOW TO CONDUCT FORCE FIELD ANALYSIS PROFILE OF BHARAT SANCHAR NIGAM LTD BHARAT SANCHAR NIGAM LTD PHILOSOPHY HISTORY OF BHARAT SANCHAR NIGAM LTD ANALYSIS FINDINGS SUGGESTIONS CONCLUSION REFERENCE ANNEXURE
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Executive Summary
Bharat Sanchar Nigam Ltd, is the world's 6th largest Telecommunications company that provides a comprehensive range of telecom services in India such as Wire line, Code Division Multiple Access mobile (CDMA), Global System for Mobile communication (GSM), Internet, Broadband, Carrier service, Multi Protocol Label (MPLS) Switching. Virtual Private Networks (VPN), Very Small Aperture Terminal (VSAT), Voice Over IP (VoIP) services, Wireless in Local Loop (WLL) Mobile Telephone Connection etc. Within a span of five years it has become one of the largest public sector units in India. Today in the era of incessant competition between the public and private sectors managing the changing environment has become very curtail. Change management is a systematic approach to dealing with change, both from the perspective of an organization and on the individual level. It somewhat ambiguous term, change management has at least three different aspects, including: adapting to change, controlling change, and effecting change. A proactive approach to dealing with change is at the core of all three aspects. For an organization, change management means defining and implementing procedures and/or technologies to deal with changes in the business environment and to profit from changing opportunities. To satisfy the growing needs of the customers coupled with the inherent loopholes in the public sectors, the change in Bharat Sanchar Nigam Ltd (B.S.N.L.) appears very apt and essential. The public sectors have certain limitations like the larger clientele, need for subsidization, restriction in recruitments and unproductive class of employees, centralized administration etc. From the conducted study it was understood that most of the public sector units like Bharat Sanchar Nigam Ltd (B.S.N.L.) have changed drastically so that they could fight back competition from the other private players. These Public Sector Undertakings have indeed created a brand identity for themselves and for the customer.
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This study takes us through the journey that has been taken by Bharat Sanchar Nigam Ltd (B.S.N.L.) from the days when it was just an insignificant department in the Public Sector undertaking to this day when it is the 6th largest telecommunication company in the world offering all kinds of telecommunication services to its customers across the country. In this project an attempt is made to suggest the areas requiring the change for a better growth with the help of Force field analysis. This theory has helped in identifying the current level (i.e. 6th largest company in the world) and the desired level where the company wants to reach in due course of time (i.e. become the No.1 service provider in Asia). This theory has also fetches the various driving and restraining forces that have an impact over the change process. Thus by studying these forces affecting the change, suitable suggestions have been in order to help Bharat Sanchar Nigam Ltd (B.S.N.L.) to work more effectively and efficiently.
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Introduction
Today in the era of incessant competition between the public and private sectors managing the changing environment has become very curtail. Change management is a systematic approach to dealing with change, both from the perspective of an organization and on the individual level. It somewhat ambiguous term, change management has at least three different aspects, including: adapting to change, controlling change, and effecting change. A proactive approach to dealing with change is at the core of all three aspects. For an organization, change management means defining and implementing procedures and/or technologies to deal with changes in the business environment and to profit from changing opportunities. To satisfy the growing needs of the customers coupled with the inherent loopholes in the public sectors, the change in Bharat Sanchar Nigam Ltd (B.S.N.L.) appears very apt and essential. The public sectors have certain limitations like the larger clientele, need for subsidization, restriction in recruitments and unproductive class of employees, centralized administration etc. In order to stay competitive in todays transforming world, change is the need of the hour! The public sector is undergoing substantial change. We have seen the desire of public sectors trying to get more competitive by replication of their action of the private sector, with an emphasis on outsourcing and downsizing. Whilst these processes continue to happen around the world, we also increasingly see a desire to improve the capabilities of the public sector, often described in terms of capacity building or institutional or sectoral development. This in turn leads to significant changes to, and within, individual public sector organizations.
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Literature Review
There is huge literature available on industrial automation and force field analysis in industrial automation. Kurt Lewin proposed a Force field analysis model to understand the organizational change. Force field analysis proposes that the organization is typically in a state of equilibrium. There are two forces, which maintain organizational stability: driving forces and resisting forces. If the two forces are equal, the organization will remain static. Change occurs when one of these forces becomes stronger than the other. In this study, the force field analysis approach has shown the driving and resisting forces which are the main forces and responsible for changing from manual conventional manufacturing to the Industrial automation for manufacturing units. Groover and Zimmers (1984) has discuss the Computer-Aided Design and Manufacturing which says that the use of (CAD) is to assist in the creation, modification, analysis or optimization of a design in a manufacturing firm as well as in (CAM) the computer system use to plan, manage and control the operations of a manufacturing plant. The main aim of CAD/CAM is to reduce the product life cycle and to increase productivity as well as integrating the functions of design and manufacturing. Harrington (1973) made a research on Computer integrating manufacturing which includes all the Engg. Functions have CAD/CAM as well as business functions of the firm and have all the operational functions and information from order receipt to product shipment. A. M. Barret,(1954) developed a automated guided vehicle system which is dependently operated, self-propelled vehicles guided along defined pathways. On-board batteries that allow many hours of operation about 16 hours between recharging power the vehicles. An
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David H. Jenkins (1949) has used force field analysis in Social engineering in educational change The approach of this paper is towards problems sort out in school setting where there is no enough teacher, pupil planning in the class room in a single school and want to set a change by finding resisting forces. Jitesh Thakker, S. G. Deshmukh and Anil Shastree (2006) has used force field analysis approach TQM in self financed technical institutions finding the barriers in self financed institutions like faculty, student, alumni, financial bodies and AICTE.
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Statement of the Problem Public sector undertakings are mainly controlled and governed by the government, thus bringing in any change in these sectors is a tedious task. Handling change in a governmental organization is far more challenging than handling change in the private companies. Understanding this, the study on change management at Bharat Sanchar Nigam Ltd (B.S.N.L.) has been taken up. Objective of the study To study the evolution of the Bharat Sanchar Nigam Ltd (B.S.N.L.) telecommunication company. To study the change of Bharat Sanchar Nigam Ltd (B.S.N.L.) from Post & Telegraph to Department of Telecommunication To study the gap caused due to the change To rectify the problems caused (to customer and employees) due to the change process To recommend appropriate suggestions in order set right the existing problem
Scope of the study The scope of the study is limited to Bharat Sanchar Nigam Limited (B.S.N.L.), Belgaum where the sum total of employees is 184 employees consisting of different cadre groups. It is also restricted to the customers using BSNL connection in Belgaum. Research Methodology The research was carried out with the help of questionnaires and personal interviews. The questionnaire helped in gathering information relating to various driving and restraining forces to change. The study is mainly based on the theory of force field analysis.
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Limitation of the study Employees lacked interest in sharing their opinion, due to their busy schedule The study is very exhaustive and demanded for superfluous time The sample size may not be enough considering the large number population in Belgaum Source for data collection The primary data was collected with the help of questionnaires and personal interviews. The study included 2 questionnaires; one to study the organization (36Q) and the other one to understand the customer (12Q) The secondary data was collected with the help of various books & articles on change management and force field analysis. Data analysis The primary data was collected with the help of questionnaires and personal interviews. Further, analysis was made with the help of using SPSS software, with the use of simple percentage method. The data that was collected has been clearly and unambiguously depicted through tables and pie charts, which clearly give the picture of the results obtained by the survey.
Software SPSS
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Forces of change
Organizations encounter many different forces for change. These forces come from external sources outside the organization and from internal sources. This section examines the forces that create the need for change. Awareness of these forces can help managers determine when they should consider implementing an organizational change.
External forces External forces for change originate outside the organization. Because these forces have global effects, they may cause an organization to question the essence of what business it is in and the process by which products and services are produced. There are five key external forces for change: Demographic characteristics, Technological advancements, Increased global competition, and Social and political pressures and Economic forces Internal forces Internal forces for change come from inside the organization. These forces may be subtle, such as low morale, or can manifest in outward signs, such as low productivity and conflict. Internal forces for change come from both human resource problems and managerial behavior/decisions.
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Resistance to Change
Individual Sources of Resistance Fear of the Unknown Self-Interest Habit Personality Conflicts Differing Perceptions General Mistrust Social Disruptions Organizational Sources of Resistance Structural Inertia Bureaucratic Inertia Group Norms A Resistant Organizational Culture Threatened Power Threatened Expertise Threatened Resource Allocation
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Types of change
Happened change: This is change that is rather unpredictable and that takes place naturally due to external factors. This type of change occurs when the organization reaches a plateau in its life cycle and falls due to unwieldy demands from the environment. For example: political changes, in the case of Uganda, president passed the order to foreign companies in the country were forced to close down and leave the country. This change was unimaginable to foreign companies operating in Uganda. Reactive change: Changes that are clearly in response to an event or a series if events are termed reactive. Generally, most companies are engaged in reactive, often incremental, change. These changes are attempted when the demand for company's product/service registers an increase or decreased, or a problem/crises occurs or develops. For example: the case of Shell Canadas polypropylene plant provides an example. In this case, the plant design was new in both its technical and work design. The incorporation of the latest technology was in reaction to the increased demand for the product. Anticipatory change: Change carried out in expectation of an event or a series of events is called anticipatory change. It involves changing the organization from the existing state towards a designed future state and managing the transition process. For example: in the year 1938, Pepsi announced that it would invest in Mexico $ 750 million over five years to increase its market share. Planned change: Planned change or development change is undertaken to improve upon the current ways of operating. It is calculated change, initiated to achieve a certain desirable output /performance and to make the organization more responsive to internal and external demand. For example: in the year 1993 Volvo changed the job through and introduced work groups this was introduced to increase the productivity of the workers Incremental change: These changes are directed at the micro level and focused on units/subunits/components within an organization are termed incremental changes. BABASAB PATIL 17
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Bharat Sanchar Nigam Ltd (B.S.N.L.) is the only service provider, making focused efforts and planned initiatives to bridge the Rural-Urban Digital Divide ICT sector. In fact there is no telecom operator in the country to beat its reach with its wide network giving services in every nook & corner of country and operates across India except Delhi & Mumbai. Whether it is the inaccessible areas of Siachen glacier or the North-eastern region of the country, Bharat Sanchar Nigam Ltd (B.S.N.L.) serves its customers with its wide bouquet of telecom services. Bharat Sanchar Nigam Ltd (B.S.N.L.) has more than 2.5 million WLL subscribers and 2.5 million Internet Customers who access Internet through various modes viz. Dial-up, Leased Line, DIAS, Account Less Internet (CLI). Bharat Sanchar Nigam Ltd (B.S.N.L.) has been adjudged as the number one ISP in the country.
Bharat Sanchar Nigam Ltd (B.S.N.L.) has set up a world-class multi-gigabit, multi-protocol convergent IP infrastructure that provides convergent services like voice, data and video through the same Backbone and Broadband Access Network. At present there are 0.6 million Data One broadband customers.
The company has vast experience in Planning, Installation, network integration and Maintenance of Switching & Transmission Networks and also has a world class ISO 9000 certified Telecom Training Institute. Scaling new heights of success, the present turnover of Bharat Sanchar Nigam Ltd (B.S.N.L.) is more than Rs.351, 820 million (US $ 8 billion) with net profit to the tune of Rs.99, 390 million (US $ 2.26 billion) for last financial year. The infrastructure asset on telephone alone is worth about Rs.630, 000
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Mission
To provide world class State-of-art technology telecom services to its customers on demand at competitive prices To provide world-class telecom infrastructure in its area of operation and to contribute to the growth of the country's economy
Objectives
To be a Lead Telecom Services Provider To provide quality and reliable fixed telecom service to our customer and there by increase customer's confidence To provide mobile telephone service of high quality and become no. 1 GSM operator in its area of operation To provide point of interconnection to other service provider as per their requirement promptly To facilitate R & D activity in the country Contribute towards: National Plan Target of 500 million-subscriber bases for the country by December 2010. Broadband customers base of 20 million in India by 2010 as per Broadband Policy 2004. Providing telephone connection in villages as per government proposition Implementation of Triple play as a regular commercial proposition
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TELECOM COMPANIES MARKET SHARES IN INDIA Company BSNL Reliance Bharti MTNL Vodafone Idea Cellular BPL Tata Teleservices Spice Escotel Fascel Airtel Hexacom Shyam Telelink Million Subs (Nov 2005) 40.3 6.1 5.7 4.9 2.9 2.1 1.4 1.3 1.0 0.8 0.8 0.9 0.2 0.1 % Share 58.8 8.9 8.3 7.2 4.2 3.0 2.1 1.9 1.4 1.1 1.1 1.4 0.3 0.2
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Events
First operational land lines were laid by the government near Calcutta (seat 32
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Valid
Frequency
The first question that we asked the customers was about the duration of their association with BSNL to which they replied as follows: 28% of the customers were associated with the company for 1-5 years 30% of the customers were associated with the company for 5-10 years 20% of the customers were associated with the company for 10-15 years 22% of the customers were associated with the company for 15 years or more
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Diagram no.2
satisfied with the services Frequency 5 22 14 7 2 50 Percent 10.0 44.0 28.0 14.0 4.0 100.0 Valid Percent 10.0 44.0 28.0 14.0 4.0 100.0 Cumulative Percent 10.0 54.0 82.0 96.0 100.0
Valid
20
10
Frequency
To the question about if the customers were satisfied with the service provided: 10% of the customers were very satisfied 44% of the customers were satisfied 28% of the customers were moderately satisfied 14% of the customers were dissatisfied 4% of the customers were very dissatisfied
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Diagram no.3
reasons for dissatisfaction Frequency Valid poor quality of signal or network poor voice clarity higher cost billing error poor customer care services Total 5 13 11 8 13 50 Percent 10.0 26.0 22.0 16.0 26.0 100.0 Valid Percent 10.0 26.0 22.0 16.0 26.0 100.0 Cumulative Percent 10.0 36.0 58.0 74.0 100.0
Frequency
2 0 poor quality of sign poor voice clarity higher cost poor customer care s billing error
To the question about the reasons for dissatisfaction amongst the customers: 10% of the customers stated poor quality of network 26% of the customers stated poor voice quality 22% of the customers stated high costs 16% of the customers stated errors in billing 36
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Diagram no.4
are you satisfied with the pricing of products Frequency 26 24 50 Percent 52.0 48.0 100.0 Valid Percent 52.0 48.0 100.0 Cumulative Percent 52.0 100.0
Valid
yes no Total
20
10
Frequency
0 yes no
To the question on the pricing of the products: 52% of the customers said that they were satisfied 48% of the customers said that were dissatisfied
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Diagram no.5
rate the representative on being courteous Frequency excellent 1 very good 12 fair 27 poor 6 moderate 4 Total 50 Percent 2.0 24.0 54.0 12.0 8.0 100.0 Valid Percent 2.0 24.0 54.0 12.0 8.0 100.0 Cumulative Percent 2.0 26.0 80.0 92.0 100.0
Valid
20
10
Frequency
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Diagram no.6
rate the representative on having knowledge Frequency excellent 2 very good 5 fair 18 poor 18 moderate 5 6.00 2 Total 50 Percent 4.0 10.0 36.0 36.0 10.0 4.0 100.0 Valid Percent 4.0 10.0 36.0 36.0 10.0 4.0 100.0 Cumulative Percent 4.0 14.0 50.0 86.0 96.0 100.0
Valid
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Frequency
To rate the representative on the knowledge that they possessed: 4% of the customers rated them excellent on this trait 10% of the customers rated them as very good on this trait 36% of the customers rated them as fair on this trait 36% of the customers rated them as poor on this trait 10% of the customers rated them as moderate on this trait
Diagram no.7
waiting period before speaking to the representative Frequency Valid was taken care immediately within 5-10 minutes more than 10 minutes not taken care of Total 8 21 16 5 50 Percent 16.0 42.0 32.0 10.0 100.0 Valid Percent 16.0 42.0 32.0 10.0 100.0 Cumulative Percent 16.0 58.0 90.0 100.0
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20
10
Frequency
0 was taken care immed more than 10 minutes not taken care of within 5-10 minutes
To the question on the waiting period before getting to speak to the representative: 16% of the customers said that their queries were taken care of immediately 42% of the customers said that their queries were taken care of in 5-10 mins 32% of the customers said that their queries were taken care of after 10 mins 10% of the customers said that their queries were not taken care of
Diagram no.8
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Valid
immediately resolved between 2-3 days between 3-5 days more than a week the problem is still resolved 8.00 Total
10
Frequency
0 immediately resolved between 3-5 days the problem is still 8.00 between 2-3 days more than a week
To the question on the time taken to solve their query by the representative: 20% of the customers said that their query was immediately resolved 36% of the customers said that their query was resolved in 2-3 days 30% of the customers said that their query was resolved in 3-5 days 10% of the customers said that their query was resolved after a week 2% of the customers said that their query was yet to be resolved
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Diagram no.9
would you like to retain the services Frequency 29 20 1 50 Percent 58.0 40.0 2.0 100.0 Valid Percent 58.0 40.0 2.0 100.0 Cumulative Percent 58.0 98.0 100.0
Valid
30
20
Frequency
10
0 yes no 9.00
To the question on whether the customers would want to continue with the services of the company: 58% of the customers said yes 40% of the customers said no 2% of the customers were not sure
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Diagram no.10
would you recommend the BSNL products & servces to others Frequency 30 20 50 Percent 60.0 40.0 100.0 Valid Percent 60.0 40.0 100.0 Cumulative Percent 60.0 100.0
Valid
yes no Total
w u y ure o m n th B N p d c &s rv e to o e o ld o c m e d e S L ro u ts e cs th rs
4 0
3 0
2 0
Frequency
1 0
0 ys e n o
To the question if the customers would like to recommend the products and services to others: 60 % said they would 40% said they would not
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Diagram no.11
i believe BSNL deserves my loyalty Frequency 30 20 50 Percent 60.0 40.0 100.0 Valid Percent 60.0 40.0 100.0 Cumulative Percent 60.0 100.0
Valid
yes no Total
30
20
Frequency
10
0 yes no
To the question whether the customer felt that they felt that BSNL deserves their loyalty: 60% said yes 40% said no
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Diagram no.12
my loyalty to BSNL has grown stronger over the past years Frequency 27 23 50 Percent 54.0 46.0 100.0 Valid Percent 54.0 46.0 100.0 Cumulative Percent 54.0 100.0
Valid
yes no Total
20
10
Frequency
0 ye s no
The last question in the survey amongst the customers was whether their loyalty to BSNL had grown stronger to which the response was as follows: 54% of the customers agreed 46% of the customers disagreed 46
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agree moderately
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In the employee survey on their job satisfaction, the first question was the fairness of the salary paid to which the employees replied as follows: 12% of the employees disagreed very much 2% of the employees disagreed slightly 8% of the employees agreed slightly 34% of the employees agreed moderately 44% of the employees agreed very much
Diagram no.2
little chance for promotion Frequency disagree very much 9 disagree moderately 9 disagree slightly 5 agree slightly 8 agree moderately 10 agree very much 9 Total 50 Percent 18.0 18.0 10.0 16.0 20.0 18.0 100.0 Valid Percent 18.0 18.0 10.0 16.0 20.0 18.0 100.0 Cumulative Percent 18.0 36.0 46.0 62.0 82.0 100.0
Valid
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agree moderately
disagree moderately
To the question on whether they felt if there was little chance for promotion: 18% of the employees disagreed very much 18% of the employees disagreed moderately 10% of the employees disagreed slightly 16% of the employees agreed slightly 20% of the employees agreed moderately 18% of the employees agreed very much
Diagram no.3
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Valid
agree moderately
On whether they felt if the supervisor is competent in doing his job, the following was the response: 6% of the employees disagreed slightly 4% of the employees agreed slightly 38% of the employees agreed moderately 52% of the employees agreed very much
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Diagram no.4
not satisfied with the benifits i receive Frequency 30 5 3 4 5 3 50 Percent 60.0 10.0 6.0 8.0 10.0 6.0 100.0 Valid Percent 60.0 10.0 6.0 8.0 10.0 6.0 100.0 Cumulative Percent 60.0 70.0 76.0 84.0 94.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
agree slightly
On whether they were satisfied with the benefits they received: 60% of the employees disagreed very much 10% of the employees disagreed moderately 6% of the employees disagreed slightly 8% of the employees agreed slightly 10% of the employees agreed moderately 51
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Diagram no.5
rules restrict from doing a good job Frequency 10 5 8 9 7 11 50 Percent 20.0 10.0 16.0 18.0 14.0 22.0 100.0 Valid Percent 20.0 10.0 16.0 18.0 14.0 22.0 100.0 Cumulative Percent 20.0 30.0 46.0 64.0 78.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
If whether the rules were restricting them from doing a good job: 20% of the employees disagreed very much 10% of the employees disagreed moderately 16% of the employees disagreed slightly 18% of the employees agreed slightly 52
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Diagram no.6
i like the people i work with Frequency agree slightly 2 agree moderately 19 agree very much 29 Total 50 Percent 4.0 38.0 58.0 100.0 Valid Percent 4.0 38.0 58.0 100.0 Cumulative Percent 4.0 42.0 100.0
Valid
agree moderately
To the question whether the employees liked the people they worked with: 4% of the employees agreed slightly 38% of the employees agreed moderately 58% of the employees agreed very much 53
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Diagram no.7
i sometime feel my job is meaningless Frequency disagree very much 42 disagree moderately 3 agree slightly 3 agree moderately 2 Total 50 Percent 84.0 6.0 6.0 4.0 100.0 Valid Percent 84.0 6.0 6.0 4.0 100.0 Cumulative Percent 84.0 90.0 96.0 100.0
Valid
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Diagram no.8
communication is good within the organisation Frequency 1 3 2 2 19 23 50 Percent 2.0 6.0 4.0 4.0 38.0 46.0 100.0 Valid Percent 2.0 6.0 4.0 4.0 38.0 46.0 100.0 Cumulative Percent 2.0 8.0 12.0 16.0 54.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
agree moderately
To the question whether the internal communication of the organization was good:
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Diagram no.9
raises r too few and far between Frequency 4 1 9 8 16 12 50 Percent 8.0 2.0 18.0 16.0 32.0 24.0 100.0 Valid Percent 8.0 2.0 18.0 16.0 32.0 24.0 100.0 Cumulative Percent 8.0 10.0 28.0 44.0 76.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
disagree slightly
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Diagram no.10
fair jobs, fair promotions Frequency 16 4 8 5 10 7 50 Percent 32.0 8.0 16.0 10.0 20.0 14.0 100.0 Valid Percent 32.0 8.0 16.0 10.0 20.0 14.0 100.0 Cumulative Percent 32.0 40.0 56.0 66.0 86.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
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agree moderately
To the question on fair job, fair promotion: 32% of the employees disagreed very much 8% of the employees disagreed moderately 16% of the employees disagreed slightly 10% of the employees agreed slightly 20% of the employees agreed moderately 14% of the employees agreed very much
Diagram no.11
supervisor unfair to me Frequency disagree very much 44 disagree moderately 4 agree moderately 2 Total 50 Percent 88.0 8.0 4.0 100.0 Valid Percent 88.0 8.0 4.0 100.0 Cumulative Percent 88.0 96.0 100.0
Valid
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supervisor unfair to me
agree moderately disagree moderately
Whether the supervisor was unfair to the employee: 88% of the employees disagreed very much 8% of the employees disagreed moderately 4% of the employees agreed moderately
Diagram no.12
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Valid
agree slightly
agree moderately
To the question on whether the benefits are good compared to other organizations: 4% of the employees disagreed very much 14% of the employees disagreed moderately 6% of the employees disagreed slightly 22% of the employees agreed slightly 20% of the employees agreed moderately 34% of the employees agreed very much
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Diagram no.13
my work not appreciated Frequency disagree very much 16 disagree moderately 8 disagree slightly 7 agree slightly 6 agree moderately 8 agree very much 5 Total 50 Percent 32.0 16.0 14.0 12.0 16.0 10.0 100.0 Valid Percent 32.0 16.0 14.0 12.0 16.0 10.0 100.0 Cumulative Percent 32.0 48.0 62.0 74.0 90.0 100.0
Valid
agree moderately
agree slightly
On whether the work of the employee was being appreciated: 32% of the employees disagreed very much 16% of the employees disagreed moderately 14% of the employees disagreed slightly 12% of the employees agreed slightly 16% of the employees agreed moderately 10% of the employees agreed very much 61
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Diagram no.14
the efforts of my job are blocked by red tape Frequency disagree very much 27 disagree moderately 9 disagree slightly 7 agree slightly 1 agree moderately 3 agree very much 3 Total 50 Percent 54.0 18.0 14.0 2.0 6.0 6.0 100.0 Valid Percent 54.0 18.0 14.0 2.0 6.0 6.0 100.0 Cumulative Percent 54.0 72.0 86.0 88.0 94.0 100.0
Valid
disagree slightly
disagree moderately
On whether the efforts of the job of the employee are blocked by red tape: 54% of the employees disagreed very much 18% of the employees disagreed moderately 14% of the employees disagreed slightly
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Diagram no.15
incompetence of other people makes me work harder Frequency 17 8 7 5 7 6 50 Percent 34.0 16.0 14.0 10.0 14.0 12.0 100.0 Valid Percent 34.0 16.0 14.0 10.0 14.0 12.0 100.0 Cumulative Percent 34.0 50.0 64.0 74.0 88.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
agree slightly
disagree slightly
disagree moderately
On whether the incompetence of the other people makes the employee work harder: 34% of the employees disagreed very much 16% of the employees disagreed moderately
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Diagram no.16
the goals of this org are not clear to me Frequency 36 3 4 3 3 1 50 Percent 72.0 6.0 8.0 6.0 6.0 2.0 100.0 Valid Percent 72.0 6.0 8.0 6.0 6.0 2.0 100.0 Cumulative Percent 72.0 78.0 86.0 92.0 98.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
disagree slightly
disagree moderately
On the question whether the goals of the organization are clear to the employee:
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Diagram no.17
people get ahead as fast here as they do in other places Frequency 8 9 5 17 8 3 50 Percent 16.0 18.0 10.0 34.0 16.0 6.0 100.0 Valid Percent 16.0 18.0 10.0 34.0 16.0 6.0 100.0 Cumulative Percent 16.0 34.0 44.0 78.0 94.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
disagree m oderately
agree slightly
disagree slightly
BABASAB PATIL
65
Diagram no.18
my supervisor shows too little interest in the feelings of the sub Frequency 30 4 6 6 3 1 50 Percent 60.0 8.0 12.0 12.0 6.0 2.0 100.0 Valid Percent 60.0 8.0 12.0 12.0 6.0 2.0 100.0 Cumulative Percent 60.0 68.0 80.0 92.0 98.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
BABASAB PATIL
66
On the question of the supervisor showing too little feelings for others: 60% of the employees disagreed very much 8% of the employees disagreed moderately 12% of the employees disagreed slightly 12% of the employees agreed slightly 6% of the employees agreed moderately 2% of the employees agreed very much
Diagram no.19
BABASAB PATIL
67
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
agree slightly
agree moderately
On the question whether the benefits package is equitable: 8% of the employees disagreed very much 2% of the employees disagreed moderately 14% of the employees disagreed slightly 18% of the employees agreed slightly 32% of the employees agreed moderately 26% of the employees agreed very much
Diagram no.20
BABASAB PATIL 68
there r few rewards for those who work here Frequency 7 3 9 8 10 13 50 Percent 14.0 6.0 18.0 16.0 20.0 26.0 100.0 Valid Percent 14.0 6.0 18.0 16.0 20.0 26.0 100.0 Cumulative Percent 14.0 20.0 38.0 54.0 74.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
disagree slightly
On the question if there are few rewards for the employees: 14% of the employees disagreed very much 6% of the employees disagreed moderately 18% of the employees disagreed slightly 16% of the employees agreed slightly 20% of the employees agreed moderately 26% of the employees agreed very much
BABASAB PATIL
69
Diagram no.21
i have too much to do at work Frequency disagree very much 4 disagree moderately 4 disagree slightly 5 agree slightly 11 agree moderately 14 agree very much 12 Total 50 Percent 8.0 8.0 10.0 22.0 28.0 24.0 100.0 Valid Percent 8.0 8.0 10.0 22.0 28.0 24.0 100.0 Cumulative Percent 8.0 16.0 26.0 48.0 76.0 100.0
Valid
disagree slightly
agree moderately
agree slightly
On whether the employees have too much work to do: 8% of the employees disagreed very much 8% of the employees disagreed moderately 10% of the employees disagreed slightly 22% of the employees agreed slightly 28% of the employees agreed moderately
BABASAB PATIL
70
Diagram no.22
i enjoy my coworkers Frequency disagree slightly 1 agree slightly 5 agree moderately 13 agree very much 31 Total 50 Percent 2.0 10.0 26.0 62.0 100.0 Valid Percent 2.0 10.0 26.0 62.0 100.0 Cumulative Percent 2.0 12.0 38.0 100.0
Valid
i enjoy my coworkers
disagree slightly agree slightly
agree moderately
On the enjoyment with coworkers: 2% of the employees disagreed slightly 10% of the employees agreed slightly
BABASAB PATIL
71
Diagram no.23
i often feel that i donot know what is going on with the org Frequency 23 5 4 9 4 5 50 Percent 46.0 10.0 8.0 18.0 8.0 10.0 100.0 Valid Percent 46.0 10.0 8.0 18.0 8.0 10.0 100.0 Cumulative Percent 46.0 56.0 64.0 82.0 90.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
i often feel that i donot know what is going on with the org
On the feeling that the employee may have that he does not know what is going on in the organization: 46% of the employees disagreed very much 10% of the employees disagreed moderately 72
BABASAB PATIL
Diagram no.24
i feel a sense of pride in doing my job Frequency disagree very much 1 agree slightly 5 agree moderately 9 agree very much 35 Total 50 Percent 2.0 10.0 18.0 70.0 100.0 Valid Percent 2.0 10.0 18.0 70.0 100.0 Cumulative Percent 2.0 12.0 30.0 100.0
Valid
agree moderately
On whether the employees feel a sense of pride in doing the job: 2% of the employees disagreed very much
BABASAB PATIL
73
Diagram no.25
i feel satisfied with my chances for salary increases Frequency 1 2 2 7 9 29 50 Percent 2.0 4.0 4.0 14.0 18.0 58.0 100.0 Valid Percent 2.0 4.0 4.0 14.0 18.0 58.0 100.0 Cumulative Percent 2.0 6.0 10.0 24.0 42.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
agree slightly
BABASAB PATIL
74
Diagram no.26
i like my supervisor Frequency 1 2 1 3 12 31 50 Percent 2.0 4.0 2.0 6.0 24.0 62.0 100.0 Valid Percent 2.0 4.0 2.0 6.0 24.0 62.0 100.0 Cumulative Percent 2.0 6.0 8.0 14.0 38.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
BABASAB PATIL
75
i like my supervisor
disagree very much disagree moderately disagree slightly agree slightly
On whether the employee likes his supervisor: 2% of the employees disagreed very much 4% of the employees disagreed moderately 2% of the employees disagreed slightly 6% of the employees agreed slightly 24% of the employees agreed moderately 62% of the employees agreed very much
Diagram no.27
i have too much paper work Frequency 11 4 11 10 7 7 50 Percent 22.0 8.0 22.0 20.0 14.0 14.0 100.0 Valid Percent 22.0 8.0 22.0 20.0 14.0 14.0 100.0 Cumulative Percent 22.0 30.0 52.0 72.0 86.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
BABASAB PATIL
76
On whether the employees have too much paper work: 22% of the employees disagreed very much 8% of the employees disagreed moderately 22% of the employees disagreed slightly 20% of the employees agreed slightly 14% of the employees agreed moderately 14% of the employees agreed very much
Diagram no.28
BABASAB PATIL
77
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
agree m oderately
agree slightly
disagree m oderately
disagree slightly
On whether the employees feel that they are not rewarded the way they should: 26% of the employees disagreed very much 18% of the employees disagreed moderately 6% of the employees disagreed slightly 28% of the employees agreed slightly 16% of the employees agreed moderately 6% of the employees agreed very much
BABASAB PATIL
78
Diagram no.29
im satisfied with my chances for promotion Frequency disagree very much 8 disagree moderately 4 disagree slightly 3 agree slightly 8 agree moderately 9 agree very much 17 61.00 1 Total 50 Percent 16.0 8.0 6.0 16.0 18.0 34.0 2.0 100.0 Valid Percent 16.0 8.0 6.0 16.0 18.0 34.0 2.0 100.0 Cumulative Percent 16.0 24.0 30.0 46.0 64.0 98.0 100.0
Valid
disagree moderately
disagree slightly
On whether the employees is satisfied with his chances for promotion: 16% of the employees disagreed very much 8% of the employees disagreed moderately 6% of the employees disagreed slightly 16% of the employees agreed slightly 18% of the employees agreed moderately
BABASAB PATIL
79
Diagram no.30
ther is too much bickering and fighting at work Frequency 36 4 5 2 3 50 Percent 72.0 8.0 10.0 4.0 6.0 100.0 Valid Percent 72.0 8.0 10.0 4.0 6.0 100.0 Cumulative Percent 72.0 80.0 90.0 94.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately Total
On whether there is too much bickering and fighting at work: 72% of the employees disagreed very much 8% of the employees disagreed moderately 10% of the employees disagreed slightly 4% of the employees agreed moderately
BABASAB PATIL
80
Diagram no.31
work assignments are not fully explained Frequency 25 3 5 6 9 2 50 Percent 50.0 6.0 10.0 12.0 18.0 4.0 100.0 Valid Percent 50.0 6.0 10.0 12.0 18.0 4.0 100.0 Cumulative Percent 50.0 56.0 66.0 78.0 96.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
On whether the work assignments are not fully explained: 50% of the employees disagreed very much 6% of the employees disagreed moderately 10% of the employees disagreed slightly 81
BABASAB PATIL
Diagram no.32
i receive recognition for good job Frequency 2 2 8 11 15 12 50 Percent 4.0 4.0 16.0 22.0 30.0 24.0 100.0 Valid Percent 4.0 4.0 16.0 22.0 30.0 24.0 100.0 Cumulative Percent 4.0 8.0 24.0 46.0 76.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
On whether the employees receive recognition for a good job: 4% of the employees disagreed very much 4% of the employees disagreed moderately
BABASAB PATIL
82
Diagram no.33
i like doing the things i do at work Frequency disagree very much 6 disagree moderately 1 disagree slightly 2 agree slightly 5 agree moderately 9 agree very much 27 Total 50 Percent 12.0 2.0 4.0 10.0 18.0 54.0 100.0 Valid Percent 12.0 2.0 4.0 10.0 18.0 54.0 100.0 Cumulative Percent 12.0 14.0 18.0 28.0 46.0 100.0
Valid
agree moderately
On whether the employees like doing the things they do at work: 12% of the employees disagreed very much 2% of the employees disagreed moderately 83
BABASAB PATIL
Diagram no.34
pay makes me feel unappeciated Frequency 27 9 7 4 2 1 50 Percent 54.0 18.0 14.0 8.0 4.0 2.0 100.0 Valid Percent 54.0 18.0 14.0 8.0 4.0 2.0 100.0 Cumulative Percent 54.0 72.0 86.0 94.0 98.0 100.0
Valid
disagree very much disagree moderately disagree slightly agree slightly agree moderately agree very much Total
disagree slightly
disagree moderately
On whether the employees feel that the pay makes them feel unappreciated:
BABASAB PATIL
84
Diagram no.35
ther r benefits we do not have which we should have Frequency disagree very much 13 disagree moderately 4 disagree slightly 9 agree slightly 11 agree moderately 10 agree very much 3 Total 50 Percent 26.0 8.0 18.0 22.0 20.0 6.0 100.0 Valid Percent 26.0 8.0 18.0 22.0 20.0 6.0 100.0 Cumulative Percent 26.0 34.0 52.0 74.0 94.0 100.0
Valid
disagree moderately
BABASAB PATIL
85
Diagram no.36
my job is enjoyable Frequency 2 2 5 12 29 50 Percent 4.0 4.0 10.0 24.0 58.0 100.0 Valid Percent 4.0 4.0 10.0 24.0 58.0 100.0 Cumulative Percent 4.0 8.0 18.0 42.0 100.0
Valid
disagree moderately disagree slightly agree slightly agree moderately agree very much Total
BABASAB PATIL
86
my job is enjoyable
disagree moderately disagree slightly agree slightly
agree moderately
On whether the employees enjoy their work: 4% of the employees disagreed moderately 4% of the employees disagreed slightly 10% of the employees agreed slightly 24% of the employees agreed moderately 58% of the employees agreed very much
FINDINGS
The Public sector View Point
Public sectors have now understood the need for change & have been working for managing change in their organization. There is a sturdy war between the private and public telecommunication industry for capturing a major share in the market.
BABASAB PATIL
87
BABASAB PATIL
88
BABASAB PATIL
89
BABASAB PATIL
90
(-)
Driving forces
(+)
(5) Growth in telecommunication users (4) Low cost provided by other competitors (3) Changing demands of the customer (4) Dissatisfaction of the customer (3) Capacity to grow (5) Rapid change in technology (3) Job security to all employees Competitors pressure
1. Train the existing employee to adopt to new technology & make them more competitive to face the current market situation 2. Recruit fresh candidates so as to generate new ideas & working techniques in order to improve the productivity of the employees. 3. Redesign jobs, set rational & achievable targets for each employee, which would in turn help in achieving the organizational goals. 4. Implement discipline in the organization by imposing - dress code, swipe cards, professional demeanor as done in other competitors organization. 5. Encourage new working techniques by inducing Japanese operational styles such as TQM, Kaizen, Quality audit, 5-S etc. 6. Encourage Quality circles within the organization that can help in bringing the employee together to solve problems related to the work. 7. Endow the employees with better infrastructure that will facilitate in providing better working conditions, which would build up employees morale.
BABASAB PATIL
SUGGESTIONS
91
BABASAB PATIL
92
CONCLUSION
Although the management at Bharat Sanchar Nigam Limited has been managing the change right from the beginning, there has been no adequate momentum to face the present day challenges. The reason could be the magnitude of the administrative system, workforce involved and possibly the interferences from the political angle. Therefore there is not only a need for a tremendous planning but also vigorous implementation to achieve the desired results. The survey conducted in the study with the help of questionnaire coupled with the personal interviews with the employees and customer of Bharat Sanchar Nigam Limited has helped in understanding the actual problem prevailing in the organization thereby proclaiming a platform for the application of the force field analysis theory. The Force field analysis used at Bharat Sanchar Nigam Limited has enabled to identify the driving forces and resisting forces; the degree of restraining forces can be abridged with the help of the suggestions made in the study. In this way difficulty in implementing a change can be assessed and plans for overcoming barriers to change can be developed. BSNL is yet to en-cash the potential youth population that has been very well attracted by Hutch (now Vodafone). The strategy of Hutch is that once a student takes a connection with them, he will continue to use the services even when he enters the corporate world simply because he finds it difficult to change his number. The Hutch was clearly evident in their aggressive campaign to promote the brand amongst the youth. BSNL is yet to enter this hugely potential market. BSNL has the best network connecting even the far untouched villages where the private players are diffident of entering those areas due to lack of awareness and the fear of failure.
BABASAB PATIL
93
REFERENCE
Bibliography Behavioral processes in organization by Uday Pareek, T.V. Rao, D.M. Pestonjee Published by Oxford & IBH Publishing Co. PVT. LTD.-2005 PP 260-269 Management of organizational change by K. Harigopal Published by Response Books A division of Sage Publication India Pvt. Ltd. PP 93-127 Total Quality Management by Poornima M.Charantimath Published by Pearson Education Pvt. Ltd.- 2004 P 5, 36, 233 Websites: http://www.bsnl.co.in/ http://en.wikipedia.org/wiki/Change_Management_(ITIL) http://searchcio-midmarket.techtarget.com/sDefinition/0,,sid183_gci799426,00.html http://dictionary.bnet.com/definition/change+management.html http://www.indiana.edu/~change/defofchange.html http://www.accel-team.com/techniques/force_field_analysis.html http://www.valuebasedmanagement.net/methods_lewin_force_field_analysis.html http://www.ifm.eng.cam.ac.uk/dstools/represent/forcef.html http://www.iied.org/NR/agbioliv/pla_notes/documents/plan_03604.PDF
BABASAB PATIL
94
ANNEXURE
JOB SATISFACTION SURVEY
Paul E. Spector Department of Psychology University of South Florida
Copyright Paul E. Spector 1994, All rights reserved. Disagree very much Agree very much Agree moderately Agree slightly Disagree slightly Disagree moderately
PLEASE CIRCLE THE ONE NUMBER FOR EACH QUESTION ABOUT IT. THAT COMES CLOSEST TO REFLECTING YOUR OPINION
3 4
BABASAB PATIL
95
3 4 5 3 4 5
BABASAB PATIL
96
PLEASE CIRCLE THE ONE NUMBER FOR EACH QUESTION THAT COMES CLOSEST TO REFLECTING YOUR OPINION ABOUT IT.
Copyright Paul E. Spector 1994, All rights reserved.
19 20 21 22 23 24 25 26 27 28 29 30 31
I feel unappreciated by the organization when I think about what they pay me. People get ahead as fast here as they do in other places. My supervisor shows too little interest in the feelings of subordinates. The benefit package we have is equitable. There are few rewards for those who work here. I have too much to do at work. I enjoy my coworkers. I often feel that I do not know what is going on with the organization. I feel a sense of pride in doing my job. I feel satisfied with my chances for salary increases. There are benefits we do not have which we should have. I like my supervisor. I have too much paperwork.
Agree moderately
Agree slightly
Disagree slightly
Disagree moderately
1 1 1 1 1 1 1 1 1 1 1 1 1
2 2 2 2 2 2 2 2 2 2 2 2 2
3 4 3 3 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 4 4
5 5 5 5 5 5 5 5 5 5 5 5 5
6 6 6 6 6 6 6 6 6 6 6 6 6
BABASAB PATIL
97
BABASAB PATIL
98