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This document provides a table listing edits applicable to Pell Grant, Academic Competitiveness Grant (ACG), and National SMART Grant calculations in the EDExpress software. The table includes edit numbers, the name of the edited field, the conditions that trigger each edit, the associated error message, and whether the edit applies to ACG, Pell Grant, and/or National SMART Grant calculations.
This document provides a table listing edits applicable to Pell Grant, Academic Competitiveness Grant (ACG), and National SMART Grant calculations in the EDExpress software. The table includes edit numbers, the name of the edited field, the conditions that trigger each edit, the associated error message, and whether the edit applies to ACG, Pell Grant, and/or National SMART Grant calculations.
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This document provides a table listing edits applicable to Pell Grant, Academic Competitiveness Grant (ACG), and National SMART Grant calculations in the EDExpress software. The table includes edit numbers, the name of the edited field, the conditions that trigger each edit, the associated error message, and whether the edit applies to ACG, Pell Grant, and/or National SMART Grant calculations.
Авторское право:
Attribution Non-Commercial (BY-NC)
Доступные форматы
Скачайте в формате PDF, TXT или читайте онлайн в Scribd
Table of Contents Pell Grant, ACG, and National SMART Grant EDExpress Edits.................................................... III-4-2
Direct Loan EDExpress Edits......................................................................................................... III-4-17
April 2007 (2006-2007) COD Technical Reference Page III-4-1
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Pell Grant, ACG, and National SMART Grant EDExpress Edits Under the Grant Type column, “A” indicates the edit is applicable for ACG, “P” indicates the edit is applicable for Pell Grant, and “T” indicates the edit is applicable for National SMART Grant.
Edit Field Name Condition Message Grant
Type 1000 Payment If Payment Methodology = 1 Academic Calendar must be P Methodology AND 2 = Quarter, Academic Calendar = 1, 5, or 3 = Semester, or 6 4 = Trimester for Payment Methodology 1 (Formula 1) 1001 Payment If Payment Methodology = 2 Academic Calendar must be P Methodology AND 2 = Quarter, Academic Calendar = 1, 5, or 3 = Semester, or 6 4 = Trimester for Payment Methodology 2 (Formula 2) 1002 Payment If Payment Methodology = 3 Academic Calendar must be P Methodology AND 1 = Credit Hour, Academic Calendar = 5 or 6 2 = Quarter, 3 = Semester, or 4 = Trimester for Payment Methodology 3 (Formula 3)
April 2007 (2006-2007) COD Technical Reference Page III-4-2
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Pell Grant, ACG, and National SMART Grant Full Participant EDExpress Edits (Continued) Edit Field Name Condition Message Grant Type 1003 Payment If Payment Methodology = 4 Academic Calendar must be P Methodology AND 5 = Clock Hour, or Academic Calendar = 1, 2, 3, 6 = Credit Hour w/o Terms or 4 for Payment Methodology 4 (Formula 4) 1004 Payment If Payment Methodology = 5 Academic Calendar must be P Methodology AND 1 = Credit Hour, Academic Calendar = 5 2 = Quarter, 3 = Semester, 4 = Trimester, or 6 = Credit Hour without Terms for Payment Methodology 5 (Formula 5) 1005 Payment If Payment Methodology = 1 Weeks of Instructional Time P Methodology AND Used to Calculate Payment must be blank for Payment Weeks used to calculate Methodology 1 (Formula 1.) payment is not equal to blank 1006 Payment If Payment Methodology = 1 Weeks of Instructional Time P Methodology AND in Program’s Definition of Academic year must be Weeks in program academic blank for Payment year is not equal to blank Methodology 1 (Formula 1.) 1007 Payment If Payment Methodology = 5 Enrollment Status must be 3 P Methodology AND (Half Time) or 4 (Less than ½ Time) for Payment Enrollment Status = 1, 2, or 5 Methodology 5 (Formula 5.)
April 2007 (2006-2007) COD Technical Reference Page III-4-3
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Pell Grant, ACG, and National SMART Grant Full Participant EDExpress Edits (Continued) Edit Field Name Condition Message Grant Type 1100 Weeks used to If Payment Methodology = 2 Valid Range is 00 to 29 P calculate AND when Payment Methodology payment is 2 (Formula 2.) Weeks used to calculate payment > 29 1101 Weeks used to If weeks used to calculate Weeks of Instructional Time P calculate payment > Weeks in Program Used to Calculate Payment payment Academic Year cannot exceed Weeks of Instructional Time in Program’s Definition of Academic Year. 1102 Weeks in If Payment Methodology = 2, Valid range is 30 to 78 when P Program 3, or 5 Payment Methodology = 2 Academic AND (Formula 2), 3 (Formula 3), Year or 5 (Formula 5). Weeks in Program Academic Year is blank OR range is not between 30 and 78 1103 Weeks in If Payment Methodology = 4 Valid range is 26 to 78 when P Program AND Payment Methodology is 4 Academic (Formula 4). Year Weeks in Program Academic Year is blank OR range is not between 26 and 78 1104 Weeks used to If weeks used to calculate Both Weeks of Instructional P calculate payment is blank Time used to Calculate payment AND Payment and Weeks of Instructional Time in Weeks in Program Academic program’s definition of Year is non-blank Academic Year must be blank or both must have values.
April 2007 (2006-2007) COD Technical Reference Page III-4-4
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Pell Grant, ACG, and National SMART Grant Full Participant EDExpress Edits (Continued) Edit Field Name Condition Message Grant Type 1106 Hours/Credits If Hours/Credits in Program Both Hours/Credits in this P in Program Academic Year is blank student’s Program of Study’s Academic AND Academic Year and Year Credit/Clock Hours Used to Hours/Credits Paid this Year is Calculate Payment must be non-blank blank or both must have values. 1107 Hours/Credits If Hours/Credits Paid this Year Both Credit/Clock Hours in P Paid this Year is blank this student’s Program of AND Study’s Academic Year and Credit/Clock Hours Used to Hours/Credits in Program Calculate Payment must be Academic Year is non-blank blank or both must have values. 1110 Hours/Credits If Academic Calendar = 5 Credit/Clock Hours in this P in Program AND student’s Program of Study’s Academic Academic Year has a valid Year Hours/Credits in Program range of 0900 to 3120 for Academic Year < 900 OR Academic Calendar 5 (Clock Hours/Credits in Program hour.) Academic Year > 3120 1111 Hours/Credits If Academic Calendar = 6 Hours/Credits Paid this Year P Paid this Year AND has a valid range of 0000 to 0100 for Academic Calendar Hours/Credits Paid this Year > 6 (Credit Hour without 100 terms.) 1112 Hours/Credits If Payment Methodology = 1, Field must be blank if P in Program 2, or 3 Payment Methodology = Academic AND 1 (Formula 1), Year Hours/Credits in Program 2 (Formula 2), or Academic Year is non-blank 3 (Formula 3)
April 2007 (2006-2007) COD Technical Reference Page III-4-5
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Pell Grant, ACG, and National SMART Grant Full Participant EDExpress Edits (Continued) Edit Field Name Condition Message Grant Type 1113 Hours/Credits If Academic Calendar = 1, 2, Credit/Clock Hours in this P Program 3, or 4 student’s Program of Study’s Academic AND Academic Year must be Year blank when academic Hours/Credits in Program calendar is not Academic Year is non-blank 5 (Clock hour), or 6 (Credit hour without terms) 1114 Hours/Credits If Academic Calendar = 6 Credit/Clock Hours in this P Program AND student’s Program of Study’s Academic Academic Year must be Year (Hours/Credits in Program greater than or equal to 24 Academic Year < 24 or and less than or equal to 100. Hours/Credits in Program Academic Year > 100) 1120 Hours/Credits If Hours/Credits Paid from Credit/Clock Hours used to P Paid this Year Year > Hours/Credits in Calculate Payment cannot Program Academic Year exceed Credit/Clock Hours in this student’s Program of Study’s Academic Year. 1121 Hours/Credits If Academic Calendar = 1, 2, Credit/Clock Hours in this P Paid this Year 3, or 4 student’s Program of Study’s AND Academic year must be blank when Academic Hours/Credits Paid this Year is Calendar is not 5 (Clock non-blank Hour) or 6 (Credit Hour without Terms.)
April 2007 (2006-2007) COD Technical Reference Page III-4-6
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Pell Grant, ACG, and National SMART Grant Full Participant EDExpress Edits (Continued) Edit Field Name Condition Message Grant Type 1200 Award If Payment Methodology = 1 Award amount exceeds P Amount for AND payment amount ceiling. Entire School Year Enrollment Status = 1, or Enrollment Status = 2, or Enrollment Status = 3, or Enrollment Status = 4, or Enrollment Status = 5 AND Award Amount for Entire School Year > Scheduled Federal Pell Grant 1205 Award If Payment Methodology = 2 Award Amount exceeds P Amount for or 3 payment amount ceiling. Entire School AND Year Enrollment Status is 1, 2, 3, 4, or 5 AND Award Amount for Entire School Year > Total Payment Ceiling
April 2007 (2006-2007) COD Technical Reference Page III-4-7
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Pell Grant, ACG, and National SMART Grant Full Participant EDExpress Edits (Continued) Edit Field Name Condition Message Grant Type 1209 Award If Payment Methodology = 4 Award Amount exceeds P Amount for AND payment amount ceiling. Entire School Year Award Amount for Entire School Year > Result of two formulas below (Scheduled Federal Pell Grant for EFC COA * Weeks Used to Calculate Payment) / Weeks in Program Academic Year (Result of first formula * Hours/Credits Paid from Year) / Hours/Credits in Program Academic Year 1210 Award If Payment Methodology = 5 Award Amount exceeds P Amount for AND payment amount ceiling. Entire School Year Academic Calendar = 6 AND Award Amount for Entire School Year > Result of two formulas below (Annual Pell Grant award at half-time or less than 1/2-time * Weeks Used to Calculate Payment) / Weeks in Program Academic Year (Result of first formula * Hours/Credits Paid from Year) / Hours/Credits in Program Academic Year
April 2007 (2006-2007) COD Technical Reference Page III-4-8
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Pell Grant, ACG, and National SMART Grant Full Participant EDExpress Edits (Continued) Edit Field Name Condition Message Grant Type 1211 Award If Enrollment Status = 3 Award Amount exceeds P Amount for AND payment amount ceiling. Entire School Year Payment Methodology = 5 AND Academic Calendar = 1, 2, 3, or 4 AND (Award Amount for Entire School Year) > (Annual award at half-time * Weeks Used to Calculate Pell Student) / Weeks in Program Academic Year 1211 OR Award Amount exceeds P (Cont.) If Enrollment Status = 4 payment amount ceiling. AND Payment Methodology = 5 AND Academic Calendar = 1, 2, 3, or 4 AND (Award Amount for Entire School Year) > (Annual award at less than half-time * Weeks Used to Calculate Pell Student) / Weeks in Program Academic Year
April 2007 (2006-2007) COD Technical Reference Page III-4-9
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Pell Grant, ACG, and National SMART Grant Full Participant EDExpress Edits (Continued) Edit Field Name Condition Message Grant Type 1213 Award If (Award Amount for Entire Award Amount exceeds P Amount for School Year) > Payment remaining eligibility Entire School ceiling Year 1302 Verification If the Verification Status Code Verification Status Code = P Status Code =W W. The Disbursement AND Amount is greater than 50% of the Award Amount. The Disbursement Release Indicator = True Note: COD only accepts AND one disbursement of up to The Disbursement 1, Sequence 50% of the scheduled award 1 amount is greater than 50% with a verification status = of the Scheduled Award on the W. Pell Grant Origination record 1303 Verification If the Verification Status Code Verification Status Code = P Status Code =W W. The Disbursement AND Amount is greater than the Disbursement 1, Sequence 1 The Disbursement Release Disbursement Amount. Indicator = True for Sequence 01 and Sequence > 01 Note: COD only accepts AND one disbursement of up to The Disbursement 1, Sequence 50% of the scheduled award > 1 adjustment amount is with a verification status = greater than the Disbursement W. 1, Sequence 1 amount
April 2007 (2006-2007) COD Technical Reference Page III-4-10
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Pell Grant, ACG, and National SMART Grant Full Participant EDExpress Edits (Continued) Edit Field Name Condition Message Grant Type 1304 Verification If the Verification Status Code Verification Status Code = P Status Code =W W. The Disbursement AND Release Indicator can only be selected for the first The Disbursement Release disbursement. Indicator = True AND Note: COD only accepts The Disbursement # is greater one disbursement of up to than 1 50% of the scheduled award with a verification status = W. 1400 Enrollment If Payment Methodology = 4 Field must be blank for P Status (Formula 4) Payment Methodology 4 AND (Formula 4.) Enrollment Status is non-blank 1450 Award If Award Amount for Entire Total Disbursement Amount A/P/T Amount for School Year < Total exceeds Award Amount for Entire School Disbursement Amount entire school year. Year 1470 Reporting If the Reporting Entity ID Reporting Entity ID A/P/T Entity ID associated with the reporting (Institution Setup) cannot be campus is blank blank. 1475 Attended If the Attended Entity ID Attended Entity ID A/P/T Entity ID associated with the reporting (Institution Setup) cannot be campus is blank blank. 1500 Submitted If the Disbursement Date is Disbursement Date and A/P/T Amount non-blank Submitted Amount must AND both be non-blank. Submitted Amount is blank
April 2007 (2006-2007) COD Technical Reference Page III-4-11
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Pell Grant, ACG, and National SMART Grant Full Participant EDExpress Edits (Continued) Edit Field Name Condition Message Grant Type 1510 Disbursement If the Disbursement Date is Disbursement Date and A/P/T Date blank Submitted Amount must AND both be non-blank. Submitted Amount is non- blank 1520 Disbursement If Institution Disbursement Current date cannot be more P Date Option from setup is Just in than 7 days prior to the Time, Pushed Cash, or Cash Disbursement date. Monitoring 1 AND Disbursement Release Indicator is true AND Current Date is more than seven days before the Disbursement Date 1530 Disbursement If Institution Disbursement Current date cannot be more P Date Option from setup is Advance than 30 days prior to the Pay Disbursement date. AND Disbursement Release Indicator is true AND Current Date is more than 30 days before the Disbursement Date
April 2007 (2006-2007) COD Technical Reference Page III-4-12
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Pell Grant, ACG, and National SMART Grant Full Participant EDExpress Edits (Continued) Edit Field Name Condition Message Grant Type 1535 Enrollment If Enrollment Status is blank Enrollment Status is required P Status AND for Payment Methodologies 1, 2, 3, and 5. Payment Methodology is 1, 2, 3, or 5 AND Academic Calendar is not equal to 5 or 6 1540 Disbursement If Institution Disbursement Current Date cannot be more P Date Option from setup is Cash than 0 days prior to the Monitoring 2 or Disbursement Date. Reimbursement AND Disbursement Release Indicator is true AND Current Date is more than zero days before the disbursement date 1550 Date of Birth If the student’s Date of Birth is Student’s Date of Birth A/P/T blank (Demo tab) cannot be blank 1560 Funding If the Disbursement Release Reporting Campus Funding P Method Indicator is true Method (Institution Setup) AND cannot be blank. Funding Method associated with the reporting campus is blank
April 2007 (2006-2007) COD Technical Reference Page III-4-13
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Pell Grant, ACG, and National SMART Grant Full Participant EDExpress Edits (Continued) Edit Field Name Condition Message Grant Type 1570 Sequence If the Disbursement Sequence Disbursement Sequence A/P/T Number Number being added is not the Number must be the next next available sequential available number. sequence number for a particular disbursement 1575 Sequence If the sequence number is 60 You have reached or A/P/T Number Note: This is a warning edit exceeded your 60th only. disbursement sequence. You are only allowed to save a maximum of 65 disbursement sequences. 1580 Submitted If the Disbursement Sequence Disbursement Amount A/P/T Amount Number is 01 cannot be equal to zero for AND Disbursement Sequence Number 01. Disbursement Release Indicator is false AND Document ID is blank AND Disbursement Amount is zero 1585 Submitted If the Disbursement Amount is Disbursement Amount is less A/P/T Amount blank or less than or equal to than or equal to zero for zero for Sequence Number 01 Disbursement Sequence AND Number 01. Disbursement Release Indicator is true (selected) 1595 Sequence If the sequence number being More than 65 disbursement A/P/T Number added is greater than 65 and sequences are not allowed. the Document ID is blank
April 2007 (2006-2007) COD Technical Reference Page III-4-14
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Pell Grant, ACG, and National SMART Grant Full Participant EDExpress Edits (Continued) Edit Field Name Condition Message Grant Type 1600 Disbursement If the Award Amount for Disbursement Profile Code A/P/T Profile Code Entire School Year on an must be blank when Award Origination record is equal to Amount for Entire School zero or blank Year is blank or 0. AND The user attempts to add a Disbursement Profile to that record OR If the Award Amount for Entire School Year on an Origination record is greater than zero (and non-blank) AND A Disbursement Profile has already been saved for that record AND The user attempts to change the Award Amount for Entire School Year on that record to zero or blank 1605 Award If the Award Amount for Award Amount for Entire A Amount for Entire School Year is greater School Year exceeds Entire School than $1300. maximum ACG award Year amount. 1610 Award If the Award Amount for Award Amount for Entire T Amount for Entire School Year is greater School Year exceeds Entire School than $4000. maximum National SMART Year award amount.
April 2007 (2006-2007) COD Technical Reference Page III-4-15
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Pell Grant, ACG, and National SMART Grant Full Participant EDExpress Edits (Continued) Edit Field Name Condition Message Grant Type 9997 DRI If the Sequence number is > 01 The disbursement release A/P/T (Disbursement and the DRI is not True indicator must be set for Release sequences 02 to 65 Indicator) 9998 Origination If the disbursement is a new Disbursements are not A/P/T Status disbursement allowed when the AND Origination Status is Not Ready. The origination status of the origination record is N (not ready)
April 2007 (2006-2007) COD Technical Reference Page III-4-16
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits
Edit Field Names Condition Message
0117 Loan Amount When creating initial actual disbursements If a loan has not been Approved or updating anticipated disbursements on a exported the sum of its loan that has not been exported, the sum of Actual and Anticipated gross Anticipated the Actual and Anticipated gross disbursements must equal the Gross Amount disbursements does not equal the loan Loan Amount Approved. amount approved Actual Gross Amount 1010 Parents Date of PLUS only Parent’s date of birth cannot Birth If Student’s Date of Birth = Parent’s Date be the same as the student’s of Birth date of birth. 1025 Borrower Default If changed to Y (Y = Yes in default on All current and future on Education Education Loans) and an Actual disbursements must be Loans Disbursement(s) exist adjusted to $0 prior to changing default status to Y (Yes.) 1035 Dependency If Dependency Status = D (Dependent) Graduate students cannot be Status AND dependent. Year in College = 6 or 7 1045 Loan Amount If Loan Amount Approved is entered Loan amount approved Approved AND cannot be entered unless dependency status and Dependency Status OR College Grade college grade level are Level are blank present. 1050 Loan Amount For Grad PLUS/PLUS loans, if the Loan Loan Amount Approved Approved Amount Approved is modified to be cannot exceed the Endorser greater than the Approved Endorser Amount. Amount AND The Credit Decision is E (credit overridden based on approved endorser)
April 2007 (2006-2007) COD Technical Reference Page III-4-17
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits (Continued) Edit Field Names Condition Message 1055 Loan Amount Note: This edit is not applicable when a The Loan Amount Approved Approved loan contains one or more Type P for this loan exceeds annual (Servicing Refund) disbursement records loan limits for this student. in the actual disbursement table Maximum Loan Amount For records where: 99999, where 99999 is equal Loan Type = S or U to the amount exceeded in condition to the left. Health Professions Programs Flag is blank Additional Unsub Flag is blank Dependency Status = D Grade Level = 0 or 1 Loan Amount Approved > 3500 OR For records where: Loan Type = S or U Health Professions Programs Flag is blank Additional Unsub Flag is blank Dependency Status = D Grade Level = 2 Loan Amount Approved > 4500 OR For records where: Loan Type = S or U Health Professions Programs Flag is blank Additional Unsub Flag is blank Dependency Status = D Grade Level = 3, 4, or 5 Loan Amount Approved > 5500
April 2007 (2006-2007) COD Technical Reference Page III-4-18
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits (Continued) Edit Field Names Condition Message 1055 OR (Cont.) For records where: Loan Type = U Health Professions Programs Flag is blank Additional Unsub Flag = Y Dependency Status = D Grade Level = 0 or 1 Loan Amount Approved > 7500 OR For records where: Loan Type = U Health Professions Programs Flag is blank Additional Unsub Flag = Y Dependency Status = D Grade Level = 2 Loan Amount Approved > 8500 OR For records where: Loan Type = U Health Professions Programs Flag is blank Additional Unsub Flag = Y Dependency Status = D Grade Level = 3, 4, or 5 Loan Amount Approved > 10500
April 2007 (2006-2007) COD Technical Reference Page III-4-19
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits (Continued) Edit Field Names Condition Message 1055 OR (Cont.) For records where: Loan Type = U Health Professions Programs Flag = Y Additional Unsub Flag is blank Dependency Status = D Grade Level = 4 or 5 Loan Amount Approved > 22167 OR For records where: Loan Type = U Health Professions Programs Flag = Y Additional Unsub Flag = Y Dependency Status = D Grade Level = 4 or 5 Loan Amount Approved > 27167 OR For records where: Loan Type = U Health Professions Programs Flag is blank Additional Unsub Flag is blank Dependency Status = I Grade Level = 0 or 1 Loan Amount Approved > 7500
April 2007 (2006-2007) COD Technical Reference Page III-4-20
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits (Continued) Edit Field Names Condition Message 1055 OR (Cont.) For records where: Loan Type = S Health Professions Programs Flag is blank Additional Unsub Flag is blank Dependency Status = I Grade Level = 0 or 1 Loan Amount Approved > 3500 OR For records where: Loan Type = U Health Professions Programs Flag is blank Additional Unsub Flag is blank Dependency Status = I Grade Level = 2 Loan Amount Approved > 8500 OR For records where: Loan Type = S Health Professions Programs Flag is blank Additional Unsub Flag is blank Dependency Status = I Grade Level = 2 Loan Amount Approved > 4500
April 2007 (2006-2007) COD Technical Reference Page III-4-21
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits (Continued) Edit Field Names Condition Message 1055 OR (Cont.) For records where: Loan Type = U Health Professions Programs Flag is blank Additional Unsub Flag is blank Dependency Status = I Grade Level = 3, 4, or 5 Loan Amount Approved > 10500 OR For records where: Loan Type = S Health Professions Programs Flag is blank Additional Unsub Flag is blank Dependency Status = I Grade Level = 3, 4, or 5 Loan Amount Approved > 5500 OR For records where: Loan Type = U Health Professions Programs Flag is blank Additional Unsub Flag is blank Dependency Status = I Grade Level = 6 or 7 Loan Amount Approved > 20500
April 2007 (2006-2007) COD Technical Reference Page III-4-22
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits (Continued) Edit Field Names Condition Message 1055 OR (Cont.) For records where: Loan Type = S Health Professions Programs Flag is blank Additional Unsub Flag is blank Dependency Status = I Grade Level = 6 or 7 Loan Amount Approved > 8500 OR For records where: Loan Type = U Health Professions Programs Flag = Y Additional Unsub Flag is blank Dependency Status = I Grade Level = 4 or 5 Loan Amount Approved > 27167 OR For records where: Loan Type = U Health Professions Programs Flag = Y Additional Unsub Flag is blank Dependency Status = I Grade Level = 6 or 7 Loan Amount Approved > 47167
April 2007 (2006-2007) COD Technical Reference Page III-4-23
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits (Continued) Edit Field Names Condition Message 1065 MPN Status If MPN Status is changed to S MPN Status cannot be AND changed to S (Signed) from any status other than P The current MPN Status is not P (Printed) or from any status other than R (Ready) when OR the MPN Print Indicator is F (On-site - Custom System.) The current MPN Status is not R AND The MPN Print Indicator is F 1080 Borrower Signed If Borrower Signed MPN Date is changed Date Signed MPN Received MPN Date to blank cannot be changed to blank AND unless MPN Status is changed to T (MPN Exists.) MPN Status is not changed to T 1085 Borrower Signed If MPN Status is not equal to A, S, M, or MPN Status must be Signed, MPN X Manifested, Pending, or AND Accepted when Signed MPN Received date is non-blank. Signed MPN Received Date is non-blank Signed MPN Received Date is required on signed MPNs. OR If MPN Status is S AND Signed MPN Received Date is blank 1086 Borrower Signed If Borrower Signed MPN Date is in the Borrower Signed MPN Date MPN Date future cannot be in the future. 1090 Borrower’s If Loan Type = P (PLUS) Citizenship cannot be blank. Citizenship AND Borrower’s Citizenship is changed to blank
April 2007 (2006-2007) COD Technical Reference Page III-4-24
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits (Continued) Edit Field Names Condition Message 1095 Reporting Entity If the Reporting Entity ID associated with The Reporting and Attended Attended Entity the School Code indicated on the DL Entity IDs associated with record being edited is blank the School Code listed on this OR loan cannot be blank. Attended Entity ID associated with the School Code indicated on the DL record being edited is blank 1100 Borrower’s If Borrower’s Citizenship = 3 The Borrower’s Citizenship Citizenship AND Status cannot be 3 (Not Eligible) for a PLUS loan. Loan Type = PLUS (P) 1125 Loan Period End If Loan Period End Date is less than or Loan Period Start Date must Date equal to Loan Period Start Date be prior to Loan Period End Date. 1126 Loan Period End If Loan Period End Date is more than 12 WARNING – COD may Date calendar months past the Loan Period Start reject this record because the Date (must be less than 365 days or 366 Loan Period cannot be days if leap year) greater than 12 calendar months. 1135 Academic Year If Academic Year End Date is more than WARNING – COD may End Date 12 calendar months past the Academic reject this record because the Year Start Date (must be less than 365 Academic Year cannot be days or 366 days if leap year) greater than 12 calendar months. 1136 Academic Year If Loan Period Start Date is less than Loan Period must be within End Date Academic Year Start Date Academic Year. Review OR Loan Period Start and End Dates and Academic Year If Loan Period End Date is greater than Start and End Dates. Academic Year End Date
April 2007 (2006-2007) COD Technical Reference Page III-4-25
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits (Continued) Edit Field Names Condition Message 1150 CPS Transaction If a subsidized or unsubsidized loan record Loan was not created because # is being saved and the CPS Transaction # the CPS Transaction # field equals 00. must contain a value in the range of 01 to 99 when creating a subsidized or unsubsidized loan record. 1180 Disbursement- If Anticipated Disbursement Dates are not Anticipated disbursement Anticipated Date in ascending order by Disbursement dates must be in ascending Number order. AND The First Disbursement Flag has not been selected on any Anticipated Disbursement. Disable when the First Disbursement Flag is selected on a record 1195 Date If the transaction date entered is before the Actual Disbursement Date transaction date of the first Actual entered cannot be prior to the Disbursement on the database 1st Actual Disbursement OR Date. The Actual Disbursement with the First Disbursement Flag = C, if one exists (Use the transaction with Type D [Disbursement, Gross or Net, based on DL Setup selected criteria], unless a Type Q [Adjusted Disbursement Date] transaction exists. If Type Q transaction exists, use the date of the Type Q transaction most recently stored in EDExpress.) 1205 Funding Method If the Funding Method for the School Funding Method cannot be Code listed on a record is blank blank for School Code listed AND on this loan record. Actual disbursement(s) are being added
April 2007 (2006-2007) COD Technical Reference Page III-4-26
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits (Continued) Edit Field Names Condition Message 1215 Action Type If Inactive flag is Y This Loan is currently AND Inactive. You must remove the Inactive Flag before Actual disbursements added making any disbursements. (Occurs in Multiple Entry or Import External Change only) 1220 Action Type If Action Type U is entered Actual disbursement record AND already exists for this disbursement. A disbursement record already exists for this disbursement (For Import External Change Only) 2000 Disbursement- If Anticipated Disbursement date entered Anticipated Disbursement Anticipated Date is more than 10 days before Loan Period date #N cannot be more than Start Date 10 days prior to Loan Period Start Date. 2001 Date If Actual Disbursement Date entered is WARNING – COD may more than 10 days before Loan Period reject this record since Actual Start Date Disbursement date #N cannot be more than 10 days prior to Loan Period Start Date. 2002 Date If an Actual Disbursement is being saved The number of days prior to or an Anticipated Disbursement is being the disbursement date entered released when the current date is more is greater than that allowed than: by the Funding Method Seven days before the Disbursement Date chosen. when the COD Funding Method for the School associated with the loan is Pushed Cash, Advanced Pay or CM1 OR Zero days before the Disbursement Date when the COD Funding Method for the school associated with the loan is CM2 or Reimbursement
April 2007 (2006-2007) COD Technical Reference Page III-4-27
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits (Continued) Edit Field Names Condition Message 2010 Anticipated If Anticipated Disbursement Date is not Anticipated Disbursement #N Detail fields present detail fields cannot be AND completed without an Anticipated Disbursement Any other Anticipated Disbursement detail Date. is present 3000 Action Type If the PLUS Credit check indicator is Actual Disbursement #N blank, N, X, D, or F cannot be made with a blank, AND Pending or Credit Denied Credit Decision status on a Any Action Type is entered Grad PLUS or PLUS loan. (Grad PLUS/PLUS only) 3042 Action Type If Disbursement Type Q Disbursement must be AND Accepted or Batched before a disbursement date change is Current Disbursement # is not Accepted or applied to that Disbursement. Batched 3044 Date If Disbursement Type Q date for first Adjusted Disbursement Date Actual Disbursement of the 1st disbursement OR cannot be after a subsequent Disbursement #N date. Actual Disbursement with First Disbursement Flag = C is after any other Disbursement (Type D) Date If any subsequent Disbursement contains a Type Q transaction, edit against the date of the Type Q transaction most recently stored in EDExpress. Example: Disb #1 original date: 1/15/2007 Q for Disb #1 date: 1/20/2007 Disb #2 date: 1/18/2007
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Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits (Continued) Edit Field Names Condition Message 3050 Action Amount If Actual Disbursement type of D is being Actual Disbursement Amount created #N cannot be equal to zero. AND Disbursement Amount is equal to zero 3051 Action Amount If Action Amount gross is same as You cannot enter an action previous gross amount for this amount where the Gross Disbursement Number Amount is the same as the previous transaction for this disbursement number. 3055 Action If Action Disbursement Number is greater Disbursement number 01 Disbursement than 01 must be entered before this Number AND disbursement. Actual Disbursement 01 does not exist 3070 Action Type If the user attempts to save a transaction First transaction type for type A, N or Q as an actual disbursement's disbursement #(N) cannot be first transaction. A, N, or Q.
(Currently occurs in Multiple Entry or
Import External Change Only) 3075 Date If Actual Disbursement Date = WARNING – You are saving Disbursement Date of the previous a Q type disbursement where internal sequence number of the Actual the Disbursement Date is Disbursement equal to the Disbursement Date of the previous transaction for this Actual Disbursement. 3080 Date If Actual Disbursement Date entered is Actual disbursement #N greater than current date plus seven days cannot be more than 7 days in the future. 3085 Date If Actual Disbursement Date is blank Blank is not a valid value for the Actual Disbursement Date field.
April 2007 (2006-2007) COD Technical Reference Page III-4-29
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits (Continued) Edit Field Names Condition Message 3090 Actual Gross Condition 1: MPN status is N, R, or P MPN must be prior to Amount AND entering Actual Disbursement #N. Condition 2: Origination status is N AND Condition 3: Entered amount is changed and saved as non-zero Edit displays if conditions 1 and 3 are true OR 2 and 3 are true 3100 Action Type If Action Type entered is A or N Adjustment cannot be prior AND to actual disbursement. Date entered is before date on actual disbursement (type D) 3105 Date If the Action Date is 121 days or more WARNING – This greater than the Loan Period End Date Disbursement Date is more than 120 days past the Loan Period End Date and will be rejected by COD unless your institution has prior approval from the Department of Education. 3911 Actual Gross Total Gross amount of the Actual Actual gross disbursement Amount Disbursements cannot exceed the total may not exceed the Endorser Amount or the Loan Amount Loan Amount Approved or Approved, whichever is less. Endorser Amount. 3914 Actual Gross When the Loan is marked inactive You must first adjust all Amount AND Actual Disbursements to $0 before you can mark this loan Sum of Actual Gross Amounts >0 inactive.
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Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits (Continued) Edit Field Names Condition Message 3995 Actual Gross If Loan Type is Sub or Unsub Actual disbursements cannot Amount AND be saved without an Entrance Interview for Grade Level 0 Require Entrance Interview flag is or 1. checked in system setup AND College Grade Level = 0 or 1 AND Loan Entrance Interview Date on Demo is blank 4000 Anticipated If Loan Type is PLUS or Grad PLUS PLUS or Grad PLUS loans Disbursement AND can only contain 4 Number Anticipated Disbursements. Anticipated Disbursement Numbers greater than or equal to five exist 4001 Borrower If PLUS Borrower’s Current SSN is the Parent’s Current SSN cannot Current SSN same as the Student’s Current SSN be the same as the Student’s Current SSN. 4002 Anticipated If less than two Anticipated Disbursement WARNING – COD may Disbursement records exist for a loan and the school is reject this record since less Number not a Special School than 2 Anticipated Disbursements exist and you have not indicated you are a Special School in System Setup. 4003 Disbursement If the Disbursement Profile Code is The Disbursement Profile Profile Code changed Code cannot be changed AND when the loan status is Accepted or Batched. Loan Status is A or B (For Import External Change)
April 2007 (2006-2007) COD Technical Reference Page III-4-31
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits (Continued) Edit Field Names Condition Message 4004 Date If the disbursement is flagged as the “first” Actual Disbursement #N AND must have the earliest disbursement date since it is The Action Date is greater than the date of flagged as the “first” any other disbursement disbursement. Compare to other transactions with Type D, unless a Type Q transaction exists If Type Q transaction exists, use the date of the Type Q transaction with the highest sequence number 4005 Date of Birth If the Student’s Date of Birth is not Student’s Date of Birth must 19070101 to 19981231 be between 01/01/1907 and 12/31/1998. 4006 MPN If MPN Status is changed to T MPN Status cannot be AND changed to T (Exists) when the current status is not N, R, The current MPN Status is not N, R, P, S, P, S, or M. or M 4007 Local Zip Code Student’s Local Zip Code is non-blank Student’s Local Address AND State should not be blank. Local State is blank OR OR Student’s Local Zip Code Student’s local address state is non-blank should not be blank. AND is not “AB,” “BC,” “CN,” “FC,” “MB,” “MX,” “NB,” “NF,” “NL,” “NS,” “NT,” “NU,” “ON,” “PE,” “PQ,” “QC,” ”SK,” or “YT” AND Zip Code is blank (External Add/Change Only) 4008 Local Address If only one of the local address fields is At least two Local Address non-blank fields must be populated. (External Add/Change Only)
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Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits (Continued) Edit Field Names Condition Message 4009 Student’s Name Student’s First Name is blank Student’s First and Last AND Names cannot both be blank. Student’s Last Name is blank 4010 Parent’s Name Parent’s First Name is blank Parent’s First and Last AND Names cannot both be blank. Parent’s Last Name is blank AND Origination Status is not N (N/A to Imports) 4011 Current SSN If PLUS Borrower’s Current SSN is Parent’s Current SSN cannot changed to blank be changed to blank after the AND loan is originated. Origination Status is not N 4012 First If the First Disbursement Flag = C Actual Disbursement 01 must Disbursement AND be accepted before a Flag subsequent Actual Disbursement Status of Actual Disbursement can be flagged Disbursement 01 is not A (Accepted) as the “First” Actual Disbursement. 4013 Student’s Alien If Student’s ARN is blank Student’s ARN cannot be Registration AND blank when Student’s Number (ARN) Citizenship Status = 2 Student’s Citizenship Status = 2 (Eligible Non-citizen.) 4014 Parent’s Alien If Parent’s ARN is blank Parent’s ARN cannot be Registration AND blank when Parent’s Number (ARN) Citizenship Status is 2 Parent’s Citizenship Status = 2 (Eligible Non-citizen.)
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Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement Direct Loan EDExpress Edits (Continued) Edit Field Names Condition Message 4015 Inactive If Disbursement Profile Code from Disbursement Profile Code is Disbursement Disbursement profile imported from the currently inactive. Update Profile Codes prior year has not been updated (inactive) the Disbursement profile associated with this Disbursement Profile Code in Disbursement Setup to make it active. 4025 Grade Level for If Grade Level less than or equal to 5 for a Grade Level must be 6 or Grad PLUS Grad PLUS loan. higher for Grad PLUS loans.
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Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement