Description: Tags: 0809CODTechRefVol2Sec4Edits

Volume II, Section 4 –
Edits
Edits
No. Edit Block Message Condition Award Type How to Fix Record
Code/ Affected
Type
001 R Document Invalid Destination Mailbox The Entity ID is invalid or not assigned Pell/DL/ACG/ Resubmit data using the
ID to send Pell and Direct Loan data from National SMART appropriate Destination Mailbox
that Destination Mailbox. Grant ID.
002 R Award Reporting Entity ID is Not Reporting School Entity ID is not Pell/ACG/ Resubmit using appropriate
Eligible To Report eligible to report. National SMART reporting school entity ID.
Grant
003 R Document Duplicate Document ID Document ID has been previously Pell/DL/ACG/ Review document to determine if
submitted. National SMART duplicate. If not, resubmit with
Grant unique Document ID number.
004 R Document Entity ID (Source) Not The Entity ID submitted does not Pell/DL/ACG/ Verify your Source Entity ID.
Found On Participant File match any existing Entity ID on file at National SMART For further clarification, if
COD. Grant needed, call your Customer
Service Representative.
005 R Document Schools cannot submit A Source Entity that is a participant for Pell/DL/ACG/ Resubmit data using the
Legacy Records for this this program and award year has National SMART appropriate XML Common
program and award year submitted a legacy record Grant Record or contact COD
Customer Service to change
school's status for that program
and award year. See COD
Technical Reference and
Common Record Schema for
more information.
006 R Document Document Create Date The date indicated in the Date/Time Pell/DL/ACG/ Correct Document (Batch) ID
Greater Than Current stamp in the Document ID is greater National SMART Create Date Time and resubmit.
System Date than the current system date at COD. Grant
007 R Document No Detail Records In The Document (Batch) contained no Pell/DL/ACG/ Resubmit Document (Batch) with
Document detail records, and cannot be processed. National SMART detail records.
Grant
October 2007 (2008-2009) COD Technical Reference Page II - 4 - 1

Volume II - Common Record Technical Reference
Code/ Affected
Type
008 W Entity Reported Number of The Reported Total Number of Pell/DL/ACG/ No action required.
Students Does Not Equal Students reported in the Document National SMART
Detail Count Information Block does not equal the Grant
total number of Students in the
Document (Batch).
011 R Person For Pell, ACG and National This condition applies to NEW Pell/DL/ACG/ Compare SSN, Date of Birth and
SMART Grant:No Eligible students and NEW awards. A NEW National SMART Last Name combination reported
SSN, DOB, and Last Name student is defined as a student whose Grant in the Common Record to the
Combination Match Found SSN does not already exist in COD. same data elements on the
On CPS For Student. (Last student’s ISIR based on the
Name match is on first 2 A new award is submitted for a new reported CPS Transaction
characters only) student, AND the combination of SSN, Number. If any of these
DOB and Last Name (Pell only) does identifiers do not match, resubmit
For DL:No Eligible SSN not match ANY Transaction Number with the corrected data.
and DOB Combination on CPS for that award year*.
Match Found On CPS For
Student (No match on Last * If the award period extends across
Name is done) July 1, COD will attempt to match the
Student Identifier (SSN, DOB and Last
Name) on CPS from two award years.
If the academic begin date is prior to
July 1, 2008 and the academic end date
is after July 1, 2008, COD will attempt
to match the Student Identifier on CPS
for 2007-2008 and 2008-2009.
This edit is not applied to DL PLUS

awards.
NOTE: Applicable for all award years.

012 R Person For Pell, ACG and National This condition applies for EXISTING Pell/DL/ACG/ If the student’s identifiers have
SMART Grant: students and EXISTING awards. An National SMART changed, confirm the change has
No Eligible SSN, DOB, and EXISTING student is defined as a Grant been reported to CPS before
Last Name Combination student whose SSN already exists in submitting the simple elements to
Match Found On CPS For COD. COD.
Student. (Last Name match
is on first 2 characters only) An Identifier change is submitted in the
simple element tags <SSN>,
For DL: <BirthDate> and/or <LastName> of the
No Eligible SSN and DOB Common Record for an EXISTING
Combination Match Found award, AND the combination of SSN,
On CPS For Student (No DOB and Last Name (Pell only), and
match on Last Name is the CPS Transaction Number does not
done) match CPS for that award year*.
* If the award period extends across

July 1, COD will attempt to match the
for 2007-2008 and 2008-2009.

awards.

Code/ Affected
Type
013 R Person Citizenship Status Indicator PLUS Borrower's Citizenship Status DL-PLUS If this data is correct, the PLUS
for PLUS Borrower is not Indicator is not “1” for U.S. citizen or borrower is not eligible for a
eligible “2” for eligible non-citizen PLUS loan.
If this data is incorrect, update

and resubmit.
014 R Person Citizenship Status is not For PLUS, Student's Citizenship Status DL-PLUS/ If this data is correct, the student
eligible for this award Indicator is not “1” for U.S. citizen or ACG/ is not eligible for a loan. If this
“2” for eligible non-citizen. National SMART data is incorrect, update and
Grant resubmit.
For ACG and National SMART Grant,
Citizenship Status Indicator is not “1’
for U.S. citizen.
015 W Person Corrected Value Same as The corrected value submitted in the Pell/DL/ACG/ No action required.
Original Value. COD Common Record matches the National SMART
value currently on file. Grant
016 R Person/Award If award year is prior to This edit applies in 3 different Pell/DL/ACG/ How to fix Condition 1:
2005-2006 OR the Student conditions: National Smart
Level Code is less than or Grant Verify the SSN of the borrower
equal to 5, PLUS Borrower 1. If the award year is < 2005-2006 and the student are not equal.
and Student CANNOT be and the PLUS borrower has the Update records as appropriate
the same person. If award same SSN as the student associated and resubmit.
year is 2005-2006 or later with the PLUS loan.
AND the Student Level 2. If the award year is >=2005-2006 How to fix Condition 2:
Code is 6 or greater, the and the PLUS borrower has the
PLUS Borrower and same SSN as the student associated Verify the SSN of the borrower
Student MUST be the same with the PLUS loan AND the Grade and student are not equal. If they
person. Level <6. are, ensure the student’s Grade
3. When a change to only the Student Level is >= 6. Update records as
SSN was attempted for a PLUS appropriate and resubmit.
award where the Borrower and
Student have the same SSN. How to fix Condition 3:
Note: Only applicable for award years Resubmit the SSN change for the
2007-2008 and prior. Borrower only or resubmit the
For awards years 2008-2009 and SSN change for the Borrower
forward, new Edits 150, 151, 152, and and Student.
153 will be applied.
017 R Person PLUS Endorser and Student The PLUS endorser has the same SSN DL-PLUS Verify the SSN of the endorser
Cannot be the Same Person as the student associated with this and the student. Update records
PLUS loan. appropriately and resubmit.
020 R Person First and Last Name Blank First Name and Last Name are both Pell/DL/ACG/ Submit first name, last name or
blank. National SMART both.
Grant

Code/ Affected
Type
021 R Person Address is Incomplete Complete address is defined as: Pell/DL/ACG/ If rejected, update and resubmit
-If Foreign Indicator = False, at least National SMART address information.
one occurrence of each of the Grant
following must be present:
-AddressLine
-AddressCity
-AddressState
ProvinceCode
-AddressPostalCode
-If Foreign Indicator = True, at least

one occurrence of each of the
following must be present:
-AddressLine
-AddressCity
-AddressCountryCode
For Pell, ACG, National SMART Grant

and Direct Loan (Subsidized and
Unsubsidized):
The student’s address is incomplete on
the incoming record, on CPS and the
COD database.
For Direct Loan PLUS:

The borrower’s address is incomplete
on the incoming record, on CPS and
the COD database.

023 C/R Award Incorrect Low Tuition & The Cost of Attendance as reported by Pell Review the COA and EFC and
Fees Code/Correction the school (either in the record or as confirm. If correct, no action
Applied previously reported) is greater than the required. If incorrect, update and
low tuition threshold or the student's resubmit.
EFC is greater than the Low Tuition
and Fees minimum amount for the
award year.
If the school has chosen to have COD

correct its records, COD will set Low
Tuition and Fees to blank

Code/ Affected
Type
024 R Award Reported CPS Transaction There are three separate conditions that Pell/DL/ACG/ Compare SSN, Date of Birth and
Number Does Not Match would return this edit. National SMART Last Name combination reported
CPS Grant in the Common Record to the
1. This edit applies to NEW students same data elements on the
and NEW awards. A NEW student is student’s ISIR based on the
defined as a student whose SSN does reported CPS Transaction
not already exist in COD. Number. If any of these
A NEW award is submitted for a NEW identifiers do not match, resubmit
student, AND the combination of SSN, with the corrected data.
DOB and Last Name (Pell only) does
not match that SPECIFIC Transaction Review the Reported Transaction
Number on CPS for that award year*. Number and ensure that you have
an ISIR record on file for the
2. This edit applies to EXISTING student with that transaction
students with a NEW award. An number. If incorrect, update the
EXISTING student is defined as a Reported Transaction Number
student who’s SSN already exists in and resubmit.
COD.
A NEW award is submitted for an

EXISTING student, AND the
combination of SSN, DOB and Last
Name (Pell only) does not match that
SPECIFIC Transaction Number on
CPS for that award year*.
3. A CPS Transaction number change

is submitted for an EXISTING student
and award, AND the submitted
Transaction number does not exist in
CPS for that student.
If the award period extends across July

1, COD will attempt to match the
for 2007-2008 and 2008-2009.

awards.
025 R Award Duplicate Match on CPS The Student Identifier -- SSN, Date of Pell/DL/ACG/ Go to the COD website and
Birth, first two characters of Last National SMART review the CPS matches for this
Name, and CPS Transaction Number Grant student. Select the correct
combination reported in the COD transaction.
Common Record has two or more
matches on CPS.

Code/ Affected
Type
026 C/R Award Incorrect Secondary EFC Ensures the reported Secondary EFC Pell Review the field for the correct
Used/Correction Applied Used Code is valid. The valid values value and resubmit.
are "O", "S", and "Blank." "O" is only
valid if the value currently on the COD Ensure the value is S if you are
system is "S". If the school has chosen using the Secondary EFC; or O if
to have COD correct its records and an you originally reported you were
invalid value is submitted, COD will using the Secondary EFC and are
correct to the value currently on the now using the Original EFC.
COD system or to blank.
NOTE: Not applicable for Award Year

2005-2006 and forward.
027 C/R Award Incorrect Payment If ANY of the following are true: Pell Review the field for the correct
Methodology/Correction AC - Academic Calendar value and resubmit.
Applied PM - Payment Methodology
<> - Not equal to
-- AC = 1 and PM <> 3 or 5
-- AC = 2 - 4 and PM = 4
-- AC = 6 and PM <> 4
-- AC = 5 and PM = 5

correct its records and the submitted
value is a change and Accepted PM is
valid with current AC then COD will
set to previously accepted value.
Otherwise, if Accepted AC = 1, 2, 3, or
4, COD will set Accepted PM to 3.
Otherwise, COD will set Accepted PM
to 4

2004-2005 and forward

Code/ Affected
Type
028 C/R Award Incorrect Academic If the Academic Calendar is not equal Pell Review the field for the
Calendar/Correction to 1, 2, 3, 4, 5, or 6: appropriate value and re-submit.
Applied
If the school has chosen to have COD Ensure that the value is either
correct its records and if Academic Blank if Award Type is not equal
Calendar invalid or BLANK, correct in to Pell or correct type to:
the following order:
(1) if you measure academic
1) If Academic Calendar invalid or progress in Credit Hours – non-
BLANK, then set accepted value to standard terms;
previous value on database (for change (2) if you measure academic
records) or progress in Credit Hours –
2) If AttendedEntity ID default standard terms of quarters;
Academic Calendar populated, then set (3) if you measure academic
accepted value to default. progress in Credit Hours –
3) ELSE If Reporting Entity ID default standard terms of semesters;
Academic Calendar populated, then set (4) if you measure academic
accepted value to default. progress in Credit Hours –
4) ELSE If Payment Methodology = 4, standard terms of trimesters;
then set accepted value to "5". (5) if you measure academic
5) ELSE set accepted value to "3". progress in Clock hours;
(6) if you measure academic
If the school does not accept progress in Credit Hours without
corrections, reject the record. terms
NOTE: Not applicable for award year

029 C/R Award Invalid Weeks of If the accepted 'Payment Methodology' Pell Verify that the Payment
Instructional Time in is "1" and the reported Weeks of Methodology and Academic
Program’s Definition of Instructional Time Used to Calculate Calendar are correct.
Academic Year/Correction Payment is not BLANK, for schools
Applied accepting corrections, COD will set the Correct the Payment
value to BLANK. Methodology, Academic
Calendar and/or Weeks of
If the accepted Payment Methodology Instructional Time and resubmit.
is "2" and the reported Weeks of
Instructional Time Used to Calculate
Payment is not "00" - "29", for schools
accepting corrections, COD will set
value to "29".
If the accepted Payment Methodology

is "3", "4" or "5" and the reported
Weeks/CalcPayt is not "00" - "78" or
greater than Weeks of Instructional
Time in Program’s Definition of
Academic Year, for schools accepting
corrections, COD will set Weeks of
Payment to Weeks/Program
If these conditions are met and the

school is not accepting corrections,
COD will reject the record.


Code/ Affected
Type
030 C/R Award Invalid Weeks of If the accepted 'Payment Methodology' Pell Verify that the Payment
Instructional Time used to is "1" and the reported Weeks of Methodology and Academic
Calculate Payment Instructional Time Used to Calculate Calendar are correct.
Payment is not BLANK, for schools
accepting corrections, COD will set the Correct the Payment
value to BLANK. Methodology, Academic
Calendar and/or Weeks of
If the accepted Payment Methodology Instructional Time and resubmit.
is "2" and the reported Weeks of
Payment is not "00" - "29", for schools
accepting corrections, COD will set
value to "29".
If the accepted Payment Methodology

is "3", "4" or "5" and the reported
Weeks/CalcPayt is not "00" - "78" or
greater than Weeks of Instructional
Time in Program’s Definition of
Academic Year, for schools accepting
corrections, COD will set Weeks of
Payment to Weeks/Program.
If these conditions are met and school

does not accept corrections, COD will
reject the record.

031 C/R Award Invalid Credit or Clock If the accepted value for Academic Pell Verify that the Payment
Hours in Program’s Calendar is "1", "2", "3" or "4" and the Methodology and Academic
Definition of Academic Credit or Clock Hours in Program's Calendar are correct and our
Year Definition of Academic Year is not assumption is correct. If this is
BLANK, for schools accepting correct, no further action is
corrections, COD will set the value to necessary. If it is not correct,
BLANK. update the Payment Methodology
and Academic Calendar and
If accepted value for Academic Cr/Clock Hours and resubmit.
Calendar is "5" and the Credit/Clock
Hours in Program's Definition of
Academic Year is less than "900" or
greater than "3120", for schools
accepting corrections, COD will set the
value to "900".
If accepted Academic Calendar is "6"

and the Credit/Clock Hours in
Program's Definition of Academic Year
is less than "24" or greater than "100",
for schools accepting corrections, COD
will set to "24".

COD will reject the record.


Code/ Affected
Type
032 C/R Award Invalid Credit or Clock If the accepted value for Academic Pell Verify that the Payment
Hours in all Payment Calendar is "1", "2", "3" or "4" and the Methodology and Academic
Periods Expected to Credit or Clock Hours in all Payment Calendar are correct. If it is not
Complete this School Year Periods Expected to Complete this correct, update the Payment
School Year is not BLANK, for Methodology and Academic
schools accepting corrections, COD Calendar and/or Credit/Clock
will set the value to BLANK. Hours and resubmit.
If accepted Academic Calendar is "5"

or "6" and Credit or Clock Hours
expected to complete this Award Year
is not between "0000" and accepted
Credit or Clock Hours in program’s
Definition of Academic Year, for
schools accepting corrections, COD
will set Credit or Clock Hours in all
payment periods expected to complete
this School Year to Credit or Clock
Hours in program’s Definition of
Academic Year.

reject the record
NOTE: Not applicable for award year

033 R Award Duplicate Award ID This Award ID is a duplicate and is Pell/DL/ACG/ Create a new Award ID for this
already established under a different National SMART borrower.
student identifier. Grant
This Award ID already exists for this

student and the school is trying to
change a component of the COD
Award Identifiers (Attended Entity ID,
Award Year, or Award Number).
The COD Award Identifiers (Attended

Entity ID, Award Year, or Award
Number) already exist for this student
and the school is trying to change the
Award ID.
(Pell Legacy, Direct Loan, ACG, and

National SMART Grant only)
034 R Award Attended School Entity The Attended School Entity Identifier Pell/DL/ACG/ Verify the Attended Entity ID
Identifier has no has no established relationship to the National SMART and the Reporting Entity ID. If
relationship with the Reporting School Entity Identifier in Grant incorrect, update and resubmit
Reporting School Entity the Entity Block.
Identifier
035 R Award Inconsistent Award Award Type listed in Award ID does DL/ACG/ Review the Award Type and
Information Data not match Award Type in the Award National SMART Award Year fields to ensure they
Block and/or Award Year listed in Grant are the same as the values in the
Award ID does not match Award Year Award ID. Correct the necessary
in Award Information Block and/or field(s) and resubmit.
Award Sequence Number in the Award
ID is not numeric.
(Direct Loan, ACG, and National

SMART Grant Only)

Code/ Affected
Type
036 W Award PLUS Credit Decision No credit decision has been accepted DL – PLUS PLUS Credit Decision Status for
Status is not accepted for for this award. this award is pending. Once a
this PLUS award credit decision is received, a
response will be sent.
038 R Award Student Not Pell Eligible Award type listed is Pell and student is Pell/ACG/ Review student’s ISIR for Pell
not Pell eligible according to CPS. National SMART eligibility. If student is eligible,
Grant review transaction number
reported. If incorrect, update and
resubmit.
039 C/R Award/ Incorrect Award Amount Award and/or Disbursement amount Pell/DL Pell:
Disbursement exceeds the maximum annual limit Review the maximum annual
(Pell/DL). limit for this award. If
appropriate, update this field and
Pell: resubmit.
Refer to the Federal Student Aid
Handbook for maximum annual limits. DL:
Review the maximum annual
DL: loan limit for this award. Also,
For DL Sub - review all sub/unsub awards and
Grade Level = 0 or 1 Max = 3500 actual disbursements made for
Grade Level = 2 Max = 4500 this student. If appropriate,
Grade Level = 3, 4, 5 Max = 5500 update award and/or
Grade Level >=6 Max = 8500 disbursement amount(s) and
resubmit.
DL Unsub and DL Sub combination -
Grade Level = 0 or 1 = 7500
Grade Level = 2 Max = 8500
Grade Level = 3, 4, 5 = 10500
Grade Level >=6 Max 20500
If Additional Unsubsidized Loan

HPPA (formerly HEAL eligible) = Y
Grade Level >= 6 Max = 47167
If PreProfessional Coursework
Indicator is set to “true”
AND
Additional Unsubsidized Indicator set
to “true”
AND
Dependency Status set to ‘D’
OR
If PreProfessional Coursework
Indicator is set to “true”
AND
Dependency Status set to ‘I’
PLUS – 0 – 99999.99
040 W Award Changed Award Amount Is Award amount reported is less than the Pell Reduce disbursement amounts to
Less Than Total sum of the accepted funded correspond with the funded
Disbursements disbursements. Decrease is expected disbursements and resubmit.
within 30 days or a system-generated
decrease is processed. If an adjustment is not received
within 30 days, COD will
(This edit is only executed if process a decrease.
Disbursement Release Indicator equals
True)

Code/ Affected
Type
041 R Award Changed Award Amount Is Award amount reported is less than the DL/ACG/ Review Award Amount and
Less Than Total sum of the accepted funded National SMART funded disbursements. Update
Disbursements disbursements. Grant and resubmit.
(This edit is only executed if If you are attempting to decrease

Disbursement Release Indicator equals the loan, you must make
True) adjustments to the disbursements
that have already been processed.
042 R Award New Award Type Submitted For an initial submission for this award Pell/DL/ACG Enter an Award Amount and
with a Zero Award Amount type, the award amount is not greater National resubmit.
than zero. SMART

Code/ Affected
Type
043 R Award Award Received Prior to For Pell, ACG and National SMART Pell/DL/ACG/ For records submitted prior to the
Start of Processing Year or Grant: National SMART beginning of the processing year,
New Award or Increase Grant these records should be
Received After the End of A new award was submitted prior to resubmitted within the eligible
Processing Year Without the beginning of the processing year date range.
Extended Processing OR an increase or decrease to a
previously originated award was To disburse after the deadline of
submitted after the processing deadline the award year, your school must
for the award year and the school has seek Extended Processing for
not been granted Extended Processing. Pell and/or Direct Loan.
If the Received Date is less than the Contact your Customer Service
Earliest Date to Accept a Common Representative if your school has
Record for the Award Year (the Award been granted Extended
Year Processing Cycle Begin Date). Processing or if you want to
apply for this extension.
OR
If ALL of the following are true:
-- The Received Date is greater than

the Latest Date to Accept a Common
Record for the Award Year (the Award
Year Processing Cycle End Date)
-- The school has not been granted
Extended Processing or an audit
adjustment.
-- An Award for this student identifier
is currently not in COD or the Award
amount is an increase or decrease to the
amount in COD.
For Direct Loan:
A new award was submitted prior to

the beginning of the processing year
OR an increase or decrease to award
amount was submitted after the school
has closed out the Program Year
(school confirmed a zero balance) or
the Program Year has been closed and
the school has not been granted
Extended Processing.
If the Received Date is less than the

Earliest Date to Accept a Common
Record for the Award Year (the Award
Year Processing Cycle Begin Date).
OR
-- The Received Date is greater than

the Latest Date to Accept a Common
Record for the Award Year
-- The school has not been granted
Extended Processing or an audit
adjustment.
-- An Award for this student identifier
is currently not in COD or the Award
amount is an increase or decrease to the
amount in COD.

Code/ Affected
Type
044 R Award Incorrect Flag For Additional Unsubsidized Eligibility DL-Unsub Review the record and ensure
Additional Unsubsidized for Health Profession Program value is you are providing the correct
Eligibility for Health “Y” and the student’s grade level code value for the Additional
Profession Programs is not 4, 5, 6, or 7. Unsubsidized Eligibility for
(formerly HEAL eligible) Health Professions flag. If your
Note: Only applicable for Award Year school is eligible to use this flag,
2007-2008 and prior. ensure the student’s grade level is
reported as greater than 3 and
resubmit.
If grade level is correct and you

are eligible to use this flag,
please contact your Customer
Service Representative.
045 R Award Incorrect Award Dates Difference between Financial Award DL Review the record and ensure the
Begin Date and Financial Award End Award Begin and End Dates are
Date is greater than 12 months. accurate. If incorrect, update and
OR resubmit.
Financial Award Begin Date is after the
Financial Award End Date
OR
Financial Award Begin Date and
Financial Award End Date is not equal
to or within the student’s academic
year dates.
046 R Award Incorrect Academic Year Academic Year Start Date is after the DL Review the record and ensure the
Dates Academic Year End Date Academic Year Begin (Start) and
OR End Dates are accurate. If
Academic Year is greater than 12 incorrect, update and resubmit.
months
047 R Award Academic Year Dates Academic Year Start and End Date DL Academic Year Begin (Start)
Already Linked to MPN or cannot be changed because more than Date cannot be changed on this
PLUS MPN one Direct Loan is already linked to an loan since it is linked to an MPN
MPN or a PLUS MPN based on or a PLUS MPN based on the
specific academic year dates. existing Academic Year Begin
(Start) and End Dates.
(Direct Loan – MPN Single Year
Feature only) If the academic year dates are
incorrect, you must obtain a new
MPN and process a new loan
with the correct academic year
dates.
048 R Disbursement School Is Ineligible If any of the following are true: Pell/DL/ACG/ Review your Attend School
National SMART Entity Identifier to ensure it is
School is not eligible to participate in Grant correct and that you are eligible
the Title IV programs OR to participate in the program for
School is requesting Pell Grant funds which you are submitting records
and was not eligible to participate in and/or requesting funds. If
the Pell Grant program at time the incorrect, update and resubmit.
disbursement was made OR
School is requesting Direct Loan funds
and was not eligible to participate in
the Direct Loan program at the time the
funds were requested OR
School was not open at the time the
funds were requested OR
School was undergoing an ownership
change at the time the funds were
requested.

Code/ Affected
Type
049 R Disbursement Disbursement Date Is More Adjusted Disbursement Date is not DL Review your adjusted
Than 120 Days After the within 120 days of original disbursement date in conjunction
Original Disbursement Date Disbursement Date. with your original disbursement
date. If incorrect, update and
resubmit.
050 R Disbursement Disbursement Date Outside Disbursement date is 120 days after the DL Review your award dates and
Allowable Window Financial Award End Date. your disbursement dates. If
incorrect, update and resubmit.
051 R Disbursement Disbursement Date With Disbursement Release Indicator is True Pell/DL/ACG/ Review your Disbursement
Payment Trigger Set to True and Disbursement Date is outside of National SMART Release Indicator Flag and
Outside of Allowable allowable window. Grant submit a release based on the
Window disbursement date and your
Pell Allowable Window: school’s allowable disbursement
Advanced Pay = 30 calendar days window.
Just in Time = 7 calendar days
Reimbursement = 0 calendar days
Heightened Cash Monitoring1 = 7
calendar days
calendar days
ACG/National SMART Grant

Window:
Advanced Pay = 7 calendar days
HCM1 = 7 calendar days
HCM2 = 0 calendar days
Direct Loan
Advanced Pay = 7 calendar days
(Pushed Cash = 7 calendar days
calendar days
calendar days
052 R Disbursement First Disbursement Date This edit applies to disbursements with DL Review the disbursement dates of
Must Be the Earliest Disbursement Release Indicator equal the rejected record and first
to True or False: disbursement (disbursement with
the First Disbursement Indicator
a. If Disbursement Release Indicator [FDI] flag set to true)
equals False, Subsequent Disbursement
Date is before the Disbursement Date If the date of the disbursement
of the first disbursement (disbursement submitted is earlier than the date
with the First Disbursement Indicator of the first disbursement, and that
[FDI] flag set to true). date is incorrect, update and
resubmit.
b. If Disbursement Release Indicator
equals True, subsequent disbursement If the date is earlier than the date
date is on or before the Disbursement of the first disbursement and that
Date of the first FUNDED date is correct, then the First
disbursement (Disbursement Number Disbursement Indicator flag must
01 or the Disbursement with the First be set to true. This indicates this
Disbursement Flag). specific disbursement is the
NOTE: If Disbursement Release initial disbursement
Indicator equals True, the disbursement (chronologically) even though it
date should not be compared to the is a subsequent disbursement
disbursement date of “unfunded” number to “Disbursement
disbursements. Number 01”

Code/ Affected
Type
053 R Disbursement Disbursement Date Cannot The Disbursement Date is not Pell/DL/ACG/ Resubmit disbursement with a
Be Blank populated. National disbursement date.
SMART
054 W Disbursement Disbursement Date Within 7 A record has been submitted with the Pell/DL/ACG/ Review record to determine if a
Days or Passed, Disbursement Release Indicator flag set National SMART Disbursement Release Indicator
Disbursement Release to “False” AND the Disbursement Date Grant flag of “True” is appropriate.
Indicator Set To “False” is within the 7 calendar day window or This record will not be
has passed. considered an actual
disbursement until a
Disbursement Release Indicator
flag of “True” is received. If you
intended this to be an actual
disbursement, update the
flag and resubmit.
055 W Disbursement Disbursement Information Disbursement Information (DRI = true Pell/DL/ACG/ No action required.
Received 30 Days or more and Disbursement Sequence Number = National SMART
after Date of Disbursement 01) was received and processed by Grant Please refer to The Code of
COD more than 30 days later than the Federal Regulation 690.81 for
Disbursement Date reported on the more information.
record.
056 C/R Disbursement Sequence Number Not In For actual disbursements (DRI=true): Pell/DL/ACG/ Review disbursement
Sequential Order National SMART transactions and disbursement
Disbursement Sequence numbers Grant sequence numbers for this
associated with a specific disbursement and resubmit all
Disbursement Number must be transactions not yet accepted by
processed in incremental, sequential COD in the proper order.
order. (i.e. 01, 02, 03,..)
School reported a disbursement

sequence number other than ‘01’ on a
disbursement that is not yet accepted.
Sequence Number on accepted

disbursement is not one higher than the
last previously accepted transaction for
this disbursement number.
For Pell anticipated disbursements

(DRI=false):
If a sequence number other than “01” is

submitted, COD will correct the
sequence number to “01” and record
will be accepted with correction.
NOTE: This will be a reject edit for

ACG and National SMART Grant.

Code/ Affected
Type
057 R Disbursement A change/adjustment to a A change to Disbursement Date and an DL The change to the Disbursement
Disbursement Date and adjustment to a Disbursement Amount Date is accepted but the change
Disbursement Amount were were made at the same time, i.e. in the to the disbursement amount is
submitted on the same same transaction with the same rejected.
transaction. Adjustment to Sequence Number for the same
Disbursement Amount has Disbursement Number, after a Resubmit the adjustment to the
been rejected. Disbursement has been funded. Disbursement Amount with a
new Sequence Number.
This edit applies to Disbursement
Release Indicator = True only
058 R Disbursement Duplicate Disbursement The reported Disbursement Number, Pell/DL/ACG/ No action is required.
Information On File Sequence Number, and Disbursement National SMART
Release Indicator equal to True are Grant If you are attempting to make a
already on file with COD. change, resubmit with a higher
sequence number.
059 W Disbursement Duplicate Adjustment The Disbursement Number, Pell/DL/ACG/ No action required.
Information on File Disbursement Amount(s) Disbursement National SMART
Date, and Disbursement Release Grant Review the field you are
Indicator equal to True or False are attempting to change and
already on file with COD for this resubmit
Disbursement Adjustment.
060 R Disbursement Insufficient Number of Disbursement Amount equals the Total DL Since your school does not meet
Disbursements Based on Net Loan Amount and the school does special condition status, you must
School Type not meet special condition status. disburse a loan in two or more
disbursements and the
Special condition status includes disbursement amount (net
“Experimental Site Schools” or schools disbursement) cannot equal the
with a default rate < 5% in the most total net loan amount.
recent fiscal year. All students at
“Experimental Site Schools” may Update the disbursement amount
receive a single disbursement. For for this record and resubmit.
other eligible schools, only students If you believe your school does
enrolled in study abroad programs may meet special condition status, call
receive a single disbursement. your Customer Service
Only schools meeting special condition Representative.
status are allowed to make one
disbursement. A minimum of two
disbursements is required for all other
schools.
061 R Disbursement Only One Disbursement You can only make one disbursement Pell You must perform verification on
Allowed for Students with a for a student with a Verification Status this student’s application data.
Verification Status of “W” of “W”. Once verification has been
performed, update the
verification status to “V” and
resubmit.
062 R Disbursement Disbursement Amount(s) Is Disbursement Amount(s) is not Pell/DL/ACG/ Resubmit disbursement sequence
Less Than Or Equal to Zero populated, or zero, or less than zero for National SMART number 01 with a disbursement
for Disbursement Sequence Sequence Number “01” and Grant amount greater than zero.
Number 01 Disbursement Release Indicator is
“true”.

Code/ Affected
Type
063 R Disbursement Incorrect Net Disbursement Disbursement Amount(s) is not equal DL Verify your disbursement
Amount to COD’s calculated amount.: calculations based on the award
type. Resubmit if appropriate.
a. The Net Disbursement Amount is
calculated using the following steps (+
or -$1 tolerance):
Step 1: Calculate the Combined
Fee/Interest Rebate Percentage by
subtracting the Interest Rebate
Percentage from the Loan Fee
Percentage
Step 2: Calculate the Combined
Fee/Interest Rebate Amount by
multiplying the Disbursement Gross
Amount by the Combined Fee/Interest
Rebate Percentage (go out 3 decimal
places) and truncating the result
Step 3: Calculate the Net
Disbursement Amount by subtracting
the Combined Fee/Interest Rebate
Amount from the Disbursement Gross
Amount
Step 4: Calculate the Loan Fee
Amount by multiplying the Gross
Disbursement Amount by the Loan Fee
Percentage (go out 3 decimal places)
and truncating the result
Step 5: Calculate the Interest Rebate
Amount by subtracting the Loan Fee
Amount from the Gross Disbursement
Amount and then subtracting the result
from the Net Disbursement Amount
b. Disbursement Release Indicator set
to “Y” and Disbursement Amount
exceeds annual loan limit across
schools. See common record for loan
limit criteria.
NOTE: + or - $1 tolerance only applies

if there is no impact to Interest Rebate
Amount
NOTE: The COD System will reject a

disbursement and return Edit 063 if the
Net Disbursement Amount reported by
the school is incorrect given the
accepted Origination Fee Percent
064 C/R Disbursement Disbursement Amount > ALL of the following are true: Pell Review disbursement amount
50% of award with a and verification status or
Verification Status of “W” The Verification Status is ‘W’ on the assumption made. If incorrect,
Award AND update and resubmit.
Disbursement Amount is >50% of the
Scheduled Award Amount
correct its records, COD will set the
Accepted Disbursement Amount to the
lesser of either the Award Amount or
50% of the Schedule Award Amount

Code/ Affected
Type
065 W Disbursement Insufficient Decrease in the The Award has an “Over Paid” status Pell No action required.
Disbursement amount. and school has sent a downward
Disbursement is expected Disbursement Amount adjustment for
for Amount of the Negative an amount less that the Negative
Pending Pending Disbursement Amount.
066 R Disbursement Award is in “Overpaid” If ALL of the following are true: Pell
status. Disbursement
Increase cannot be accepted Award is in “Overpaid” Status
A Disbursement Amount that would

increase the sum of the accepted
Disbursements to an Amount greater
than the ‘Award Amount’ is submitted
067 C/R Disbursement Incorrect Disbursement For Direct Loan: Sum of all the Pell/DL Review the disbursement amount
Amount Disbursement Gross Amounts is for each disbursement number
greater than the Award Amount. and compare to the award amount
(Loan Amount Approved).
For Pell: The sum of the Update record where appropriate
disbursements exceeds the Award and resubmit.
Amount
OR
The reported Disbursement Amount

exceeds 100% of the student’s Total
Eligibility Used and the student is
already in a POP situation involving
two or more schools. Total Eligibility
Used calculation is in the appendix
For Pell Legacy: this edit should not

be run on disbursement amounts less
than zero.
068 W Disbursement Potential Overaward Pell disbursements for a student have Pell Review guidance contained in
Project- Notice Sent been received from two or more separate notice.
Separately schools and ALL of the following are
true:
Disbursement is not rejected

AND
Other Pell awards exist for the student
at different Attended School Entity IDs
for the current Award Year
AND
Total amount disbursed for any of the
other Pell awards is greater than zero
AND
Total of the Percentage of Eligibility
Used is greater than 100.00 (plus
tolerance).

Code/ Affected
Type
069 W Disbursement Potential Concurrent Two or more Pell/ACG/National Pell/ACG/ Review guidance contained in
Enrollment – Notice Sent SMART Grant disbursements for a National SMART separate notice.
Separately student have been received from two or Grant
more schools and ALL of the following
are true:
Other Pell/ACG/National SMART

Grant awards exist for the student at
different Attended School Entity IDs
for the current Award Year
AND
Total amount disbursed for the student
for any of the other Pell/ACG/National
SMART Grant awards is greater than
zero
AND
Enrollment Dates for the student are
within 30 days of one another
NOTE: Concurrent Enrollment is

dependent on award type
070 W Disbursement Disbursement Release Data in the disbursement block has Pell/DL/ACG/ When the Disbursement Release
Indicator is Blank been received but the Disbursement National SMART Indicator is blank, COD records
Release Indicator is not populated. Grant the Disbursement Release
Indicator as “F.” If the
should be “F”, no further action
is necessary. If you want this
record to be considered an actual
disbursement, update the
flag to “T” and resubmit.

Code/ Affected
Type
071 R Disbursement New Disbursement, For Pell, ACG and National SMART Pell/DL/ACG/ To disburse after the deadline of
Increase, or DRI = True Grant: National SMART the award year, your school must
Received After End Of Grant seek Extended Processing for
Processing Year Without A new Disbursement, Disbursement Pell and/or Direct Loan.
Extended Processing increase, or a Disbursement Release
Indicator set to “True” was submitted Contact your CSR if your school
after the award year deadline and the has been granted Extended
school has not been granted Extended Processing or if you want to
Processing. apply for this extension.
The Received Date is greater than the

Latest Date to Accept a Common
AND
The school has not been granted status
of Extended Processing or an audit
adjustment
AND
An Award Type for this student
identifier is currently not in COD or the
Disbursement Amount is an increase to
the amount in COD
AND
This disbursement is not an increase as
a result of a student that had been
blocked (POP) prior to the deadline
For Direct Loan:
A new Disbursement, Disbursement

Adjustment, or a Disbursement Release
Indicator set to “True” was submitted
after school has closed out the Program
Year (school confirmed zero balance)
or the Program Year has been closed
and the school has not been granted
Extended Processing.
The Received Date is greater than the

Latest Date to Accept a Common
AND
The school has not been granted status
of Extended Processing
AND
An Award Type for this student
identifier is currently not in COD or the
Disbursement Amount is an increase to
the amount in COD
072 R Disbursement Incomplete Disbursement Sequence Number is “02” or greater DL Resubmit record with all
Amounts missing Gross Disbursement Amount, disbursement amounts populated.
OR Disbursement Fee Amount OR
Interest Rebate Amount OR
Disbursement Net Amount.

Code/ Affected
Type
073 R Disbursement Insufficient information Record submitted with Disbursement Pell/DL/ACG/ Review the record in conjunction
with Disbursement Release Release Indicator flag set to “True” has National SMART with the Common Record
Indicator set to “True” insufficient data on file. Grant Layout. Resubmit with all
required data elements populated.
See Common Record Layout for fields
required prior to setting the
Disbursement Release Indicator to
“True”.
074 R Disbursement Incorrect Adjustment to Disbursement Release Indicator Pell/DL/ACG/ No action required.
Disbursement Release adjusted to “False” after disbursement National SMART
Indicator was funded. Grant Disbursement Release Indicator
cannot be changed to “False”
after disbursement becomes an
actual disbursement. If you are
attempting to cancel a
disbursement, then you must
send an adjustment to the
disbursement amount.
075 R Disbursement Multiple First Disbursement More than one disbursement was DL Review disbursements and
Flags submitted to COD with a First resubmit record with only one
Disbursement Flag of “True” for this disbursement flagged as the first
loan in the same cycle. disbursement.
076 R Disbursement First Disbursement Flag First Disbursement Flag can be DL Contact your Customer Service
Changed More Than Twice changed a maximum of two times Representative for the procedures
before requiring U.S. Department of on how to obtain the Department
Education’s approval. of Education’s approval to
change the first disbursement
flag more than two times.
077 R Disbursement Incorrect Disbursement Disbursement Fee Amount does not DL Review Disbursement Loan Fee
Loan Fee Amount equal COD’s calculated Loan Fee Amount calculation. Resubmit
Amount (+ or - $1 tolerance). record with corrected
disbursement amounts
NOTE: + or - $1 tolerance only applies
if there is no impact to Interest Rebate
Amount

Disbursement Loan Fee Amount
reported by the school is incorrect
given the accepted Origination Fee
Percent
078 R Disbursement Incorrect Disbursement Up-Front Interest Rebate Amount does DL Review Disbursement Loan Fee
Rebate Amount not equal COD’s calculated Up-Front Amount calculation. Resubmit
Interest Rebate Amount (+ or - $1 record with corrected
tolerance) for this disbursement. disbursement amounts.

Interest Rebate Amount reported by the
school is incorrect given the accepted
Origination Fee Percent
079 R Disbursement Payment Period Start Date The school is ineligible and the Pell/ACG/ National Review the Payment Period Start
Not In Eligible Range Payment Period Start Date does not fall SMART Grant Date reported. If incorrect,
within the range of eligibility. update and resubmit. If correct,
you are not eligible to receive
For 2008-2009 award year, valid date Pell Grant funds for this student.
range is 2008-01-01 – 2009-06-30. No further action required.

Code/ Affected
Type
080 R Disbursement No Accepted PLUS Credit The Disbursement Release Indicator is DL-PLUS Resubmit Disbursement Release
Decision Status set to “True” and there is no approved Indicator of True” after an
PLUS Credit Decision Status on file for approved credit decision is
this loan. obtained for this PLUS borrower.
An approved PLUS Credit Decision

Status must be obtained for a PLUS
borrower prior to disbursement.
081 R Disbursement No Promissory Note on File The Disbursement Release Indicator is DL Resubmit disbursement with
set to “True” and there is no MPN on Disbursement Release Indicator
file for this loan, and the school is of “true” after you receive a
required to have an MPN on file at response record indicating that an
COD prior to disbursements. accepted MPN is on file at COD
for this loan.
The School File at COD indicates an
MPN must be on file at COD prior to
disbursement.
083 R Disbursement CMO Rejected This Student CMO rejected this student for Pell/DL/ACG/ Contact your payment analyst
For Eligibility Issues eligibility issues National SMART (formerly referred as
Grant reimbursement analyst) for
(Reimbursement Schools only) additional information about
correcting this record.
084 R Disbursement CMO Rejected This Student CMO rejected this student for incorrect Pell/DL/ACG/ Contact your payment analyst
For Incorrect Calculation(s) calculation(s) National SMART (formerly referred as
085 R Disbursement CMO Rejected This Student CMO rejected this student for already Pell/DL/ACG/ Contact your payment analyst
For Already Being Funded being funded National SMART (formerly referred as
086 R Disbursement CMO Rejected This Student CMO rejected this student for improper Pell/DL/ACG/ Contact your payment analyst
For Improper Package package submission National SMART (formerly referred as
Submission Grant reimbursement analyst) for
087 R Disbursement CMO Rejected This Student CMO rejected this student for Pell/DL/ACG/ Contact your payment analyst
For Incomplete Student incomplete student processing National SMART (formerly referred as
Processing Grant reimbursement analyst) for
088 R Disbursement CMO Rejected This Student CMO rejected this student for missing Pell/DL/ACG/ Contact your payment analyst
For Missing Documentation documentation information National SMART (formerly referred as
089 R Disbursement Invalid disbursement due to Invalid disbursement transaction. The DL No further disbursements or
pending bankruptcy disbursement is received after the upward adjustments to existing
receipt of a pending bankruptcy disbursements can be made on
notification. this loan.
(Direct Loan Only) Downward adjustments on this

specific loan can be accepted.
NOTE: Not applicable for 2004-2005
and forward.

Code/ Affected
Type
090 W Entity Reported Amount of The Total Reported Amount of Pell/DL/ACG/ Compare the sum of individual
Disbursements does not Disbursements in the Entity Block does National SMART disbursement amounts to the
equal Amount of detail not equal the amount (sum of Grant Total Amount Reported. Update
records disbursements) of detail records for the if appropriate and resubmit.
Program for the Award Year.
092 R Award No further awards can be No further awards can be accepted for DL Award cannot be accepted as the
accepted for this borrower, this borrower. The Direct Loan borrower is deceased. Verify this
person is deceased Servicing Center has notified COD that award has the correct last name,
this person is deceased. SSN, and birth date.
093 R Disbursement Invalid disbursement Invalid disbursement Sequence Pell/DL/ACG/ Verify disbursement sequence
Sequence Number Number. Disbursement sequence National SMART number and resubmit.
number must be 01-65 Grant
094 R Disbursement Invalid disbursement due to Invalid disbursement transaction. The DL No further disbursements or
a loan discharge notification disbursement is received after the upward adjustments to existing
for an unauthorized receipt of a loan discharge notification disbursements can be made on
signature/unauthorized due to an unauthorized this loan.
payment or False signature/unauthorized payment or
Certification Identity Theft. False Certification Identity Theft. Downward adjustments on this
095 R Disbursement Invalid disbursement, Invalid disbursement transaction. The DL No further disbursements or
person is deceased disbursement is received after the upward adjustments to existing
receipt of a loan discharge notification disbursements can be made on
due to death of the borrower. this loan.
Downward adjustments on this

097 R Disbursement Disbursement amount A Pell Disbursement record triggered Pell Review disbursement amount
would have been corrected edit 067, Incorrect Disbursement and resubmit disbursement
to zero by COD calculations Amount, and the school’s Error record.
so the record was rejected Processing Option has been set for
COD to correct Pell data; however,
based on COD calculations, the
Disbursement Amount would have
been corrected to $0.00. Therefore the
disbursement record is rejected.
100 R Award Sender does not have Destination Mailbox Number ID (TG Pell/DL/ACG/ Verify your School Entity ID.
reporting permission for the Number) does not have reporting National SMART
School identified in the permission for the School identified in Grant
Reporting School Entity ID. the Reporting School Entity ID.
101 W Award The Reporting School Reporting School is currently listed as Pell/DL/ACG/ No Action Required.
Entity ID is listed as ineligible on file with PEPS/COD. National SMART
ineligible upon receipt of Grant
batch
102 W Entity Reported Amount of The Total Reported Award Amount in Pell/DL/ACG/ Compare the sum of the
Awards does not equal the Entity Block does not equal the National SMART individual Award Amounts to the
Amount of detail records amount (sum of Award Amount) of Grant Total Reported Award Amount.
detail records for the Program for the Update appropriately and
Award Year. resubmit.

Code/ Affected
Type
105 R Document Only one document can be Either more than one set of Common Pell/DL/ACG/ Review submission and resubmit
submitted per pair of SAIG Record root elements or other National SMART with only one Common Record
Transmission Batch Headers extraneous data were submitted within Grant document between SAIG
and Trailers. a set of SAIG Batch Headers and Transmission Batch Headers and
Trailers Trailers.
107 R Award Phase-In Schools cannot An Attended School that is a Phase-In Pell/DL Resubmit data using the
submit Common Record Participant for this program and award appropriate Phase-In record
documents for this program year has submitted a Common Record layout or contact COD Customer
and award year. document containing award Service to change school’s status
information for this program and award to Full Participant. See COD
year. Technical Reference for more
information.
NOTE: Not applicable for Award
Year2005-2006 and forward.
110 W Award School must print/provide If a school does not send disbursement DL School must print/provide
the disclosure statement data to COD at least 5 days before the disclosure statement prior to or
unless it sends first disbursement date and does not on disbursement date OR school
disbursement data to COD indicate that it has printed/provided the must submit disbursement data to
at least 5 days before the disclosure statement, then COD will COD at least 5 days prior to the
first disbursement date. print/provide the disclosure statement disbursement date
to the borrower and send a warning to
the school.
NOTE: Not applicable for Award

Year2004-2005 and forward
111 W Disbursement First Actual Disbursement If a school does not send disbursement DL Review school procedures to
was submitted less than 5 data to COD at least 5 days before the ensure that DL borrowers receive
days prior to the first first disbursement date and does not disclosure statement prior to or
disbursement date without indicate that it has printed/provided the on disbursement date
an indication that the school disclosure statement, then COD will
printed/provided a print/provide the disclosure statement
disclosure statement to the borrower and send a warning to
the school.
113 R Disbursement Total Disbursed amount The sum of all disbursement amounts DL-PLUS Review the total disbursement
cannot be greater than the for a PLUS loan cannot exceed the amount for this PLUS loan in
lesser of the lesser of the Award Amount or the conjunction with the Endorser
Award Amount or the Endorser Amount. Amount.
Endorser Amount
(PLUS Only) Update and resubmit
disbursement.
NOTE: Applicable for Award
Year2003-2004 and forward only
114 R Disbursement Disbursement or A new disbursement or an upward Pell Update Verification Status Code
Disbursement Adjustment disbursement adjustment was submitted and resubmit disbursement.
received after Verification with Verification Status equal to W
Status W Deadline Date after deadline for Verification Status W
for this award.
NOTE: Only applicable for award

years prior to 2008-2009.

Code/ Affected
Type
115 W Disbursement Student referred to DMCS, A new Pell, ACG, or National SMART Pell/ACG/ Action may be necessary.
satisfactory arrangements Grant disbursement is submitted for a National SMART Contact the student to validate
must be established with student who has been referred to Grant the status of the Pell, ACG, or
DMCS prior to making DMCS for an overpayment status National SMART Grant
further disbursements corresponding to the award type of the overpayment. If the student does
new disbursement without satisfactory not have the satisfactory
arrangement; or an increase to an arrangements established at DCS,
existing Pell, ACG, or National the disbursement or disbursement
SMART Grant disbursement is increase cannot be made.
submitted for a student who has been
referred to DMCS for an overpayment
status corresponding to the award type
of the disbursement increase without
satisfactory arrangement.
116 W Award SSN, Date of Birth and/or School submitted a change to a student Pell/ DL/ACG/ No action required. Record has
Last Name have NOT been identifier and either of the following is National SMART processed, but student identifier
updated in the COD system true: Grant has not been updated in COD
system
The award year submitted on the
change record is lower than the highest
award year for the student
OR
For the same award year, the CPS

transaction number on the change
record is either less than the highest
transaction number for that award year
and student, or is equal to the highest
transaction number for that award year
and student and the identifier data does
match with CPS.

awards.
117 R Award Disbursement information is Performed on new Direct Loan awards DL Review the sum of disbursement
incomplete or rejected. only amounts. Confirm that sum of
Direct Loan award is not disbursement amounts are equal
accepted. Initial Direct Loan award is submitted to award amount. Update and
and ANY of the following is true: resubmit award.
Sum of disbursements (Disbursement
Release Indicator = false and/or true)
does not equal award amount OR
one or more of the disbursements
rejects
OR
School is not eligible for a single
disbursement and submits a single
disbursement OR
School is eligible for a single
disbursement and submits a single
disbursement not equal to the award
amount

Year2004-2005 and forward only.

Code/ Affected
Type
118 W Award The sum of anticipated The sum of the reported anticipated DL No action required.
disbursements does not disbursements does not equal the
equal the updated Direct updated Direct Loan Award Amount.
Loan award amount. COD Therefore, COD recalculated the
will recalculate the anticipated disbursements first
anticipated disbursements. reducing the last anticipated
disbursement (largest disbursement
number) and then reducing each of the
previous disbursements as needed until
the sum of the anticipated
disbursements equals the new award
amount.

119 W Award COD has reduced the School submitted a change to a Direct DL No action required.
anticipated disbursements Loan award reducing the Award
and made this loan inactive Amount to $0 and the sum of
based upon your record anticipated disbursements on file is
reducing the Award Amount greater than $0. COD reduced
to $0. anticipated disbursements to $0. Loan
is inactive.

120 W Person Incomplete Address: Complete address is defined as: Pell/DL/ACG/ No action required.
Complete Address Exists on -Foreign Indicator = False: National SMART
COD. For Direct Loan -AddressLine Grant Schools may check the address
PLUS Only, Student -AddressCity COD has for a student on the
Address is Incomplete. -AddressState COD web site. Schools can
ProvinceCode update the address on the COD
-AddressPostalCode web site or can submit an
updated address via batch.
-Foreign Indicator = True:
-AddressLine
-AddressCity
-AddressCountryCode
For Pell and Direct Loan (Subsidized

and Unsubsidized):
the incoming record; however a
complete address is found on CPS or
the COD database.
For Direct Loan PLUS:

the incoming record, the COD database
or the CPS.
NOTE: Applicable for award years.

Code/ Affected
Type
121 R Person SSN Change Request Edit 121 will be returned when an SSN Pell/DL- Cancel the loan/grant and
Rejected as person is also a Change is submitted (for any award PLUS/ACG/ reoriginate with the correct SSN.
PLUS Borrower. type) for a PLUS borrower with the National SMART
following conditions: Grant
1. The award amount is greater than
zero, and
2. The sum of all actual
disbursements for PLUS loans
does not equal the PLUS award
amount (i.e. the award is not fully
disbursed).
NOTE: An award must be fully

disbursed for 24 hours before an SSN
change is submitted. An attempt to
change the borrower’s SSN on a PLUS
award that has been fully disbursed for
less than 24 hours will result in Edit
121 being returned.
122 R Person Increase to PLUS Loan Edit 122 will be returned when a DL-PLUS Cancel the loan and reoriginate
Award Amount Rejected. school submits an increase to a PLUS with the correct SSN.
loan award amount and the person has
had an SSN change.
123 R Award Incorrect Student Level for The Student Level submitted for the ACG/National Correct the Student Level and
ACG/National SMART award is not valid based on award type. SMART Grant resubmit with a valid value.
Grant Awards Valid values per award are:
For ACG –
0, 1, 2
For National SMART Grant –

3, 4
124 R Award Cannot change Student The Student level for an ACG or ACG/National Zero out the award and resubmit
Level National SMART Grant award cannot SMART Grant with a new award.
be changed after initial origination.
125 R Award ACG/National SMART Award type listed is ACG/National ACG/National Confirm student is Pell eligible
Grant recipients must be SMART Grant and student cannot SMART Grant and resubmit. Also confirm
Pell eligible receive an ACG/National SMART accurate identifier data (SSN,
Grant award because student is not Pell Name Code, Date of Birth, and
eligible according to CPS. Transaction Number)

Code/ Affected
Type
126 R Award Incorrect The Eligibility/Payment Reason for the ACG Correct the Eligibility/Payment
Eligibility/Payment Reason ACG award is not a valid response. Reason and resubmit with valid
for ACG value.
Valid:
01 – Rigorous High School Program
“Rigorous High School Program”

includes:
Rigorous Program of Study
OR
State Scholar Program
OR
Department of Defense
Schools
02 – AP/IB Coursework
03 – Coursework
127 R Award Missing Rigorous High If the Eligibility/Payment Reason code ACG Resubmit with valid Rigorous
School Program Code is 01, the record must contain a High School Program code.
Rigorous High School Program code
128 W Award Unnecessary Rigorous High If the Eligibility/Payment Reason code ACG Resubmit without a Rigorous
School Program Code is anything other than 01, the record High School Program Code if
should not contain a Rigorous High Eligibility/Payment Reason is
School program code anything other than 01.
129 R Award Invalid Rigorous High The Rigorous High School Program ACG Correct the Rigorous High
School Program Code code for the ACG award is not a valid School Program code and
response for the award year. If the resubmit with a valid value.
Eligibility/Payment Reason selected is
01, a valid Rigorous High School
Program Code is required. Refer to
Volume VI, Section 9 for a complete list
of valid Rigorous High School
Program Codes.
(i.e. VA0001) – first two characters

alpha, next four numeric
130 R Award Award Amount Exceeds Award amount originated at a single ACG Correct the award amount and
Maximum Scheduled school exceeds the maximum resubmit with a valid award
Award for ACG scheduled award for the award year. amount.
For 2008-2009 ACG –

Grade Level 0 and/or 1 - $750
Grade Level 2 - $1300
131 R Award Incorrect CIP Code Value The CIP Code submitted is not a valid National SMART Correct the CIP code and
value for the current award year. Grant resubmit with a valid value.
(i.e. xx.xxx)
Refer to Volume VI, Section 9 for a

complete list of valid CIP Codes.

Code/ Affected
Type
132 R Award Award Amount Exceeds Award amount originated at a single National Correct the award amount and
Maximum Scheduled school exceeds the maximum SMART resubmit with a valid award
Award for National scheduled award for the award year. amount.
SMART grant
For 2008-2009 National SMART Grant
–
134 R Disbursement Disbursement exceeds Disbursement amount distributed ACG Correct the disbursement amount
scheduled award at all across one or more schools exceeds the and resubmit with a valid
schools for ACG during the maximum scheduled award for the disbursement amount.
same or multiple award most recent award year.
years
For 2008-2009 ACG –
Grade Level 0 and 1 - $750
135 R Disbursement Disbursement exceeds The sum of the disbursements for a ACG Correct the disbursement amount
scheduled award for ACG at given Award exceeds the scheduled and resubmit with a valid
your school award Amount. disbursement amount.
136 R Disbursement Disbursement exceeds Disbursement amount distributed National SMART Correct the disbursement amount
scheduled award at all across one or more schools exceeds the Grant and resubmit with a valid
schools for National maximum scheduled award for the disbursement amount.
SMART Grant during the most recent award year.
same or multiple award
years For 2008-2009 National SMART Grant
–
Grade Level 3 - $ 4000
Grade Level 4 - $ 4000
137 R Disbursement Disbursement exceeds The sum of the disbursements for a National SMART Correct the disbursement amount
scheduled award for given Award exceeds the scheduled Grant and resubmit with a valid
National SMART grant at award Amount. disbursement amount.
your school
138 R Award Incorrect PreProfessional Grade Level does not equal 5 with the DL Verify student Grade Level. If
CourseWork Indicator PreProfessionalCourseworkIndicator Grade Level is not equal to 5,
set to true. then PreProfessional Coursework
Indicator can not be true.
PreProfessionalCourseworkIndicator
flag set to true with submitted Grade Update record as appropriate and
Level not equal to 5. resubmit.
139 R Award Incorrect PreProfessional HPPA flag set to true when the PPCI DL Check record, change HPPA flag
CourseWork Flag flag is set to true, or PPCI flag set to to false. Keep PPCI flag set to
true when the HPPA flag is set to true. true.
Check record, change PPCI flag

to false. Keep HPPA flag set to
true.

Code/ Affected
Type
140 R Award Incorrect Origination Fee The Origination Fee Percent submitted DL Verify the Origination Fee
Percent on New Awards with the award origination record is not Percent based on the Origination
valid based on the Origination Fee Fee Period in which the Earliest
Period in which the Earliest Disbursement Date falls. Refer
Disbursement Date (EDD) falls. Valid to DLB-07-17 for guidance.
values per period are:
Update record as appropriate and
EDD prior to 7/1/2007 – 3.0% resubmit.
EDD on or after 7/1/2007 but before

7/01/2008 – 2.5%

7/1/2009 – 2.0%

7/1/2010 – 1.5%
EDD on or after 7/1/2010 – 1.0%
141 R Award Cannot change the Attempt to change the Origination Fee DL Inactivate the loan first and
Origination Fee Percent on Percent of an Active Loan. submit the Origination Fee
an Active Loan Percent change on a separate
change record. Refer to DLB-07-
17 for guidance.

resubmit.
142 R Award Invalid Origination Fee The Origination Fee Percent submitted DL Verify the Origination Fee
Percent on Award Changes with the award change record is not Percent based on the Origination
valid based on the Origination Fee Fee Period in which the Earliest
Period in which the Earliest Disbursement Date falls. Refer
Disbursement Date (EDD) falls. Valid to DLB-07-17 for guidance.
values per period are:
EDD prior to 7/1/2007 – 3.0% resubmit.

7/01/2008 – 2.5%

7/1/2009 – 2.0%

7/1/2010 – 1.5%
EDD on or after 7/1/2010 – 1.0%
143 R Award Disbursement Net, Fee, The Origination Fee Percentage DL Review the Origination Fee
and/or Rebate Amounts are amount for this award does not match Percentage for this award and the
Incorrect based upon the the Net Fee and/or Rebate amounts for corresponding Net, Fee, and/or
Origination Fee Percentage the disbursements. The Net, Fee, Rebate amounts and recalculate
and/or Rebate amounts are incorrect. the Net, Fee, and/or Rebate
amounts.

resubmit.

Code/ Affected
Type
144 R Disbursement Disbursement Dates do not The change to the Earliest DL Verify earliest disbursement date
match Origination Fee Disbursement Date does not submitted corresponds to the
Percent on file. correspond to the Origination Fee Origination fee; If the earliest
Percent on file. This edit can be disbursement date is correct,
triggered by a date change or a change follow outlined process for
to the Disbursement Release Indicator Origination Fee Percent changes.
that causes the Earliest Disbursement Refer to DLB-07-17 for
Date to not match the origination fee guidance.
on file.
resubmit.
145 R Award New Pell Origination or A Pell origination is submitted with Pell Update Verification Status Code
Award Increase with Verification Status equal to W after the and resubmit origination.
Verification Status of W or Verification W cut-off date.
Invalid Change to
Verification Status NOTE: Only applicable for Award
Submitted After Cut Off Year 2008-2009 and forward.
Date
146 R Disbursement New disbursement or A Pell disbursement or disbursement Pell Update Verification Status Code
disbursement increase increase is submitted with Verification and resubmit disbursement or
submitted after Verification Status equal to W after the Verification disbursement increase.
W cut-off date W cut-off date.
NOTE: Only applicable for Award

Year 2008-2009 and forward.
147 R Person Identifier inconsistency for A DL PLUS origination or DL-PLUS If submitting an origination or
PLUS Award for maintenance record for maintenance record with
Graduate/Professional Graduate/Professional Student is matching Student and Borrower
Student submitted AND one of the following SSNs, verify all of the following
Student tags does not match the tags match for the Student and
corresponding tag for the Borrower: Borrower:
• Last Name (origination only) • Last Name (origination
• Date of Birth (origination only) only)
• Last Name change • Date of Birth (origination
• Date of Birth change only)
• SSN change • Last Name change
• Date of Birth change
• SSN change
In any event, Update record as

appropriate and resubmit.
148 W Person First Name inconsistency on An origination or maintenance record DL-PLUS Verify that:
PLUS Award for for a DL PLUS loan for • This is not a DL PLUS loan
Graduate/Professional Graduate/Professional Student is for Graduate/Profressional
Student received and the complete First Name Student (Student SSN does
in the Student not match Borrower SSN),
OR
• Complete Student First
Name matches complete
Borrower First Name

resubmit.

Code/ Affected
Type
149 R Person/Award Identifier inconsistency for An origination or Maintenance record Pell/ACG/DL/ Verify condition at left, update
PLUS Award for Parent of a is submitted that would result in the National SMART record as appropriate and
Dependent Undergraduate student Date of Birth equaling the Grant resubmit.
Student borrower DOB on a DL PLUS award
for Parent of a Dependent
Undergraduate student (student SSN is
not equal to the borrower SSN). This
occurs when:
The complete Student Date of Birth

identifier tag and complete Borrower
Date of Birth identifier tag match on
Award Origination or Maintenance
OR
change matches what is submitted in
the Borrower Date of Birth identifier
tag and no corresponding Borrower
Date of Birth change tag is submitted
on Award Origination
OR
change matches what exists on the
COD system for the Borrower and no
Borrower Date of Birth change is
submitted in Award Maintenance
OR
change tag and complete Borrower
Date of Birth change tag match
OR
The complete Borrower Date of Birth
change matches what is submitted in
the Student Date of Birth identifier tag
and no Student Date of Birth change is
submitted on Award Origination
OR
The complete Borrower Date of Birth
change matches what exists in the COD
system for the Student and no Student
Date of Birth change is submitted on
Award Maintenance
150 R Award Incorrect Student Grade An origination or maintenance record DL-PLUS If student SSN equals borrower
Level on a Direct Loan for DL PLUS award for SSN, then grade level must be
PLUS Award for Graduate/Professional students (student greater than or equal to 6.
Graduate/Professional SSN is equal to the borrower SSN) is
Student submitted with Grade Level < 6. Verify the Student and Borrower
SSNs and Student Grade Level.
Note: Only applicable for Award Year
2008-2009 and forward. Update record as appropriate and
For award years 2007-2008 and prior, resubmit.
Edit 016 will be applied.

Code/ Affected
Type
151 R Person Invalid Student/Borrower An origination or maintenance record DL-PLUS If student SSN currently equals
SSN combination on a for DL PLUS award for borrower SSN, then an SSN
Direct Loan PLUS Award Graduate/Professional students (student change may not be submitted in
for Graduate/Professional SSN is equal to the borrower SSN) was the student block without a
Student submitted, AND an SSN change is corresponding change in the
submitted in the student block without borrower block.
a corresponding change in the borrower
block. Verify the SSN change in the
student block is reflected in the
Note: Only applicable for Award Year borrower block, OR
2008-2009 and forward. Verify that the student SSN is not
For award years 2007-2008 and prior, inadvertently changed.
resubmit.
152 R Person Invalid Student SSN change An origination or maintenance record Pell/ACG/DL/ If student SSN is not equal to the
on a Direct Loan PLUS is submitted with a change to the National SMART borrower SSN on a DL PLUS for
Award for Parent of a student SSN that would result in the Grant Parent of Dependent
Dependent Undergraduate student SSN equaling the borrower Undergraduate Student, a student
Student SSN on a DL PLUS award for Parent SSN change may not be made on
of a Dependent Undergraduate Student any award type that would result
(Student SSN and Borrower SSN are in the student SSN matching the
not currently equal). borrower SSN on the DL PLUS
award.
Note: Only applicable for Award
Year2008-2009 and forward. Verify the student SSN change
For award years 2007-2008 and prior, tag.
resubmit.
153 R Person/Award Invalid Borrower SSN An origination or maintenance record Pell/ACG/DL/ If borrower SSN is not equal to
change on a Direct Loan is submitted with an SSN change that National SMART the student SSN on a DL PLUS
PLUS Award for Parent of a would result in the borrower SSN Grant award for Parent of Dependent
Dependent Undergraduate equaling the student SSN on a DL Undergraduate Student, an SSN
Student PLUS award for Parent of a Dependent change may not be made on any
Undergraduate Student (student SSN award type that would result in
and borrower SSN are not currently the borrower SSN matching the
equal). student SSN on the DL PLUS
award.
Note: Only applicable for Award Year
2008-2009 and forward. Verify the borrower SSN change
For award years 2007-2008 and prior, tag.
resubmit.
154 R Award Dependency Status set to D An origination or maintenance record DL Verify the Dependency Status
and Grade Level greater is submitted causing Dependency Code and Student Grade Level in
than or equal to 6 Status Code to equal D and Student the record as well as the values
Grade Level to be greater than or equal currently stored on the COD
to 6. system.
Update record so that either

Dependency Status Code = I at
any Student Grade Level, OR
Dependency Status Code = D
with Student Grade Level < 6
and resubmit.

Code/ Affected
Type
156 R Award Dependency Status set to I An origination or maintenance record DL Verify the Additional
and Additional is submitted causing Additional Unsubsidized Indicator and
Unsubsidized Indicator set Unsubsidized Indicator to equal true Dependency Status Code in the
to true and Dependency Status Code to equal record as well as the values
I. currently stored on the COD
system.
Update records so that either

Additional Unsubsidized
Indicator = false and Dependency
Status Code = I or D, OR
Additional Unsubsidized
Indicator = true and Dependency
Status Code = D and resubmit.
157 R Award Sum of Award Amounts An award is submitted for a dependent DL Refer to business rules
exceeds Base Annual Loan undergraduate student causing the sum concerning Additional
Limit of award amounts for unsubsidized Unsubsidized Loan eligibility in
loans and subsidized loans to exceed Volume II, Section 1 –
the Base Annual Loan Limit AND the Implementation Guide.
student is not receiving/not eligible for
Additional Unsubsidized Loans. Verify award amount and
Additional Unsubsidized Loan
eligibility and resubmit.
158 R Award HPPA Indicator set to true An award is submitted causing HPPA DL Verify the HPPA value in the
and Grade Level less than 6 indicator to equal true and Student record as well as the values
Grade Level to be less than 6 currently stored on the COD
system. Update records so that
either HPPA = true OR Student
Grade Level >= 6 and resubmit.
159 R Award Incorrect Student Grade An origination or maintenance record DL-PLUS If student SSN does not equal
Level on a Direct Loan for DL PLUS award for Parent of a borrower SSN, then grade level
PLUS Award for Parent of a Dependent Undergraduate Student must be less than or equal to 5.
Dependent Undergraduate (student SSN is not equal to the
Student borrower SSN) is submitted with Grade Verify the Student and Borrower
Level > 5. SSNs and Student Grade Level.
Note: Only applicable for Award Year Update record as appropriate and
2008-2009 and forward. resubmit.
993 C General Missing Value; Correction Content was not submitted for a Pell Correction applied. No action
Applied required field. required.
Correction applied.
994 R General Missing Value Content was not submitted for a Pell/DL/ Review the Format and Valid
required field. ACG/National Values cell corresponding to the
SMART Grant rejected tag. Update record as
The content has not been loaded to appropriate and resubmit.
COD.
995 C General Invalid Value; Correction The content submitted did not conform Pell Correction applied.
Applied to valid values outlined in the Common No action required.
Record Schema.
Correction Applied.

Code/ Affected
Type
996 R General Invalid Value The content submitted did not conform Pell/DL/ Review the Format and Valid
to valid values outlined in the Common ACG/National Values cell corresponding to the
Record Schema. SMART Grant rejected tag. Update record as
appropriate and resubmit
The content has not been loaded to
COD.
997 C General Invalid Format; Correction The content submitted did not conform Pell Correction applied.
Applied to the valid format outlined in the No action required.
Common Record Schema.
Correction applied.
998 R General Invalid Format The content submitted did not conform Pell/DL – Review the Format and Valid
to the valid format outlined in the ACG/National Values cell corresponding to the
Common Record Schema. SMART Grant rejected tag. Update record as
appropriate and resubmit.
The content has not been loaded to
COD.
Note: For Pell Data Request Edit Codes, please refer to the Data Request topic in Volume VI,
Section 8 – COD Reports of this Technical Reference.


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Volume II, Section 4 –

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 1

This edit is not applied to DL PLUS

NOTE: Applicable for all award years.

* If the award period extends across

This edit is not applied to DL PLUS

NOTE: Applicable for all award years.

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 2

If this data is incorrect, update

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 3

-If Foreign Indicator = True, at least

For Pell, ACG, National SMART Grant

For Direct Loan PLUS:

NOTE: Applicable for all award years.

If the school has chosen to have COD

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 4

A NEW award is submitted for an

3. A CPS Transaction number change

If the award period extends across July

This edit is not applied to DL PLUS

NOTE: Applicable for all award years.

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 5

NOTE: Not applicable for Award Year

If the school has chosen to have COD

NOTE: Not applicable for Award Year

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 6

NOTE: Not applicable for award year

If the accepted Payment Methodology

If these conditions are met and the

NOTE: Not applicable for Award Year

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 7

If the accepted Payment Methodology

If these conditions are met and school

NOTE: Not applicable for Award Year

If accepted Academic Calendar is "6"

If these conditions are met and the

NOTE: Not applicable for Award Year

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 8

If accepted Academic Calendar is "5"

If these conditions are met and the

NOTE: Not applicable for award year

This Award ID already exists for this

The COD Award Identifiers (Attended

(Pell Legacy, Direct Loan, ACG, and

(Direct Loan, ACG, and National

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 9

If Additional Unsubsidized Loan

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 10

(This edit is only executed if If you are attempting to decrease

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 11

If ALL of the following are true:

-- The Received Date is greater than

For Direct Loan:

A new award was submitted prior to

If the Received Date is less than the

If ALL of the following are true:

-- The Received Date is greater than

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 12

If grade level is correct and you

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 13

ACG/National SMART Grant

October 2007 (2008-2009) COD Technical Reference Page II - 4 - 14