Description: Tags: Sec1ccrev

Disbursement
Disbursement (Export to Loan Origination Center)

Disbursement Acknowledgment
(Import from Loan Origination Center)
(DESD00IN/DIOD00OP)
Batch Type #H
Field Start End Field Field Name and Export or

# Position Position Length Description Ack. Valid Field Content Justify
1 1 21 21 Loan Identifier Export & Student’s Social Security Left

Ack. Number: 001010001 –
Unique Identifier 999999999
created at the time
of origination. Loan Type: S = Subsidized
U=
Unsubsidized
P = PLUS
Loan Year: 00
School Code: X00000 -
X99999 where X = G or E
Loan Sequence Number:
001 – 999
2 22 22 1 Disbursement Export & 1-4 Right

Number Ack.
The disbursement
number for the
current
disbursement
transaction.
3 23 23 1 Disbursement Export & D = Actual Disbursement Left
Activity Ack. A = Adjusted Disbursement
Amount
Type of transaction
Q = Adjusted Disbursement
being sent to LOC.
Date
4 24 31 8 Transaction Date Export & Format is CCYYMMDD. Date
Ack. 19980623 – 20010629
Date disbursement
activity occurred at
the school. For a
“Q” activity this is
the new date.
October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

138 (H) 1-57
(Import from Loan Origination Center), continued

5 32 33 2 Disbursement Export & 01–99 Right

Sequence Number Ack. Disbursement sequence
The sequence numbers must be sequential
number that and follow in order.
determines the order
Must be positive numeric.
in which this
disbursement
activity transaction
is processed for a
specific
disbursement.
6 34 38 5 Disbursement Actual Export & Numeric > 0 Right
Gross Amount Ack. This field is blank for an
The actual gross Adjusted Disbursement Date
amount (in dollars) of transaction.
the disbursement.
Disbursement Activity “Q” =
Blank

Loan Fee Amount Ack. This field is blank for an
The actual loan fee Adjusted Disbursement Date
(in dollars) transaction.
associated with the
disbursement.
Blank

Net Amount Ack. This field is blank for an
The actual net Adjusted Disbursement Date
amount (in dollars) of transaction.
the disbursement.
Blank

138 (H) 1-58

9 49 54 6 Disbursement Actual Export & -99999 to 099999 Right

Net Adjustment Ack. This field is blank for an
Amount
Adjusted Disbursement Date
The actual net transaction.
amount (in dollars) of
the adjustment to
Blank
the disbursement.
10 55 62 8 User Identifier Create Export & 0-9 Left

Ack. Uppercase A-Z
Identifier of user who
. (Period)
created the record.
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
% (Percent or care of)
& (Ampersand)
/ (Slash)
Space(s)
Can be blank.
11 63 85 23 Disbursement Batch Export & Batch Type = #H Left
Number Ack. Cycle Indicator = 0 (for 99-00)
School Code = X00000 - X99999
where X = G or E
Date Batch Created =
CCYYMMDD
Time Batch Created =
HHMMSS
12 86 91 6 School Code Export & X00000 - X99999 where X = Left
Ack. G or E
Direct Loan School
Code. Also
identifies school
originating loan
record.

138 (H) 1-59

13 92 92 1 School Code Status Ack. I = Invalid school code Left

Blank = Accepted
Status of school
code at LOC.
14 93 93 1 Loan Identifier Ack. I = Invalid Loan Identifier Left
Status N = Loan Identifier not on file
Blank = Accepted
Status of Loan
Identifier.
15 94 94 1 Disbursement Ack. I = Invalid Disbursement Left
Number Status Number
N = Disbursement number
Status of
already received
disbursement
Blank = Accepted
number sent from
LOC.
16 95 104 10 Disbursement Ack. Blank = Accepted Left
Activity Taken
For all others, see
Status (Multiple
Disbursement Reject Code
Reject Codes)
Table.
Status of
disbursement
activity at the LOC.
17 105 105 1 Transaction Date Ack. I = Invalid date Left
Status
Blank = Accepted
Status of date
disbursement record
at LOC.
18 106 106 1 Sequence Number Ack. I = Invalid sequence number Left
Status
N = Sequence number
The status of the already received
sequence number
Blank = Accepted
with the LOC.
19 107 111 5 Disbursement Actual Ack. Numeric > 0 Right
Gross - LOC
Blank if LOC record matches
The LOC calculated the school’s.
actual gross amount
Blank for all adjusted
(in dollars) of the
disbursement date (Q)
disbursement.
transactions.

138 (H) 1-60


Loan Fee Amount –
LOC
the school’s.
The LOC calculated
actual loan fee
amount (in dollars).
transactions.
Net Amount - LOC
The LOC calculated the school’s.
actual net amount
(in dollars) of the
disburse ment date (Q)
disbursement.
transactions.
22 122 127 6 Disbursement Actual Ack. -99999 to 099999 Right
Net Adjustment -
LOC
the school’s.
The LOC calculated
actual net
adjustment amount
transactions.
(in dollars) of the
disbursement.
23 128 128 1 Booked Status Ack. A = Booked Left
Booked status of R = Unbooked
record at the LOC.
transactions.
24 129 138 10 Booking Reject Ack. 0-9 Left
Codes
Uppercase A-Z
Indicates up to 5 2-
See Booking Reject Codes
byte reasons why
Table (see page 3-15).
record was rejected
by the LOC. Blank for all adjusted
transactions.

138 (H) 1-61

25 139 143 5 Origination Center’s Ack. Numeric > = 0 Right

Total Net Loan
Can be blank.
Amount
Total net
disbursements
transactions.
accepted by the
LOC for this loan.
26 144 151 8 Disbursement Ack Format is CCYYMMDD. Date
Acknowledgment
(message 19000101 – 20991231
Date
class:
Date the LOC DIOD )
acknowledged a
disbursement.
OR
Original Export Format is CCYYMMDD. Date
Disbursement Date
(message 19980623 – 20010629
of a Disbursement
class:
Change Date (“Q”)
DESD)
activity.
When submitting a
Disbursement
Change Date
activity, this is the
date the original
disbursement
activity occurred at
the school.
27 152 152 1 Affirmation Flag Export & Y = Yes Left
Ack.
This disbursement Default is blank.
has been affirmed by
the borrower at the
school.
Total 152
Bytes

138 (H) 1-62
School Reconciliation
Direct Loan School Account Statement
(Import from Loan Origination Center)
This file contains a detail record containing the information that is to be received from the LOC. The
data is presented in three sections; Cash Summary, Cash Detail, and Loan Detail.
For Cash Receipts (drawdowns) and Excess Cash the GAPS system is accepting pennies.
However, these amounts are truncated on the DLSAS.
Part I – Cash Summary Section (Record Type “T”)
(DSAS00OP)
Batch Type AS
Field Start End Field Field Name and

# Position Position Length Description Valid Field Content Justify
1 1 1 1 Statement T = Cash Summary Left
Record Type
Code which
identifies the type
of records in the
batch.
2 2 24 23 School Account Batch Type = AS Left
Statement Batch
Cycle Indicator = 0 (for 99-00)
ID
School Code = X00000 – X99999
The batch
where X = G or E
identifier for this
file. Date Batch Created =
CCYYMMDD
Time Batch Created = HHMMSS
3 25 30 6 School Code X00000 – X99999 where X = G or Left
E
Direct Loan
School code.
Also, identifies
school originating
loan record.

138 (H) 1-63
Part I – Cash Summary Section (Record Type “T”), continued

4 31 38 8 End Date Format is CCYYMMDD. Date
The date 19000101 – 20991231
representing the
end of the current
statement period.
This account
statement
represents
activity up to and
through this date
only. Must be
the calendar
month end for
unbooked
records; includes
year to the end of
current statement
period
transactions.
5 39 40 2 Filler For ED use only. Left
From the user
perspective you
will populate this
field with blank
spaces when
creating record
layouts.
6 41 48 8 Process Date Format is CCYYMMDD. Date
19000101 – 20991231
7 49 59 11 Beginning Cash -9999999999 to 09999999999 Right
Balance
This is the LOC’s
beginning
balance for this
report. This field
also represents
the last month’s
ending balance.
It is all booked
activity up to and
through the prior
month’s end date.

138 (H) 1-64

8 60 70 11 Cash Receipts -9999999999 to 09999999999 Right
Total receipts of If no activity zero filled.
cash for the
period. This is
the sum of all
cash receipts
(drawdowns)
transactions for
the current month
and corrections to
drawdowns
processed during
current month.
9 71 81 11 Excess Cash -9999999999 to 09999999999 Right
This is the sum of If no activity zero filled.
all excess cash
transactions
received by the
LOC for the
current month
and corrections to
excess cash
processed during
current month.
10 82 92 11 Total Net Cash -9999999999 to 09999999999 Right
Receipts
If no activity zero filled.
Cash receipts
(drawdowns)
minus excess
cash returned.
11 93 103 11 Net Booked -9999999999 to 09999999999 Right
Disbursements
This is the sum of
all actual
disbursements
that the LOC
booked during the
current month.

138 (H) 1-65

12 104 114 11 Net Booked -9999999999 to 09999999999 Right
Adjustments
This is the sum of
(-) indicates a downward
all actual
adjustment
disbursement
adjustments that (+) indicates an upward
the LOC booked adjustment
during the current
month.
13 115 125 11 Total Booked -9999999999 to 09999999999 Right
Loan Detail If no activity zero filled.
Sum of Net Book
Disbursements
and Net Booked
Adjustments.
14 126 136 11 Ending Cash -9999999999 to 09999999999 Right
Balance
15 137 147 11 Net Unbooked -9999999999 to 09999999999 Right

Disbursements
Actual
This is the sum of
all actual net
disbursements at
the LOC that are
unbooked year to
the end of current
statement period.
16 148 158 11 Net Unbooked -9999999999 to 09999999999 Right
Adjustments
This is the sum of
(-) indicates a downward
all actual net
adjustment
disbursement
adjustments at (+) indicates an upward
the LOC that are adjustment
unbooked year to
the end of current
statement period.

138 (H) 1-66

17 159 169 11 Total Unbooked -9999999999 to 09999999999 Right
Loan Detail
This is the sum
value of all
Unbooked
disbursements on
file at the LOC,
cycle to date, at
the end of the
current month.
18 170 180 11 Adjusted Ending -9999999999 to 09999999999 Right
Cash Balance
This is the current
month’s
unbooked amount
applied to the
ending balance.
From the user
perspective you
will populate this
field with blank
spaces when
creating record
layouts.
20 215 220 6 Record Count 000001-999999 Right
Sequence #
Record count for
each record in the
DLSAS file.
Total 220
Bytes

138 (H) 1-67
Part II – Cash Detail Section (Record Type “D”)

1 1 1 1 Statement Record D = Cash Detail Left
Type
Code which
identifies the type
of records in the
batch.
Statement Batch
ID
School Code = X00000 – X99999 where X =
The batch identifier
G or E
for this file.
Date Batch Created = CCYYMMDD
3 25 30 6 School Code X00000 – X99999 where X = G or E Left
Direct Loan School
Code. Also,
identifies school
originating loan
record.
4 31 35 5 Transaction Numeric > 0 Right
Sequence Number
Identifies the
number of cash
transactions (cash
receipts & return of
excess cash)
entered in a single
day for a particular
Direct Loan School
Code.

138 (H) 1-68
Part II – Cash Detail Section (Record Type “D”), continued

The date 19000101 – 20991231
representing the
end of the current
statement period.
This account
statement
represents
activity up to and
through this date
only. Must be
the calendar
month end for
unbooked
records; includes
year to the end of
current statement
period
transactions.
19000101 – 20991231
7 52 52 1 Transaction Type R = Cash Receipts Left
– Cash
X = Returns of Excess Cash
8 53 60 8 Transaction Date Format is CCYYMMDD. Date

Date activity 19980623 – 20010630
occurred.
9 61 72 12 Check Number (if Numeric > 0 Right
available at LOC)
Can be blank.
Check Number
returned by the
school on a
check for return of
excess cash.
10 73 83 11 Transaction -9999999999 to 09999999999 Right
Amount
Cannot be blank; can be zero
The LOC amount filled.
of the cash
receipt or return
of excess cash
transaction.

138 (H) 1-69
Part II – Cash Detail Section (Record Type “D”), continued

11 84 96 13 GAPS Control Numeric > 0 Right
Number
Can be blank.
Code received
from GAPS for
cash receipts
only.
13 215 220 6 Record Count 000001 – 999999 Right
Sequence #
Record counter
for each record in
the DLSAS file.
Total 220
Bytes
For Cash Receipts (drawdowns) and Excess Cash the GAPS system is accepting pennies.
However, these amounts are truncated on the DLSAS.

138 (H) 1-70
Part III – Loan Detail Section (Record Type “L”)
Note: This section is optional. If you choose not to receive this section, please contact the LOC.

1 1 1 1 Statement Record Type L = Loan Detail Left
Code which identifies the
type of records in the
batch.
Statement Batch ID
The batch identifier for
School Code = X00000 – X99999
this file.
where X = G or E
Date Batch Created =
CCYYMMDD
Time Batch Created =
HHMMSS
3 25 30 6 School Code X00000 – X99999 where X = Left
G or E
Direct Loan School code.
Also, identifies school
originating loan record.
The date representing 19000101 – 20991231
the end of the current
statement period. This
account statement
represents activity up to
and through this date
only. Must be the
calendar month end for
unbooked records;
includes year to end of
the current statement
period transactions.
19000101 – 20991231

138 (H) 1-71
Part III – Loan Detail Section (Record Type “L”), continued

6 47 67 21 Loan Identifier Student’s Social Security
Number: 001010001 –
Unique Identifier created
999999999
at the time of origination.
Loan Type: S = Subsidized
U=
Unsubsidized
P = PLUS
Loan Year: 00
School Code: X00000 –
X99999 where X = G or E

138 (H) 1-72

# Position Position Length Descripiotn Valid Field Content Justify
From the user
perspective you will
populate this field
with blank spaces
when creating
record layouts.
Date activity 19980623 – 20010629
occurred.
From the user
populate this field
with blank spaces
when creating
record layouts.
14 82 83 2 Disbursement 01-99 Right
Sequence Number
Can be blank.
The sequence
number that
determines the
order in which the
disbursements are
processed.
From the user
populate this field
with blank spaces
when creating
record layouts.

138 (H) 1-73

From the user
populate this field
with blank spaces
when creating
record layouts.
From the user
populate this field
with blank spaces
when creating
record layouts.
From the user
populate this field
with blank spaces
when creating
record layouts.
From the user
populate this field
with blank spaces
when creating
record layouts.
20 106 110 5 Disbursement Numeric > 0 Right
Actual Gross –
LOC
The LOC calculated
actual gross
amount (in dollars)
of the
disbursement.

138 (H) 1-74

Actual Loan Fee
Amount – LOC
The LOC
calculated actual
loan fee amount (in
dollars).
Actual Net
Amount – LOC
The LOC
calculated actual
net amount (in
dollars) of the
disbursement.
23 121 126 6 Disbursement -99999 to 099999 Right
Actual Net
Can be blank.
Adjustment – LOC
The LOC
calculated actual
net adjustment
amount (in dollars)
of the
disbursement.
24 127 127 1 Booked Status A = Booked Left
R = Unbooked
Booked status of
record at the LOC.
25 128 135 8 Disbursement Format is CCYYMMDD. Date
Booked Date at
19000101 – 20991231
the LOC
Date the individual
disbursement
booked at the
LOC.

138 (H) 1-75

From the user
populate this field
with blank spaces
when creating
record layouts.
Sequence #
Record counter for
each record in the
DLSAS file.
Total 220
Bytes

138 (H) 1-76
Optional Loan Detail Exception File (Export to Loan Origination Center)
(DERC00IN)
Batch Type #L (Optional)
Note: At the option of the school, this file may be sent to the LOC to review the school’s Loan Detail
records. The LOC returns a preformatted report with exception records where the LOC data does not
match the school’s data. If sending in Booked Records: ED0100OP; if sending in Unbooked Records:
ED0200OP.

1 1 1 1 Statement L = Loan Detail Left
Record Type
Code which
identifies the type
of records in the
batch.
Statement Batch
ID
School Code = X00000 - X99999
The batch
where X = G or E
identifier for this
file. Date Batch Created = CCYYMMDD
3 25 30 6 School Code X00000 - X99999 where X = G or E Left
Direct Loan
School Code.
Also, identifies
school originating
loan record.

138 (H) 1-77
Optional Loan Detail Exception File (Export to Loan Origination Center),
continued

The date 19000101 - 20991231
representing the
end of the current
statement period.
This account
statement
represents
activity up to and
through this date
only. Must be
the calendar
month end for
unbooked
records; includes
year-to-date
transactions.
From the user
perspective you
will populate this
field with blank
spaces when
creating record
layouts.
6 47 67 21 Loan Identifier Student’s Social Security Number: Left
001010001 – 999999999
Unique Identifier
created at the Loan Type: S = Subsidized
time of
U = Unsubsidized
origination.
P = PLUS
Loan Year: 00
School Code: X00000 - X99999
where X = G or E
Loan Sequence Number: 001 – 999

138 (H) 1-78
continued

From the user
perspective you
will populate this
field with blank
spaces when
creating record
layouts.
8 69 69 1 Disbursement 1-4 Right
Number
The disbursement
number for the
current
disbursement
transaction.
From the user
perspective you
will populate this
field with blank
spaces when
creating record
layouts.
10 71 71 1 Transaction Type A = Adjusted Disbursement Amount Left
- Disbursement
D = Disbursement
Transactions for Adjusted
Disbursement Date (Q -
transaction type) are NOT
indicated on the DLSAS.
From the user
perspective you
will populate this
field with blank
spaces when
creating record
layouts.

138 (H) 1-79
continued

Date activity 19980623 – 20010629
occurred.
From the user
perspective you
will populate this
field with blank
spaces when
creating record
layouts.
14 82 83 2 Disbursement 01 – 99 Right
Sequence
Number
The sequence
number that
determines the
order in which the
disbursements
are processed.
From the user
perspective you
will populate this
field with blank
spaces when
creating record
layouts.
Actual Gross
Amount
The actual gross
amount (in
dollars) of the
disbursement.

138 (H) 1-80
continued

Actual Loan Fee
Amount
The actual loan
fee (in dollars)
associated with
the
disbursement.
Actual Net
Amount
The actual net
amount (in
dollars) of the
disbursement.
19 100 105 6 Disbursement -99999 to 999999 Right
Actual Net
Adjustment
Amount
The actual net
amount (in
dollars) of the
adjustment to the
disbursement.
From the user
perspective you
will populate this
field with blank
spaces when
creating record
layouts.
21 127 127 1 Booked Status A = Booked Left
Booked status of R = Unbooked
record at the
LOC.

138 (H) 1-81
continued

22 128 135 8 Booked Status Format is CCYYMMDD. Date
Date 19000101 – 20991231
Date the
individual
disbursement
was booked at
LOC.
From the user
perspective you
will populate this
field with blank
spaces when
creating record
layouts.
Sequence #
Record counter
for each record in
the DLSAS file.
Total 220
Bytes

138 (H) 1-82
Loan Servicer Record
(DISV00OP)
Batch Type SV
The following layout is the file a school receives on a regular basis from the LOC. It reports the location
of the loan servicer by a servicer code number that has been assigned to each booked loan.
Field Name
Field Start End Field and
1 1 21 21 Loan Identifier Student’s Social Security Number: Left
001010001 - 999999999
Unique
Identifier Loan Type: S = Subsidized
created at the U = Unsubsidized
time of P = PLUS
origination.
Loan Year: 00
School Code: X00000 - X99999 where X =
G or E
Loan Sequence Number: 001 – 999
2 22 27 6 Servicer Code 0–9 Right
Code reflects
the location of
the Loan
Servicer
assigned to the
booked loan.
From the user
perspective you
will populate
this field with
blank spaces
when creating
record layouts.
Total 80
Bytes

138 (H) 1-83
State/Country/Jurisdiction Codes
State/Country/Jurisdiction Code State/Country/Jurisdiction Code
Alabama AL Nebraska NE
Alaska AK Nevada NV
American Samoa AS New Hampshire NH
Arizona AZ New Jersey NJ
Arkansas AR New Mexico NM
California CA New York NY
Canada CN North Carolina NC
Colorado CO North Dakota ND
Connecticut CT Northern Mariana Islands MP
Delaware DE Ohio OH
District of Columbia DC Oklahoma OK
Federated States of Micronesia FM Oregon OR
Florida FL Palau PW
Georgia GA Pennsylvania PA
Guam GU Puerto Rico PR
Hawaii HI Rhode Island RI
Idaho ID South Carolina SC
Illinois IL South Dakota SD
Indiana IN Tennessee TN
Iowa IA Texas TX
Kansas KS Utah UT
Louisiana LA Vermont VT
Maine ME Virginia VA
Marshall Islands MH Virgin Islands VI
Maryland MD Washington WA
Massachusetts MA West Virginia WV
Mexico MX Wisconsin WI
Michigan MI Wyoming WY
Minnesota MN Military Location Code AA (Asia) AA
Mississippi MS Military Location Code AE (Europe) AE
Missouri MO Military Location Code AP (Pacific) AP
Montana MT Foreign Address FC

138 (H) 1-84

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Disbursement

Disbursement (Export to Loan Origination Center)

Field Start End Field Field Name and Export or

1 1 21 21 Loan Identifier Export & Student’s Social Security Left

2 22 22 1 Disbursement Export & 1-4 Right

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and Export or

5 32 33 2 Disbursement Export & 01–99 Right

7 39 43 5 Disbursement Actual Export & Numeric > 0 Right

8 44 48 5 Disbursement Actual Export & Numeric > 0 Right

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and Export or

9 49 54 6 Disbursement Actual Export & -99999 to 099999 Right

10 55 62 8 User Identifier Create Export & 0-9 Left

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and Export or

13 92 92 1 School Code Status Ack. I = Invalid school code Left

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and Export or

20 112 116 5 Disbursement Actual Ack. Numeric > 0 Right

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and Export or

25 139 143 5 Origination Center’s Ack. Numeric > = 0 Right

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Part I – Cash Summary Section (Record Type “T”)

Field Start End Field Field Name and

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and

15 137 147 11 Net Unbooked -9999999999 to 09999999999 Right

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and

8 53 60 8 Transaction Date Format is CCYYMMDD. Date

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and

October 1999 (1999–2000) Direct Loan Technical Reference Custom Layouts

Field Start End Field Field Name and