Switching Quarters?

Here is What To Do in Your Grade Book

As you prepare to end the quarter and start a new one, there are some tasks that need to be completed in your grade book. Please follow the steps below to ensure you make a smooth transition from one quarter to the next in your electronic grade book.

1. Changing your Zs to 0s. a. During 1st and 3rd quarter, it is important to change all of your missing assignments to reect that they are no longer missing even if they are still missing in action. We do this because during 2nd and 4th quarters, assignments given the Z in a grade book still show up as a missing assignment in the following quarters. b. The exception to this situation is in the middle of the year when we transition from 1st semester to 2nd semester. c. Please review your quarter grades for each class and change all of your Zs to the number zero.

2. Freeze your grades a. After you have reviewed your grades and ensured yourself they you are happy with each students nal grade, its time to freeze or nalize your grades. b. You will have to do this process for each class tab you have. c. First, look to the far right of your grade book. Directly above where the overall grades appear you will see a little blue arrow. Click that arrow. See Figure 1a. d. From the drop down menu that appears, choose to nalize grades. See Figure 1b. e. Choose the quarter you wish to freeze and click Save. See Figure 1c. f. Repeat the process for all of the other classes.

Figure 1a Figure 1c Figure 1b

3. How to switch your grade book to 2nd quarter a. It is important that after you freeze your grades for a quarter that you not enter grades for the next quarter until you get the go-ahead email from Liz Beekhuizen or Lynn Pence. If you enter grades for the next quarter before you hear from the front ofce, parents could easily print off report cards that show grades for both quarters. When we archive report cards for district purposes, it looks odd to have a 1st quarter report card showing grades for the 2nd quarter. b. After getting the go-ahead from the front ofce, you may have to temporarily manually switch your quarters. To do that, all you have to do is look to the bottom left hand corner of your screen. You will see all four quarters displayed for you to switch over with ease. See Figure 2a. c. After the rst couple of days of the new quarter, the main computer technician at the administration building will switch everyone over so that when you log into your grade book, the new quarter automatically appears.

Figure 2a.