Description: Tags: Sec 1 Custom Layouts Pgs 16-75

Receiving ESOAs
What's included:
• ESOA Record Description - Summary

• ESOA Record - Detail
June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

(191 H) 1-16
Electronic Statement of Account-Summary
Field Length Type Required Field Name Description Valid Values Processing
Positions (# of Notes/Edits
First Last Bytes)
1 1 1 A Output Record Indicates the record Constant:
Indicator is summary or
“S” – Summary level
detail.
account status.
2 7 6 N Output Reporting Pell ID of reporting Valid Pell ID
Campus Pell campus.
ID
8 18 11 A/N Output Grantee Data Universal Valid DUNS number.
DUNS Numbering Scheme Format:
Number (DUNS) number
999999999BB
assigned to the
reporting institution. Where 999999999 is a
unique number and
BB are Blanks.
19 29 11 A/N Output Payee DUNS Data Universal Valid DUNS number.
Number Numbering Scheme Format:
(DUNS) number 999999999BB
assigned to the
Where 999999999 is a
Payee institution.
unique number and
BB are Blanks.
30 45 16 A/N Output GAPS Award Identifies a unique Valid GAPS Award
Number funding for an number.
institution. Format:
Comprised of the PO63P CCYYMMDD
following fields:
Where
PO Indicator
“P” – constant for PO
CFDA Number Indicator
CFDA Subprogram “063” – constant for
ID CFDA Number
Subprogram Fiscal
Year Award ID
46 50 5 N Output Accounting Sequence number Range:
Schedule assigned by RFMS 00000-99999
to track accounting
schedules.

(191 H) 1-17
Electronic Statement of Account-Summary (Continued)
First Last Bytes)
51 58 8 D Output Accounting Provided by RFMS Valid date.
Schedule Date of current
Date accounting
schedule.
59 69 11 A/N Output Previous Pell Provided by RFMS. Dollars and cents. Use
Grant Amount of leading zeros. Do not
Obligation institution’s include $ sign or
previous obligation decimal point.
balance. Range:
00000000000-
99999999999
70 80 11 A/N Output Total Provided by RFMS. Dollars and cents. Use
Obligation Total of all leading zeros; do not
Adjustment adjustments to include $ sign or
Amount obligations for the decimal point.
GAPS Award Range:
Number. 00000000000 –
99999999999
81 91 11 A/N Output Current Pell Provided by RFMS. Dollars and cents.
Grant Amount of Use leading zeros; do
Obligation institution’s current not include $ sign or
obligation balance. decimal point.
Range:
00000000000 –
99999999999
92 102 11 A/N Output Previous Pell Provided by RFMS. Dollars and cents. Always Blank for
Grant Amount of Using leading zeros; institutions on
Payment institution’s do not include the $ Advance Funding
previous payment sign or decimal point. for the entire award
balance. Not Range: year.
applicable for 00000000000 –
Advance Funding 99999999999
Institutions.
or Blank.

(191 H) 1-18
First Last Bytes)
103 113 11 A/N Output Total Provided by RFMS. Dollars and cents. Will always be
Payment Using leading zeros; Blank for
Total of all
Adjustment do not include the $ institutions on
adjustments to
Amount sign or decimal point. Advance Funding
payment for GAPS
for the entire award
Award Number. Range:
year.
Not applicable for 00000000000 –
Advance Funding 99999999999
Institutions.
or Blank.
114 124 11 A/N Output Current Pell Provided by RFMS. Dollars and cents. Use Will always be
Grant leading zeros; do not Blank for
Amount of
Payment include the $ sign or institutions on
Institutions current
Amount decimal point. Advance Funding
payment balance.
for the entire award
Range:
Not applicable for year.
Advance Funding 00000000000 –
Institutions. 99999999999
or Blank.
125 131 7 A/N Output YTD Total Provided by RFMS. Range:
Unduplicated
Year to date number 000000000 –
Recipients
of unduplicated 999999999
recipients for
or Blank.
institution.
132 142 11 A/N Output YTD Pell Provided by RFMS. Dollars and cents. Use
Accepted YTD Total of leading zeros; do not
Disbursement disbursements include $ sign or
Amount accepted by RFMS. decimal point.
Range:
00000000000 –
99999999999
or Blank

(191 H) 1-19
First Last Bytes)
143 153 11 A/N Output YTD GAPS Provided by Dollars and cents.
Posted RFMS. Use leading zeros; do
Disbursement YTD Total of not include $ sign or
Amount disbursements decimal point.
posted to RFMS. Range:
00000000000 –
99999999999
or Blank.
154 164 11 A/N Output YTD Provided by Dollars and cents.
Administrative RFMS. Use leading zeros; do
Cost YTD amount of not include the $ sign
Allowance ACA paid to or decimal point.
institution. Range:
00000000000 –
99999999999
or Blank.
165 177 13 N Output GAPS Provided by Dollars and cents. Use
Expenditure EDCAPS. leading zeros; do not
Amount Current include the $ sign or
expenditure decimal point.
amount in GAPS. Range:
0000000000000 –
9999999999999
or Blank
178 185 8 D Output Date of Last Provided by Valid date.
Activity in EDCAPS. Date
GAPS GAPS last posted a
transaction for the
GAPS Award
number.

(191 H) 1-20
First Last Bytes)
186 198 13 N Output Payment Provided by Valid Payment
Control EDCAPS. Control Number.
Number Reference number
for last payment
sent to the
institution.
199 200 2 A Unused Reserved for Reserved for future Spaces
future expansion
expansion
200 Total Record
Length

(191 H) 1-21
Electronic Statement of Account (ESOA) Record-Detail
First Last Bytes)
1 1 1 A Output Record Indicates the Constant “D” – Detailed
Indicator record is institution activity.
summary or
detail.
2 7 6 N Output Reporting Pell ID of Valid Pell ID
Campus Pell reporting
ID campus.
8 18 11 A/N Output Grantee Data Universal Valid DUNS number.
DUNS Numbering Format:
Number Scheme (DUNS)
999999999BB
number assigned
to reporting Where 999999999 is a
institution. unique number and BB
are Blanks.
19 29 11 A/N Output Payee DUNS Data Universal Valid DUNS Number.
Number Numbering Format:
Scheme (DUNS)
999999999BB
number assigned
to the Payee Where 999999999 is a
institution. unique number and BB
are Blanks.
30 45 16 A/N Output GAPS Award Used to identify a Valid GAPS Award Number
Number unique funding for Format:
an institution.
P063P CCYYXXXX
Comprised of the
Where:
following fields:
“P” – constant for PO -
PO Indicator
Indicator
CFDA Number
“063” – constant for CFDA
CFDA Number
Subprogram ID
P – Advance Funded
Subprogram Fiscal
J – Just In Time
year
Q – ACA
Award ID
R – Reimbursement
“ “ – 3 Spaces
CCYY - 1s t Year in
award year
XXXX - unique value for
each funded institution

(191 H) 1-22
Electronic Statement of Account (ESOA) Record-Detail (Continued)
First Last Bytes)
46 53 8 D Output Adjustment Provided by RFMS. Valid Date.
Report Date Date of adjustment
batch reported to ED
CAPS.
54 54 1 A Yes Debit/Credit Indicates if P = Positive
Indicator Flag Adjustment Amount is N = Negative
positive or negative.
55 65 11 A/N Output Adjustment Provided by RFMS. Dollars and cents. Use
Amount Amount of leading zeros. Do not
institution’s include the $ sign or
adjustment batch. decimal point.
Range:
00000000000 –
99999999999
66 73 8 D Output Adjustment Provided by Valid date.
Process Date EDCAPS. Date GAPS
processed adjustment
batch.
74 99 26 A/N Output Adjustment Batch number that Format:
Batch Number generated the CCYYXX999999
adjustment.
CCYYMMDDHHMMSS
Where:
XX = Batch Type Code
(alpha)
CCYY = Last Year in
Cycle: ‘2001’ 999999 –
Reporting Pell ID
CCYYMMDD = Date
Batch Created
HHMMSS = Time Batch
Created
100 119 20 A Output Adjustment Literal to describe the Constants to follow from
Description type of batch. IFMD.
120 200 81 A Unused Reserved for Reserved for future Spaces
future expansion
expansion
200 Total Record
Length

(191 H) 1-23
Printing the ESOA
What's included:
• ESOA Print Format

(191 H) 1-24
2000-2001 ESOA Print Format
Report Date:01/01/2000 U.S DEPARTMENT OF EDUCATION

Report Time: HH:MM:SS STUDENT FINANCIAL ASSISTANCE PROGRAMS
2000-2001 AWARD YEAR

FEDERAL PELL GRANT PROGRAM
ELECTRONIC STATEMENT OF ACCOUNT
PELL INSTITUTION NUMBER 999999

INSTITUTION NAME XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
STATE XX
GRANTEE DUNS NUMBER XXXXXXXXXXX
GAPS AWARD NUMBER XXXXXXXXXXXXXXXX
Accounting Schedule 999

Accounting Schedule Date MM/DD/CCYY
A. Previous Pell Grant Obligation $999,999,999.99

Current Pell Grant Obligation $999,999,999.99
Adjustment (Increase + or Decrease -) $099,999,999.99*
B. Previous Pell Grant Obligation/Payment $999,999,999.99

Current Pell Grant Obligation/Payment $999,999,999.99
Adjustment (Increase + or Decrease -) $099,999,999.99*
GAPS Drawdowns/Payments $999,999,999.99

Date of Last Activity in GAPS MM/DD/CCYY
YTD Total Unduplicated Recipients 999,999

YTD Pell Accepted Disbursement Amount $999,999,999.99
YTD GAPS Posted Disbursement Amount $999,999,999.99
YTD Administrative Cost Allowance $999,999,999.99
As of Batch ID XXCCYY12345619990101123000
SECTION A VALUES APPLICABLE ONLY FOR ADVANCED FUNDED ACCOUNTS.

SECTION B VALUES APPLICABLE ONLY FOR JUST IN TIME AND REIMBURSEMENT ACCOUNTS.

(191 H) 1-25
2000-2001 ESOA Print Format (Continued)
DETAILED INFORMATION (PAGE 2)
Electronic Statement of Account Page: 2
ESOA DETAIL BATCH INFORMATION
ADJUST ADJUST ADJUST BATCH #

REPORT DATE ADJUST AMOUNT PROCESS DATE ADJUST DESCRIPTION
------------ ---------------- ------------ --------------------------
MM/DD/CCYY $999,999,999.99* MM/DD/CCYY XXCCYY12345619990101123000
XXXXXXXXXXXXXXXXXXXX

(191 H) 1-26
Creating an Origination Record
What's included:
• Grant Batch Header Record Description

• Origination Record Description
• Grant Batch Trailer Record Description

(191 H) 1-27
Grant Batch Header Record
Field Length Type Required Field Name Description Valid Values Processing Notes/Edits
Positions (# of
First Last Bytes)
1 10 10 A Yes Header Identify Header Constant: Missing Batch Header –
Identifier record in file. ‘GRANT HDR’ Reject Batch.
Left Justified.
11 14 4 N Yes Data Record Length of data Must be numeric: If not equal to length for
Length records 0001 – 9999. Message Class, then Reject
included in this Batch.
batch.
15 40 26 A Yes Batch # Number Format: Valid Batch Type codes:
generated by XXCCYY999999 #A = Statement of
institution to CCYYMMDDHH Account
uniquely MMSS #D = Disbursements
identify a
Where: #E = Batch Errors
specific batch
of records. XX = batch type #G = System Generated
code (alpha)
#I = Institution Data
CCYY = last year
#M = Multiple Reporting
in cycle ‘2001’
999999 #O = Originations
Reporting Pell ID: #P = ED PDF Letters
CCYYMMDD = #R = Data Request
date batch created #S = Special
HHMMSS = time Disbursements
batch created. #T = ASCII Text
#Y = Year-to-Date

(191 H) 1-28
Grant Batch Header Record (Continued)
Positions (# of
First Last Bytes)
15 40 If duplicate Batch No.,
Cont’d then Reject Batch.
If batch type does not
agree with Message Class
type, then reject batch.
If #O, #R, or #I batch and
received before system
startup, then reject batch.
If #D or #S and received
more than N days prior to
Award Year Start, then
reject batch.
If #D and required to send
SP Disb., then reject batch.
If Batch Award Year does
not agree with Message
Class award year, then
reject.
If Reporting Pell ID is
ineligible, then send
warning message.
If Reporting Pell ID is a
branch campus or has
Central Funding, then
reject batch.
If date batch created is >
system date, then reject
batch.

(191 H) 1-29
Positions (# of
First Last Bytes)
41 51 11 A/N No Grantee Data Universal Valid DUNS
DUNS Numbering number.
Number Scheme Format:
(DUNS) number
999999999BB
assigned to
reporting Where
institution. 999999999 is a
unique number
and BB are
Blanks.
52 62 11 A/N No Financial Aid Valid DUNS Valid DUNS Need decision of DUNS or
Servicer Number or Pell number. Pell Grant Program
DUNS or Pell Grant Program Format: assigned.
Assigned assigned
999999999BB
Number identifier,
Where
otherwise, leave
Blank. 999999999 is a
unique number
and BB are
Blanks, OR Pell
Grant Program
assigned two digit
number right
justified, zero
filled or Blank.
63 63 1 A No Output Media MAGNETIC Blank - Send EDExpress ignores.
Type TAPE USE output on same
ONLY. media as input
Code for type of records were
tape to use when received.
sending output
data.
64 68 5 A/N Yes ED Use ED Use Only – Spaces EDExpress PC software
do not use version number.

(191 H) 1-30
First Last Bytes)
77 100 24 N Output Batch Reject List of up to Reject Reasons Completed by RFMS
Reasons eight three-digit format: 000-999 as a result of Batch
batch reject Position 77-79: 1st editing.
reason codes reject reason code
which occurred
Position 80-82: 2nd
during initial
reject reason code
editing of the
batch. Position 83-85: 3rd
reject reason code
Only reject
reason codes hit Position 86-88: 4th
will display in reject reason code
this field. Position 89-91: 5th
Otherwise, this reject reason code
space will be Position 92-94: 6th
zero filled. reject reason code
Position 95-97: 7th
reject reason code
Position 98-100: 8th
reject reason code
XX A Unused Filler Filler added if Spaces
necessary to
make header
record the same
length as detail
records which
follow.
>100 Total Record
Length

(191 H) 1-31
Origination Record Description
Positions (# of
First Last Bytes)
1 23 23 A/N Yes Origination Unique number Format: Identifier:
ID used to identify 999999999XX20 If Origination ID matches
an origination. 0199999900 on RFMS Database, then
Where: Compare all fields.
SSN = If all fields match, then the
001010001- record returns as a
999999999 duplicate, otherwise, it is a
change.
Name Code = XX
If the Origination ID does
Year Indicator =
not match, then the
2001
Origination is new.
Valid Attending
Pell ID Orig
Sequence Number
= 00
24 32 9 N Yes Original SSN Student’s SSN 001010001 - Identifier
from original 999999999
FASFA.
33 34 2 A Yes Original Student’s name Uppercase Identifier
Name Code code from A to Z If SSN & Name Code do
original FAFSA not match value in
. period)
Origination ID, then reject
‘ apostrophe)
the record.
- dash)
Blank: no last
name
35 40 6 N Yes Attending Pell ID of Valid Pell ID Identifier
Campus Pell attending Change creates new
ID campus. origination record.
Change creates If Attending Pell ID does
new origination not match value in
record. Origination ID, then reject
Institution must the record.
change award
If Attending Campus is not
amounts for
equal to Reporting
student at
Campus, then reject.
original attended
campus as If Attending Pell ID is not
necessary. a branch of the Reporting
Pell ID or Central Funded,
then reject.

(191 H) 1-32
Origination Record Description (Continued)
Positions (# of
First Last Bytes)
41 45 5 A/N Yes ED Use Reserved for Spaces
future use
46 58 13 A No Institution This field can Institution defined Data for this field will not
Cross- contain any be included in the record
Reference cross-reference from EDExpress.
information
useful to the
institution to
identify student
records
internally.
59 59 1 A No Action Code Code to indicate Will always be No Editing.
action to be Blank.
taken.
60 60 1 N No No. of Number of 1 – 9 or Blank. If not in range:
Payment terms or If Academic Calendar = 2,
Periods in payment periods then set to 3,
Student’s in student’s
If PM = 1 or 2
School Year school year.
Otherwise set to 2.
For schools
required to If Academic Calendar does
submit special not equal 2, then set to 2.
disbursements, For schools required to
reporting must submit special
have a valid disbursements, reporting
value. must have a valid value.
61 67 7 N Yes Award Amount of Dollars and cents. Cannot exceed Total
Amount for award for Use leading zeros. Payment Ceiling – award
entire school student’s entire Do not include $ validation performed.
year school year. sign or decimal Any change to origination
Increases are point. data requires Award
required to be Range: 0000000 Amount to be validated.
submitted to to Award Amount
RFMS. Minimum

(191 H) 1-33
Positions (# of
First Last Bytes)
68 75 8 N Yes Estimated Date 1st CCYYMMDD: If Date not within range,
Disbursement disbursement to Range: N days then set approved value to
Date #1 student is prior to system date.
estimated to be Disbursement
made. Start Date
(20000701) to
Disbursement
End Date
(20060930)
76 83 8 N No Estimated Date 2nd CCYYMMDD: If Date not within range,
Disbursement disbursement to Range: [see field then set approved value to
Date #2 student is position 68 in this spaces.
estimated to be record] or Blank.
made.
84 91 8 N No Estimated Date 3rd CCYYMMDD: See Estimated
Disbursement disbursement to Range: [see field Disbursement Date #2.
Date #3 student is position 68 in this
made.
92 99 8 N No Estimated Date 4th CCYYMMDD: See Estimated
made.
Disbursement disbursement to Range:[see field Disbursement Date #2.
made.
made.
made.

(191 H) 1-34
Positions (# of
First Last Bytes)
made.
Disbursement disbursement to Range:[ see field Disbursement Date #2.
made.
Disbursement disbursement to Range: see field Disbursement Date #2.
made.
made.
made.
made.
made.

(191 H) 1-35
First Last Bytes)
Disbursement disbursement to Range: [see field Disbursement Date
Date #15 student is position 68 in this #2.
made.
188 195 8 D Yes Enrollment First date that the CCYYMMDD: If Blank or invalid,
Date student was Range: 20000101 – then set approved
enrolled in an 20010630 value to previous
eligible program value or date reported
for the designated Batch Number in
award year. Grant Header record.
If the student
enrolled in a
crossover payment
period before the
first day of the
Pell award year
(July 1), but which
will be paid from
2000-2001 funds,
report actual start
date of student’s
classes for that
payment period.
196 196 1 A No Low Tuition Flag to identify Value Tuition If invalid, then set
and Fees tuition ranges Range: As per table approved value to
Code when the annual or Blank; low previous value or
tuition is less than tuition does not Blank.
or equal to apply.
minimum defined
by low tuition and
fees table.

(191 H) 1-36
First Last Bytes)
197 197 1 A Yes Verification Status of A = Accurate Only one
Status Code verification of C = Calculated disbursement for an
applicant data by amount less than or
N = Not Selected
the school. equal to ½ of the
R = Reprocessed Origination Award
S = Selected, not amount can be
verified accepted while status
T = Tolerance = W.
W = Without These disbursements
Documentation will be reversed in the
second August of the
Award Cycle if the
status remains W.
If Blank or invalid,
then
If selected by CPS,
then set approved
value to previous
value or “W”.
ELSE set approved
value to “N”.
198 198 1 A No Incarcerated Code to indicate Blank: Not If invalid, then set
Federal Pell the student’s incarcerated approved value to
Recipient incarcerated status Y = Yes, the student previous value or
Code for students is incarcerated in a Blank.
incarcerated in local institution, but
local penal is otherwise
institutions, but eligible.
are otherwise
N = No, if student
eligible to receive
previously reported
Federal Pell
as incarcerated, but
Grants.
is not or is no longer
incarcerated.
199 200 2 N Yes Transaction Transaction Must be numeric: If Blank or NO Match
Number Number from 01 – 99. with eligible app.
eligible SAR used Data, then reject
to calculate award. record.
Return last value
reported on
acknowledgement.

(191 H) 1-37
First Last Bytes)
201 205 5 N Yes Expected Must equal Range: If Blank or NO Match
Family student’s Expected 00000 - EFC with eligible app data,
Contribution Family MAXIMUM. then reject record.
(EFC) Contribution from Return last value
the ISIR or SAR. reported on
acknowledgement.
206 206 1 N No Secondary Code indicating O = Federal Pell If invalid, then set
Expected which EFC value Grant award approved value to
Family is used to previously based on previous value or
Contribution determine award the secondary EFC Blank.
amount. and reported to the If NO Match with
Federal Pell Grant eligible app data, then
program; student’s reject record. Return
award now based on last value reported on
the original EFC. acknowledgement.
S = Federal Pell
Grant award based
on the secondary
EFC, as calculated
by the CPS. Or
Blank if Secondary
EFC not used.

(191 H) 1-38
First Last Bytes)
207 207 1 N Yes Academic Calendar which 1 = Credit Hours– Academic calendar
Calendar applies to this non standard terms dictates which
student’s 2 = Credit Hours– Payment Methodology
educational standard terms of can be accepted. Used
program. quarters in award amount
Must be valid or validation.
3= Credit Hours–
system accepted to standard terms of The following changes
process record. semesters in Academic Calendar
indicate need to
4 = Credit Hours–
change Payment
standard terms of
Methodology.
trimesters
From 1 to 2, 3, 4, or 5
5 = Clock Hours
From 2, 3, or 4 to 1 or
6 = Credit Hours
5
without terms.
From 5 to 2, 3, 4, or 6
From 6 to 1 or 5
If AC invalid or
Blank, set accepted
value to previous
value
Or
If Attending Pell ID
default AC populated,
set accepted value to
default.
ELSE If Reporting
Pell ID default AC
populated, set
accepted value to
default.
ELSE If Payment
Methodology = 4, set
accepted value to “5”
ELSE set accepted
value to “3”.

(191 H) 1-39
First Last Bytes)
208 208 1 N Yes Payment Formula used to 1 = Credit hour with Payment Methodology
Methodology calculate the standard terms in dictates the data
student’s Federal which Fall through required for
Pell Grant Award. Spring terms equal enrollment status,
or exceed 30 weeks, weeks of instructional
or have been time, weeks of
granted waiver. instructional time in
(AC: 2, 3, or 4). academic year,
credit/clock hours
2 = Credit hour with
expected to complete,
standard terms in
credit/clock hours in
which Fall through
academic year.
Spring terms are
less than 30 weeks Used in award amount
not granted waiver. validation. Academic
(AC: 2, 3, or 4). Calendar and Payment
Methodology must be
logically consistent.
standard or non-
standard terms. PM AC
(AC: 1, 2, 3, or 4). 2, 3, or 4
4 = Clock hour or 2, 3, or 4
Credit hour without 1, 2, 3, or 4
terms. (AC: 5 or 6).
5 or 6
5 = Programs of
1, 2, 3, 4, 5 or 6
study by
correspondence. If invalid or Blank,
(AC: 1, 2, 3, or 4 then set accepted
denotes Formula value to previous
5B; AC: 5 & 6 value or “3”.
denotes Formula
5A).
209 215 7 N Yes Cost of Must equal COA Dollars and cents. Used in award amount
Attendance calculated by the Use leading zeros; validation.
institution do not include $ If invalid or Blank, set
following the sign or decimal accepted value to
Federal Pell Grant point. previous value or
Payment Range: 0000000 – “9999999”.
regulations. 9999999.

(191 H) 1-40
Field Length Type Required Field Description Valid Values Processing
Positions (# of Name Notes/Edits
First Last Bytes)
216 216 1 A Payment Enrollment This student’s Blank (AC: 5 or 6) Used in award amount
Methodology Status expected 1 = Full-time (AC: validation.
1, 2, 3, 5 enrollment status 1, 2, 3, or 4 and Blank only if Payment
for the entire Payment Methodology is either
award year. Methodology not Formula 4 or Formula
Enrollment Status equal to 5) 5 and Academic
5 “Other” is used 2 = ¾ time (AC: 1, Calendar is 6.
when the student’s 2, 3, or 4 and If PM does not equal
enrollment is Payment 4: or if PM does not
“mixed” or student Methodology not equal 5 and AC equals
attends more than equal to 5) 6 and invalid or
number of terms in
3 = ½ time (AC: 1, Blank, then set
a full academic accepted value to
2, 3, or 4)
year. previous value or “1”.
4 = Less than ½
Valid Values
time (AC: 1, 2, 3, or ELSE if invalid, set
depend upon accepted value to
4)
Academic Blank.
Calendar and 5 = Other (AC: 1, 2,
Payment 3, or 4 and Payment If AC: 1, 2, 3, or 4 and
Methodology not Payment Methodology
Methodology
equal to 5) is 5 and Enrollment
fields.
Status is reported as
either Blank or a value
other than 3 or 4, must
set the value equal to
3 and a warning
comment (W) must go
to the institution that
says: Enrollment
Status may never
exceed half time when
using Payment
Methodology 5.

(191 H) 1-41
First Last Bytes)
217 218 2 A Payment Weeks of Total Number of Blank (Payment Must be Blank when
Methodology Instructional weeks of Methodology 1) using Payment
2, 3, 4, 5 Time Used instructional time 00-78 (Payment Methodology 1.
to Calculate provided by this Methodology 2, 3, If invalid or out of
Payment student’s Program 4, or 5) range, then accepted
of Study during a value equal to
If PM = 2, must be
full academic previous value or
< 30
year. equal to Weeks for
If PM = 3, must be
Valid Values Academic Year.
Valid Range
depend upon If supplied and not
Payment If PM = 4, must be
needed for payment
Methodology and Valid Range
methodology, ignore.
Academic If PM = 5, must be
Used in award
Calendar fields. Valid Range
amount validation.
Must be
completed when
Payment
Methodologies 2,
3, 4, or 5 are
used.
PM2: Weeks of
instructional time
provided by this
student’s Program
of Study Fall
through Spring
terms.

(191 H) 1-42
First Last Bytes)
217 218 PM3 & PM5B: See Payment
Cont’d Weeks of Methodology for AC
instructional time information that
provided by this determines if the PM
student’s Program is 5B or 5A.
of Study in all
terms required in
a regular full
academic year.
PM4 & PM5A:
Weeks of
instructional time
provided by this
student’s Program
of Study in a full
academic year.
219 220 2 A Payment Weeks of The total number Blank (PM:1) Can be Blank when
Methodology Inst. Time of weeks of 30 – 78 (May never using Payment
2, 3, 4, 5 in instructional time be less than the Methodology 1. Can
Program’s in the institution’s number provided in never be less than a
Definition definition of a full positions 217-218 previous field.
of academic year for Weeks of If invalid or Blank,
Academic this student’s instructional time then set accepted
Year Program of Study. used to calculate value to previous
payment field of value or
Origination record.
If Attending Pell ID
If > 78 set to 30 default Weeks
populated, then set
accepted value to
default
ELSE If Reporting
Pell ID default
Weeks populated,
then set accepted
value to default.
If supplied and not
needed for payment
Used in award
amount validation.

(191 H) 1-43
First Last Bytes)
221 224 4 A Payment Cr/Clock Total number of Blank Can be Blank when
Methodology Hours in all credit/clock hours (Unless Payment using Payment
4, 5 Pay Periods institution expects Methodology 5 and Methodologies 1, 2,
expected to this student to AC 6, or Payment 3, & 5.
Comp. this complete and be Methodology 4) If invalid or out of
school year paid for during range, accepted value
or
the current equal to previous
Federal Pell Grant Ranges:
value or equal to
award year. 0000-3120 AC = Cr/Clock Hrs for
Valid values Clock Hour (5) Academic Year.
depend upon 0000-0100 AC = If supplied and not
Payment Credit Hours needed for payment
Methodology and Without Terms (6) methodology, ignore.
Academic
Used in award
Calendar.
amount validation.
Can never be Blank
if PM = 5 and AC =
6.

(191 H) 1-44
First Last Bytes)
225 228 4 A Payment Cr/Clock Total number of Blank (Unless Can be Blank when
Methodology Hrs in credit or clock Payment using Payment
4, 5 Program’s hours in the Methodology 5 and Methodologies 1, 2,
Definition institution’s AC 6, or Payment 3, and 5.
of definition of a full Methodology 4) or If invalid or Blank,
Academic academic year for ranges: then set accepted
Year. this student’s 0900-3120 value to previous
Program of Study. Academic calendar value or
5 If Attending Pell ID
0024-0100 default Hours
Academic calendar populated, then set
6. accepted value to
default.
ELSE if Reporting
Pell ID default hours
populated, then set
accepted value to
default.
ELSE set accepted
value to 900 if
Academic Calendar
=5 or set accepted
value to 24 if
Academic Calendar
=6.
If supplied and not
needed for payment
Used in award
amount validation.
Can never be less

than previous field.
229 250 22 A Unused Reserved Reserved for Leave Blank.
for expansion.
expansion
250 Total
Record
Length
Note: A change to an Origination Record is supplied in this same format. Changes apply to the entire
award period.

(191 H) 1-45
Grant Batch Trailer Record
First Last Bytes)
1 10 10 A Yes Trailer Identify Trailer Constant: ‘GRANT Missing Batch Trailer
Identifier Record in file. TLR’. – Reject Batch.
No Detail Records –
Reject Batch.
11 14 4 N Yes Data Record Length of data Must be numeric: If not equal to Data
Length records included 0001-9999. Record Length on
in this batch. Header, then reject
Batch.
15 40 26 A Yes Batch Number Format: If not equal to Batch
Number generated by the XXCCYY999999CC Number on Header,
institution to YYMMDDHHMMSS then reject Batch.
uniquely identify
Where:
a specific batch of
records. XX-batch type code
(alpha)
CCYY – last year in
cycle: ‘2001’
999999 – Reporting
Pell ID
CCYYMMDD-date
batch created
HHMMSS – time
batch created
41 46 6 N Yes Reported Number of data Must be numeric: If not equal to count
Number of records included 000000 – 999999. of detail records in
Records in the batch. batch, then return
warning message.
47 57 11 N Yes Reported Total Origination Dollars and cents. If not equal to total of
Total of Award Amount or Use leading zeros; do detail records in batch,
Batch Disbursement not include the $ sign then return warning
Amount reported or decimal point. message.
on Origination,
00000000000 –
Disbursement, or
99999999999.
Special
Disbursement
batches.
58 58 1 A Yes Reported Positive or P = Positive
Total Sign negative sign for N = Negative.
Indicator total amount
reported.

(191 H) 1-46
Grant Batch Trailer Record (Continued)
First Last Bytes)
59 64 6 N Output Accepted and RFMS use only – 000000 – 999999.
Corrected Number of data
Number of records accepted
Records and corrected by
RFMS.
65 75 11 N Output Accepted and RFMS use only – Dollars and cents. Use
Corrected Total Award or leading zeros; do not
Total of Disbursement include the $ sign or
Batch amount accepted decimal point.
and corrected on 00000000000 –
batch. 99999999999
76 76 1 A Output Accepted and RFMS use only – P = Positive
Corrected positive or N = Negative
Total Sign negative sign for
Indicator total amount
accepted.
77 100 24 A Unused Reserved for Reserved for Spaces
future future expansion
expansion
XX A Unused Filler Filler will be Spaces
added if
necessary to make
the trailer record
the same length as
the detail records.
>100 Total Record
Length

(191 H) 1-47
Batch Reject Reasons
What's included:
• Origination Record Batch Reject Reasons
• Disbursement Record Batch Reject Reasons
• Data Request Record Batch Reject Reasons

(191 H) 1-48
Origination and Disbursement Reject Reasons
Field Position Reject Reasons
Origination ID: (Field Positions 1-23) If Original SSN and Original Name Code do not
match a value in the Eligible Applicant Database.
If Attending Pell ID does not match the value in
the Origination ID.
If Attending Pell ID is not funded or is not a
branch of the Reporting Pell ID.
Original SSN: (Field Positions 24-32) If Original SSN does not match the value in the
Origination ID.
Original Name Code: (Field Positions 33-34) If Original Name Code does not match the value in
the Origination ID.
Award amount for entire school year: (Field If not numeric. Amount cannot exceed total
Positions 61-67) payment ceiling.
Transaction Number: (Field Positions 199-200). If not numeric or does not match the Eligible
Applicant database.
Expected Family Contribution (EFC): (Field If not numeric or does not match the EFC for the
Positions 201-205). transaction number reported in the
Eligible Applicant database.
Secondary Expected Family Contribution Used If Selected and Secondary EFC not in Pell eligible
Code: (Field Positions 206-206). range.

(191 H) 1-49
Disbursement Reject Reasons
The disbursement batch edits are a result of the business rules and the
information technology used in the system.
• RFMS processing edits can be found in the record layouts later on in

this technical reference.
• The results of these edits are provided in the comment codes on the
disbursement and special disbursement acknowledgement records.
• The editing process may result in rejection, corrections made to data,
or warning messages.
For example, RFMS rejects the student's disbursement record if the

institution reports an incorrect origination ID. If the annual award amount
is miscalculated, RFMS recalculates the amount and reports the
recalculated amount as the accepted value in the disbursement
acknowledgement record.

(191 H) 1-50
Data Request Reject Reasons
RFMS rejects data request records for the following reasons:
Field/Position Reject Reason

Attending Pell ID: (Field Positions 1-6) If the attending Pell ID is invalid.
Data Request Type: (Field Position 7-7) Must be M, S, or Y.
Output Media Type (Field Position 8-8) If entered must be valid.
Multiple Reporting Request Code 1 (Field Must be O or D if the Data Request Type is M.
Position 35-35)
Multiple Reporting Request Code 2 (Field Must be A, S or I if the Data Request Type is M.
Position 36-36)
MR Student Id (Field Positions 37-47) Must be valid if the Multiple Reporting Request
Code 2 is S.
Must have been originated at the requesting
institution.
MR Institution Pell ID (Field Positions 48-53) Must be valid if the Multiple Reporting Request
Code 2 is I.
Note: Batch edit and reject codes for the Origination, Disbursement and Data Request Records are
located in Appendix D.

(191 H) 1-51
Receiving Acknowledgement
What’s included:
• Origination Acknowledgement Record Description
• Institution Data Acknowledgement Record Description

(191 H) 1-52
Origination Acknowledgement Record
First Last Bytes)
1 23 23 A/N Yes Origination Unique number Format: Identifier
ID used to identify 999999999XX20010009
an origination. 9900
Where:
SSN – 001010001 –
999999999
Name Code – XX
Year Indicator – 2001
Valid Attending Pell ID
Orig Sequence Number –
00.
24 32 9 N Yes Original Student’s SSN 001010001 – 999999999. Identifier
SSN from original
FAFSA.
33 34 2 A Yes Original Student’s name Uppercase Identifier
Name Code code from A to Z
original FAFSA. . period)
’ (apostrophe)
- (dash)
Blank: no last name.
35 40 6 N Yes Attending Pell ID of Valid Pell ID Identifier
Campus Pell campus
ID attended.
Change creates
new origination
record.
Institution must
change payment
amounts for
student at
original attended
campus as
necessary.
41 45 5 A/N Yes ED Use Reserved for Spaces
future use

(191 H) 1-53
Origination Acknowledgement Record (Continued)
First Last Bytes)
46 58 13 A No Institution This field can Institution defined
cross-reference contain any
cross-reference
information
useful to the
institution to
identify student
records
internally.
59 59 1 A No Action Code Code to indicate Valid Codes:
action to be A = Accepted – all
taken. fields accepted
C = Corrected – one
or more fields
corrected
E = Rejected – record
was rejected.
60 60 1 N No Accepted No. Number of terms 1 – 9 or Blank. For schools
of Payment or payment required to submit
Periods in periods in special
Student’s student’s school disbursements,
School Year year. must have a valid
For schools value.
required to
submit special
disbursements,
must have a
valid value.
61 67 7 N Yes Accepted Amount of Dollars and cents. Use
Award Amount award for leading zeros. Do not
for Entire student’s entire include the $ sign or
School Year school year. decimal point.
Increases are Range:
required to be 0000000 – Award
submitted to Amount Max.
RFMS.
68 75 8 N Yes Accepted Date 1st Format:
Estimated disbursement to CCYYMMDD
Disbursement student is
Range: N days prior to
Date #1 estimated to be
Disbursement Start
made.
Date (20000701 to
Disbursement End
Date (20060930).

(191 H) 1-54
First Last Bytes)
76 83 8 N No Accepted Date 2nd CCYYMMDD:
Estimated disbursement to Range [see field
Disbursement student is position 68 in this
Date #2 estimated to be record] or Blank.
made.
84 91 8 N No Accepted Date 3rd CCYYMMDD:
Estimated disbursement to Range: [see field
#3 estimated to be record] or Blank.
made.
92 99 8 N No Accepted Date 4th CCYYMMDD:
made.
made.
made.
made.
made.
made.

(191 H) 1-55
First Last Bytes)
made.
Estimated disbursement to Range [see field
made.
made.
made.
made.
made.

(191 H) 1-56
First Last Bytes)
188 195 8 D Yes Accepted First date that the CCYYMMDD:
Enrollment student was enrolled Range:
Date in an eligible program
20000101 to
for the designated
20010630.
school year.
If the student enrolled
in a crossover
payment period before
the first day of the Pell
award year (July 1),
but which will be paid
from 2000-2001
funds, report the
actual start date of the
student’s classes for
that payment period.
196 196 1 A No Accepted Flag to identify tuition Value Tuition Range:
Low Tuition ranges when annual As per table or
& Fees Flag tuition is less than or Blank: low tuition
equal to minimum does not apply.
defined by low tuition
and fees table.
197 197 1 A Yes Accepted Status of verification A = Accurate Only one
Verification of applicant data by C = Calculated disbursement for
Status Flag the school. an amount less
N = Not Selected
than or equal to ½
R = Reprocessed of the Origination
S = Selected, not Award amount can
verified be accepted while
T = Tolerance status = W. These
disbursements will
W = Without
be reversed in the
Documentation
second August of
the Award Cycle if
the status remains
W.
If Blank or invalid,
then If selected by
CPS, then set
approved value to
previous value or
“W”. ELSE set
approved value to
“N”.

(191 H) 1-57
First Last Bytes)
198 198 1 A No Accepted Code to indicate Blank: Not
Incarcerated the student’s incarcerated.
Federal Pell incarcerated status Y = Yes, the student is
Recipient for students incarcerated in a local
Code incarcerated in institution, but is
local penal otherwise eligible.
institutions, but are
N = No, if student
otherwise eligible
previously reported as
to receive Federal
incarcerated, but is not
Pell Grants.
or is no longer
incarcerated.
199 200 2 N Yes Accepted Transaction Must be numeric:
Transaction number from 01 – 99.
Number eligible SAR used
to calculate award.
201 205 5 N Yes Accepted Must equal the Range:
Expected student’s Expected 00000 – (EFC
Family Family Maximum).
Contribution Contribution from
(EFC) the ISIR or SAR.
May be the
primary or
secondary EFC
value.
206 206 1 A No Accepted Code indicating O = Federal Pell Grant
Secondary which EFC value award previously based
Expected is used to on the secondary EFC
Family determine award and reported to the
Contribution amount. Federal Pell Grant
program; student’s
award now based on
the original EFC.
S = Federal Pell Grant
award based on the
secondary EFC, as
calculated by the CPS.
OR Blank if Secondary
EFC not used.

(191 H) 1-58
First Last Bytes)
207 207 1 N Yes Accepted Calendar which 1 = Credit Hours – non
Academic applies to this standard terms
Calendar student’s 2 = Credit Hours –
educational standard terms of
program. quarters
Must be valid or 3 = Credit Hours –
system accepted to standard terms of
process record. semesters
4 = Credit Hours –
standard terms of
trimesters
5 = Clock Hours
6 = Credit Hours
without terms
208 208 1 N Yes Accepted Formula used to 1 = Credit hour with
Payment calculate the standard terms in which
Methodology student’s Federal Fall through Spring
Pell Grant. terms equal or exceed
30 weeks, or equal or
exceed academic year
with waiver (AC: 2, 3,
4).
standard terms in which
Fall through Spring
terms are less than 30
weeks without waiver
(AC: 2, 3, 4).
standard or non-
standard terms (AC: 1-
4).
4 = Clock hour or
Credit hour without
terms (AC: 5, 6).
5 = Nonresidential
portion of programs
offered by
correspondence without
terms (AC: 1-4, 6).

(191 H) 1-59
First Last Bytes)
209 215 7 N Yes Accepted Must equal COA Dollars and cents.
Cost of calculated by the Use leading zeros.
Attendance institution following Do not include $sign
Federal Pell Grant or decimal point.
Payment regulations. Range:
0000000-9999999
216 216 1 A PM Accepted Code that applies to the Blank or:
1,2,3,5 Enrollment student’s expected 1 = Full time
Status enrollment status for the
2 = ¾ time
AWARD YEAR.
3 = ½ time
Changes to this field will
be accepted for the entire 4 = Less than ½ time
award year. 5= Other
Must be valid when
Payment Methodologies
1, 2, 3, or 5 are used.
217 218 2 A Pay Meth Accepted Weeks of instructional Blank or 00-78
2, 3, 4, 5 Weeks of time in which the student
Instructional will be enrolled, and paid,
Time Used as part of the academic
to Calculate year or program as
Payment defined for each Payment
Methodology:
PM 2: Weeks of
instructional time in fall
through spring terms.
PM 3: Weeks of
instructional time in all
terms expected to
complete this school year.
PM 4: Weeks of
instructional time for a
full time student to
complete hours in
program or hours in the
academic year.
PM 5A: Same as Payment
Meth 4.
PM 5B: Same as Payment
Meth 3.
Must be valid when
2, 3, 4 or 5 are used.

(191 H) 1-60
First Last Bytes)
219 220 2 A Pay Meth Accepted Number of weeks of Blank
2, 3, 4, 5 Weeks of instructional time in the or 30 – 78.
Inst. Time program’s academic year.
in Must be valid when
Program’s Payment Methodologies
Definition 2, 3, 4 or 5 are used.
of
Academic
Year
221 224 4 A Pay Meth Accepted Number of credit or clock Blank
4, 5 Cr/Clock hours you expect the
or Ranges
Hrs in All student to complete and
Pay Periods to be paid from the 2000-
0000-3120
Expected to 01 award year. Academic calendar
Comp. This 5
Must be valid when
School Year
Payment Methodologies 4 0000-0100
or 5 are used. Academic calendar
6
225 228 4 A Pay Meth Accepted Number of credit or Blank
4, 5 Cr/Clock clock hours in student’s
or Ranges
Hrs in educational program’s
Program’s academic year definition. 0900-3120
Definition Academic
Must be valid when calendar 5
of
Academic 0024-0100
4 or 5 are used.
Year Academic
calendar 6
229 250 22 A Unused Reserved Reserved for expansion.
for
expansion
251 255 5 N Output Scheduled Scheduled amount for a Range: 00000 –
Federal full time student. Award Amount
Pell Grant Maximum
256 257 2 N Output Previously Transaction number that 01-99
Accepted was previously accepted
or
Transaction and currently stored by
Number RFMS for this student. Blank if
This field will only be Origination not
populated for rejected rejected.
originations.

(191 H) 1-61
First Last Bytes)
258 262 5 N Output Previously EFC that was Range: 00000
Accepted previously accepted EFC Maximum or Blank
EFC and currently stored by if Origination not
RFMS for this student. rejected.
This field will only be
populated for rejected
originations.
263 263 1 N Output Previously Secondary EFC Code O = Federal Pell Grant
Accepted that was previously award previously based
Secondary accepted and currently on the secondary EFC
EFC Code stored by RFMS for and reported to the
this student. This field Federal Pell Grant
will only be populated Program; student’s
for rejected award now based on the
originations. original EFC.
S = Federal Pell Grant
award based on the
secondary EFC, as
calculated by the CPS.
OR Blank if Secondary
EFC not used or if
Origination not rejected.
264 270 7 N Output Previously COA previously Dollars and cents. Use
Accepted accepted and currently leading zeros. Do not
Cost of stored by RFMS for include $ sign or
Attendance this student. decimal point.
This field will only be Range:
populated for rejected 0000000 – 9999999
originations.
271 345 75 N Output Origination List of up to twenty- Twenty-five edit/reject
Edit/Reject five 3-digit reject/edit codes of: 000-999
Reasons codes that occurred Position: XXX-XXX:
during processing of 1st code
this origination record.
Position XXX-XXX:
Only edit codes hit is
2nd code
display in the field.
Otherwise, this space Position XXX-XXX:
is zero filled. 3rd code
Position YYY-YYY:
25th code

(191 H) 1-62
First Last Bytes)
346 355 10 N Output ED Use Flags that are set to Format: 0000000000
Flags inform institutions of Where:
modifications that
Each digit signifies a
have been made to
different situation:
their database and
require immediate 1st – Shared SAR ID
action to rectify. 2nd – Verification W
Status
3rd- Concurrent
Enrollment
4th – POP
5th thru 10th –
Reserved for future
use
355 Total
Record
Length

(191 H) 1-63
Institution Data Acknowledgement Record
First Last Bytes)
1 6 6 N Yes Pell-ID Pell-ID assigned Must be a valid Change applies to all
the Federal Pell Pell-ID code. records with the same
Program for the Pell-ID, unless further
participating identification (DUNS
campus. #) is provided to
change only a
particular institution.
7 7 1 A No Action Status Code to indicate A = Institution Data Completed by RFMS
the status of Record Accepted as a result of Batch
institution data E = Institution Date editing.
record receipt. Record Rejected
8 31 24 N Output Batch Reject List of up to eight Reject Reasons Completed by RFMS
Reasons 3 digit batch format: 000 – 999 as a result of Batch
reject reason Position X-X: 1st editing.
codes which reject reason code
occurred during
Position X-X: 2nd
initial editing of
reject reason code
the batch.
- to -
Only reject
Position XX-XX:
reason codes hit
8th reject reason
display in this
code
field. Otherwise,
this space is zero
filled.
32 106 75 A No Filler Unused. Spaces
106 Total Record
Length

(191 H) 1-64
Electronic Data Requests
What’s included:
• Data Requests: Multiple Reporting, SOA, YTD
• Record Description
• Multiple Reporting Record Description
• Year-to-Date Record (Origination) Description
• Year-to-Date Record (Disbursement) Description
• Year-to-Date Record (Summary) Description
• Institution Data Record Description

(191 H) 1-65
Data Requests: Multiple Reporting, Statement of Account,
YTD
First Last Bytes)
1 6 6 N Yes Requesting Pell-ID for Valid Pell-ID
Attending specific campus.
Campus Pell-
ID
7 7 1 A Yes Request Type Code for data M = Multiple
request type. Reporting
S = Statement of
Account
Y = Year-to-Date
8 8 1 A No Requested Code for type of E = Send output by Cannot be Blank for
Output Media media to use electronic file requests from the
Type when sending Blank = Send output WEB.
output data. on media type on
which the request
was made.
9 34 26 A Unused Reserved for -- --
future use
35 35 1 A Type M Multiple Indicates the O = Send originated
Reporting institution is institutions
Request Code requesting D = Send disbursed
1 originated institutions.
institutions or
disbursed
institutions.
36 36 1 A Type M Multiple Indicates the A = Send list of There may be multiple
Reporting institution is other institutions for detail records to
Request Code requesting by all students. accommodate the
2 selected student, S = Send other number of Student Ids
selected institution for or institution numbers
institution, or all students listed in listed for the attending
students. record. campus institution.
I = Send student for
listed institutions
listed in record.

(191 H) 1-66
Data Requests: Multiple Reporting, Statement of Account, YTD (Continued)
First Last Bytes)
37 47 11 A Type M Student ID Student SSN and Blank Must be non-Blank,
Name code for or MRR Code 2 equals S.
which a Multiple
001010001XX -
Reporting (MR) 999999999XX
record is
Where XX is
requested.
Uppercase
Only required if
A to Z
MR Code 2
equals S. . (period)
‘ (apostrophe)
- (dash)
Blank = no last
name.
48 53 6 N Type M MR Institution code Blank or valid Pell- Must be non-Blank if
Institution for which MR ID MRR Code 2 equals I.
Pell-ID listings are
requested.
Only required if
the MR Code 2
equals 1.
54 77 23 A Type Y Origination Origination ID Format: If Request Type is Y
ID for which a Year 999999999XX2001 and the Origination ID
to Date is 00099900 is non-Blank, the YTD
requested. will be generated for
Where:
that Origination ID.
SSN-001010001 -
If the Origination ID is
999999999
not found or invalid,
Name Code – XX the request will be
Year Indicator – rejected.
2001
Valid Attending Pell
ID
Orig Sequence
Number - 00
78 100 22 A Unused Reserved for Reserved for
future use future use
100 Total Record
Length

(191 H) 1-67
Data Request Acknowledgements: Multiple Reporting,
Statement of Account, YTD
Positions (# of
First Last Bytes)
1 6 6 N Yes Requesting Pell-ID for Valid Pell ID
Attending specific
Campus Pell- campus.
ID
7 7 1 A Yes Request Type Code for data M = Multiple
request type. Reporting
S= Statement of
Account
Y= Year-to-Date.
8 8 1 A No Requested Code for type E = Send output by
Output Media of media to use electronic file
Type when sending Blank = Send
output data. output on media
type on which the
request was made.
9 34 26 A Unused Reserved for -- --
future use
35 35 1 A Output Multiple Indicates the O = Send
Reporting institution is originated
Request Code requesting institutions
1 originated D = Send
institutions or disbursed
disbursed institutions.
institutions.

(191 H) 1-68
Data Request Acknowledgements: Multiple Reporting, Statement of
Account, YTD (Continued)
Positions (# of
First Last Bytes)
36 36 1 A Output Multiple Indicates the A = Send list of
Reporting institution is other institutions for
Request Code 2 requesting by all students
selected S = Send list of
student, other institutions for
selected students listed in
institution, or record.
all students.
I = Send list of
students for listed
institutions listed in
record.
37 47 11 A Output MR Student ID The Student Blank or
SSN and Name 001010001XX
code for which
999999999XX
a Multiple
Reporting Where XX is:
record is Uppercase
requested. A to Z
Only required . (period)
if MR Code 2
‘ (apostrophe)
equals S.
- (dash)
Blank = no last
name.
48 53 6 N Output MR Institution Institution Blank or valid
Pell ID code for which Pell-ID
MR listings
are requested.
Only required
if the MR
Code 2 equals
1.

(191 H) 1-69
Data Request Acknowledgements: Multiple Reporting, Statement of
Account, YTD (Continued)
Positions (# of
First Last Bytes)
54 76 23 A Output Origination ID Origination ID Format: If Request Type is Y and
for which a 999999999XX200 the Origination ID is not
Year-to-Date 100099900 Blank and the User
is requested. Where: requested this field on
their request.
SSN = 001010001
– 999999999 If the Origination ID is
not found or invalid, the
Name Code = XX
request will be rejected.
Year Indicator =
2001
Valid Attending
Pell ID Orig
Sequence Number
= 00
77 77 1 A Outputs Action Code Code to Valid Codes: For FMS Use Only.
indicate action A = Accepted – all
to be taken. fields accepted
C = Corrected –
one or more fields
corrected
E = Rejected –
record was
rejected.
78 98 21 N Output Edit/Comment List of up to Comment format:
Codes seven three- 000-199
digit comment Position XX-XX: 1st
codes that comment code
occurred during
Position XX-XX:
processing of
2nd comment code.
the data
request. Position XX-XXX:
7th comment code
99 100 2 A Output Reserved for
future use
100 Total Record
Length

(191 H) 1-70
Multiple Reporting Record
First Last Bytes)
1 2 2 A Output Record Type Code that indicates RO = Originated (Shared SAR ID cannot
the reason the Institution be checked by RFMS.)
institution is RD = Disbursed
receiving the Institution
record.
RN = None found
CE = Concurrent
Enrollment
Institution
PB = Blocked
Institution
PR = Blocker
Institution
PU = Unblocked
Institution
BC = Blocked and
Concurrent
Enrollment
RC = Blocker and
Concurrent
Enrollment
VW = Verification
W
SI = Shared SAR ID
3 8 6 N Request Requesting Pell-ID of the Must be a valid Pell-
Output Institution requesting ID assigned by ED.
Pell-ID attending campus May be Blank.
of the student.
Will be Blank for
concurrent
enrollment and
potential
overaward records.

(191 H) 1-71
Multiple Reporting Record (Continued)
First Last Bytes)
9 9 1 A Request Multiple Indicates the O = Send originated
Output Reporting institution is institutions
Request requesting D = Send disbursed
Code 1 originated institutions
institutions or
May be Blank.
disbursed
institutions.
Will be Blank for
concurrent
enrollment and
potential
overaward records.
10 10 1 A Request Multiple Indicates the A = Send list of other
Output Reporting institution is institutions for all
Request requesting by students.
Code 2 selected student, S = Send list of other
selected institution, institutions for
or all students. students listed in
Will be Blank for record.
concurrent I = Send list of
enrollment and students for listed
potential institutions listed in
overaward records. record.
May be Blank.
11 21 11 A Request MR Student The Student SSN Blank or
Output ID and Name code for 001010001XX -
which a Multiple 999999999XX
Reporting record is Where XX is:
requested. Uppercase
Will be Blank for A to Z
concurrent
. (period)
enrollment and
potential over ‘ (apostrophe)
award records. - (dash)
Blank = no last
name.
22 27 6 N Request MR Institution code for Valid Pell-ID
output Institution which Multiple May be Blank.
Pell-ID Reporting records
are requested. Will
be Blank for
concurrent
enrollment and
potential
overaward records.

(191 H) 1-72
First Last Bytes)
28 36 9 N Output Student Student’s Original 001010001 –
Original SSN SSN from the 999999999
origination record.
37 38 2 A Output Original Name Student’s name Uppercase
Code code from the A to Z
origination record.
. (period)
‘ (apostrophe)
- (dash)
Blank = no last
name.
39 44 6 N Output Institution Pell Pell-ID of the Must be a valid
ID attending campus of Pell-ID assigned by
the student. the Department of
Use record type to Education.
interpret the
relationship this
institution has to the
institution receiving
this record.
45 114 70 A/N Output Institution Name of the
Name institution.
210 211 2 A Output Institution State Two-character code
assigned by the US
Postal Service to the
state or other entity
in which the
institution is
located.
212 220 9 A/N Output Zip Code Zip code of the
institution.
221 250 30 A/N Output Financial Aid Full name of the May include Blanks
Administrator institutional and special
(FAA) Name administrator characters.
officially
responsible for the
accuracy and
completeness of the
data, starting with
the first name, e.g.,
JOHN E DOE.

(191 H) 1-73
First Last Bytes)
251 260 10 N Output FAA Working phone Includes area code,
Telephone number for the but not parentheses
Number person indicated as or dashes.
FAA.
261 270 10 A/N Output FAA Fax Working fax May be Blank.
Number number used by Otherwise,
(Optional) the person include area code,
indicated as FAA. but not parentheses
or dashes.
271 320 50 A/N Output Internet Internet address of May be Blank.
Address an authorized
official.
321 327 7 N Output Scheduled Scheduled Federal Range:
Federal Pell Pell Grant for a 0000000 – Award
Grant student with this Amount Max
EFC and COA
attending full-time
for a full academic
year.
328 334 7 N Output Origination Annual award Range:
Award amount supplied 0000000 Award
Amount on the origination Amount Max.
record.
335 336 2 N Output Transaction Transaction Range:
Number number from the 01 – 99.
eligible SAR used
to calculate the
award.
337 341 5 N Output Expected Amount of the Range:
Family student’s Expected 00000 EFC
Contribution Family Maximum.
(EFC) Contribution from
the SAR used to
calculate the
award.
342 349 8 D Output Enrollment First date the CCYYMMDD
Date student was Range: 20000101 –
enrolled in an 20010630
eligible program
for the award year.
350 357 8 D Output Origination Date the CCYYMMDD
Create Date origination was Range: 20000401 –
created in RFMS. 20060930.

(191 H) 1-74
First Last Bytes)
358 364 7 N Output Total of Total amount of Range:
Disbursements all 0000000 Award
Accepted disbursements Amount Max
accepted by the
Federal Pell
Grant Program
for the POP
Student.
365 372 8 D Output Last Activity Date the last Format:
Date payment was CCYYMMDD
received from
this institution.
373 380 8 D Output Next Date of next Blank or
Estimated estimated CCYYMMDD
Disbursement disbursement Range:
Date date.
20000101 –
20060930
381 385 5 N Output Eligibility Percentage of Format: 000.00%.
Used the student’s The last two digits
eligibility used represent less than 1
by this percent.
institution.
Field does not
include decimal point
or %.
386 395 10 N Output ED Use Flags Flags that are set Format: (1st digit, shared SAR
to inform 0000000000 ID cannot be checked
institutions of by RFMS.)
Where: Each digit
modifications
signifies a different
that have been
situation.
made to their
database and 1st – Shared SAR ID
require 2nd – Verification W
immediate action Status
to rectify. 3rd – Concurrent
Enrollment
4th – POP
5th thru 10th –
Reserved for future
use
396 400 5 A Output Reserved for Reserved for
future use future use
400 Total Record
Length

(191 H) 1-75

Description: Tags: Sec 1 Custom Layouts Pgs 16-75

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Receiving ESOAs

• ESOA Record Description - Summary

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

• ESOA Print Format

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

Report Date:01/01/2000 U.S DEPARTMENT OF EDUCATION

2000-2001 AWARD YEAR

PELL INSTITUTION NUMBER 999999

Accounting Schedule 999

A. Previous Pell Grant Obligation $999,999,999.99

B. Previous Pell Grant Obligation/Payment $999,999,999.99

GAPS Drawdowns/Payments $999,999,999.99

YTD Total Unduplicated Recipients 999,999

SECTION A VALUES APPLICABLE ONLY FOR ADVANCED FUNDED ACCOUNTS.

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

DETAILED INFORMATION (PAGE 2)

Electronic Statement of Account Page: 2

ESOA DETAIL BATCH INFORMATION

ADJUST ADJUST ADJUST BATCH #

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

• Grant Batch Header Record Description

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June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

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June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

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June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

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Can never be less

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

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June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

• RFMS processing edits can be found in the record layouts later on in

For example, RFMS rejects the student's disbursement record if the

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

RFMS rejects data request records for the following reasons:

Field/Position Reject Reason

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts