Minutes Montpelier Community Fund September 11, 2012 In attendance: Mayor John Hollar, City Councilor Andy Hooper,

Committee members: Julie Hendrickson, Bernie Lambeck, Eliza Dodd, Warren Vail Absent: Beth Boutin Mayor Hollar thanked the members for their participation. He then reviewed the Montpelier Community Fund overview document that was adopted by the City Council on July 18, 2012. This document is a starting pOint, and the Council is open, to hearing any changes that are recommended by the committee. The Council has set up this fund to provide more due diligence and overview of the money that is granted to non-profits, and to stream-line the process for voters. The intent is not to decrease the amount of money granted, which was $100,000 last year, but rather create some oversight. It was also emphasized that the intent is to give weight to past grantees. There are three different terms, and the group agreed that we would discuss this when all 5 members are present. It was decided that eligibility statement needs work, and Bernie Lambeck will come back with clearer wording. The group reviewed the process that the Brattleboro Human Services Fund follows. John Hollar and Andy Hooper left the meeting. The committee members discussed the following: The application: Julie and Eliza will review the Brattleboro application and edit it down for review by the committee. Conflict of Interest Policy was reviewed and it is clear. Bernie Lambeck raised the issue that he is a lawyer and represents a few of the organizations. He does not feel that he would have a conflict, but wanted the committee to consider this situation. Communication with non-profits. We discussed having liaisons from the committee with each of the non-profits. That would mean we would each have 5-6 contacts. In addition, we would like to host an "Open Forum" for the non-profits to come and learn about the process, the time line and to ask questions about the application. We agreed that communication is critical for the successful launch of this new process. Criteria for Funding. The group agreed that we would like a simple year-end report from the non-profits and the end of the grant year, and before the next cycle.

Procedure Questions:
Can we offer partial Funding?
Do we need to come to consensus or is it the majority?
Should voters have knowledge of who has applied and the amount that they are
asking for?
Next Meeting:
Wednesday, September 19, 2012
5:15pm
City Hall Managers Conference Room
Agenda:

1. 2. 3. 4.

Review Eligibility Statement wording Review revised application Create communication assignments with non-profits Discuss and assign board terms