Академический Документы
Профессиональный Документы
Культура Документы
On this handout, you will find all information that you need to complete unit 2 including required readings, recommended resources, and a checklist for project progress. If you have any questions about deadlines, please refer to the course calendar. If you have any questions about using the materials located on this page, feel free to contact me (londiem@email.arizona.edu).
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account with an appropriate signature. You should address the e-mail to your contact person again, use his or her full name. However, do not send the email to your client! Instead, send the email to me: londiem@email.arizona.edu. The subject line, just as in your memos, should be descriptive and useful. Your e-mail should follow formal guidelines similar to those for a letter. Here are some more guidelines for formatting your email: Don't use a colorful background or other stylized font choiceuse the default formatting for your e-mail. Many e-mail programs cannot read the elaborate or decorative e-mail message formats. Greet the contact person formally, using Mr. or Ms. and his or her full name. Follow this greeting with a colon or comma. Create clear paragraphs developing the message as instructed above. Clearly state who you are, why you are contacting the client, your goals and intentions in making contact, and requests from the client. Establish a friendly yet professional tone. Close the message with "Sincerely" or a similarly professional closing. Be certain, then, to provide your full names and contact information (e-mail addresses, phone #s, preferred calling times if you have restrictions).
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client might need and the kinds of information you still need to learn about your client in order to produce the deliverable. Your goals for this simulated interview are threefold: 1. to gain useful and relevant data about your client. 2. to guide other aspects of your research process. 3. to establish client-consultant rapport. The following are points to consider as you draft your interview questions. As you plan your interview, think about not only the individual questions but also the shape of the interview as a whole. Avoid asking questions for which you already have adequate answers. Have at least 10 well-developed questions, but don't let these questions stifle the natural flow of the conversation. Avoid questions that can be answered with a simple yes or no. Avoid asking questions that are too broad. Avoid starting the interview with questions that are too narrow. Avoid asking leading questions that assume a particular answer and discourage the interviewee from voicing alternative interests/concerns.
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can be handled in a formal meeting, via e-mail, or over the phone depending upon the client's response to the proposal. The letter of transmittal establishes good will and contextualizes the proposal for the client. Use full block format and follow the formatting guidelines on the Reference Sheet for Formatting page. You also can reference the letter template available on D2L. 2. title page Your title page should include a title for your proposal, your name, the date on which the proposal was completed, the name of your client, and an appropriate graphic. 3. abstract of proposal Your overview should briefly summarize your proposal. Traditionally, this overview is only a paragraph. Note what information is included in each section of your proposal including the deliverable(s); a quick summary of your time line for producing those deliverable(s), research, planning, drafting, peer and client review, revision, and submission to client; and a brief nod to cost factors related to the production and maintenance of the deliverable(s). 4. need statement Your need statement should identify the mission of your client and explain the primary need related to that mission. (Remember this "need" is abstract and intangible--it is not the deliverable(s) that you will be creating.) Describe the evidence from your research that demonstrates this need is the primary one for the client, listing at least two to five significant signals that this is so. Explain some other related needs of your client. 5. project description Your project description section should outline a specific professional writing deliverable(s) that will fulfill the need that you identified. In this section, you also should explain why this particular deliverable(s) will fulfill the client's need and why it is the best choice for the client. Again, you need to support your claims of why with research data from your interview, document collection, and other research. Remember to emphasize the target audience for your deliverable and how your choices address this audience. 6. plan & progress checks In this section, you should define a step-by-step plan to produce the deliverable(s) and note how your progress to these goals will be ensured through work in our course and your team's plan outside of class time. Your plan explains each step to get to the deliverable(s) and when each step will be accomplished, and your progress checks section describes the methods of evaluation of progress that will be implemented as part of your plan. In addition to your written explanation, provide some kind of visual here either a timeline or chart for the client. Remember to set your deadline for the deliverable(s) for June 1. 7. budget section Your budget section should consider the resource expenditures of the client based upon
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your proposal. Since you are gaining valuable experience to help you develop as a professional writer and class credit for this project and the client is (hypothetically) gaining a deliverable(s), your person hours are accounted for. You must also consider time and other costs. For example, if your deliverable(s) are two brochures then you must consider paper, printing, and updating costs of these print documents as well as the time factors involved in the future "maintenance" of these documents--how often will they need to be reviewed for revision?
IMPORTANT NOTE:
Once you send your proposal to me, I will act in the role of your client and provide you with feedback to your proposal. Based upon my review of the proposal, either update the proposal for resubmission (I will give you a deadline) or begin working on deliverable(s) as outlined in the plan of your proposal.
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