Wilmar Consultancy Services (WCS)

Background and Suite of Services

PLAN

Design

Build

Maintain

Gunawan Tandun | Country Sales Manager

WCS Background
Company Profile

Approx. 600+ people employed globally Singapore (HQ) Indonesia (Jakarta, Medan) China (Shanghai, Beijing, Chengdu, Wuhan, Xian and Shenzhen) Malaysia (Kuala Lumpur, Johor Bahru) U.K. (Cambridge) Servicing a wide-range of industries: Our clients' industries range from & grain, automobile, manufacturing, petrochemical, communication, finance, medical and healthcare etc. Global reach: Implementations in Indonesia, Africa, China, Singapore, Vietnam, Philippines, Germany, The Netherlands, Ukraine Cities with local offices Serving 88 Cities in 22 Provinces in 5 Countries!

WCS Background
Company Background & Value Proposition
WCS is global business solutions company providing services in 3 main service categories IT Products & Solutions, Outsourcing, & Human Capital Services. WCS has a strong shareholder base, with Wilmar Group as its major Shareholder. WCS Background Value Proposition

WCS has a strong shareholder base, which includes Wilmar Group, Asias Leading Agribusiness.

With strong shareholder base, rich international resource network, WCS has both the financial strength and resources to provide value-add business solutions that help organizations enhance competitive advantage.

Ukraine 2 Companies The Netherlands 4 Companies

China 53 Companies

Germany 1 Company

Vietnam 1 Company Philippines 2 Companies

We have deep knowledge and experience in ERP implementation. We have implemented ERP for > 250 sites.

WCS is well positioned to assist organisations in their ERP needs ranging from project management, implementation, version upgrades, system optimization, training, system maintenance and support.

Cote dIvore 1 Company Ghana 1 Company

India 1 Company

Malaysia 28 Companies

Singapore 24 Companies South Africa 4 Companies Indonesia 53 Companies

Our global presence and technical expertise allows us to serve a wide range of industries & large global customers.

With implementations in Africa, China, The Netherlands, Indonesia, Malaysia, Singapore, Ukraine, Germany etc, WCS can leverage on its global delivery capabilities for local and global projects roll-outs to overcome local project implementations issues and challenges.

Successfully completed installations For > 160 companies across the globe!

WCS has > 600 employees across its offices in Singapore, China, Malaysia, Indonesia and the UK.

WCS strives to develop existing and new business capabilities to expand existing markets and enter new ones to offer more innovative solutions to our clients.

WCS Background
Our Product and Services Portfolio

IT Products & Solutions

Outsourcing

Human Capital Services

WCS offer innovative business solutions that help companies optimize business performance through consistent service levels, lower total cost of ownership and higher productivity.

We identify new business and technology trends, and develop solutions to empower global clients. Through many years of servicing customers across a wide range of industries, WCS has acquired deep sets of domain knowledge assets to scale your business to the next level.

Visit us at http://www.wcs-global.com

WCS Domain Expertise

The process cycle: Integrated Business Model

Harvesting

Processing

Productization

Bulking & Storage

Planting

WCS Domain Expertise Business Cycle

Packaging

Land Clearing Nursery

Retail Customers

Merchandizing Distribution

WCS Plantation Case Study

Case Study Description

Client Name
PT. Perkebunan Milano
Pilot Project of Wilmar Group Plantation SAP System Implementation located in North Sumatra. Milano has 4 Estates (total areal 5872 ha), 2 Mills, 1 Regional Office in Rantau Prapat, and 1 Head Office in Medan. Main project objective is to build standard plantation system and process as baseline for roll out to the rest of Wilmar Group Plantation. The enhancement delivered in this project including cost settlement, VRA, General Charges & Depreciation cost allocation which are complex and tedious to be done manually.

Location
Project Description

Implemented
Our Role

PERKEBUNAN MILANO SAP Solutions: FI, CO, SD, MM, PP Project Team: 14 Functional Consultant; 6 ABAP Consultant Project Duration: 6 months Project size: +/- 3600 ,mandays

modules. Designed and developed custom Enhancement for plantation specific processes

Key Challenge: Multiple estates and mills locations, some estate do not have internet connection Users are not familiar with computer and English, as SAP interface is not available in Bahasa Indonesia. Unstable network connection and electricity failure. SAP run in parallel with legacy system (SIKAP), Users become
overloaded in managing two systems.

Integrated and consistent master data and transaction data. Actual costing (cost/ha and cost/ton) On time Closing Account, decentralized closing in operating unit
level, centralized control at Head Office level.

Value to client:

Estate Report Package

WCS Plantation Case Study

Case Study Description

Client Name
Wilmar Group Plantation After PT.Perkebunan Milano successful its SAP Implementation, the processes are being rollout to the rest of Wilmar Group Plantation entities. The project scope covers 32 company codes, in 4 regions,(Sumut, Sumbar, Sumsel, Kalimantan) with total 61 estates (total areal 265,192ha), 30 mills, 4 regional offices, and Medan Head office. It includes continuous enhancement to the plantation and mill processes, including a custom developed Checkroll module. WILMAR GROUP PLANTATION

Location
Project Description

Implemented SAP Solutions: FI, CO, SD, MM,

Our Role
PP modules Design and build continuous development of estate reporting package

Project Team: 20 Functional Consultant; 10 ABAP Consultant Project Duration: 18 months Project size: +/- 15000 ,mandays

Different Region has different culture, report format, SOP, and roles. Multiple estates and mills locations, manage multiple implementation concurrently to save project duration. Users are not familiar with computer and English, as SAP interface is not available in Bahasa Indonesia. Unstable network connection and electricity failure.

Key Challenge:

Integrated and consistent master data and transaction data. Actual costing (cost/ha and cost/ton) On time Closing Account, decentralized closing in operating unit level, centralized control at Head Office level. Standard Reporting for mat for Group Management Report.

Value to client:

WCS Delivery Centre

Medan, Indonesia

Total about 100 Consultants: 35 SAP Functional 25 SAP Technical 30 SAP Support & Maintenance 10 Non-SAP Developer

WCS Delivery Centre

Shanghai, China

Total about 200 Consultants: 70 SAP Functional 65 SAP Technical 60 SAP Support & Maintenance 20 Non-SAP Developer

Indonesia Delivery Team Experience

Industry Aircraft Bio Bulk Storage & Terminal Crushing & Refinery Development (industrial Estate) Distribution Edible Oil Manufacturing Fertilisers Processing Holding Plantation & POM Processing (Nuts) Production & Trading Refinery Renting Storage Facilities Services Shipping Steam & Power Tissue Culture Trading Grand Total Cote Indonesi Germany Ghana Malaysia d'Ivore a 1 1 1 2 1 2 2 1 45 1 1 1 2 6 1 1 1 1 3 2 1 2 36 1 7 17 1 2 1 1 1 3 Philip pines Spain Nether Ukraine Vietnam lands Grand Total 1 1 1 5 1 2 7 1 8 62 1 3 10 1 1 3 2 2 8 120

1 2

1 3 70

2 4

Solution Overview

Plantation & Mill Framework

Solution Framework

Plantation Business Process Map

Mill Business Process Map

SAP System walkthrough

Overview Upstream & Downstream activities

NURSERY DEVELOPMENT LAND PREPARATION

PROCESSING

UPSTREAM ACTIVITIES

PLANTING

UPKEEP & MAINTENANCE

HARVESTING

REFINING

MANUFACTURING

DOWNSTREAM ACTIVITIES
DISTRIBUTOR/RETAIL

Plantation & Mill Framework

Business Analysis & Reporting

MASTER DATA MANAGEMENT

ESTATE MANAGEMENT
LAND CLEARING CROP DISPATCH NURSERY DEVELOPMENT

MILL MANAGEMENT
FINISHED GOODS DISPATCH RAW MATERIAL PROCUREMENT

HARVESTING & COLLECTION

PLANTING & MAINTENANCE

Procurement & Inventory Management Sales & Distribution Checkroll Planning & Budgeting

Finance & Controlling

PRODUCTION PROCESS

Solution Overview
Plantation & Mill Framework Plantation Business Process Map
Estate Management Nursery Land Clearing Planting & Maintenance Harvesting & Collection Crop Dispatch

Mill Business Process Map

SAP System walkthrough

Plantation
Scope of Work

01.

Nursery Development

02. Land Clearing

03. Planting & Maintenance

04. Harvesting & Collection

05. Crop & Dispatch

Plantation
Business Process Map
ESTATE MANAGEMENT
03. Planting & 04. Harvesting 01. Nursery 02. Land Maintenance & Collection Development Clearing Approx. 600+ people employed globally
Singapore (HQ) Indonesia (Jakarta, Medan) Nursery info & Estate & Block Definition stock record China (Shanghai, Beijing, Chengdu, Wuhan, Xian and Shenzhen) Preparation(Kuala Lumpur, & Maintenance Program Upkeep Johor Bahru) Malaysia & Maintenance (Contracts, Tools, Labor, Material, U.K. (Cambridge)
activities Transport)

05. Crop Dispatch

Transport Monitoring Overnight Crop Monitoring

Harvesting Plan (Intervals)

Harvesting

Process Area

Servicing a wide-range of industries: Vehicle Running Account Our clients' industries range from & grain, automobile, manufacturing, & Inventory Management Procurement petrochemical, communication, finance, medical and healthcare etc.
Sales & Distribution

Global reach: Checkroll Implementations in Indonesia, Africa, Planning & China, Singapore, Vietnam, Philippines,Budgeting Germany, The Netherlands, Ukraine
Financial Controlling

Cities with local offices

Estate Management Organization Structure & Master Data

Region

ORGANIZATION STRUCTURE

Company A
Regional Office Estate 1 Estate 2 Mill

Comp B

Division 1

Division 2

Divisions

Blocks ~ n

Nursery(s)

Block 1

Blocks ~ n

Nursery(s)

Blocks ~n

Chart of Account & Cost Element

MASTER DATA MANAGEMENT

Material code Customer/Supplier code Estate Field Activities Vehicle, Machine or Heavy Equipment

Solution Overview
Plantation & Mill Framework

Plantation Business Process Map Mill Business Process Map

Raw Material Procurement Production Process Sales & Delivery

SAP System walkthrough

Mill Management Scope of Work

01. Raw Material Procurement

02. Production Process

03. Sales & Delivery

Mill Management Business Process Map

MILL MANAGEMENT
01. Raw Material Procurement
Raw Material Sourcing & Purchasing FFB Grading & Sorting Raw Material Receiving

02. Production Process

Milling & Kernel Crushing Toll Processing Utility Usage Tank Farm Management

03. Sales & Delivery

Contract & Order Management Customer Credit Limit Control Finished Goods Dispatching

Process Area

Procurement & Inventory Management Sales & Distribution Checkroll Planning & Budgeting Financial & Controlling

Mill Management Organization Structure & Master Data

Region
Comp B

ORGANIZATION STRUCTURE

Company A

Regional Office

Estate 1

Estate 2

Mill

Mill

Utility

Overheads

Chart of Account & Cost Element

MASTER DATA MANAGEMENT

Material code , Bill of Material Customer/Supplier code Tank Master

Solution Overview
Plantation & Mill Framework

Plantation Business Process Map Mill Business Process Map

Raw Material Procurement Production Process Sales & Delivery

SAP System walkthrough

SAP R/3
FI - External Accounting CO - Internal Accounting AM - Asset Management PS - Project System SD - Sales and Distribution MM - Material Management PP - Production Planning QM - Quality Management PM - Plant Maintenance HR - Human Resources LE Logistic Execution

SD MM PP LE QM PM

FI CO
EC Enterprise Controlling

IM Investment Management
PS Project System

WF
Workflow

IS HR
Industry Solution

SAP Integration Model

Sales & Distribution

SD

Account Receivables

Account Payables

FI

FI-AA
Fixed Asset Accounting

General Ledger
Material Master

Cost Accounting

EM

Estate Management

CO

Checkroll
CR

Production Planning

Procurement & Inventory Management

PP

MM

Estate Management
Process Benefits

Provide fundamental master to define plantation platform Support common daily activity in plantation, ex : rainfall, harvesting interval, and crop which can be analyzed further to enhance productivity Integrated with financial controlling to capture total cost per each phase Provide a number of ERP (Estate Report Package) for business analysis, ex : area statement, crop statement, crop projection, etc

Estate Management
Region, Estate, Division and Blocks maintenance Rainfall interval maintenance Harvesting Interval (rotation) Hectare budget and realization Crop budget and realization Harvesting Vehicle Running Activities

Checkroll
Process Benefits

WCS custom Checkroll solution is derived from standard plantation practice. Support salary expense calculations and adjustments, income tax, allowances, premiums, employee loan and deductions configurable based on company policies. Integration with SAP Finance and Controlling. Salary cost allocation function makes it possible to transfer salary expense data to detail cost element and cost center/blocks at the end of each period. Automatic calculation of Average Bunch Weight based on daily crop harvested delivered and received at mill. More transparent, control and standardization across operating units.

Checkroll
Recruitment Daily Worker Activities Employee loan Salary Calculation Accrual and Cost Allocation Closing Operation Reporting

Material Management
Process Benefits

Supports the procurement and inventory functions occurring in day-to-day business operations. Provide stock visibility at plant, other plants or at vendor Improve vendor selection and prices comparison through quotation and historical order Integrated and automated posting to Financial Accounting

Material Management
Material Master Vendor Master Purchase Requisition Request for Quotation Purchase Order/Service Purchase Order Release Strategy Inventory Movement (Transfer Posting, Goods Issue, Adjustment) Goods Receipt

Physical Inventory
Material Requirement Planning Logistic Invoice Verification

Sales & Distribution

Process Benefits

Optimize all the tasks and activities carried out in sales, delivery and billing. Optimize control of receivable by credit limit management and aging report Facilitate the control of delivery quantity to avoid excess dispatch towards sales quantity Provide an actual and accurate invoice as carried by delivery and goods posting beforeward Integrated and automated posting to Financial Accounting

Sales & Distribution

Customer Master Sales Contract Sales Order Delivery Order Goods Issue Posting Billing Credit & Debit Note Cost Accounting Credit Limit Management Sales Return Closing Operation Reports

Production Planning
Process Benefits

To control the manufacturing activities of a company. Tank farm storage to control stocks of commodity. Production Logsheet to control the production, production quality, mill running hours, FFB receiving, goods receiving raw material and goods issue finished product directly from logsheet. A complete daily production report can be generated from data input

Production Planning
Material master maintenance Bill of Material Work Center Routing Production Version Production Order Tank maintenance Tank Farm Storage Tank Farm Analysis Utilities Logsheet Production Report

Financial & Controlling

Process Benefits

Open and integrated data flow

Data flow between Financial Accounting and the other components of the SAP System is ensured by automatic updates.

Data is available in real time within Financial Accounting

Postings made in the sub ledgers always generate a corresponding posting in the General Ledger through reconciliation account or account assignment table

Cost controlling and monitoring Management and representation of all accounting data.
All business transactions are recorded according to the document principle, which provides an unbroken audit trail from the financial statements to the individual documents.

Financial & Controlling

Chart of Account Account Payable Account Receivable Asset Accounting Cost Accounting Closing Operation Reporting

Goods & Service Purchasing

Estate Management
COMPANY CODE Material Management
Create Service/Purchase Request

Sales & Distribution

Checkroll

Financial & Controlling

Plant (Estate/mill)

Release Strategy

Process Benefits: Allow enforcement of Procurement SOP in system Able to control & monitor local & central purchasing process Vendor Analysis & history of purchases Control & check against Budget for Project items and budgeted cost Transparency of request & approval & order status Visibility of inventory level across operating units

Budget & Planning

Request for Quotation Create Service/Purchase Order

Vendor Evaluation

General Ledger
Projects/AuC
Inventory Account Payable

Release Strategy
Account Receivables

Good Receipt

Expenses

Invoice Receipt

Inventory Control
Estate Management
COMPANY CODE

Material Management

Sales & Distribution

Checkroll

Financial & Controlling

Plant (Estate/mill)

Budget & Planning Process Benefits: Cost control for all type of stock issue, to Projects/Auc, field expenses, etc. Updated stock balances at Inventory and also Finance Accounting Visibility of inventory level across operating units

General Ledger
Stock issue for consumption
Projects/AuC
Inventory Account Payable

Physical Inventory

Account Receivables Expenses

Harvesting
Estate Management
COMPANY CODE

Material Management
Mill

Sales & Distribution

Checkroll

Financial & Controlling

FFB Received
Plant (Estate)

Create Harvesting

Estate

Process Benefits: Control of harvesting & trucks delivered to mill daily Allow monitoring & analysis of overnight crops Analysis of yield up to block level Integrated to Checkroll and Financial Controlling
Harvester Activity

Budget & Planning

Create Delivery Note (SPB) to Mill

General Ledger
Inventory

Get & Match confirmed Delivery Note from Mill FFB Delivered Crop allocated to blocks
Average Bunch Weight

Account Payable Account Receivables Expenses

Mill Production Process

Estate Management
COMPANY CODE
Plant (Mill)

Material Management

Production Process
Mill

Sales & Distribution

Financial & Controlling

FFB Received Utility Usage Sortation FFB processed Finished Goods Produced

Contract

Credit Limit Management

Sales Order
Budget & Planning

Process Benefits: Detail of FFB Receiving, Sortation and FFB usage daily Availability of Daily production report in system Daily stock sounding and adjustment to book balances Credit Limit control Authorization control Control & monitoring of outstanding sales contract/order

FFB in Cage

Delivery Order

Finished Goods Despatched

General Ledger
Inventory

Tank Farm Management Weighbridge System

Account Receivables Expenses

Sow & Reap with WCS & SAP Plantation Solution

ESTATE MANAGEMENT Online system enable organizations to work on single platform. Detail and transparent reporting with single source of data HARVESTING, COLLECTION & DELIVERY Calculate cost/ha & yield/hectare Manage Crop cycle & rotation Match driver acknowledgement on bunch delivered to mills Match Delivery note from Mills with actual weight. Enable check and control of overnight crop and uncollected crop Integration Checkroll module MILL

Business Goal & Objectives

NURSERY DEVELOPMENT, PLANTING & MAINTENANCE Standardize process for procurement, planting & maintenance cost. Work plan and budgeting in system to monitor against actual work completed Accurate & detail Estate costing report

End to end production process

SAP

More accurate costing based on actual production and cost

Business Analysis & Reporting

Continuous Business Improvement

THANK YOU

Gunawan Tandun
Sales Manager Mobile +62 (856) 1388.688 gunawan.tandun@wcs-global.com

WCS Indonesia SAP Business Unit www.wcs-global.com