Confidential Policies: 1990

Of The Servants of Christ the King

A Branch of the Sword of the Spirit

As of this writing, it has been over 21 years since Albert Ottenweller, 2 nd Bishop of Steubenville announced and conducted his Pastoral Visitation to the Servants of Christ the King (SOCK).1 Servants was pastorally formed and directed by the Sword of the Spirit, an international body of Covenant Communities chiefly designed by Steven B Clark.2 The following document is a coordinators blue print and general direction into the governance of this community, including the criteria for membership, finances and teaching resources. The document clearly indicates that criteria for membership required that the member, Eagerly seeks and is submitted to the input of his pastoral leader. It also states that the member will follow the direction of his pastoral leader in disagreements with other members. This clearly addresses the debate over the control that Coordinators had over the members personal and corporate life. Also of note is this particular Covenant Communitys association with Franciscan University, who developed an Affiliate program to manage students who were interested and/or recruited into the Community.3 This Covenant Communitys association with Franciscan University was so close that students who had taken FUSs Christian Formation Program were exempt from taking initial and underway commitment courses offered in SOCK, as these were considered parallel instruction. This document gives nearly 1/3 of its attention to financial donations of members to the community, the Sword of the Spirit and its outreaches. It does not define the division of tithes that went into effect at the time the community became a Parish Fellowship within the Diocese of Steubenville. It was generally promoted that members divide their 10% tithe among the two entities, 3% going to the Fellowship Parish and 7% going to the SOCK. Finally, the document indicates that if a member were to choose to leave the community, they must do so in good order, and agree not to speak negatively about the community. To many members this was deemed a subtle threat as -via the system of pastoral care- much personal information about ones sins, faults and weaknesses had gone up the leadership chain of command. On March 13, 1991 certain revisions were incorporated into this document that reflected the significant changes that were going on within SOCK. Freed from the tether of obedience4 to the Sword of the Spirit by decree of Bishop Ottenweller, SOCK now had options reguarding the care and commitment to members who had been injured, burned out or disillusioned with the community over its 13 years of formation under the Word of God/Sword of the Spirit. These changes are reflected in the revisions, which were made in the middle of Bishop Ottenwellers
1 2

http://www.scribd.com/doc/19099693 http://www.swordofthespirit.net/communities.html 3 http://www.scribd.com/doc/103839744/Strife-at-Steubenville-Cracks-In-The-House-Scanlan-Built-NCR-Feb-2000 4 http://www.scribd.com/doc/19274926

Pastoral Visistation. (The Pastoral Visistation lasted from January 10, 1991 to June 21, 1991.) These revisions are in the rear of the document. Fr. Michael Scanlan TOR, former President/Chancellor of Franciscan University of Steubenville was the Senior Head Coordinator and top Sword of the Spirit Lieutenant within the Servants of Christ the King. It was he who prophesied in 19775 that the small Covenant Community in Steubenville needed to come under the Word of God for formation and training. The Sword of the Spirit emerged from the Word of God as an umbrella, international community whose policies and personnel governed the lives of SOCK members in Steubenville.

John Flaherty, October 4 2012, Grand Island, Nebraska (johnandtimmy@hotmail.com) Revised with footnotes and typographical corrections October 7, 2012.

http://www.scribd.com/doc/20484406

CONFIDENTIAL SERVANTS OF CHRIST THE KING POLICIES

06/90

The following is a comollatlon of our current operational policies and procedures. This IS ~ confidential document for the use of the coordinators. It is Intended to be a reference guide to the various pastoral and administrative policies and procedures which are In current use.

TABLE OF CONTENTS SUBJECT LEVELS OF COMMITMENT PUBLIC COMMITMENT UNDERWAY COMMITMENT ASSOCIATE COMMITMENT INITIAL COMMITMENT AFFILIATE COMMITMENT TRANSFER STATUS GUEST STATUS INITIATIONS APPROACH TO DATING AND MARRIAGE SERVICE PLACEMENTS DISTRICT GATHERING TEACHINGS COURSE ADMINISTRATION POLICIES POLICY ON GUESTS ATTENDING GENERAL GATHERINGS LIBRARY MATERIALS PASTORAL CASSETTE TAPE LIBRARY DISTRUBUTION OF TAPES, COURSE OUTLINES AND COMMUNITY HANDOUTS TRANSCRIPTION OF PROPHECIES PHONE CHAIN POLICY FRIDAY AND SATURDAY EVENING EVENTS CALLING DURING DINNER HOURS CONFIDENTIAL AND PERSONAL MAIL REVIEW OF FINANCIAL NEEDS AND SERVICES TITHING II. RESOURCE SHARING III. ST. FRANCIS FUND
H'. ';U1SGI\.!ING

PAGE(S)

1-2
"7

-' 3
4

5-6

6-8
8 9 9-11 11 11 12-14 14

14 15-16 16 16 17 17 17

18 18 19

20

v.

ACTIVITIES VT OVTREACH SUPPORT VII. INTERNATIONAL STUDENT MISSIONARY FUND RESTRICTIONS ON A TAX EXEMPT ORGANIZ~TION COORDINATOR COMMUNICATIONS PERSONNE~ POLICIES
COMMUNITY A~PENDIX A (INITIAITIONS POLICY)

2D
20

20-21 21-22 22-2'5 25-26

APPENDIX B (COMMUNITY

MEETING

PATTERN)

PUBLIC

COMMITMENT
for Acceotlng for PublIc the Covenant of The Sword of the SpirIt

Standards Standards
Intr-odlJctiQn

Commitment

The ourpose of the following pages IS to helD coordInators, trainers, and other pastoral leaders to have clear 90als for their Dastoral care. The puroose IS not to 91ve exhaustive, detailed rules. It tries to spell out what IS contained In seo, VII, 6, "Recelvin9 New t:rothers and Sisters." These criterIa can be stIll modIfied, sD~lled out more as our common and growIng Dastoral eXperIence would su9gest In the future. I. Relationship

with

God

A. Christian
1. 8aslc

BaSICs Initiation: a. Water baotism: DVln~ and risin~ with Christ b. Beln~ sealed WIth the Holy Spirit c. Havin9 a genulne experience of the Holy SPIrIt's o r e e en ce . power and gifts ("Bac,tlsm In f.he Ho lv Sc i r r t") d. Not In b cn dase to evil sc i r i t s 2. Orthodoxy In beliefs diSCiple of Christ: prayer Re'3ular SCr i o t ure stud',' Free from Ber IO'JS sin f'or at 1east with the Community

B. Is obedient
12. 3.
Re'3u 1 ar

a year

II. Relationship

A. Kee~s the baSIC commitments (SeO 11: 1. Eagerly seeks and is submitted to the Input of his o as tor s l leader 2. PartiCipates faithfully In Community j. Exhibits a baSIC readiness to serve 2. Is a good steward of his time and finances 5. Is ~enerous with hiS financial and material resources a. supports comm~nlty and outreach financially generously and In a re~ular commItted way b. helps the needy In the community as he IS able b. Has ta~en th~ reaulred communltv Cours~s and fol1ows
c o mmu n
i

tv

i:eccnlr:'3

In

his

i l+e

~. Re1ationshlDs with others in the community: IS faithful to ~IS men's or women's 9ro~p _ . 5 brotherlv or sisterly ~ith others
1.

o.

Is at

DeaCE'

v.llth

a l : in the

commu n

tv

PUBLIC
Pa'')e ::::

COMMITMENT

5. Brings major oroblems oromptlv to his pastoral and eagerly seeks his input 6. He IS able to ilve with anc relate to others Cb rt s t i an 10'-,e
I II.

1 eader

with

Character A. He is of good character. 8. Without serlOYS osycholo9ical problems that from being able to live out his commitments C. 1s aware of major defiCienCies and is pastoral l e a der "s '31.llcanc.e

would keeo him in a consistent r e s o on s rve to

IV.

Family

Relationships

A. Husband-wife relationshiP is to be in good order accordinq to the teachlng of the communIty. 1. Husband takes respcnsibil itv for hiS ~ife and children ~ Wife sUDPorts husband In hIS role as head of the family a. she follows the husband's dlrection ~ she exhIbIts respect, a Quiet and gentle spirit 8. As mother and father they seek earnestly to raise their chIldren as sons and daughters of God. 1. They maintain obedience and good order in the home. 2. They earnestly seek to hand on the faith to their children. ~. They lead their children to obs~rve community teaching as it applies to them. 4. They seek the Input and 9Uldance of their pastoral leaders in this ar~a and strive to follow it.

v.

Other
A.

Policies

on Public

Commitment:

Single Pe oe le : (see Section #5 i n "Approach to Dating and Cour-tshIP) Single people could remain in an underwa~ commitment for up to five ve ar s b evon d t h e i r i n i t i a l e l f s f b i l t t for pub 11 c commitment in order to stabll ize their state of l i re d i r-e c t i on . Once they make thelr Dub1]c commitment. 1t 1S with the unde~standlng that they Will on lv date tho;, naiur2.1 ~J 1 t h } n . the communlt~. However. ;f through a re lat 1 'In sh i o develops CIrCumstances of their 11\;'E-S) 1 n r 1 ~h1:. or d~~, an d with the ou~slde the communltv dlscernment of thelr pastoral the d ist r r c t f' he c~ordjnator could aoorove someone to DUrSy, it deter-mined It was for the ove~all qood of the i n d I V I d:J a 1 and the community (03'21/85).
j

h2. :5

u le s i ns le
i

mer-

and

w(:mE.'n

:.411

1 not

br:-

E'11'~ible

for'"

(0~S16eratlon
.3 s t s t e n

for DU~iIC
l r+e jeCl:=.lon

Ccmmltrnent unles2 they -to:, b~ s:n'=tlc fer"'" t~e

have

made
An

_or:.

PUBLIC/UNDERWAY/ASSOCIATE

COMMITMENT

exceotlon could be made If there IS a certain lon9-term stability in the individuals state in I r f e decision res . an older woman who has been in the community for a number of years and would be open to marriage, however, this woui d a oo e ar- un l i ke l v) . (2/18/88)

c.

Course Reaulrements: 1. The Fr-ui t of the SDlrit Course PublIC CommItment. (02/04/88)

IS

not

r e ou i r e d

for

UNDERWAY
I.

COMMITMENT

People making an underway commitment Will do so at a Community Gatherlns. Thev will stand UP In two groups li.e. according to their district) and be recognized by name. before siatlng their commItment together. (04/23/87) SIngle DeoDle making an underway commitment are asked not to enter a dating relationshIP for at least the fIrst vear In the commuQltvand until such time as they r~celve the teaching in the Foundations Course II for SIngle People. SubseQuentlv, they should work with their pastoral leader to determine when they are ready to actually DUrSUe marriage. (03/21/85)

II.

ASSOCIATE

COMMITMENT
1:1

(See :::;ectien 1 ['3] on "Associate Membershl[:," DeCiSIons of The Sword of the SDirlt) I.

The

Pastoral

Ordlnarll~ there are two times to be conSidered for an associate commitment: Drlor to Dublic commitment (If there IS an Imcediment to their making the Dubl Ie commitment), and orior ~o the underway commItment (If there IS an jmoedlment to theIr makin'" or. underwa',' c c mm i t me n t } . (04/23/87' Each cerson with an assocIate tdIstrict h~ad for commItment casteral will relate directly of

:1.

III

.. I~

1:=

.ie e i r e cl e btJt

riot

re-oc i red to attend

2. Ccmnll;nlt',;

W"E-kend

1').

!)n~'./
1
:-'"i ~

5Ss:":":i8~es

r .:~ .::~ d cu

in the "cri cr t c ijnd~rwa: a t a '3e n e r 3 1 ~ a -t. h e-r 1 :1 3

Ca.te~or'.!;

::..:111

b~

ASSOCIATE/INITIAL
Pa'3~
Ll

COMMITMENT

2. An Inability on the Dart of an underway member to 1 ive the standards of the publ:c commItment because of an objectIve or rooted imDedlment;n hIS Dersonal 1ife 0r fa m I 1.,'
re l a t
i

oo sh

os ,

Imoedlment ~efers to crior commitments or I i te j ob . health. aco s t c l a t e , or f a mi Lv e i t u a t r c-n .. Rooted imDedlment refers to th:ngs that cannot be changed because the root is too deep (e.g. a mBrrled couple with B 25 year Dattern of the womBn belnq the dominant force In the ~omej. *Oblective
c cn d i t r c-ns

In both cas's the IndivIdual or cou~le fully supports the way o -;:-i fe, b 1,1 tea n not 1 I.! e It.) IJ t f- 0 r s tIC>U 1ate d rea S ':: n s . 1

A. An agreed

UDon

Dattern

of attendIng

Communltv

events them

B. Comeletion
to
I ive

of a suffjcient number of co0rses to enable a way of life consistent with the community's of servlC~ the internal (ordinarIly jn the c ommun i t v life) outreaches

c.

Some

1 eve 1

as

o o o cs e d to

E. MembershiP in the Fe11o~shID: (11/12/87) 1. Assosiste Members may belong to the Fellowship, however, their famll~ should also belong to the FellowshIP and regularly attend the Fe~lowshlP LIturgies. 2. 1# the famIly members of ASSOCiate Members do not belong the FellowshiP or do not attend the 1 ltur~les, then the Assoc:ates M~mbers should not belong to

INITIAL

COMMITMENT

II.

~!:~:er(

[)E':~D~;f'

rr:'JV~
i;.:

"~' ear,

th7

'i

11

t c. th~ 1 bE' 1 rn rfl ~

(ClITll'!"!unlt-, .j

f'rOIT; E' (. -:- 1 \,-"o t

1 B. t -

1 '/

ct r.e r ar'~C;S dIn t h ~ 1 nit

(l1.;rln'3
1 ale

-t~e o mf:; 1 t me-n t

------.ncr~~:~L/
Fa'3E-

AFFI LI ATE COriM IT MEN T 5

one
DC.)

cannot

extend

his

Initial

commitment

bevond

this

nt .

I !J

...

Members Dastoral

In the Initial care rather than

full

Commitment Dastoral

will receive care.

limited

AFFILIATE
I.

COMMITMENT

Objective: (04/23/87) The Aff:1 late Commitment Pro~ram IS Intended to allow undergraduate students attendIng the Franciscan University of Steubenville the oDDortunlty to actively carticlDate in a 1 :mited caDaclt~ in the lIfe of the Serva~ts of Christ the Klng. of Commitment:

II. Level
A.

AffIlIates will !:>ec omm i t t e d to r e sc l ar- attendance at all community gatherln9s. They mBY also attend the social actIvities of the community and the 9uest sinsles DraVer meetings although thIS IS not reqUIred. to participate adVIsor (assumIng In the the
Ir

8. AffIliates 101111 be aSSigned district of their household adviser IS In the community).

C.

h ou

s eh o 1 d

AffIliates Will be asked to f:,llow the t eacb i n=s of the ChristIan Formation Program at the Franciscan University of SteubenvIlle including its teachin9 on datIng and courtshio. ~hlch IS founded uDon the same prlnCIDles as the communIty's

D.

Affiliates undprwa~
o ara l l e l

will net commitment

be Invited
courseson

Instruction

to a t t en d the Initial an d sInce they WIll be re c e i v i n s campus throush the Christian Formation

pro'3ram.

ThE-

Ln r t r a t r cn s.

Pr0ce~a

IS

a secarate not

~is(ernment ~e .nv;ted

process.
to

make

&

Gommunit~

L..lee'end. G. e ci
n

Fr

ca

Un

r ver

st

()t

Ste'Jbe~

.. 111r: atf:l1~tes ~

LJll1

Jntr0~u(ed

at 6 9E-nera1 satherlng These are ordlnarll~

once each semester the two times that

(October
Gne

Brd can maLe

AFFILIATE
Page 6

COMMITMENT/TRANSFER

STATUS

1. Afflllat-=-s mav oc c as i cn a l lv (ie. once a month) attend the Fellowship Liturgy of Servants of Christ the King although their primary attendance should be at the University LIturgies. III.Conditions for Approval:

A. S't u de n t e are to be in "'3ood s t an d i na" wIth the Franc i s c an UnIversity and active members of an approved camous household. This is to Insure that thev are: 1. Able to take on thIS addlt:onBl commitment in light of their camous commItments (Ie. academic, SWOP, I. 2. ReceIvIng adequate support and care for theIr lIves through the household structure.
b.

Students must have attended the Franciscan UnIverSity of Steubenville for at least one year in order to be approved for the AffilIate Commitment. ThIS IS to insure adequate time for adjustment to camDUS lIfe and integration of the Initial ChristIan formation teachIngs at the FranCiscan UnIverSIty. must be received from

C. FInal approval of all candidates the coordinators.

D. The Affll late Commitment

Pastoral candidates Length

Program will be overseen by the Administrator or e coordinator who will intervje~ and make recommendatIons to the coordinators. Commitment: be a student

all

of Affiliate

A. Affiliate Commitment status wjll automatically concluded when an indiVIdual is no longer officially the FranCiscan University, normally upon graduation.
B. Affiliates

at

may also continue In active o art t c i c a t i on in the community over the summer months if they are taking courses on campus or have a Job on cameys or are lIving on camous. be or

C. A student's affi11ste commItment status can also ended at any time uean tke r~auest of the st~dent

of

the

TRANSFER
I.

STATUS

~embers of The Sword of the S~lr;t w~o transfer from other Communltles In Th~ Sword of the SOlr It to Servants of ChrIst

the

TRANSFEF: Page I

STATUS

Sword of the SpirIt. He will not have to transfer or make any new commitment. This follows from the we JOin the local community we also join The Sword

his membership fact that when of the Spirit. of the

II.

Members Spirit

of
who

other transfer

communIties to Servants

not part of The Sword of Christ the King:

A. Individuals

who have made a Dubl]c commitment in a community which IS not Dart of The Sword of the Soirlt and who subseQuentlY transfer to Servants of Christ the King or another branch of The Sword of the SDI~lt Will not automatlcallv assume th6 status of a'Dubl icly committed member of The Sword of the Soirit. The Sword of the 80irit Council Will deCide on a grouD by 9rouo baSIS whether the publiC commitment status can transfer to The Sword of the Spirit. who transfer from other communIties which are not oart of The Sword of the SpirIt and who have made a public commitment in the community from which they transfer WIll be 9iven membership in The Sword of the Spirit either as members in public commitment or as underway membersdependin~ on the poliCy deCision of the Council and the judgment of the head coordinators HI each i n d i vi dua l case.

B. Peoole

C. If

It is decided that an individual who transfers from another community to one of the branches in The Sword of the SPirit Can assume the status of the Dubl ie commitment this WIll normally happen followin9 a period of adJustment to our communliv. This is intended to provide a perIod of orientation and adjustment to the life of the community here prior to a t r ans Fe r of their public c omm i t me n t status. In this interim oeriod they would have the same privileses as a publicly committed member of The Sword of the Spirit. They would make the publiC commitment at the first re9ularly scheduled commitment Ceremonl after they had been In resIdence for at least ten
1. Th i s mSrrled
ot
( (:ii;iT!'..J

(>01ICV

ac c l i e s to
.

couples
~;,:, 1 r , t

t.he
n
1

and as

s i ns le Individuals new s~ousee

men, sIng!e w<)men. (omin? to The Sword of members of our

1. ~.

2.

the oereon coming to The Sw)rd of t~e SClrlt lacks an; of the normal background of teaching. e q>r' I ene.' or oersoectlve of communlt~ life Common to members of Th~ Sword of th~ SDirit.it is the reSDonslbll itv of ~helr coordinator In The Sword of the Spirit to see that tnev are prOVIded ~ltn thIS back?round I~ ~) \s: 1 b 1 ~ b ~ f' 0 r e r: o m1 n '3 t o ! i \,.. 1 nth E: .: 0 f:1 rrH; n j t ....-:' 0 +. ( ~ ' r1 r-: d : v t"u:;' .. ' 1
i

If

C!J a 1 s l:j r. the 1}+~

~"")!j

: mrn:' oj 1 8 t E-1 <:

(If

b :7'3

1n

t:
,j[~(>r:

thr:=-

(:)fi:ii!\;n1*"~"

TRAN2~ER!GUEST

STATUS

~. Pe~Dle wno transfer ~rom other CommunitIes whIch are not Dart of The Sword of the SDlflt and who have made underway commitments in the community from which they transfer will be given membership as an underway member of The Sword of the S~irjt. 1. It IS the resoonSlbll itv of the new member's coordInator to determine theIr aPDroprlate place in the underway orocess and to provJde Bny background
"te6::hing,
"~:DerlE"reC (lr" c

er

so

ec

i ve

n e e

de d

to

acquaint the ne~ member fully with the life of The Sword of the SOlrlt. 2. This Dcl ICY :overs slng'e men and sinsle women, married couples and men from other communItIes marrYing women wh~ are members 0: The Sword of the SOlrlt and tsklns UD reSidence as members of our communltv. J. If a woman who has made either a Dybl Ie Commitment or an underway commitment jn another communitv which IS not Dart of The Sword of the SOlrlt marries a man who lS In underway status in The Sword of the Spirit and takes uo residence here, she would become an underway member of The Sword of the S~irit.

E. Women

WIthout Christian communlty background who marr~ men In The Sword of the SDirlt 1. A woman who has not particlDated in the lIfe of a Chrlstlan Communlty who marrles a man from The Sword of the Spirlt who has made either the underway commItment or the DubllC commitment normally would begin DartjcIDat:n~ at once in the life of our communlty and make the underway commitment as soon as o o s s i b le . Further, the normal i n t en t would be for her to actlvely move towards the DubllC commitment. In exceptIonal cases, a wife may not become a member of The Sword of the Spirit even though her husband is an active member in underway or Dubl ic commitment status (see eM declslons: The PublIc Commitment, 3. Husbands and Wives'.

GUEST
I.

STATUS The coordInators on a short-term

may aoo~ove or ~onq-~erm

oeoole
baSIS.

;or a soeclal

~uest

status

II.

Such ~uests
t he.I~.I

,, J
I

are not offICIal

nor

members

ma i 1 y.

of the Commun:ty SD~c.la1

althoush
1n

the

communIty

tele~hone

dire(~0ry.

INITIATIONS/APPROACH
PagE- 9

TO DATING

AND MARRIAGE

INITIATIONS

(See sea VII,

Section

6 on "ReCE-ivinS

New

8rothers

and SIS1.ers")

T.

Initiations

Process:

A. One coordInator needs to be directly resDonsible for the o roce ss of" i n i t i a t i on s ( r e . dates. s t ruc t ure s . reports).
(OLl/i0/SS) B.

The attached initiaticns policy (se~ Appendix approved for imDlementation. (10/22/88) Initiations and local lndeDend~nt1y. (04/10/85) Moving Here Process: initiations

Ai

was

C. Camoys
II.

are to coerate

People

A. The DroceS5

of DeoDle movIng here to Join the Servants of Christ the King ~ill be administered by the Pastoral Administrator unde~ the oversight of one of the coordinators. approval and letter of invitation to join should come from the c oor d i na t or s . (12/17/S7}

8. The official the community

C. The

discernment process for people movlns here to join the community should Involve at least two offiCIal visits. For famIlies the first VISit should ordinaril~ be a weekend visit by the oarents alone followed by a second viSit of approximately one week In len~th WIth the parents and theIr children. The seCond visit should Include an Interview WIth one of the coordInators.

APPROACH

TO DATING

AND MARRIAGE

I.

Norm: marr~

OrdInarIly
wlth;n the

lntendec
ccmml~ted

it's expected that Communitv members would Slnce the marrla~e covenant subsists In other words God m8rrJe~e to be lIved out in the conte~t of 5 set of relatlcnshlOs not In isolation.
Communltv,

II.

N~rm:

emchaslze

In 0~r counsellln~ o~ SIngles tow~rd marrJ83e. we shou'd the prlorltv of dating" Within the communit; be(8uSe the
~lthln which to choose a marrla~e oartner i l d 8. s o c ce s s Fu I mar'riagE:" ((torE:thCin

e~v;r0nmeni
:.r;
I.\I:-'j(h

and a
c omce

base

t,:) tu

t ib i l it v

APPROACH
Page
10

TO DATING

AND MARRIAGE

date outside process would

the community
be pastered

(or slmoly In another branch). The differently for a man than for a woman.

A. Man: He could more eaSIly

date outside the community because the relationshIP would be pastored by his castoral 1 ea der who would orotect his commItment to the community. If he carnes to the point of wantln5 to be engaged. the coordinators would reqUIre a pastoral pian for how the woman IS to become part of the communIty. Some ootlons would be: immedIate integration (much like the o er s on ",ho moves from out of town). fo 11 ow In'3 the standard inItIatIons ~rocess in its ordInary cycle, or some other kind of adeauate involvement whIle receiving marriage crec ar-a t ion.

B. Woman:

She would have to develop a knowledge of the man through some ordinary circumstances even before initial dating (e.':!. throu'3h a work e nv i r-cnmen t ) . After da t i n s , If she wanted to serIously pursue the relatIonshlP' the coordinator and Dastoral leader would meet With the couple to determine whether the or n o t . If so, courtship should take place within the communIty the community. the man would have to take steps toward joining If not. she ~ould have to be released from her underway commitment or publiC commitment.

c.

C (In 1lJ s lor, C : It requires more for a woman to begin dati n9 outside the commun it 'J. but I c r eou ires more for a man to::>leave the community to pursue marriage.
. .j.

II). Norm: hie teach that unless you're in a "serious datir.'3 relatlonshlP'" YOU should end any dating relationshiP jf you want to enter the community. ,;; "SerIOUS dating relationship" would b e one where you've serIously invested your heart In someone or have dated steadily with the intention of marrying. If this is the case, . you would or d i n er r lv be advised to pursue the marl-loge before conslderln'3 a commItment to the community.
A.

E")eDt I (.n: If the couDle is already engaged and wants the fu 1 1 coulj deCide to take l~ 00 28 rart of their initiation Into the

V.

Norm: PeO::>Dle who are ell'3lble fer making a publiC commitment should have reso1ved their state In life deCISIon before beln9 3Doroved as candIdates. Men sho~ld have deCIded for being sIn31e for th~ Lord or married and should have 8 clear a9reempnt with t~~lr oast0ral leaders en what stage they are In re9ardinq ~helr

A.

E:} :'c~t 1 :~r::

we should

postD0n~
t

r .~, fii

~PPROACH DISTRICT
Pa'''~ :;'1

TO DAT:NG AND MARR:AGE!SERVICE GATHERING TEACHINGS

cLACEMENTS!

public commitment to oursue marrIage and reduce the occasIons wher~ a woman with a publIc commItment. marrYIng a man wIth an underway commitment.
I

number would

of be

'\} I

N:)rul: o r cv
i

rro8,n
;;":.r

E:hOIJ

or:-r'

th~

Tem

1 d be o r-cre c t e c t o be the r- r' marv or sole J , I 1 'I before h'" IS ~:cn s 1 dered fu 1 '1 read"
I

to

A. Exception: His wife can be the primary prOVIder short. term "J h i 1 e he r su ' sc h 0 o 1 i n'3 0 r t r 5 In I n 9 'oJ h lC h ,.)1 1 1 [, ') t. him inth e s Position to be the Drlmary provider 10nS term.
p;)

SERVICE PLACEMENTS
1. coordinators have the prImary responsibil It~ for estab;-ishln? and order r n s the varr ou s services and c r oi ec t s the community and for 01acln9 people In serVIce.

of

A. Coordinators

and district heads should not Just respond to I~mediate needs and reQuests while neglecting to identify pre~are people for more effective 10n9 term servIce. Involves identifYln9 Sifts and strengths. and level of and plaCIng eT'fecLve and +ru i t Fu l s er v i ce for i n d r v i du a l s . train them In SerVlces that WIll test and stren9then and gro",,+.h. lead~rs should provide for those workln? under training them. and teachln9 In

and This most them for

8. Service s~rvite

C. Service

leaders should service-related oroblems aDart

brIng personal to the attention for speCIal

of the

c r cb l ems and o as t cr-al 1 e a der ,

O. We wlll set people

leads us to do so.

servIce

when

the Lord

II.

P13ceme~t com~unjt~'s
A.

of

peoDle In serVlCe ~riority of ObJ'ctlves.

Will

be

based

on

the

l.d '" n h ~ l";o" r' 1 s 8 C en 1'1 let o f s e r v 1 C e r, e e e r~so~ej amon~ the respectIve Coordinators

,j

+. hat and

(. 0 t ann SprVlce

be

le&ders.

the

head

coordInator

Will

make

the +lna1

!ud~ment.

DISTRICT

GATHERING

TEACHINGS:
t a lk

content

should

te

check~d

With

the

COURSE
Pa'3-12

ADMINISTRATION

POLICIES

COURSE ADMINISTRATION I.

POLICIES

ORDER OF COMMUNITY COURSES: Of the Courses now established,

the current progression IS as follows: Foundations I, Receiving Pastoral Care. Foundations II. Christjan Personal Relationships, Living In Christian Community, Cathol Ie Herltage Course, Fruit of the SOlrlt, ChrIstian Service, and EmotIons In the Christian Life. The order OT courses taken by members will vary depending on the time in the cycle of Courses In whjch they join the communIty.

II.

COMPLETING

A COURSE:

At least two weeks before the start of each course, the CoordInators wIll approve a list of those eli9ible to attend. InVitatIons Will immediately be sent out to those who are approved to attend the course. At the conclUSion of each course. course evaluat:on forms anj course completion cards Will be handed out to be completed and returned to the community office. All statistics on courses completed will be lnputed into the computer on the Individual Record Reports (IRR) and kept on file at the Community Office.

III. COURSE HANDOUTS:

At the be91nnin9 of each course a Course syllabus will be ban de d out whIch WIll Include a I i s ; of the t oo i c s and their scheduled dates. This should elso include a list of recommended reading relatiy~ to the topiCS addressed In the course. Additional handouts such as Scrlcture references or discussion Questions may also be used.

IV.

COURSE EVALUATIONS:
The Pastoral Administrator Will compile a summary of the Course evaluations completed by the partiCIPants and submit the summary to the coordinators. For the Foundations I Course and the Recejvlng Pastoral Cere Course, evaluation forms will also be handed out to the team (those leadln9 diSCUSSIon 9rouos) to r'E-Cel"e their i nrv t o n h(,", the c our se was received and their assessments of the oeoele :n their ~roups as to their readiness to be received Into the Underw8~ Commitment.

v.

TAPING COURSES:
Every
Orc
i

talk

of everv

c~urse

13

to be recorded

on

tace.

nar r l v .

more than +''''0 (;> da'is c'Her th'e tal k is ':lIven and del i ve+e o to the Com~unltv Of~lce. Each taDe should be proDer1y IdentifIed b'; The tlt1e of the Course, the number of the tal~. 8 t.'Ded label. the title of th~ talk and the s~eaker's name should appear en the
I..JDoe .... oe r t
3L;~,t?Br
,'):-1

)7
j

th~
:)i.';f':--

l scel .
r.

H'~:r2;":'an+_s

cf

Cr.r r s ;

the

l<i~~iI

S;-IOi.!~d

the

art

.:-.f

thE- lobE-'.

COURSE
F'o'3E-

ADMINISTRATION
13

POLICIES

VI.

TAPE DISTRIBUTION: Th~ Community Office is responSIble for the dIstribution of all communIty Course tapes. Tapes will be made available at the Community Office for all courses. One master COPy of each talk in each Course wIll remain on file and not be avo I 1 ab 1 e for 1 en d I n9 out. Tao e s w i l l be borrowed on a "si '3nQui", Ils1gn-ln"

basis

and

'.h()I;ld

or-ma l l

be

kepi.

out

no

mor

than one week at a time. The tape IS 10st or ruined b, the borrower.

... need il1

to be replaced

if It

VII,

CATHOLIC LIFE AND HERITAGE COURSE: The Cathol Ie LIfe and HerItage Course is a normal part of the cycle of communIty courses. It contains three levels: A. Initial Level - A fcur or five part r n t r o du c t or v course In doctrinal apologetics usin~ either videotaped teachin9s ~y Alan Schreck or live teachings. It would be reauired for all members of the community. ~. Advanced Level - A series of speCial tOOICS Courses (unIts of so ec i a l r z e o t e a ch i ns ) on areas such as "The Aoostolate of the Laity", "The Social Teaching of the Church." The talks can be given at community gatherln9s or at special conferences or
t e ac h i o s davs.

C. Rayma

Level - Talks at Community Jatherln9s on such as the lives of the Saints or Litur31cal which would be inspiratIonal and increase our appreCiation r i c h CaT.hol i c heritage. (11/12/87)
tOPICS

seasons of our

VIII.SPECIAL

COURSES:

(See

seo VI, Section

5)

A. The coordinators are responsible for the develocment end overSight of all courses in the community includln9 s c e c 1 a 1 i zed Courses (i. e. servant format ion courses, o a s t or s 1 leaders formatIon courses, etc.). Such courses wi 11 be taped and ~e made available only to those aoproved by the c o o r: din a t or s Other soecial
(7
ioJeekS
In

C::mml+_m~nt

~e!'1~th;

Lssu e s

tor

t'larr:ed

IX.

APPROVED
U0~e~

SPEAKERS: leaders and others

to

teech
3) ..

certaln

C0urS~5

:Seci:.l0;:

Exceotl0ns

under their to this In;lude

COURSE ADMINISTRATION POLICIES.'POLICIES ON GUESTS ATTENDING GENERAL GATHERINGS/PASTORAL CASSETTE TAPE LIBRARY
Pa'3e 14 8. It was a~reed that because of the nature of the content of the talks. three talks given in the "Li v i n s Christian Community Course" should always be s i ven bv a c cor d i na t ort Ta lk *13, "Personal Pastoral Care"; Ta lk ij4, "Peace and Discipline": and talk 1:15, "Unity and Love lt v ... (12/17/$7;

POLICIES
1.

ON GUESTS ATTENDING

GENERAL

GATHERINGS:

Of'Lcie.l '2lUests of" the community can attend General Commun i t v GatherIngs. Thev should be accomoanled to the 9athering by the host or hIs reoresentatlve. RelatIves, friends. personal guests. and local ~eople who are not members of Servants of ChrIst the King are welcome to attend ordinary General and District Community Gatherings with the approval of one 0; the coordinators or district heads. Family Business meetin9s are not ODen to any 9uests unless specie.l permIssion is given by one of the coordinators.

II.

PASTORAL
I.

CASSETTE

TAPE LIBRARY:

The Pastoral Tape Library provides taDes for pastoral use by coordinators. district women's leaders, and dlstrict heads. The library Includes materials on:

A. Communltv
Course 8. Retreat

courses talks!

Csoeaker's

version

for use

in

preparjng

and conference trainin~ heads

talks

c.

Pastoral

sessions talks

O. Dlstrict

retr~at

~. InitiatIons

train]n~

talks

G. Servant

tralnln~

seSSions

H. MIscellaneous II.

teachln9s to coordInators.

Use of the tBPe llbrarv ;s restricted women's leaders and dIstrict heads.

DISTRIBUTION
Page 15

OF TAPES. COURSE OUTLINES.

AND COMMUNITY

HANDOUTS

DISTRIBUTION

OF TAPES, COURSE OUTLINES,

AND COMMUNITY

HANDOUTS:

I.

Tapes of community Courses, retreats and talks can be loaned to indivIdual community members. and can also be Siven to coordinators and handmaids of other branches of The Sword of the SpirIt. CommunIty members may borrow any taDe of com~unity satheri'-'9, Courses, homilies and teachlr;gs, whether or' not the'. ' . attended the meeting. The one restriction is that talks to pastoral leaders may only be checked by those to whom the talks were addressed. Guests and Affiliate Members may make a reqUest to borrow fellowship 1 ltur~Y homilies and community gatherin9s ac'es of" which attended or an" of the baSIC Courses on communIty the" l1vin9. PermIssion to borrow tapes must be granted ~y the Dastoral admInistrator, and taDes must be returned ~lthln one week. to borrow taDes pastoral admInIstrator. present at the meeting. RegardIng sell in9 of tapes: be
of

II.

III. Reauests

by others
Generally.

must be aPDroved by the the person must have been

IV.

A. The Durchase of a tape by a communIty member must approved by the pastoral adminIstrator. The practice selling tapes to members is considered an exceDtlon WIll be judged on a case by case baSIS.

and

8. Guests and Affil iate Members, generally. will not be ab1e to purchase taDes. Special requests must be approved by the castoral administrator.

c.
V.

Requests by others require the approval

of

will be considered rare and the pastoral administrator.

Outl ines of communIty Courses and talks Can be given to coordinators and handmaids of branches of The SW0rd of the Soirlt. Out' ines w~uld not be distributed to Indlv:dual members or 0ther pastora; leaders ~lthout soeclal permISSion of their coordlnetor. ~ssoclate ~e(eive relatln9 members cermisslon to them of Servants of Christ the KIng should fr~m the district head responSIble for In order to r~celve an~ materIals (~aDes or

VI.

DISTRIBUTION
TRANSCRIPTION Pa'3e 16

OF TAPES. COURSE OUTLINES AND COMMUNITY

OF PROPHECIES/PHONE CHAIN POLICY

HANDOUTS!

VII. The follcwinS

who reauest A. Covenant

materials them: of The Sword

Can be distributed

to any non-members

of the Spirit

B. Ceremony
~. Brochure

for the Lord's for Servants

Day
the King

of Christ

TRANSCRIPTION
I.

OF PROPHECIES

As a ncrmal pol iCY we do not want to publ ish or distribute tr8nscriptions of community propheCies. Community members may listen to taces or propheCies 91ven at gatherings or conferences and take personal notes If they ~jsh. Permission to use prophecIes in any Dubl ic manner or form should only be given by the coordinator in charge of the area of prophecy.

II.

TELEPHONE
I.

CHAIN POLICY

Every distrIct should maintain a phone chain for all district members. The district coordinator should periodiCally check the phone chain system to see If it IS working properly (i.e. do some random call in9 to see of the messBge has actually circulated throu'3hout the d i s t r rc t v The district phone chain sb ou ld only ~e used for messages which meet the aPDroval of the coordinator. The followin~ types of messages can be used by the phone chain: A. Cancel ln9 gatherings or courses B. Soecial commYnity intercessorY prayer reQuests ~. OffiCial district events and related actIVities of an

II

..

~4(,te:

F~rscnal

r ec u e s

for-

n t e+c
the

e ss cr

o r avers
phone

~r

f:')r'"

ht3-10

0;

=;.:;rrl~ k i r. d s h ou l d riot

the

coordinator's

s') thro<J9h 8DDroval.

in

d i s t r jet

chain

:;.Ijthoui.

I::. 10 th~ case of a death

{ ~ '? .; a +_ her cr

the fa~lly of a (0mmuni~y

!. h e
D

member
I~

m,-:. ..the r ) ,

a s t (~:" 1:7. dE:' a1 a r

:::

h ou 1

con t

8 C. t

the distrIct i~form the

Sdm!nlstrat0r

to

st~rt

members

0; the dIstrIct

th~ tel~Dh0ne chain of the death and Ir

to

the

(: r

,.

leader

FRIDAY AND SATURDAY NEEDS AND SERVICES

Pa'3' 17

EVENING

EVENTS/REVIEW

OF FINANCIAL

COMMUNITY
I.

MEETING

PATTERN
B) was

The attached community meeting pattern (see Appendix approved for use in the community. <10/20/8S)

II.

It IS a 3eneral ccmmunit~ pol iCy that no community events should be scheduled on Saturday nights. This time should be left open for family and household actIvitIes. The Friday night policy is similar, but more flexible. Friday evenIngs are intended to be opportunIties for Deople to do things socially. Optional Communltv Enterta;nment activities and programs for community "'ovth, tor' example, mav be offered on Friday nights. Community and district bUSiness meetings should not be held on FrIdays.

CALLING

DURING

DINNER

HOURS

I.

Community members should refrain from Dhoning other community members durIng the normal dinner hour (generally 5:30 - 7:00 p.m.) exceDt in the case of emergencies. This IS to allow families and households an uninterrupted time of fellowship together' .

CONFIDENTIAL

AND PERSONAL

MAIL:
and any

(The following procedures apply to all Coordinators. servants or secretaries who handle sensitive documents.)
1. All

personal, confidential, and sensitive mail st-.c.vld be hand del ivered by a verY rel iable and trustworthy servant or secretary or yourself. Don't send sensjtive materials throu9h a mail routIng system or through the U.S. mall. if you can avoid thiS. If' Y("J h eve t-:l use the U.S. fila1 system, 1 then use d:.>uble envelooes. Mark personal and confidential on the inside ~nve1oDe. rather than the outside envelooe.

b.:-

t~'E-

cn l v

t~t?r'S(ln

t,:; see

thE-

c crt

e ot s .

Th

is

servant

~r secreiarv

who

ml~ht

normally

ocen

would me-an that the mall, ~ou:~

t he

net

whlch

~'hOt)~d

b~

b an d l ed

In

(Onf;ldentla1

mann er .

REVIEW O~ FINANCIAL
PagE18

NEEDS AND SERVICES

REVIEW OF FINANCIAL
(See Statement

NEEDS AND SERVICES

Order, Chapter VII, Section 5)

of CommunIty

All the members of the Community are responsible for the needs of th~ communIty in its life and miSSIon, and they should contribute gen~rously to It from their financial an~ materIal resources. Communltv members exercise their responsibil itv in this area in the fol1owin3 ways: I. TITHING A. TithIng means returning ten percent of all we earn to God. The tithe was a reouirement for God's peoDle under the but note that Abraham tIthed, and he came before the law.

law.

B. Our understandln9 of tlthin9 is that ordinarIly members would ~ive the first ten percent of their income to the work of the Lord in the community. In the case of communlty members who belon3 to other Darishe~, ordinarIly a certaIn percentage of their tithe would So to the community and a certain percentase would go to their parIsh.

C. Those

who do not have an inCome to tIthe theIr tIme in ser~iCe four hours per week).

would ordinarilv to the community

be asked (usually

UP

to

D.

Ou ar t er-lv coordinators

tIthin';, reports are prOVIded by the Business AdminIstrator.

to

the

II.

RESOURCE

SHARING

Resource sharing means lending or giVing our material rEsourCes t~ care for the speCifiC needs of our brothers and sisters. ThIS IS ,:)neform of almsgiVing (see "a lns s i v i os" below). Much of this IS done in our men's and women's groups or on a one-to-one basls. Howe~er, the communIty has three other services whIch facilitate They are the Food (0resource sharing among coromunltv members. 0~, the Goods Room and th~ Resource Shsrlng Llst.

communIty
ff;~mb~rs
O~

who

are able
Co-op are

to carticipate
ob119c.tr:-d t o c on t rj bu t e tw~~: h our s

(.f

the

A1~ (.of' (..::-

tv

serVice board

per month to reta:~ theIr membershlD. of women aooroved by the coordinators. Room makes used clothing from Community

It

is

overseen

B. The Goods

members

REV!EW
Psse 19

OF FINANCIAL

NEEDS AND SERVICES

DistinS~lshins o r on r I at e ) : loans - cash

between

loans

and 9rants

(as far as what

is ap-

Gr an t s -

n o +cr s e e ab l e

flow problem, temporary way to repay; sudden, unforseeable causes

"acts

o f G(ld"

from

III. ST. FRANCIS

FUND

A. All members of Servants of Christ the King are potentially ellglble to receive a grant from the fund, whether or not they are a member of the FellowshlD Parish.
B. Qu all fie at Ion

for 5 srant: Each Derson's CIrcumstances are eval\;ated Indlvldual1~ by hIS pastoral leaders. Howe ver. there are certain guidelines which must be kept In mind. The Saint FranCIs Fund distributes its funds to t hcs e i r. financIal need or hardship. Such needs can in 0.: i 'J de payment for basiC livin9 expenses durin9 a period of unemployment or extended illness, payment for emergency needs and oayment for exoenses to relieve oppressive finanCial needs. Disbursements from the fund are not loans but outri9ht Sifts. Therefore persons in need of a loan s~ould seek out family, friends, their men's or women's sroup and finanCial institutions for such assistance. The maxImum amount that a Derson in twelve consecutive months is 52,000.00. forms for the SFF are available at the CommunIty Office during re~ular office hours. The aDPllcant Will need to fill out completely the appropriate sections of the form and then 9ive the form to hiS castoral leader. The Dastoral leader fills out his section and submits the form to hiS district C00rdlnator. If a srant is aPDroved bv the distrIct coordinator, the ParIsh Finance Committee, r e c r e s en t e d b v the bo s i n e s s a dm i n t s t r s tor-, will have a c+e c+ wr-jtt.E-r: t c th;:- .3~>r}1 . caot l;..!h':l &"lj 11 t he n b e c on t scted This aDD1 Icati0n Dro:~ss normally ta~es three to ~our d&ys but can be shortened In t~e event of an emer9~nCY. to t~~ fund are tax-deductible and o avab t e if) !':;.:-r\i8ni:~: of Cb r i s t the :<ln9 d f" E. i 9: 2- ~ E- C St. ~ ran ': 1':; F :._~ d n E; C 81J S;e- 1 (J a
11 ~I II I:
&

C. Apolleation

~. ContrIbutions
made
me:T;o

should
With
rl

be
the
n (; t

are

made
nc;

from :he fund.

1~~a1

HC~,;e-\ier .

REVIE~ OF FINANCIAL
;:'a'3> 20

NEEDS AND SERVICES

"'(,:;.IJr plenty at the present t r me sh ou l d supply their need so that theIr surplus may one day supply your need. with eQuality as the result. It is wr it ten. 'He who sat h er-e d much had no excess and he who 9athered little had no 1 ac k , ' " It IS the responsibil ity of the oastoral leader to see that thIs moral obligation IS serIously (onsidered fulfIlled whenever and wherever it is possible.

and

I\,..'
T

ALMSGIVING
Alms91Vlns communltv. ConCern Community. means Alms is for and IS 91vin9 to the needy and the poor in and out of are given over and above the tIthe. Our first the needs of the brothers and sisters In the met as explaIned above under Resource Sharing.

COMMUNITY
~
T

ACTIVITIES

CertaIn Community activities InCur another fInancial reaponsibility which does not Involve the concept of charity. These actIvities include community weekends and conferences. s oc i a l events. community me a l e . and other activities where we receIve materIals or services. Charges for activitles are based on cost and are usually paid for by the person partiCipating in that ac t r v i t v .

VI.
{:ee
Sword

OUTREACH

SUPPORT
in The Postoral

:::ecLon 7 on "Finances" of the SDlrjt)

De c i s i on s

of

The

A. The Sword of the Spirit Outreach Support Fund: As members of the l(,cai branch of Th e Sword of the Sc i rt t . it is the r e ep on s i b i Li t v of each member of Servants Christ the Klns to helo sUDPort the misslonary outreach of The Sword of the Spirit. This money will be ~sed to 'oster the establishment and ~rowth of other Christian communitIes 3nci to SDr~ad the goso.:-l throu~h vcr i~u evan~~l 1st);

0'

asked
~he 3Glrlt OutreaCh

to donate
SU~Dort

1% of theIr
Fund.
ThiS

Income
1~~
1S

to The S~ord
over and above ~ur
Kln9.

Christ

the

Che(~s should be m6d~ ~3yable to Servants of Ghrist the F"j - 3. s e- c I e e r ~ ~l i n d j c 5 t e (> nth ~ C h ~ (. L the t t r: eo ,,:" ; rJ t r ) b IJ 1: i on ( The SW0r~ of the SOlrlt Outreach.

King.
is t" (~r-

JI:I.INTERNATIONAL
A.

STUDENT

MISSIONARY

FUND:

The Internatl0n8~ Student Missionar~ Fund CISMF) was created in 19S5 ~G flnan(ia~'v assIst st~dents !~ The Sword c~ the SDir:t :;(:- r ~ j ;3 t e::. t -:, ;~~ l r. T h ~ ~.1:.IC: r.j ('I f +. h ~ S [I 1 r : t ) . S t,,~ r t 1 :: U lor- ~ ~., f r (dT'

REVIEW OF FINANCIAL NEEDS AND RESOURCES! RESTRICTIONS ON A TAX EXEMPT ORGANIZATION

Fa~e 21 chiefly to assist students with the cost of tuition. academic attending fees, room and board and other livln9 expenses while it may be the FranCiscan University of Steubenville. However. used to assist students at other universities as approved by the coordinators.
B

The ISMF is seen as a form of alms~ivln9 and care for our other brothers and sisters in The Sword of the Spirit. (04/10/85) for the ISMF Comes from speCIal co11ections at community 9atherin~s or Fellowship Ljturgies and is placed in a speCIal account. ContributIons are tax-deductible and should be ma de oav ab le t o "Servants of Chr-ist the !<ins" with the weme> de s i sn a t e d "IS!1F" or "International Student MiSSIonary Fun d ."

C. Income

RESTRICTIONS I.

ON A TAX EXEMPT

ORGANIZATION

The bi9sest area of difficulty relates to a Conceet known as "private Inur-ement". T<, be tax exempt. an organizatIon must serve Dubllc rather than private Interests. This means that our tax exempt funds cannot be spent directly or indirectly for the benefIt of an indiVidual member of Servants of Christ the King. For example we cannot use Servants of Christ the King funds to:

A. Take a Servants
meeting
8.

member

to lunch

for a personal

pastoring

Help a Servants member 111 financial why the St. FranCis Fund exists) interest-free personal reasons Items
I) 0

d i f f i c u l t v <this

is

C. Make

loans

to Servants

members

for

any

O. Purchase
at cost 1010'; 1 d be

which k a .... ;

for resale to Servants members (even If are p e rs on al in natur-e (e.s. Bibles

~. Fund
SIOYS

an activity not clearly In accord D~rDose, e.g. 8 district PICniC

~ith

our

rel;-

G. Pay for oersonal

3er~ants (there

1 lVI~~ e~Denses (e.g. rent or members wcrklns In ser~lce to the commYnlty 15 an exception In foreign mlSS10narv work and

RESTRICTIONS COORDINATOR II.

ON A TAX EXEMPT COMMUNICATIONS

ORGANIZATION!

In general. we cannot make a dIsbursement to or for IndIvIdual or activity that the IRS could look at and say a n orma l personal e xo en s e that an',' person might incur".

an "that's

III.

blJt

Mernbe-r's. c an receive "r-e l i a rou s b en e F i t s " for their don a t ron s not "c er s c oa l benefits". Fr'::)\lidin'3 pastoral c ar e IS acceptable. but not USIng Servants money to solve 8 personal pastoral problem.

IV.

There are of thE'se proceeding A.

several other areas that are problematic: be a~are and obtain clearance from the coordinators before with activItIes or expenditures in the area:
iv

Fo l i t i c a l ac t of merev

it v

B. Works

c.
[I.

School:

t u i t i on

\IS.

donations: sort,
II',

discrimination or OIJt of Servan

t s of: Christ

Fundraisln':' the 1<ln';

of

anv

c . Business

l rke a c t i vr t

e s (e.'3.

farmin'3) peoDle (e.g. for courses or

F. ChargIng
membership

fees to non-Servants fees: accounts'! cash which

G. Opening
other onl'.'

checkin3 than petty

IS

and uSing them for anything reimbursed from accountin9

H. Personally
of Servants I. RE'CeIving Continue

receiving of Christ donations

(:-3

donatIons the King

from

individuals

in or out

education.

from relatives tuition for a or mone~ to make

for b~nefit of Servants membe~ a soecial triO).

an to

COORDINATOR

COMMUNICATIONS

....

All memos Coordinators that

Slgr.t:;
i ~ C. :.1 .~: C'

or

other ccrreSDcnden(e sent or through thE Community

IS

out bv office
Thls;s

our
;')r-

ccrr~soondence (}trle:--- err-erE_

~

SC:uratE
S
r.

and to
... ~:(~if:~ :

the should be to assure aVOid 0Ver(,

in
j

(::rlm!...!j;!I:.a-t~cn. 1:::.3
i r.

a f':~

h7

rf' ~ rfl(.

s'

t \ E-

e. r; d 1 ~ db

<.(;o:din87_,:>r' n e ~ 1 S ton

COORDINATOR

COMMUNICATIONS

name and indIcate that the CoordInator was net able to reVIew it firsthand (eg. "John asked me to forward this to you ... "; "As John is awa" on vacation I am h an d l ins this on his behalf . "). (10/27/88) 2. A coordinator IS fully accountable assIstant SBY or does and should repent ac o rco r i ate. Initiative aSSistants for what his or apolo91ze as

"7

-'

should come from the coordinator or other leaders.

and not

from

4.

When conf! ict or straIn IS aD~8rent, approorlate rather than a memo. Memos shovld not reauire a reSDonSe not absolutely necessary.

direct

personal

contact

is

5.

of all coordinators

jf

it is

II.

Coordinator 1.

Meeting

Agenda:

Coordinators should submit agenda items for coordinator meetings in for him to prepare the agenda to send to all coordinators at least 2j hours before the scheduled meeting. Any
It

2.

items which the coordinator would lIke added to the agenda after already comDleted will need to be submitted to Fr. Michael fOf aPDf0val at the be~inning of the meetjn~.
IS

III. Aopointments
1. Coordinators are to take resDonsibil ity for those they aDDoint Sitions of lead~rshio or service (concept of ownership). This
11n~
~~.

to po-

Involves owning the mistakes If an IndIvidual the r~sGonSlbl1 ltles h~ ~as assl9ned.
s n ac cc
i o t me o

is

incapab1e

of ful-

i.dh~n--='.it;;1

IS

s oo roved

th~

o c

idu a l

m;;~t

be rated

or

assessed on a sC51e of 1-10 as to hIS abil lt~ 2nd oua1 Iflcations to fulfll' the 69reed-YDon role or asslsnment. In 1 ight of thIS rating a s[eclf:c CommItment to train 2nd o~ersee theIr serVIce will te made bv the CoordInator reSDonSl~le for the aCPolntment. The ratIng scale sould be understood Bs follows: is competent and eqUIPped to rl r e t i os of' fullv assume the Gcsitlon ImmedIately 7 - Good rIS~: activelv conSidered WIth the fol1owln3 33reements - Mar~inal f~r conSideration; anvon~ less th?n a 5 s0ul~ not b~ conSidered at thIS time

COORDINATOR
F'a'3E- 24

C8MMUNICATIONS

It).

Areas .

of

Co or d i n a t or- ReS[lonsibll:t'(

IndIvidual coordlnators have ovpral1 responsibilltv for all thp areas assi9ned to them unless it was agreed by the body of coordinators to dele9ate :t Cdesi9nated by lncludin~ the Initials of the person ne~t to the area of r e so cn s r b i l ity). The followin~ criteria should be used in assessin9 when a coordinator needs to check wIth the body of coordinators and when he can move ahead without consultation or approval: a. All new Items need discussion and approval by the body of Coor-

2.

d j n a t or e .

b.

On any senslti~e
s h ou l d at

of coordinators i mo le me n t a t t on In order to raIse any ConCerns and also just to be aware of it (and the possible impl ications). The coordinator initIatIng the proposal is r-e s c cn s r b le to send a copy of it to all the other coordinator's for r e v i eu by a specific date (e9: "I would a p o re+ ciate your Input by January 15. If I do not reCelve any response from \lOU I will a ssume th8t yo~) ac o r cve of the rlr'ot)()sal.") It could also be appropriate at times to add it to the coordinator
iSSUe

or assl9nment

the body

l e s st

r'V1e\.;1 the

or cr.o s a l b e fore

actual

meet i r.9

a <;lBr; ds .

c.

act without
1. o k
if (; t I
I '

full~ delegated to a coordInator her IS authorized to an~ additIonal approval. However, he should inform any other coordinator who:>should be a re of the ac t i on on 0 "need a In areas
b 8S
1 E .

"

"

Ln

d i v idu a l

Re

so c n s i b i 1 ll""

and Ownership of Individual responsibility and ownership In the community through teaching In the course (conceDt of actIve subordInatIon)
COIJr""SE-

1.

A correct understanding needs to be stren~thened Recelvin9 Pastora1 Care

and L1V109
:=..it:l1jtl.;H)

Christl.3n
8: l.:.1E--i1

Corr:rn'Jnlt"l a~ in c a s tors

('talk

,'):'i

'IInCl\/,dlJd:

Pest),.')n-

"tra.inin9

and

o er s.or.e I o a s i crs

2,

!~was asreed
File!
i

tc ~ake .. C(ITj;Till-ti;'",'r.t (.,:,u:"'s.E:

a sce~ifl~ teac~lng ;?,r;:j 1,:-, a ddr e s s all

In

the Pre~a~Ln~
rub l ic i v

for

the

C('il'iri,~t~-d

1989 to assess

the ne~ds

In

thl;

a~ea.

C JOF:[J I t~AT(!R

(: OMMl!t-J I CATI ONS/

PERSONNEL

PRACT!CES

FOR EMPLOYEES

OF SERVANTS OF CHRIST THE KING

possible that the relationship IS In 900d order (eg: asreement to speak well of the community, no resentment or unresolved conflicts. etc.) An official letter from the coordinator should also be sent to th~ individual leaVing and a COpy saved on file. 2. The ~istrlct coordinator should also send a confidential memo to the other coordinat6rs Informln~ them on any members who are intending to end their underway commitments. He should al~rt the other Coordinators In advance If possIble before actually endin9 the commitment. T;",e b also applies coor~lnator responsible one responsible.
s cve to

3.

l l

omm

for Initiations

i t t d members: h (in our case. John)

e owe

r the is the

4.

All cub l r c l v committed members , ho are Intendin':,;to end their commit... ment to the community should be dIscussed at a coordinators meeting.

VII.

Acoroval

of Pastoral

Leaders-ln-Trainln9

The District Coordinator IS able to approve new pastoral leaders-In-irainln9. He shou1d inform the body of coordinators In advance O~~IS Intention to allow for any ConCerns to be discussed. however, he does not need the approval of the body of
(7./29/8S~

PERSONNEL

POLICIES FOR EMPLOYEES

OF SERVANTS OF CHRIST THE KING

of Christ the King, 12/86

(See Handb00~ for EmDlovees of Servants for ad d i t r cn s l i n+or-ms t i cn , : Insurance and Other Benefits:
o o l ic v

r n s o ran c e

p rc v i dln'?

11 fE',

health,

Absence

from Work:

PERSONNEL
Pa'~7

PRACTICES

FOR EMFLOYEES

OF SERVANTS

OF CHRIST

THE KING

26

'.Jor t : me. k

C. Time

off immediate Immediate

be '3rant.ed upon prior reQuest to the tor serious illness or death fam: 1.,.
s o p e r v I s or
r

Will

In

the

D. Emoloyees whc are assisned to serve on Community Weekends, community retreats or conferences or other work-related activities, upon prior aporoval of their supervisor, may take a day of rest durin3 the week if they cannot take a day of rest on the Ioleekend.

E. Unpaid

leaves of absence WIll be for soeclal emergency reasons only (Includln9 ~re9n8nCy and maternity leBv~s) be worked out IndiVidually.

and will

A. All emplovees are allotted 15 davs of vacation time each year, whIch for paid employees will be paid vacation time. The employee would earn five vacation days in three se9ments. For example, If someone were hired January 1, he would earn five vacation davs on each of the following dates: April 1, July 1, October 1. 8. Vacation time normallv will not aCCrue Into the follOWIng vear of emploYment). (I.e. not aCCrlJe

C. Coordinators can take UP to four weeks of vacatIon year. Less experIenced coordInators may be asked their vacation time for pastoral training.

in a to use some

of

IV.

Paid

Days Off: year, be paId

A. In addItion to the 15 days of paid vacation eVery the follow1ns rell510US feasts and holIdays will

days

.. -' o ~7
('

He 1 ~i ih

I,;

r s de .....

Than kS9 j Chris+'mas

\: 1 n~

AscenSIon
:1erl,or i a 1 Ca','
:ndr::!)en.j~n:.:.e D8'~:

L CI.t- \:~r ria >' As:=:.!.;rn~t i on

Ai; ::.:;1ni~

~m~a(ylAte

COn(eo!lon

SERVANTS OF CHRIST THE KING INITIATIONS POLICY

A.

PEOPLE MOVING HERE PROCESS: DISCERNMENT PROCESS

1.

APPROVAL RECEIVED
1. Official letter

ARRIVAL
1. Arrive in Initial

INITIAL COMMITMENT 1. At tend Foundations I and Receiving Pastoral Care courses and Discussion Group

UNDERWAY COMMITMENT 1. Attend pastoral group and receive full pastoral care 2. Attend Underway Commitment courses 3. Full active participation in community life including tithing and service 4. Initial Assessment of Leadership ability

Overseen by John Sengenberger and District Heads for Initiations Involves at least three official visits (one of a week in length) and interviews Final approval of coordinators of

sent. by John
2. District assign-

Commitment 2. Attend Community Weekend

(3. If arrival is be-

2.

ment made by Coordinators

3.

3.

District Coordidinator makes assignment of District Head and Pastoral Leader Pastoral Leader contacts Candidate

fore start of Initiations cycle: ~ attend pastoral group and Uqderway Commitment courses)

4.

5. John alerts Job & Career Service Team 6. John informs Welcome Committee 7. John contacts leaders of Youth Programs and Child,care as appropriate

3/89

SERVANTS OF CHRIST THE KING INITIATIONS POLICY B. LOCAL INITIATIONS PROCESS EVANGELISMDISCERNMENT PROCESS 1. Overseen by John Sengenberger and District Heads for Initiations (University Initiations Team) 2. John submits list of Candidates to receive invitations to Coordinators for input and approval 3. John sends invitations to attend Community Information Night 4. Candidates should have participated in Couples )( for Christ or Life in f' the Spirit Seminar (or .bN~ course) 5. John sends invitations to attend Community Weekend - Make Initial Commitment 6. Tentative District assignment made by Coordinators

INITIAL COMMITMENT 1. Attend Foundations I and Receiving Pastoral Care courses 2. Receive group leader care 3. For in-depth pastoral needs contacts District Coordinator or his delgate (John can assist as necessary) 4. John makes recommendations to Coordinators for final approval for Underway Commitment and District assignments 5. District Coordinator assigns District Heads and Pastoral Leader 6. John contacts leaders of Youth Programs and Childcare as appropriate

UNDERWAY COMMITMENT 1. Attend pastoral group receive full pastoral care 2. Attend Underway Commitcourses 3. Full, active participation in community life, including tithing and service

POLICY MANUAL UPDATE Pastoral Care It was agreed life" pastoral

(2/22/90)

that care

we as

will no longer attempt to implement "whole understood in the Sword of the Spirit.

Levels of Commitment In the course of our discussion of 12 step programs and those currently in some stage of recovery we also discussed our understanding of our levels of commitment. It was discussed that in the initial, formation levels new members join our life it is important to clearly set out the standards of our way of life. In later levels of commitment another approach is needed. (6/27/90) Caring for publicly Committed Members - Our approach to caring for publicly Committed members who are unable to live up to their commitments to the Community wa, discussed. It was agreed that although an individual "case-by-case" approach is needed consistent principles should be applied. As Publicly Committed members they are no longer in a testing stage and should be cared for as "members of the family" with honesty, integrity and mercy. They should fully accept our teaching and life yet be unable to live it at this time. A low-key evangelistic relationship should be established with a leader who can assess why they are unable to live up to their commitments at this time and what level of life they are able and willing live. The leader should center in on this one area rather than attempting normal pastoral care. If it becomes apparent that they are unable to live our life on an ongoing basis and yet desire to continue in the Community, a change to an Associate Commitment level could be considered. (3/28/89) Inactive Status - It is a temporary status for those struggling with their ability or call to live our life. It is not a time for insistence on living up to the standards of our way of life but more a time to concentrate on overcoming their personal problems and to discern their call and ability to live our life. At a later time it will need to be discerned whether those in this status should become active again at the level of Associate, Underway or public commitment. It was agreed the inactive status should be used in special circumstances and for a limited time. (6/27/90) 1. It was agreed to establish a status for "inactive members"intended to alleviate any internal pressure they are experiencing to live up to their community commitments until they reach a level of stability in their lives and are able to clarify their long-term status. This is to reflect a loving response for those experiencing serious problems (ego recovery, divorce) (9/7 & 14/89) Associate Status It was discussed that the Associate level should be used as a more evangelistic category. Those moving to an Associate level from an Underway or Public level would still be involved in the life of the Community and attend gatherings and liturgies where they could experience ongoing conversion rather than isolation, disaffection and alienation. Our hope would be that they would be re-evangelized to the call to life in the community in this level rather than it being just an intermediary stage in their leaving the community. (6/27/90)

Policy Manual Update March 13,1991 Page 2

Associate members should be assigned a District Head to be in contact with them. The Associates are expected to attend Community Gathering but are not expected to attend special teachings. They should be invited to attend the upcoming Community Conference where they should be established more clearly and honored. Those who have not been living up to their commitment should be asked to end their Associate status with the community or re-activate it. (6/29/89) Release from commitment It was also discussed that we are a voluntary lay association of the faithful and need to understand our commitment in light of this. Our commitment to one another in the "covenant" is a voluntary one and not at the canonical level of a "solemn vow." Our commitment is at the level of a "private vow" in the Church (although it is not canonically the same). Yet one can be officially released from a private vow by speaking with a priest. It may also involve following through on agreements which were also made as part of the private vow. Student Affiliate Programs: It was agreed to allow Masters students to apply for the student Affiliate program with the understanding that they would need to be at Franciscan University at least one semester before applying and would need to be part of an approved household. (1/25/90) In light of this it was discussed that we avoid insisting that members go through a lengthy, intense discernment p10cess in order to end their commitment to us. It is important to ask them to explain why they are ending their commitment (eg. if they sense God calling them to end their involvement a this time or if they think they were just incorrect in their initial discernment to join the community) (6/27/90). Initiations
1.

C. It was agreed that our norm is to take in single men and women from Franciscan University only after they have completed their junior year in school. This is to allow the students to be actively involved 1n service and leadership on campus for their first three years before taking on additional commitments of community life. This should alleviate an area of potential conflict with University staff over students joining the community too soon and being unable to continue the same leadership role on campus. This means that freshmen and sophomore students would not be eligible to be invited into the Initiations Process to join the community. The only students eligible for consideration to be exceptions to this would be family membe rs of community members, students f rom other commun i ties and older single men. (3/24/88)

Policy Manual Update March 13, 1991 Page 3 Dating Policy II. A. EXCEPTION: Phone Chain Policy
I.

Members may date student affiliates.

(6/29/89)

D. All telephone chain messages (except those initiated by one of the coordinators) are to be approved in advance by the Business Administrator or, if he is unavailable, the Office Manager. This is to follow the principle that one individual should be responsible for coordinating verbal and written announcements to ensure that they get handled properly and adequately. (6/27/89) Announcements at General Gatherings The Business Administrator is the one responsible to oversee the announcements at general and guest gatherings. Please direct people to him if you are approached with a suggested gathering announcement. At the begipning of the gathering he will let the presiding coordinator know which announcements he is planning to give. (7/19/89)