200+ Useful Keyboard Shortcuts For Word 2010

8/24/12 200+ useful Keyboard Shortcuts for Word 2010.
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A wiki-style reference database for keyboard shortcuts
2007 Word 2010 win Comments (16)
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Word 2010 Shortcuts
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Platform: Windows/ English
Platforms:
Linux Shortcuts
Table of Contents:
Mac OS Shortcuts
1. Manage Word Documents
Windows Shortcuts
2. Navigate within Documents
Web Applications
3. Select Text
4. Undo, Copy and Paste
New Windows Shortcuts: 5. Edit Documents
Sublime Text 2 6. Formats
Dynamics CRM 2011 7. Search and Replace
MyLifeOrganized 8. Manage Word View
InDesign CS5 9. Tables
10. Outline View
Site: 11. Review Documents
12. Print Documents
About/ Blog
13. Fields
Discuss
14. Mail Merge
Add Page 15. The Rest
Request Page
Give Feedback
1. Manage Word Documents
Ctrl + n Create n ew document
Ctrl + o Open d o cument
Ctrl + w Close document
Ctrl + s S ave document
F12 Save document as
P rint document/ print

Ctrl + p preview
Switch between multiple

Ctrl + F6 Word documents
www.shortcutworld.com/en/win/Word_2010.html 1/17
Alt , then Open Recent ( f ile,

f, r r ecent)
▲ up
2. Navigate within Documents
Jump one
character
Arrow Left / Arrow Right
to the left /
to the right
Jump one
word to
Ctrl + Arrow Left / Ctrl + Arrow Right
the left / to
the right
Jump to
the end of
End / Home a line /
beginning
of a line
Jump one
line down /
Arrow Down / Arrow Up
one line
down
Jump one
paragraph
down /
Ctrl + Arrow Down / Ctrl + Arrow Up
one
paragraph
up
Jump one
screen
Page Down / Page Up
down/ one
screen up
Jump to
Alt + Ctrl + Page Down / top / to
bottom of
Alt + Ctrl + Page Up visible
window
Jump to
end / to
Ctrl + End / Ctrl + Home beginning
of
document
Go to a
page,
bookmark,
footnote,
table,
Ctrl + g or f5
comment,
graphic, or
other
location
Go back to
previously
edited
Alt + Ctrl + z location in
document
(up to 4
places)
Go to a
the last
change or
revision.
Shift + F5
Also works
after
opening
document.
Set, go to
Ctrl + Shift + F5 and edit
bookmarks
Set Browse
Options.
Press the
arrow keys
to select
an option,
and then
press
Alt + Ctrl + Home
enter to
browse
through a
document
by using
the
selected
option
Move to
next /
move to
previous
Ctrl + Page Down / Ctrl + Page Up browser
object as
set in
Browse
Options
▲ up
3. Select Text
Extend
selection
Shift + Arrow Right / one
Shift + Arrow Left character
to the right
/ to the left
Extend
Ctrl + Shift + Arrow Right / selection

one word
Ctrl + Shift + Arrow Left
to the right
/ to the left
Extend
selection
to the end
Shift + End / Shift + Home
/ to
beginning
of a line
Extend
Shift + Arrow Down / selection
one line
Shift + Arrow Up down /
one line up
Extend
selection
Shift + Page Down / one screen
Shift + Page Up down /
one screen
up
Extend
selection
Ctrl + Shift + End / to end / to
Ctrl + Shift + Home beginning
of
document
Extend
selection
Alt + Ctrl + Shift + Page Down / to end / to
Alt + Ctrl + Shift + Page Up beginning
of visible
window
Extend
selection
Ctrl + a
to entire
document
Cancel
selection
and return
Arrow Keys to
beginning
/ to end of
selection
Turn
Extend
Mode on:
Extend
F8 selection
without
pressing
shift
Arrow keys , Extend

selection in
Page up / Page down Extended

Mode:
Extend
selection
further by
word,
F8 paragraph,
document
in
Extended
Mode
Reduce the
size of a
Shift + F8 selection in
Extended
Mode
Select a
vertical
Ctrl + Shift + f8 , and block of
arrow keys text in
Extended
Mode
Turn
Esc extend
mode off
Extend a
selection
to a
F8 specific
location in
a
document
▲ up
4. Undo, Copy and Paste
Ctrl + z Undo the last action
Ctrl + y Redo the last action
Copy selected text

Ctrl + c
or object
Cut selected text or
Ctrl + x
object
Paste selected text
Ctrl + v
or object
Ctrl + Shift + c Copy text format
Ctrl + Shift + v Paste text format
Ctrl + Alt + v Paste special
Ctrl + v , then
Paste and k eep
Ctrl , then k Source Formatting
Ctrl + v , then Paste and keep

Ctrl , then t T ext only
Cut to the Spike

Ctrl + F3
(separate clipboard)
Paste from the
Ctrl + Shift + F3
Spike
Copy the header or
footer from
Alt + Shift + r
previous section of
the document
▲ up
5. Edit Documents
Insert Special Characters
Insert copyright
Alt + Ctrl + c
symbol
Insert registered
Alt + Ctrl + r
trademark symbol
Insert trademark
Alt + Ctrl + t
symbol
Alt + Ctrl + . Insert horizontal
(Period) ellipsis (…)
Alt + Ctrl + - Insert em dash
Alt + Ctrl + [ + ] Insert en dash
Insert Symbol
Alt , then n , u
(i n sert menu)
Insert single
' or Ctrl +2x ` opening quotation
mark
Insert single
Ctrl +2x ' closing quotation
mark
Type character Insert Unicode
code and press character, e.g.
Alt + x 20ac
Select character Transform
and press character to
alt + x Unicode
Alt +character
Insert ANSI
code on numeric character
keyboard
Insert Breaks
Insert
Enter paragraph
break
Insert line
break without
Shift + Enter breaking
paragraph
Insert page
Ctrl + Enter
break
Insert column
Ctrl + Shift + Enter break (break
table)
Insert
Ctrl + Shift + Space nonbreaking
space
Insert
Ctrl + Shift + -
nonbreaking
(Hyphen) hyphen
Insert optional
Ctrl + -
hyphen
Insert Text Elements
Alt + Ctrl + f Insert a f ootnote
Alt + Ctrl + d Insert an en d note
Ctrl + k Insert a hyperlin k
Alt + Shift + i Insert C i tation Mark
Alt + Shift + x Insert Inde x Mark
Move and Delete Text
Move
F2 , then move to position and selected
text to
press Enter different
position
Copy
Shift + F2 , then move to selected
text to
position and press Enter different
position
Delete
one
character
to the
Delete / Backspace right / to
the left
(or
delete
selection)
Delete
one
Ctrl + Delete / Ctrl + Backspace word to
the right
/ to the
left
Delete
one
character
Delete to the
right or
delete
selection
Decrease
/
Increase
Ctrl + Shift + < / Ctrl + Shift + >
font size
one
value
▲ up
6. Formats
Format Text
Open the
Ctrl + d or Ctrl + Shift + k Font dialog
box
Decrease /
Ctrl + Shift + < / Ctrl + Shift + > Increase font
size one value
Decrease /
Ctrl + [ / Ctrl + ] Increase font
size one point
Apply/remove
Ctrl + b
b old
Apply/remove
Ctrl + i
i talic
Apply/remove
Ctrl + u
u nderline
Apply/remove
Ctrl + =
subscript
Apply/remove
Ctrl + Shift + =
superscript
Apply/remove
Ctrl + Shift + d d ouble-
underline
Apply/remove
w ords
Ctrl + Shift + w underline

(only words,
no spaces)
Apply/remove
Ctrl + Shift + h h idden
formatting
Apply/remove
Ctrl + Shift + a
a ll capitals
Apply/remove
Ctrl + Shift + k
small capitals
Change
between all
upper-, first
Shift + F3
letter upper-
and all lower-
case
Apply stri k e-
Ctrl + d , then Alt +k and enter through
formatting
(font dialog)
Change the
selection to
Ctrl + Shift + q
the Symbol
font
Reveal
Formatting
Shift + F1 (show all
formats of
selection)
Apply/remove
Ctrl + Alt + H H ighlight
Text Feature
Format Paragraphs
R ight-
Ctrl + r align
paragraph
L eft-align
Ctrl + l
paragraph
C e nter-
Ctrl + e align
paragraph
J ustify-
Ctrl + j align
paragraph
Indent
paragraph
from the
Ctrl + m / Ctrl + Shift + m left and
increase /
decrease
indent
Set line-
Ctrl + 1 spacing to
single-
space
Set line-
spacing to
Ctrl + 2
double-
space
Set line-
Ctrl + 5 spacing to
1.5
Add or
remove
one line
Ctrl + 0 (zero) space
preceding
a
paragraph
Styles
Open or
close
Alt + Ctrl + Shift + s
Styles
task pane
Apply
Alt + Ctrl + 1 Heading
1 style
Apply
2 style
Apply
3 style
Alt + Shift + Arrow Right / Promote

/ demote
Alt + Shift + Arrow Left Headings
Remove
all
Ctrl + Space
manual
styles
Apply
Ctrl + Shift + n Normal
style
Open
Apply
Styles
task pane
(will not
Ctrl + Shift + s
close with
pressing
it a
second
time)
Start Auto
Alt + Ctrl + k
Format
▲ up
7. Search and Replace
Open traditional find

Ctrl + h
and replace window
Ctrl + h , then Open traditional find
Alt + d window
Alt + Ctrl + y , Repeat last find after

or Shift + F4 closing find window
Jump between find

Ctrl + Tab
menu and document
Alt + Space ,
Move find menu
Arrow keys
window
and Enter
Close traditional
Esc search window if
active
Open (new) search
Ctrl + f menu in navigation
task pane
Open and close
alt , then
Navigation pane
w,k (Vie w , Navigation)
▲ up
8. Manage Word View
Switch Views
Switch to P rint
Alt + Ctrl + p
Layout view
Switch to O utline
Alt + Ctrl + o
view
Switch to Draft view
Alt + Ctrl + n (used to be n ormal
view)
Ctrl +scroll Zoom in and zoom
mouse out
Open Zoom Menu
alt then w , (no native shortcut
q exists for zoom in/
zoom out)
S plit the document
Alt + Ctrl + s
window
Ribbons
Show or hide the

Ctrl + F1
ribbon
Select item in
f10 or alt
Ribbon
Leave Ribbon or
Esc
Submenu
Move left or right
between main
Arrow Left / Arrow Right
Ribbon Menus if
active
Move
left/right/up/down
Arrow Keys between Ribbon
Menus and Sub-
Menus
When in ribbon
space or enter Open or activate
selected item
Navigation Pane
Open and close

Navigation pane
Alt , then w , k
(Vie w ,
Navigation)
With Navigation
Pane open: Switch
forward /
backwards
between (1)
F6 / Shift + F6
Navigation Pane,
(2) Bottom
Taskbar, (3)
Ribbon, and (4)
Document
In Navigation
Pane: Move
Tab / Shift + Tab through
Navigation Pane
options
▲ up
9. Tables
Navigate in Tables
Jump
Arrow Down / Arrow Up one row
down /
one row
up
Jump to
(and
select)
Tab / Shift + Tab next /
previous
table
cell
Jump to
first
column/
Alt + Home / Alt + End
jump to
last
column
Jump to
first row
Alt + Page Up / Alt + Page Down / jump
to last
row
One cell
to the
Ctrl + Arrow Left / Ctrl + Arrow Right
left / to
the right
Select Table Contents
Select current table

Shift + End
cell
end , then Select content of
shift + Home current table cell
Press and hold

shift and press Extend selection to
arrow keys adjacent cells
repeatedly
Ctrl + Shift + f8 , Extend selection or
then press block
Alt + 5 on
numeric keypad Select an entire
(with numLock table
off)
Edit Tables
Alt + Shift + Arrow Up / Alt + Shift + Arrow Down
In first column, press shift + end repeatedly
In first row press alt + Shift + Page Down
Shift + F10 , then d
Shift + F10 , then d , then r and enter
Shift + F10 , then d , then c and enter
Shift + F10 , then i , then a
Shift + F10 , then i , then b
Ctrl + Tab
tab in last table cell
*Make sure selection extends past the last column which is

number of columns +1. Word shows the selection extended
next to the last column.
▲ up
10. Outline View
Ctrl + Shift + o Switch to O utline View
Promote / Demote a paragraph (or

Tab / Shift + Tab
Alt + Shift + Arrow Left /
Alt + Shift + Arrow Up /

Move selected paragraphs up / dow
Alt + Shift + Arrow Down
Demote to body text (set style to
Ctrl + Shift + n
n ormal)
Alt + Shift + + / Expand / Collapse text under a

Alt + Shift + - heading
Alt + Shift + a Expand or collapse all text or headin
/ key on the numeric

Hide or display character formatting
keypad
Alt + Shift + l Show the first line of body text or all

body text
Alt + Shift + 1 Show all headings with the Heading 1

style
Alt + Shift + n Show all headings up to Heading n
Ctrl + Tab Insert a tab character
▲ up
11. Review Documents
Choose the Spelling

F7 command (Review
tab).
Alt + Ctrl + m Insert a co m ment
Turn change tracking

Ctrl + Shift + e
on or off
Close the Reviewing
Alt + Shift + c
Pane if it is open.
Display nonprinting
Ctrl + Shift + *
characters.
Display the Selection
Alt + F10 and Visibility task
pane.
Open the Word
Ctrl + Shift + g
Count dialog box.
▲ up
12. Print Documents
Print a
document
Ctrl + p
(print
preview)
Close print
Esc
preview
Move
around the
Arrow keys , Page up preview
pages (with
/ Page Down focus on
preview
page*)
Move to
first page /
last page
Ctrl + Home / Ctrl + End
(with focus
on preview
page)
*Except tabbing, there seems to be no
shortcut to jump to preview page.

Clicking on it with the mouse is an
option
▲ up
13. Fields
Insert current
Alt + Shift + d d ate (insert
DATE field)
Insert p age
Alt + Shift + p number (insert
PAGE field)
Insert t ime
Alt + Shift + t (insert TIME
field)
Insert LISTNUM
Alt + Ctrl + l
field
Insert an empty
Ctrl + F9
field
Insert a
Ctrl + Shift + l
LISTNUM field
Show or hide
Shift + F9 field code/result
of selected field
Show or hide
field
Alt + F9 codes/results of
all fields in
document
Update selected
F9
fields*
Run
GOTOBUTTON
or
Alt + Shift + F9 MACROBUTTON
from the field
that displays the
field results
Go to the next
F11 / Shift + F11 field/ previous
field
Update linked
information in a
Ctrl + Shift + F7 Microsoft Word
source
document
Ctrl + Shift + F9 Unlink a field
Lock a field /
Ctrl + F11 / Ctrl + Shift + F11
Unlock a field
*to update all fields, select the complete

document with ctrl + a , then update fields by
pressing f9 )
▲ up
14. Mail Merge
Alt + Shift + k Preview a mail merge
Alt + Shift + n
Merge a document
Print the merged

Alt + Shift + m
document
Edit a mail-merge
Alt + Shift + e
data document
Alt + Shift + f Insert a merge field
Alt + Shift + k Preview a mail merge
Alt + Shift + n Merge a document
Print the merged

Alt + Shift + m
document
Edit a mail-merge
Alt + Shift + e
data document
Alt + Shift + f Insert a merge field
▲ up
15. The Rest
Get Help or visit

F1
Microsoft Office.com
Alt + F4 Exit Word
Display a shortcut menu

Shift + F10 (Simulate right mouse
button)
Create new Building
Alt + F3
block with selected texts
▲ up
Shortcuts published under Creative Common License where possible.

Website: Copyright 2006-2012. Terms of Use

200+ Useful Keyboard Shortcuts For Word 2010

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200+ Useful Keyboard Shortcuts For Word 2010

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8/24/12 200+ useful Keyboard Shortcuts for Word 2010.

A wiki-style reference database for keyboard shortcuts

2007 Word 2010 win Comments (16)

Edit Add login/ register

Ctrl + n Create n ew document

Ctrl + o Open d o cument

Ctrl + w Close document

Ctrl + s S ave document

F12 Save document as

P rint document/ print

Switch between multiple

Alt , then Open Recent ( f ile,

2. Navigate within Documents

Ctrl + Shift + Arrow Right / selection

Arrow keys , Extend

Page up / Page down Extended

4. Undo, Copy and Paste

Ctrl + z Undo the last action

Ctrl + y Redo the last action

Copy selected text

Ctrl + Shift + c Copy text format

Ctrl + Shift + v Paste text format

Ctrl + Alt + v Paste special

Ctrl , then k Source Formatting

Ctrl + v , then Paste and keep

Cut to the Spike

Insert Special Characters

Alt + Ctrl + - Insert em dash

Alt + Ctrl + [ + ] Insert en dash

Insert Text Elements

Alt + Ctrl + f Insert a f ootnote

Alt + Ctrl + d Insert an en d note

Ctrl + k Insert a hyperlin k

Alt + Shift + i Insert C i tation Mark

Alt + Shift + x Insert Inde x Mark

Move and Delete Text

Ctrl + Shift + w underline

Alt + Shift + Arrow Right / Promote

7. Search and Replace

Open traditional find

Alt + Ctrl + y , Repeat last find after

Jump between find

8. Manage Word View

Show or hide the

Open and close

Select Table Contents

Select current table

Press and hold

Alt + Shift + Arrow Up / Alt + Shift + Arrow Down

In first column, press shift + end repeatedly

In first row press alt + Shift + Page Down

Shift + F10 , then d

Shift + F10 , then d , then r and enter

Shift + F10 , then d , then c and enter

Shift + F10 , then i , then a

Shift + F10 , then i , then b

tab in last table cell

*Make sure selection extends past the last column which is

10. Outline View

Ctrl + Shift + o Switch to O utline View

Promote / Demote a paragraph (or

Alt + Shift + Arrow Up /