HOUSEHOLD ADMINISTRATOR TRAINING OUTLINE 1. 2. 3. 4. 5. 6. 7. 8.

TIMELINE MATERIALS PROMOTIONAL NIGHT AND MATERIALS APPLICATION INTERVIEW ACCEPTANCE FOLDERS FOR HOUSEHOLD ORIENTATION RECORD KEEPING

1. TIMELINE FOR HOUSEHOLD

Nov/ Dec

Hand out HH brochures; host HH information evenings at M/W Nights HH Admins let NO Recruiting and Finance know who will be joining/leaving HH in spring HH Admins send RHH Email with Attachments HH Admins send reminder about RHH Application deadline RHH application deadline HH Admins upload RHH applications to server/send to NO Branches decide which RHH members to accept to HH again RHH Applicants are notified of acceptance/decline for HH (1 week to decide) HH/SHH application deadlines HH/SHH Interviews Deadline for accepted RHH applicants to inform branches of decisions regarding HH Decisions from HH/SHH interviews sent to HH Admins HH/SHH Applicants are notified of acceptance/decline for HH (1-2 weeks to decide) Student Missionary Information Evening Deadline for students to inform SPO if they will be serving as Student Missionaries Acceptance/decline date for SHH Deadline for accepted HH applicants to inform branches of decisions regarding HH Deadline for accepted SHH applicants to inform branches of decisions regarding HH Branch HH Admins let NO Recruiting and Finance know who is in RHH, HH, and SHH Branch HH Admins upload RHH, HH, and SHH Recruiting docs to server/send to NO Branch HH Admins update NO Recruiting and NO Finance on who is in HH (if it changed) Branch HH Admins put together HH folders for HH members

Dec 20 Jan 15 Feb 5 Feb 15 Feb 15 Feb 15-28 Feb 28 March 1 March 1-25 March 7 March 30 March 31 April 12 April 15 April 15 April 15 April 22 May 1 May 15 Aug 20 Aug/ Sep

2. MATERIALS AND FORMATTING THIS SECTION CONTAINS:

1. 2. 3. 4. Ideals & Practices General Code of Conduct Requirements Agreement Forms acknowledgment of Ideals & Practices, General Conduct Policy, Requirements, ACH form and last page to sign.

SAINT PAULS OUTREACH MINNESOTA

2013 2014 HOUSEHOLD PROGRAM IDEALS & PRACTICES

SAINT PAULS OUTREACH MISSION

Catholic Faith Alive on Campus Saint Pauls Outreach actively invites college students to a life of Christian discipleship. With Saint Paul as our example, we create vibrant, faith-filled environments that challenge students to deepen their relationships with Christ in the fullness of the Catholic Church.

SAINT PAULS OUTREACH CORE VALUES

Renewed Catholicism: We advance the renewal of authentic Catholic life on college campuses, rooted in Sacred Scripture and Tradition, faithful to the Magisterium of the Catholic Church and confident in the help of the Holy Spirit. Missionary Dedication to The New Evangelization: We follow the example of Saint Paul the Apostle by proclaiming the Gospel so that all might come to faith and maturity in Christ. Life-Changing Communities: We create transformative environments to challenge and equip college students to live out the call to holiness in their daily lives. Servant Leadership: We identify and form the next generation of lay and religious leaders for our Church, our communities, and our world. Christian Unity: We are committed to the unity of the Church and collaborate with other Catholic and Christian organizations.

HOUSEHOLD PROGRAM IDEALS & PRACTICES

LIFE TOGETHER 1. We want to establish committed relationships with all Household Members. We want to spend time together, serve one another with our time and talents, pray for and with each other, and resolve conflict quickly and appropriately. We want to have meals together regularly. We will each participate in the meal preparation and/or cleaning after the meal through a regular rotation.

2.

3.

We want to participate faithfully in the life of the broader SPO community. This may include attending the SPO Formation Program Courses and Prayer Meetings, meeting with a Mens or Womens Small Group, going on retreats together or other SPO activities. We want to handle our relationships with the opposite sex in a good, healthy way. We are committed to handling our relationships as men and women with wisdom and integrity. This includes engaging in romantic relationships according to SPOs pastoral approach. As one expression of this, our Households will have a curfew for visitors of the opposite sex. We want to honor the Lords Day together in our Households. One expression of this is celebrating the Lords Day in our households according to the SPO tradition. This will include dinner and some time for fellowship. We will each participate in the meal preparation, Lords Day preparation, and/or cleaning after the meal through a regular rotation. Frequency of Household or SPO Lords Day Celebrations will vary.

4.

5.

STEWARDSHIP 6. We want to keep our Households in good order. We are each responsible for assigned chores. We will not modify the Household, either inside or outside, by painting, building, sawing, digging, hanging, nailing, or similar, without prior written permission from an SPO senior staff member. We want to contribute to Household expenses. We will contribute to the cost of Household operating expenses and do this in a timely manner according to our agreements.

7.

PRAYER & FORMATION 8. We want to participate actively and faithfully in Household Prayer and make daily personal prayer a priority. Household Prayer includes the Liturgy of the Hours, praise and worship, and personal prayer. We want to live a life of accountability. We will keep the commitments we have chosen to make and act in such a manner as to be above reproach. We will live our life in the light and be open to have others speak into our life. We want to honor and respect the service of our Household Leaders. commissioned to serve the unity of each Household. SERVING AND BEING ON MISSION TOGETHER 10. We want to grow in selfless love. We do this by responding to the many opportunities to serve each other each day, even when it is inconvenient. We want to be disciples on Mission together. We do this by opening our lives and our Households to be places where others can come in contact with Christ and the life of the Church. We also do this by personally reaching out to others with the love of Christ in our places of study and work. Household Leaders are

9.

11.

SAINT PAULS OUTREACH

2013 2014 HOUSEHOLD PROGRAM GENERAL CONDUCT POLICY
STANDARDS OF APPROPRIATE CONDUCT
The general conduct policies of SPO apply to all members living in Christian Households sponsored by SPO. Household Members are personally responsible for their actions. These policies are not meant to be exhaustive and do not cover every situation that may arise. SPO reserves the right to make changes at any time, with or without prior notice, and to interpret these policies and procedures at their discretion. 1. USE OF ALCOHOL SPO Household Members are not required to abstain from alcohol use. However, the following restrictions are enforced: State law forbids the consumption of alcohol by those under the age of 21. Alcohol will not be used at SPO outreach events where those not of legal age are present.* SPO Household Members who are of legal drinking age are expected to handle use of alcohol with respect and maturity. This includes avoiding language that exalts drinking together. This also means that those members of legal drinking age should avoid using alcohol in a way that causes disunity and an overly exclusive approach to socializing as Household members together.

* per law any individual providing alcohol to an underage individual can be held responsible for the damage that individual causes

2. MINORS IN HOUSEHOLD Because of the significant liability involved, SPO abides by the following policy surrounding minors (those under 18) and Household: 1. 2. 3. Minors are not allowed to live in Household. Minors are not allowed to stay overnight in Household. This policy includes any Households that are not rented directly by SPO.

Minors are allowed as non-overnight guests in Household, provided they follow the standard curfew hours set for minors, namely 10pm. Minors who have a sibling of the same sex in household may stay overnight, provided the minor and the minors guardians/parents complete the Permission Form for Overnight Household Visitation of Siblings. On rare occasions, minors may be permitted to live in household provided they turn 18 shortly after moving into Household and parental waiver and permission forms have been obtained. 3. SEXUAL HARASSMENT Household members will not act in such a manner as to cause discomfort or humiliation by communication of a sexual nature, sexually explicit language, or any unwelcome physical contact. 4. CONFIDENTIALITY Household members will uphold the confidential nature of the information shared with them by other Household participants, and will refrain from disclosing such information to those who have no need for, or right to, that information. 5. CATHOLICITY Household members will strive to live in accordance with the Catholic Faith, which includes, but is not limited to, conformity and agreement with teachings of the Catholic Church. 6. DAMAGES TO HOUSEHOLD PROPERTY SPO will issue Security Deposit Refunds approximately 6 weeks after Household Agreement expiration. To document and calculate need for withholding funds from Damage Deposit the SPO Property Coordinator will conduct two (2) assessments of Household properties and consult with Household Leaders and Chapter Directors beginning one (1) month prior to the end of current Household Program season.

1st Assessment: Property Coordinator will visit the property and assess whether there are any damages that still need to be addressed. At this time, a VERY detailed cleaning list will be given to the Household Leader/Steward to delegate amongst the household members. If the household members do not satisfactorily clean the property themselves, SPO will hire a cleaning crew. Any cleaning charges that are incurred will be taken out of all the members damage deposits. 2nd Assessment: Approximately three weeks following 1st Assessment, any damages and all cleaning responsibilities that were noted in the initial assessment will be inspected. A decision will be made with the Household leader as to what amount (if any) should be assessed from the security deposits. Any cleaning charges assessed from security deposits will be billed equally across all Household members, including staff, regardless of time and effort put into cleaning. The members of the Household are in it together. Note, however, that an individual may be individually assessed for damage that they, specifically, are responsible for. Household members are always expected to repair/replace damages for which they are responsible. It is preferred that these happen out of pocket from the Household member rather than SPO needing to do the work necessary to repair said damages.

INAPPROPRIATE CONDUCT
Recognizing that living in a Household carries with it responsibility for appropriate behavior, SPO will not tolerate inappropriate behavior as outlined above. Without excluding other grounds, any of the following may be considered grounds for disciplinary action or removal from Household premises: Misusing, destroying, or damaging any Household property or property belonging to individual Household Members. NOTE: Household Members will be held financially responsible for such damage; Engaging in behavior designed to create discord among Household Members, or willfully withholding Household participation, or encouraging others to engage in such behavior; Any emotional, physical, and/or medical condition that creates discord among Household Members, results in an inability to live out Household commitments, or places an undue stress on Household life; Any immoral, disorderly, or indecent conduct toward another Household Member and/or SPO participant, including the use of abusive, profane, or threatening language; Lying or falsifying reasons for absence at, or tardiness to, Household commitments; Lack of satisfactory participation in Household commitments; Being intoxicated, or using or possessing illegal drugs or drug paraphernalia on Household premises or on any grounds used for SPO events; Alcohol and other substance abuse; Any acts of sexual abuse, sexual exploitation, and/or sexual harassment; Engaging in slander, gossip, or spreading rumors regarding other Household Members, the Catholic Church, SPO participants, or Saint Pauls Outreach in general.

INVESTIGATIVE ACTION
If a Household Member is accused of inappropriate behavior, it is the policy of SPO to investigate all accusations of wrongdoing. All investigations will be dealt with according to the following standards: All facts will be carefully reviewed by the Household Supervisor and if necessary the SPO Executive Director. The Household Member will be given full opportunity to explain his/her conduct before any decision is reached; In the case of alleged serious misconduct, the Household Member will face an immediate 3-5 day removal, pending a proper investigation;

If an accusation is established to the satisfaction of SPO, either a warning or a discharge will be issued from the Executive Director. For a warning, the Household Member will have a probation period, and will need to show the necessary improvement or change. A removal will take effect immediately; the Household Member must leave the Household, return all Household property, and remove all of their personal belongings from the premises.

SAINT PAULS OUTREACH MINNESOTA

2013 2014 HOUSEHOLD PROGRAM REQUIREMENTS
Chores: Members are expected to complete their chores by 4:00 pm each Saturday. Common Meals: 2-3 evenings a week for one hour, usually Mondays and Thursdays from 5:30 6:30 pm*. Curfew: for visitors of the opposite sex, 10 pm Sunday to Wednesday and 12 pm Thursday to Saturday. Household Prayer: 3-4 mornings a week* for one hour including daily personal prayer. Household Retreat: on a weekend in the end of August/ beginning of September 2013 (exact dates yet to be determined integral part of the HH program and mandatory for all HH members) Length of Program: September 1st 2013 (move in) - May 31st 2014 Lords Day Celebrations: Household or all SPO Lords Day Celebrations take place on Saturday evenings (opening) or Sunday evenings (closing), 3-4 times a semester*. SPO Formation Program: Courses and Prayer Meetings (every other Thursday), Small Group (two times a month)*, meet with a Formation Program Leader (minimum twice a semester). SPO Programs and Events: A calendar of activities and events will be provided at Household Kick-off or within the first two weeks of Household. Deposit (amount of 1 months contribution): Due upon acceptance to the program, may be kept by SPO (in full or part) if the property is damaged, needs additional cleaning, or if the requested monthly contributions are not made by the Member. (If you are a returning Household Member and deductions have been made from your security deposit on hand with SPO, please note that you will still be held liable for the total amount of $550 (one months Household fee), should future deductions be deemed necessary.) Initial here: Household Fees: Each Household Member must contribute to the cost of Household operating expenses (such as food, utilities, repairs, internet, and HH program oversight). The current standard monthly fee for the program is $550, payable by each member on the first day each month, for the 9-month period of September 1, 2013 to May 31, 2014. The preferred method of payment is Electronic Funds Transfer (EFT). Payment is due on the first day of each month. Please complete the attached HH ACH Authorization Agreement. If EFT is not a viable method of payment, please contact the Financial Assistant to make other arrangements. If a Household Member cannot make a particular months fee, then SPO reserves the right to increase the months fee according to the number of days that the fee is delayed. Household members shall be responsible for any bank fees incurred by SPO for insufficient funds. SPO reserves the right to decrease a particular Members monthly fee in light of circumstances, either for a particular period of time, or on a onetime basis. Initial here:
* Exact frequency and dates for most events will be decided by each Household (or Small Group) Leader after consulting Household (or Small Group) Members. Therefore, please send your schedule to your Household (or Small Group) Leader once you know which house you will be living in/which Small Group you will be part of!

SAINT PAULS OUTREACH MINNESOTA

2013 2014 HOUSEHOLD PROGRAM AGREEMENT
I want to participate in the SPO 2013 2014 Household Program for the whole school year 2013 2014 (September 2013 May 2014) for the fall semester 2013 (September 2013 January 2014) for the spring semester 2014 (February May 2014) other please specify: in housing near the University of St. Thomas in housing near the University of Minnesota other please specify: I have read and understand the SPO Household Program Ideals & Practices and Requirements. I have also read the General Conduct Policy. I am aware of the standards and conditions of the program. Upon prayerful consideration, I agree to live them out to the best of my ability. I acknowledge that if I do not live out the SPO Household Program Ideals & Practices and Requirements in a satisfactory manner, I am subject to discharge from the program. Any violation of the General Conduct Policy is also grounds for potential discharge from the Program. In particular, I am aware of the commitment to contribute to Household operating expenses - $550 monthly for the amount of months mentioned above (usually the 9-month period of September 1, 2013 to May 31, 2014), due on the first day of each month. I am enclosing the following: o completed HH ACH Authorization Agreement for Household Fee Payment o voided check for the account that the fees should be withdrawn from on a monthly basis o check for $550 as a security deposit and to secure my place in the Household, which may be kept by SPO if the property is damaged or if the requested monthly contributions are not made I understand that I may later decline to participate in the program but will forfeit the right to a refund of my deposit if I do not provide such notice to Saint Pauls Outreach within one month before the start of the Program.

Name of Household Member

(to be signed at time of acceptance)

Signature SPO Staff

(to be signed at HH Orientation)

Date

Signature

Date

3. PROMOTIONAL NIGHT AND MATERIALS

Documents/Information You will need on hand for the Promotional Night Ideals and Practices Household Brochures Information Meeting Walk-Thru Sign-Up Sheet Branch specific Household email and webpage (www.spoweb.org/connect/household)

A. Basics
1. Typically these are done in lieu of Mens/Womens nights. Allow for about 1.5 hours (45 min for presentation, 10 min for testimony, 15 min for Q&A) 2. Deadline for HH is March 1st. Promotion usually begins in early November, during or after the FIF retreat (if there is one). FIF is usually the first time students hear about household. The informational evening usually happens in late November/early December.

B. Preparation of the Evening

1. Spread the word: Send out invitations, make announcements at SPO events; tell student missionaries to invite people 2. Testimony: Ask one of the current HH members to give a testimony (5-10 min) of how HH has changed him/her and why people would want to live in it. 3. Documents: Make copies of the SPO HH Ideals & Practices and Requirements to hand out if you wish; have HH brochures available (if needed, request from the Communications Department a month in advance). 4. Deadlines: See above timeline for your HH application deadlines; obtain contact info for your Branchs HH Administrator to put on HH applications.

C. Goals for the Evening

1. 2. 3. 4. 5. Present the vision of HH Explain the SPO HH Ideals & Practices and Requirements of HH life and commitments Explain the most important practical aspects of HH ($$, application process) Answer questions Get to know those wishing to apply for HH and a feel for how many people are interested

D. Content of the Evening

1. The Vision Behind SPO 2. SPO Mission and Core Values Mission: Catholic Faith Alive on Campus Saint Pauls Outreach actively invites college students to a life of Christian discipleship. With Saint Paul as our example, we create vibrant, faith-filled environments that challenge students to deepen their relationships with Christ in the fullness of the Catholic Church. Core Values: Renewed Catholicism, Missionary Dedication to The New Evangelization, LifeChanging Communities, Servant Leadership, Christian Unity

3. Life and Mission *Testimony could go here* 4. The SPO HH and Formation Program There are 4 main aspects: Community Our Life together, Stewardship, Discipleship Prayer & Formation, Service & Mission (refer to Ideals and Practices document for in-depth explanations) a) Life Together b) Stewardship c) Prayer & Formation d) Service & Mission *Pass out Ideals & Practices and Requirements* Explain what the Formation time commitments are: o o o o o Attend the Formation Program Courses and Prayer Meetings (every other Thursday) Strive to live the vision of Christian discipleship as expressed in the courses Meet faithfully with your Mens or Womens Formation Group (approx 2x/month) Meet periodically with a formation program leader (minimum 2x/semester) Formation Program Kick Off - a Thursday at the beginning of the semester

5. Calendar SPO programs and events: A calendar of activities and events will be provided at Household Kick-off or within the first two weeks of Household. Dates: September 2013 May 2014 start with HH retreat (usually last weekend of August or first weekend of September) mandatory for all HH participants Deadline to apply application and both references: March 1st 2013

6. Other Practicals Deposit (amount of 1 months contribution): due upon acceptance to the program, may be kept by SPO if the property is damaged or if the requested monthly contributions are not made by the Member. Household Contribution: Each Household Member must contribute to the cost of Household operating expenses such as food, utilities, repairs, internet and HH program oversight. The current standard monthly contribution for the program is $550, payable by each member on the first day each month, for the 9-month period of September 2013 to May 2014. To apply, please email household@spoweb.org or contact your local mission leader What we need: Application, 2 referrals, interview

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4. APPLICATION: RETURNING HH EMAIL

EMAIL SUBJECT: SPO Returning HH application To be sent: January 15th, 2013
Attachments: SPO Returning HH application 2013-2014 SPO HH Ideals & Practices and General Conduct Policy 2013-2014 SPO HH Requirements 2013-2014

TO: ALL CURRENT SPO HH MEMBERS

Dear SPO HH members, As we are starting to plan for household this Fall, we wanted to give those who have previously lived in Household the first opportunity to apply for next year! Please take the next couple weeks to think and pray about whether God is calling you to live in household again. If this is the case, please email me the your completed SPO Returning HH Application 2013-2014 (attached) no later than th February 15 , 2013. We can only guarantee a spot for you in household provided you are accepted againif we receive your application by this day. It should only take about 30 minutes to fill out the entire application. We are aiming to confirm acceptance with all returning th household members by February 28 , 2013. If you already know that you are not going to live in household again in the fall, please let me know. I have also attached the updated SPO HH Ideals & Practices and General Conduct Policy 2013-2014, as well as the SPO HH Requirements 2013-2014. Please review these documents. If you have any questions, please contact me or your Chapter Director. We realize that some questions are quite personal. We are asking you to be as honest as possible with us. Let me reassure you that your honesty will be respected by us through strict confidence. Only those involved in the decision process will have access to your information. Please let me know if you have any questions! God bless, Name <Branch Name Household Admin> Saint Paul's Outreach Email.address@SPOweb.org 555-555-5555 Branch Address City, State, Zip www.SPOweb.org

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SAINT PAULS OUTREACH MINNESOTA

2013 2014 RETURNING HOUSEHOLD PROGRAM APPLICATION
Instructions:
1) Read through all the questions before you begin your answers. 2) TYPE the answer to all questions that apply. Your cursor will automatically move to the next field if you use the tab key. 3) SAVE word document as follows: YOURLASTNAME YOURFIRSTNAME RHH App MN 2013-2014 (e.g. SMITH JOE RHH App MN 2013-2014.doc). 4) Email application to the following address: householdMN@spoweb.org. 5) Deadline: February 15th, 2013 Please feel free to contact us if you have any questions or comments: Name <Branch Name Household Admin> Saint Paul's Outreach 110 Crusader Ave. West West St. Paul, MN 55118 Tel: 651 451.6114 householdMN@spoweb.org

I. Application Information
I am applying to the SPO 2013 2014 Household Program Enter for your branch accordingly either Please specify school: Or e.g. for MN: for the whole school year 2013 2014 (September 2013 May 2014) for the fall semester 2013 (September 2013 January 2014) for the spring semester 2014 (February May 2014) other please specify: for housing near the University of St. Thomas for housing near the University of Minnesota

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II.
Applicants Name: Current Address: City:

Personal Contact Information

State: Cell Phone:

Zip Code:

Home Phone: Email Address: Date of Birth Age:

Gender:

Male Female

III.

Household Life Short Essay

Describe the area of greatest growth during your time in Household.

Describe the biggest challenge that Household life presented to you.

What areas of further growth and further challenge would you see in continuing your SPO Household Program experience?

How did you participate in the evangelistic mission of the SPO Household Program?

Why do you desire to continue living in/ return to the SPO Household Program?

IV.

Household Relationships Short Essay

How did you enter into the life and sisterhood/ brotherhood of Household?

What were the sacrifices or hardships for you in doing so?

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What was your experience with your Household leader and (if applicable) co-leader?

How did God use your time in Household to draw you closer to Himself and to your sisters/ brothers?

What kinds of conflicts did you experience with other Household members?

How did you handle them and how were they resolved?

V.

Household Program Commitments Short Essay

Did you have any conflicts with the Household Program schedule (i.e. prayer, meals, Lords Day Celebrations, Household and small group meetings, retreats, prayer meetings, etc.)? Please explain.

How did you go about reconciling such conflict(s)?

Did you have any conflicts with the Household Program commitments (i.e. chores, paying household fees on time, alcohol policy, confidentiality, handling relationships well, small groups, prayer meetings, etc.)? Please explain.

How did you go about reconciling such conflict(s)?

Thank you for completing this application! Please glance over the application. Take this as an opportunity to include anything else you believe we should know about you and take into consideration. You may use the space below.

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What would be one recommendation you would make to improve Household life for this coming year?

Reminder:
1) SAVE word document as follows: YOURLASTNAME YOURFIRSTNAME RHH App MN 2013-2014 (e.g. SMITH JOE RHH App MN 2013-2014.doc). 2) Email application to the following address: householdMN@spoweb.org. 3) Deadline: February 15th, 2013

(Name of Applicant) I have answered the above questions to the best of my ability. (Electronic Signature) Date

Please feel free to contact us if you have any questions or comments!

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4. APPLICATION: NEW HH EMAIL

EMAIL SUBJECT: SPO Household Application 2013-2014
Attachments: SPO HH Application 2013-2014 SPO HH Referral 2013-2014 SPO HH Ideals & Practices and General Conduct Policy 2013-2014 SPO HH Requirements 2013-2014
TO: HH Applicant Dear Applicant Name, Thank you for your interest in the Saint Pauls Outreach (SPO) Household Program! We are excited to consider you for the Household Program! There is limited housing available, so please apply soon. The st application deadline is March 1 , 2013. Please note that we must have your application and both references by this date. We encourage you to visit our webpage where you will find more information about the Household Program at http://www.spoweb.org/connect/household. Attached you will find: SPO HH Application 2013-2014 SPO HH Referral Form 2013-2014 SPO HH Ideals & Practices and General Conduct Policy 2013-2014 SPO HH Requirements 2013-2014 Before filling out the attached forms, please read the directions found at the beginning of each document, as well as the SPO Household Requirements 2013-2014, and the SPO Household Ideals and Practices and General Conduct Policy 2013-2014 which explain the mission and core values of SPO and vision for living in Household. Once your application is completed, email it to the following address: householdMN@spoweb.org. It will take approximately 45 minutes to complete the entire application. In addition to your application, you will need to submit two references. After you have chosen your two references based on the guidelines in the application and included their information on your application form, please send the referral forms directly to them. They must complete the referral forms, sign them, and mail or email them back to SPO at householdMN@spoweb.org, not to you. Please follow up with your references to be sure they send the referral forms st by the deadline, March 1 , 2013. Once we have received your complete application materials, namely, your application and two referral forms, we will contact you about the continuation of the application process. If you are being considered for the SPO Household Program, an interview will be scheduled with one of the SPO recruiting staff during the month of March 2013. We are aiming to st have all of our housing decisions finalized by March 31 , 2013. We realize that some questions in this application are very personal. We ask that you be as honest as possible with us. Be assured that your honesty will be respected through strict confidence. Only those involved in the decision process will have access to the information. If you have any questions or concerns, please feel free to contact me at 651 451.6114 or teresa.vargo@spoweb.org. Once again, thank you for considering this great opportunity! May the Lord bless you with His peace. Sincerely in Christ, Teresa Vargo National Household Recruiting Administrator

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SAINT PAULS OUTREACH MINNESOTA

2013 2014 HOUSEHOLD PROGRAM APPLICATION
Instructions:
1) Read through all the questions before you begin your answers. 2) TYPE the answers to all questions that apply. Your cursor will automatically move to the next field if you use the tab key. 3) SAVE Word document as follows: YOURLASTNAME YOURFIRSTNAME HH App MN 2013-2014 (e.g. SMITH JOE HH App MN 2013-2014.doc). 4) Email application to the following address: householdMN@spoweb.org. 5) In addition to the application, SPO requires two references. See this document and the email for more information. 6) Deadline: March 1st, 2013 Please feel free to contact us if you have any questions or comments: Name <Branch Name Household Admin> Saint Paul's Outreach 110 Crusader Ave. West West St. Paul, MN 55118 Tel: 651 451.6114 householdMN@spoweb.org

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I.

Application Information

I am applying to the SPO 2013 2014 Household Program Enter for your branch accordingly either Please specify school: Or e.g. for MN: for the whole school year 2013 2014 (September 2013 May 2014) for the fall semester 2013 (September 2013 January 2014) for the spring semester 2014 (February May 2014) other please specify: for housing near the University of St. Thomas for housing near the University of Minnesota

II.
Applicants Name: Current Address: City:

Personal Contact Information

State: Cell Phone:

Zip Code:

Home Phone: Email Address: Date of Birth Home Diocese: Age:

Gender: Home Parish:

Male Female

III.

Parent/ Guardian Information

Fathers Name: Current Address: City: Home Phone: Mothers Name: Current Address: City: Home Phone: State: Cell/ Work Phone: Zip Code: State: Cell/ Work Phone: Zip Code:

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IV.

References

As previously mentioned, a complete application includes two references. A reference is someone who has known you longer than six months, is at least 25 years old and not a close friend or relative. Some examples of acceptable references are a current or previous employer, supervisor, or teacher. We do not accept members of the clergy (priests and deacons) as references. For our records, please list in the space below the name, phone number, and email address of your references and the relationship you have with each. We may need to contact them for additional information if deemed necessary.
Name: Ref. 1: Ref. 2: Phone: Email: Relationship: Sent Referral Forms on this date:

Please sign here: Date (Name of Applicant) I hereby waive the right to review the contents of the referral forms after they are completed. I also release Saint Pauls Outreach from any claims, damages or liabilities of any kind, that may directly or indirectly result from the use, disclosure, or release of such information by the above persons, whether such information is favorable or unfavorable to me, arising from the household reference as contemplated by this authorization.

V.

Education Information

Please fill in the requested information. Leave blank the choices which do not apply.
I graduated from High School in: I received my GED in: I have post-high school education if yes, please mention institution, years attended, and degree(s)/ certificate(s) earned:

VI.

Catholic/Spiritual Formation and Faith Experience Short Essay

Please describe your personal faith journey and how your relationship with Jesus Christ has changed you (approx. 150 words).

Describe your daily prayer life, including when, how often, and how you pray, and what spiritual resources you may be using (approx. 100 words).

Name one person, other than a parent, who has inspired your faith. Please elaborate (approx. 100 words).

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VII.

Behavioral Assessment

Have you ever dealt with any self-destructive behaviors (attempted suicide, eating disorders, self mutilations, etc.)? If so, which ones?

Have you ever struggled with depression?

Have you ever struggled with your sexual orientation?

Have you ever struggled with excessive alcohol use? If so, in which ways?

What, if any, is your general intake of alcoholic beverages?

Have you ever used illegal drugs? If so, which ones?

Have you ever been convicted of a criminal offense (felony or misdemeanor, except for minor traffic violations)? You will need to answer yes if you have entered into a plea agreement, including a deferred sentence or deferred judgment arrangement, in connection with a criminal charge. You need to disclose criminal convictions that are contained in sealed or expunged records. If yes, please explain:

VIII. Experience with SPO and the SPO Household Program Short Essay
How long have you known about Saint Paul's Outreach, and in which activities sponsored by SPO have you been involved? Have you been involved in any other Christian groups?

Please explain what you already know about the SPO Household Program:

Please complete the following sentence: I am applying to the SPO Household Program at this time in my life because (approx. 50-80 words)

Thank you for completing this application! Please glance over the application. Take this as an opportunity to include anything else you believe we should know about you and take into consideration. You may use the space below.

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Reminder:
1) SAVE word document as follows: YOURLASTNAME YOURFIRSTNAME HH App MN 2013-2014 (e.g. SMITH JOE HH App MN 2013-2014.doc). 2) Email application to the following address: householdMN@spoweb.org. 3) In addition to the application, SPO requires 2 referrals. See this document and the email for more information. 4) Deadline: March 1st, 2013 (Name of Applicant) I have answered the above questions to the best of my ability. (Electronic Signature) Date

Please feel free to contact us if you have any questions or comments!

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SAINT PAULS OUTREACH MINNESOTA

2013 2014 HOUSEHOLD PROGRAM REFERRAL FORM

The Saint Paul's Outreach Household Program is an experience which allows young adults to live in an explicitly Christian environment patterned after the life and teaching of the Catholic Church. It is a place where Christians can continue to receive formation and grow in Christian discipleship and community living. At its heart are common meals and prayer times, chores, celebrations, small groups, prayer meetings, and inviting other students to share our life and faith. Each SPO Household is lead by a Household Leader, usually one of SPOs staff or senior students. You can find out more about this SPO program online at http://www.spoweb.org/connect/household. For your information, an overview of SPOs Mission, Core Values, and the Ideals and Practices of Household Life are copied on the last two pages of this document. Due to the nature of our life, a careful assessment of this applicants strengths and weaknesses is critical to the application process. Thank you so much for your time and effort in giving us an honest representation of your impression of this candidate. We may contact you in the future for more information. Please know that all information included in this reference form is confidential and will not be shared with the applicant.

Instructions:
1) Read through all the questions before you begin your answers. 2) TYPE the answers to all questions that apply. Your cursor will automatically move to the next field if you use the tab key. 3) SAVE the Word document as follows: APPLICANT-LASTNAME FIRSTNAME HH Ref MN 2013-2014 (e.g. SMITH JOE HH Ref MN 2013-2014.doc). 4) Email reference directly to the following address: householdMN@spoweb.org. 5) Deadline: March 1st, 2013

Please feel free to contact us if you have any questions or comments: Teresa Vargo National Household Recruiting Administrator 110 Crusader Ave. West West St. Paul, MN 55118 Tel: 651 451.6114 householdMN@spoweb.org

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I.

Applicants Information

This reference is for: Applicants Name:

II.

Referents Information

Your contact information: Referents Name: Current Address: City: Home Phone: Work Phone: Age: I am currently under 20 State: Cell Phone: Email Address: 20-24 2529 30-34 35+ years of age Zip Code: I may be contacted at: Home Cell Work

III.

Referents Relationship with the Applicant

What is your relationship to the applicant? Employer/ Supervisor Youth Minister/ DRE If other, please explain: How long have you known the applicant? How frequently are you in touch with the applicant? How well do you know the applicant? Very well Well Not very well Very little Teacher/ Professor Other

How familiar are you with the SPO Household Program? With the work of Saint Pauls Outreach? Please explain below:

IV.

Evaluation of the Applicant

Using the scale below, please rate the applicant in the following:
1=Almost always true 4=Rarely true Follows through Reliable Punctual Healthy Self-Motivated 2=Frequently true 5=Never true 3=Sometimes true ?=no data Critical Moody Cooperative Happy/ Joyful Fearful Friendly Lonely Self-controlled Exhibits Leadership Orderly

From the qualities listed above, please elaborate on one of the applicants strengths and one area of needed improvement.

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Please mark one box for each question. Mark N/A for questions that are not applicable or if information is not available to you. Is there any aspect of the applicants history and/ or current lifestyle that should be considered in accepting this person to the Saint Paul's Outreach Household Program? To your knowledge, has the applicant ever been charged with, or found to have committed, sexual harassment, sexual abuse, or sexual exploitation? To your knowledge, have any self-destructive behaviors (attempted suicide, eating disorders, self mutilations, etc) been a part of the applicants life experience To your knowledge, has the applicant ever struggled with, or been treated for, psychiatric problems? To your knowledge, has the applicant ever struggled with alcoholism? To your knowledge, has the applicant ever been chemically dependent? To your knowledge, has the applicant ever been convicted of a felony offense? Is there any indication that the applicant is not mature enough to responsibly live out a committed Christian life? Is there anything in the applicants character such that he/she would be an undesirable role model?

YES

NO

N/A

In the event you have answered YES to any of the above questions, please elaborate in detail below.

If known, please comment on the applicants involvement in his/her faith and the Catholic Church.

How do you think would the applicant do with the Ideals and Practices of Household life (see last two pages)?

Thank you for completing this reference! Please glance over the reference and take this as an opportunity to include any additional information you believe we should know and consider when making an acceptance decision. You may use the space below.

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Reminder:
4) SAVE word document as follows: APPLICANT-LASTNAME FIRSTNAME HH Ref MN 2013-2014 (e.g. SMITH JOE HH Ref MN 2013-2014.doc). 5) Email reference directly to the following address: householdMN@spoweb.org. 6) Deadline: March 1st, 2013

(Name of Referent) I have answered the above questions to the best of my ability. (Electronic Signature) Date

Please feel free to contact us if you have any questions or comments.

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5. INTERVIEW
EMAIL SUBJECT: SPO 2013-2014 Household Interview
Attachments: SPO HH Ideals & Practices and General Conduct Policy 2013-2014 SPO HH Requirements 2013-2014
TO: APPLICANT CC: INTERVIEWER Dear Applicant Name, We received your application and referrals and would like to proceed with the application process! Interviewer Name, a member of our staff, will contact you to set up an (phone) interview with you in the next couple of weeks. Please be sure to look over the attached SPO HH Ideals & Practices and General Conduct Policy 2013-2014 as well as the SPO HH Requirements 2013-2014 before your interview, so Interviewer Name can also cover any questions you might have. The Requirements Document spells out household life more in detail. You will go over both documents in your interview. Please bring a printed copy with you if possible. Let me know if I can be of assistance or if you have any questions! Name <Branch Name Household Admin> Saint Paul's Outreach 110 Crusader Ave. West West St. Paul, MN 55118 Tel: 651 451.6114 householdMN@spoweb.org

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EMAIL SUBJECT: HH Interview with XY

Attachments: SPO HH Interview 2013-2014 SPO HH Interview Guideline 2013-2014 SPO HH Ideals & Practices and General Conduct Policy 2013-2014 SPO HH Requirements 2013-2014 Candidates Application Candidates Referral 1 Candidates Referral 2

TO: RECRUITER/INTERVIEWER Attach the candidates application and 2 references (if print version - scan in); and fill in any other notes you have Hi Interviewer Name, Thanks for agreeing to interview Applicant Name for household! Attached is her/ his application and 2 references. We are aiming to have all our housing decisions made by March 31 , 2013. Please set up an interview with the applicant in the next couple of weeks. Depending on how familiar the applicant is with SPO, it will probably take about 1.5 to 2 hours. You will find the applicants contact information (email and phone number, etc.) on the first page of the application. Apart from the Interview Form, attached youll find the SPO HH Ideals & Practices and General Conduct Policy 20132014 and the SPO HH Requirements 2013-2014 to go over during the interview. The applicant also received these documents with the last email you were copied on. Unless you have already conducted at least 3 household interviews this season, take 30 minutes to read through the guidelines so that you can be prepared for the interview. Please: 1) Read through the instructions before you set up the interview! 2) If you have any questions, contact the Recruiting Administrator before conducting the interview. 3) If anything comes up during the Interview or in the application material that you think the NO Recruiting Administrator should know about (i.e. the applicant originally applied to live at one campus, but now wants to live at a different one; some important information was not filled out), please let me know. For confidentiality reasons I DO NOT read those documents except for the first page, so I wont know unless you tell me. 4) After the interview, please make a recommendation regarding acceptance/decline to Chapter Director/Senior Womens Leader. 5) After an acceptance decision is made, please communicate it to the NO Recruiting Administrator, so that she can inform the candidate at the deadline. Let me know if you have any questions. Name <Branch Name Household Admin> Saint Paul's Outreach 110 Crusader Ave. West West St. Paul, MN 55118 Tel: 651 451.6114 householdMN@spoweb.org
st

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SAINT PAULS OUTREACH NATIONAL

2013 2014 HOUSEHOLD PROGRAM INTERVIEW GUIDELINES
BEFORE THE INTERVIEW: 7) Read through all the questions before you conduct the interview. 8) Plan 1.5 2 hours for a household interview depending on how familiar the applicant is with the SPO Household Program and how well you already know him/ her. 9) Prepare for the interview by looking through the applicants materials (application and 2 references) as well as any other important information (e.g. additional notes of the Recruiting Administrator). a. b. c. d. Take note of any particular issues you want to talk about during the interview; Note additional questions; Especially note red flags that have already come up, or things that are unclear from the paper application/questions that were not fully answered; There are some questions in the application about the applicants behavior, namely, section VII. Behavioral Assessment. If anything came up in that section of the application please note that in interview section I.d) Applicants Behaviors before the interview. If the applicant answered no to all of the questions, you can skip this section in the interview. There is space to add additional questions at the end of the interview form.

e.

10) A couple things to remember: a. b. You win people to household before the interview, not during it i.e. the household interview needs to be transparent and people need to know what they are committing to; There may be different types of houses (Dorm HH, Formative HH, Mission HH, more relaxed HH) - be sure to know what the likely options are before you conduct the interview (generally discussed at Senior Leadership Meetings) and keep those in mind to make a recommendation concerning the candidate; Most of the questions pertain to all Christian denominations. However, if the applicant is nonCatholic, please review the questions in I. c. Catholic Teaching and Practice. Explain in particular areas that are Catholic-practice only (i.e. the Eucharist and Reconciliation). Please note any questions or concerns. Also note that the Supervisor of the Household can grant exceptions for Household Members who are not Catholic especially with regard to liturgical practices.

c.

11) If you have any questions, contact the Recruiting Administrator before conducting the interview. 12) Be sure to know before the interview how the application process will work after the interview (timeline, contact person, what to tell the applicant, etc.). Applicants are notified of our decision on March 31. The NO Recruiting Administrator communicates the decision. 13) Print out the interview form and write on it during the interview or type in the document (especially if you are conducting a phone interview). That is what the grey fields are for. Your purpose during the interview is mainly to gather data. Judgments and decisions come later! 14) Also print out the SPO HH IDEALS & PRACTICES AND GENERAL CONDUCT POLICY 2013-2014, and SPO HH Requirements 2013-2014 documents (attached to the email you received about the interview), so that you can go through it with the applicant during the interview. 15) For SPOs Alcohol Policy, refer to the last page of this guideline.

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DURING THE INTERVIEW: 1) During the interview, go through the interview questions as well as any additional questions/ concerns you might have. 2) Please DO NOT skip questions even if you think you know the answer the applicant will give. You may not. Besides, the point of the interview is to gather objective information. 3) Explain the mission of SPO and Household, values, Ideals & Practices, and standards of conduct as explained in the HH Ideals & Practices and General Conduct Policy document, which was sent to the applicant with the email notifying them of the interview. Please go through all the Ideals & Practices, especially noting: Life Together o o o o Household Members may or may not have their own rooms Household common meals (For details, see the SPO HH Requirements document. Be sure to go into detail! Plan your classes around that) (if applicable) Mens and Womens Groups meet every other week as part of the formation program. Also address other elements of the HH/SPO overall program Relationships with opposite sex: one question in the interview asks the applicants opinion and standards about dating and courtship. We are not asking Household Members to set aside romantic relationships with members of other households. Although we recommend setting aside romantic relationships for the duration of living in SPO Household, we want to win them to that approach because: In general, we want to handle our relationships with the opposite sex well; Living in an SPO Household is a special season to grow in love and service to the Lord, and to grow in our identity as Christian men and women; It is good to take some time to focus on just growing in our identity as Christian men and women; It allows for an increased availability to serve God and to serve others; One of our main goals is to build community among our households. Consequently, we want to invest in community building rather than exclusive relationships;

The men and women in relationships are strongly encouraged to engage in romantic relationships according to SPOs pastoral approach by: Talking to their Household Leaders or Pastoral Leaders; Waiting until ready (generally a freshman in college wont have the financial stability, etc. to commit to a relationship that will lead to marriage in the foreseeable future).

Lords Day celebrations (household, formation, etc.) starting around 5 pm on Saturday

Prayer and Formation o Morning prayer: Liturgy of the Hours and charismatic praise and worship (3-4 times a week for about 30 min, followed by personal prayer for 30 min. Morning prayer could be as early as 6am.) (If this is part of your chapters household commitments, make sure it is clear in the interview as it constitutes a significant time commitment.) Participation in the SPO Formation program (courses every other week on Thursday nights from 7:30-8:30 pm, prayer meetings every other week on Thursday nights from 8:30-9:30 pm, meeting with a pastoral leader 2-3 times per semester, meeting with small groups)

29

o o

Regular Sacraments Having a Household Leader (note that in case of conflicts with the Household Leaders, the members can talk to the Household Supervisor)

Serving and Being on Mission Together o o Active in life and mission of SPO to bring Catholic Faith Alive on Campus Participation in mens/ womens nights which are usually Monday nights every other week from 7:30 9:00 pm and Outreach Prayer meetings/ SPOken nights on Monday nights every other week from 7:30 9 pm Being inviting and welcoming to others

4) Explain the Practical Details Length: September 1st 2013 (move in) - May 31st 2014 (please point out that this is 9 months including the month of January 2014) Household retreat is held on a weekend at the end of August/ beginning of September 2013 (exact dates yet to be determined integral part of the HH program and mandatory for all HH members) Household program fees: $550 (includes food, utilities, repairs, internet and HH program oversight), due on the 1st day of the month. Electronic Funds Transfer (EFT): The preferred method of payment is Electronic Funds Transfer (EFT). We ask accepted members to complete an HH ACH Authorization Agreement and send in a voided check with the account information. o o o If EFT is not a viable method of payment, they need to contact the Financial Assistant to make other arrangements; If account information changes for the monthly payment, they also need to contact the Financial Assistant; EFT makes payments easier for members, and avoids forgetfulness and late fees.

If a Household Member cannot make a particular months fee, then SPO reserves the right to increase the months fee according to the number of days that the fee is delayed. Members are also responsible for any bank fees incurred by SPO for insufficient funds. SPO reserves the right to decrease a particular Members monthly fee in light of circumstances, either for a particular period of time, or on a one time basis. Security deposit: amount of 1 months contribution (due with acceptance) As of last year, SPO implemented a more established policy and procedure for assessing and paying for damages of HH property. See the General Conduct Policy for more information. o o SPO will issue Security Deposit Refunds approximately 6 weeks after Household Lease expiration. To document and calculate the need to withhold funds from the Security Deposits, the SPO Property Manager will conduct two (2) assessments of Household properties and consult with Household Leaders and Chapter Directors beginning one (1) month prior to the end of current Household Program season. 1st Assessment: Property Manager will visit the household and assess whether there are any damages that still need to be addressed. At this time, a VERY detailed list of cleaning tasks will be given to the HH Leader/Steward to delegate amongst the house members. If the Household members do not satisfactorily clean the property themselves, SPO will hire a cleaning crew and any cleaning charges that are incurred will be taken out of all the members Security Deposits.

30

2nd Assessment: Approximately three weeks following the 1st Assessment, any damages and all cleaning responsibilities that were noted in the initial assessment will be inspected. A decision will be made with the Household Leader as to what amount (if any) should be deducted from the Security Deposits. Any cleaning charges will be deducted from Security Deposits and will be billed equally across all household members, including staff, regardless of time and effort put into cleaning. The members of the Household are in it together. Note, however, that an individual may be individually assessed for damage that he/she, specifically, are responsible for. Household Members are always expected to repair/replace damages for which they are responsible. It is preferred that these repairs happen out of pocket from the Household member rather than SPO needing to do the work necessary to repair said damages. 5) Explain the Alcohol Policy 6) Explain how the process will continue after the interview (The National Recruiting Administrator will notify applicant of our decision on March 31, unless other arrangements have been made). 7) There are a couple of things that need to be read to the applicant. Please do so during the interview. 8) There is space for your own reflections and observations at the end of your notes. The interview is meant for data collection. Judgments and recommendations should happen only after the interview when you have all the information.

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AFTER THE INTERVIEW: 1) Take some time right after the interview to write down initial thoughts about interviewee and complete any answers and observations. A couple questions to ask yourself are: a. b. c. d. e. f. g. h. i. j. k. l. Is he/she friendly? Is he/she relatively normal? Is he/she flexible? Is he/she teachable? Does he/she have a problem with authority? Does he/she have the capacity/grace to be formed in our environment? Is he/she generous? Does he/she have a positive or negative attitude? Does he/she identify with a group? Does he/she have a history of being positive or negative about community, SPO, Household, other good outreaches? Is he/she open to charismatic prayer? How does he/she relate in our environment, in their environment? Can he/she initiate and maintain relationships?

m. Does he/she catch the vision? n. o. Would you want to live with him/her? Would you want to have him/her in a HH youre leading?

2) Save word document as follows: LASTNAME FIRSTNAME HH Int MN 2013-2014 (e.g. SMITH JOE HH Int MN 2013-2014.doc), or make a copy for your own records if you used a printed version. 3) Discuss interview with mens or womens recruiting leaders (or leadership teams). Please make a recommendation about acceptance/decline when you do so. 4) Return completed interview document (hard copy with signatures) to the Recruiting Administrator in a sealed envelope ASAP. 5) Notify Recruiting Administrator of the decision before the deadline of March 31 (unless other arrangements have been made).

Please feel free to contact us for any questions or comments: Saint Pauls Outreach National Office 110 Crusader Ave. West West Saint Paul, MN 55118 household@spoweb.org Teresa Vargo National Office Recruiting Administrator teresa.vargo@spoweb.org (651) 451-6114

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SAINT PAULS OUTREACH NATIONAL

2013 - 2014 HOUSEHOLD PROGRAM ALCOHOL POLICY
SPO Household Members are not required to abstain from alcohol use. However, the following restrictions are enforced: The law forbids the consumption of alcohol by those under the age of 21.* Alcohol must not be used at SPO evangelistic programs and events where those not of legal age are present.* ** Going to bars and/or drinking should not be the normal and regular way that SPO Household Members socialize and recreate. SPO Household m=Members should not speak together about drinking in an exalted or glorified way.

Practical Application: The law states that: o there is to be no underage drinking anywhere; o any individual providing alcohol to an underage individual can be held responsible for the damage that individual causes. SPOs Alcohol Policy states that: o At SPO events and in evangelistic settings where some are under 21: There is to be no alcohol present. o In a house where all residents are 21 or older: Alcohol can be in the house; Alcohol can be consumed by all those over 21, at house functions, Lords Days, and other events where all guests are 21 or older. o In a house where some residents are under 21: There may be no alcohol at SPO events (evangelistic Lords Days, etc.) or house functions (Household dinners, Household Lords Days, etc.); Those over 21 can store alcohol in public places in the house (e.g. in a refrigerator) if they label it with their names. Alcohol must be labeled with an individuals name to prove that the alcohol belongs to someone of legal drinking age and thereby protecting SPO from liability*. o In a house where all residents are under 21: There is to be no alcohol whatsoever, not even for Lords Day cups. SPO Recommends that: o In a house where some residents are under 21: When drinking alcohol in the presence of those under 21, be mindful and respectful of the fact that they cannot drink alcohol; Alcohol can be present for passing the cup at Lords Day celebrations; Private consumption of alcohol is permitted to those over 21 outside of SPO events and Household functions. o In evangelistic settings where some residents are under 21 (households, retreat centers, etc.): It is permissible to use wine for the Lords Day cup; When those of legal age are drinking alcohol, they are to be mindful and respectful of the fact that those under 21 cannot drink alcohol.
*This does not include drinking alcohol at special ceremonial functions like Lords Day opening celebrations when the cup is passed. ** Per law, anyone providing alcohol to an underage individual can be held responsible for the damage that individual causes. This is a liability for SPO.

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SAINT PAULS OUTREACH NATIONAL

2013 - 2014 HOUSEHOLD PROGRAM HOUSEHOLD DAMAGE ASSESSMENT POLICY
SPO will issue Security Deposit Refunds approximately 6 weeks after Household Lease expiration. To document and calculate the need to withhold funds from the Security Deposit, the SPO Property Manager will conduct two (2) assessments of Household properties and consult with Household Leaders and Chapter Directors beginning one (1) month prior to the end of current Household Program season. 1st Assessment: Property Manager will visit the household and assess whether there are any damages that still need to be addressed. At this time, a VERY detailed list of cleaning tasks will be given to the Household Leader/Steward to delegate amongst the house members. If the Household members do not satisfactorily clean the property themselves, SPO will hire a cleaning crew and any cleaning charges that are incurred will be taken out of all the members Security Deposits. 2nd Assessment: Approximately three weeks following the 1st Assessment, any damages and all cleaning responsibilities that were noted in the initial assessment will be inspected. A decision will be made with the Household Leader as to what amount (if any) should be deducted from the security deposits. Any cleaning charges deducted from security deposits will be billed equally across all Household Members, including staff, regardless of time and effort put into cleaning. The Household Members are in it together. Note, however, that an individual may be charged for damage that he/she, specifically, is responsible for. Household Members are always expected to repair/replace damages for which they are responsible. It is preferred that these happen out of pocket from Household Members rather than SPO doing the work necessary to repair said damages. NOTE REGARDING RENTAL PROPERTIES: It is strongly recommended that the local Property Manager or Household Leader schedule an annual check-in with the landlord to understand what the landlord would plan to deduct from the SPO Security Deposits if the lease were to end at that point. If this is not standard operating procedure for rental properties, the liability for damages that occur over the course of SPOs lease on the property may fall to the responsibility of active Household Members in the year that SPO decides to terminate the lease. This is a less than ideal situation and quite unfair to the final tenants. Local Property Manager or Household Leader should collect current address information from all members and forward to the NO Financial Assistant. All repairs or cleaning must happen prior to lease expiration so that the National Office may receive and process the invoices for the work performed with enough time to process the refund of the Security Deposits. In scheduling inspections and cleanup, please be aware of when students plan on leaving Household to ensure that all members are able to contribute to cleaning and repairs. Cleaning List: Outside of stove and inside of oven is cleaned including oven racks; Remove old food and wipe down shelves/drawers in refrigerator; Bathroom toilet, sink, and shower are cleaned and disinfected; All closets/cabinets are neatly organized; All floors are mopped or vacuumed; All furniture is dusted; All windows are cleaned; Trash removed; Personal items removed; Debris is cleared from the yard. Damage Assessment: Carpet is free of stains/rips; The following are all in good working order: faucets, appliances, doors, windows; Furniture is left in good condition; Any broken kitchen utensils have been replaced.

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SAINT PAULS OUTREACH MINNESOTA

2013 2014 HOUSEHOLD PROGRAM INTERVIEW FORM

Date: Interviewer: Applicant:

Interviewer Check List

BEFORE THE INTERVIEW: Review interviewer guidelines Read application Read Reference 1 Read Reference 2 Add information from section VII. Behavioral Assessment of the application to section I. d) Applicants Behaviors of the interview Add any further questions to interview form Print out SPO HH IDEALS & PRACTICES AND GENERAL CONDUCT POLICY 2013-2014 Print out SPO HH REQUIREMENTS 2013-2014 Know how to proceed after the interview DURING THE INTERVIEW: Give applicant SPO HH IDEALS & PRACTICES AND GENERAL CONDUCT POLICY 20132014

Explain SPO HH IDEALS & PRACTICES AND GENERAL CONDUCT POLICY 2013-2014 Explain practical details of household Explain how the application process will proceed after the interview AFTER THE INTERVIEW: Add notes and reflections to interview form Reconnect with applicant about questions you were not able to answer Discuss and recommend acceptance/decline with appropriate SPO staff Inform NO Recruiting Administrator of decision Sign interview form Send (digital or printed) the signed interview form to NO and Branch Recruiting Administrator

35

To be read to the applicant: Let me reassure you that your honesty will be respected by us through strict confidence. Only those involved with the decision process will have access to this information. It is also important that we review and clarify the explicit Household commitments and all applicants understanding of Catholic Christian faith and morals. Those participating in SPOs Household program will be living within an explicitly Catholic Christian communal environment.

I. a) Hobbies and interests

1.

Information about the Applicant

Other than Church-related activities, what are your hobbies and interests?

b) Applicants Family History

Please cover the following areas. If these issues do not come up in conversation, you can ask additional questions: Parents faith (practicing/non-practicing, Catholic/Protestant) Did your parents go to Mass with you? Parents relationship (married, divorced, single parent) Did you grow up with both of your parents? Family dynamics, number of and relationships with siblings - How many siblings do you have? 1. Please describe your family life growing up.

2.

What was the spiritual life of your family like?

3.

What extracurricular and/ or Christian activities were you involved in growing up?

4.

How are your relationships with your brothers and sisters now?

5.

How are your relationships with your parents now?

6.

What does your family think about you applying to a Saint Paul's Outreach program?

c) Catholic Teaching and Practice

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To be read to the applicant: The following questions about Catholic Teaching and Practice may be intimidating and personal; your honesty is necessary and appreciated. Since you will be living in an explicitly Catholic environment, it is essential that both you and SPO are aware of where you stand on these issues. Most of the questions below pertain to all Christian denominations. If the applicant is of a different denomination, please feel free to talk about any questions or concerns they may have, especially regarding particular areas of Catholic practice only (i.e. the Eucharist and Reconciliation). If the applicant does not agree with some aspect of the Churchs teaching or is not living it out in practice, please ask for further information when you talk about the respective question (see in grey) Moral Teachings: 1. The Catholic Church teaches that all human life is sacred from conception until death. Therefore, the intentionally killing of an innocent human person by abortion or euthanasia is a grave sin. Do you agree with this? (If not, please explain) Have you lived according to the Churchs teaching on the sanctity of human life? (If not, please explain. Have you been able to reconcile your actions?)

2.

The Catholic Church teaches that sexual intimacy and sexual intercourse are appropriate only within a marriage covenant. This means that a Catholic should not be involved in premarital sex or extramarital sex without sinning. Do you agree with this? (If not, please explain) Are you presently living out this teaching in practice? (If not, please explain. What are you doing to reconcile and discontinue the behavior?)

3.

The Catholic Church teaches that every human person possesses dignity as a child of God, and therefore is due honor and respect. To live in a way that honors and respects all others, including yourself, means no involvement with pornography. Do you agree with this? (If not, please explain) Are you presently living out this teaching in practice? (If not, please explain. What are you doing to reconcile and discontinue the behavior?)

4.

The Catholic Church teaches that although some people may struggle with homosexual orientation., participation in homosexual acts is morally disordered. Do you agree with this? (If not, please explain) Have you lived according to the Churchs teaching on homosexuality? (If not, please explain. Have you received any help?)

Catholic Sacraments: 5. The Catholic Church teaches that Jesus Christ is Truly Present Body, Blood, Soul and Divinity in the Sacrament of the Eucharist. Do you agree with this? (If not, please explain) How often do you frequent the Sacrament of the Eucharist?

6.

The Catholic Church teaches that it is necessary to receive the Sacrament of Reconciliation to be pardoned from mortal sin. It is recommended to make frequent use of the Sacrament for

37

all degrees of sin. The Catholic Church also requires Catholics to confess their sins at least once a year. Do you agree with this? (If not, please explain) Have you been obedient to the Church in regards to her directives on the Sacrament of Reconciliation?

d) Applicants Behaviors
If the applicant answered yes to any of the questions under VII. Behavioral Assessment in the application, please ask for further information (see below). Otherwise you can skip this section. You stated in your application that you Have dealt with self-destructive behaviors (attempted suicide, eating disorders, self mutilations, etc.) Have struggled with depression Have struggled with your sexual orientation Have struggled with excessive alcohol use Have used illegal drugs Have been convicted of a criminal offense 1. Have you received help for these struggles?

2.

Are you currently struggling with this?

3.

If so, in which ways?

4.

Are you currently receiving help?

II.

Overall Explanation of the SPO Household Program

Go through the SPO HOUSEHOLD IDEALS & PRACTICES AND GENERAL CONDUCT POLICY and explain the different sections. Also go over the explicit commitments found in the SPO HH REQUIREMENTS document. Additional information can be found in the interviewer guidelines. If the applicant does not have a printed copy of the SPO HH Ideals & Practices and General Conduct Policy and/ or the SPO HH Requirements, please give them a copy of the document. Please make sure the applicant understands all of the commitments.

1.

Please state any additional topics covered in this section.

2.

Please note any questions of the applicant and the answers you gave.

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3.

Please list any questions that remained unanswered about which you will contact the applicant?

Questions for the applicant: 4. What are your other living options if you are not accepted to Household at this time?

5.

How do you intend to fulfill your financial contribution?

6.

Why do you want to be a part of the SPO Household program?

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III.
1.

Household Life, Commitments and Vision

Which of the mentioned commitments will be easiest for you?

2.

Which ones will be the hardest for you? a. Why? b. What are you planning to do about that? (What are some things that you do in your life to persevere when things are challenging?)

3.

What would you do if you had a conflict with an event/commitment? For example: a. Your fathers 50th birthday celebration conflicts with a household dinner b. Three of your friends are going to a movie on a Saturday night during Household Lords Day

4.

SPO Households are community property, which means that the house may be used for meetings, small groups, and social events. How do you feel about sharing your house in these ways?

5.

SPO Households are also places for evangelization. We encourage guests to visit, have dinner with the house, and same-sex friends and family to stay overnight provided they are over the age of 18. a. How would you show care for your roommates friends visiting the Household if you lived there?

b.

What would you do if you wanted to have friends stay overnight?

6.

How do you feel about cooking and doing chores? (You dont have to be a chefjust willing to try and learn)

7.

How do you feel about sharing your room?

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8.

What has been your experience of community living?

9.

Please share with me your opinion and experience of dating and courtship.

10. What would be your plans for work or school if you lived in Household?

11. What other commitments would you have if you lived in Household?

12. Will you realistically be able to handle all of those commitments? What are your priorities?

IV.
1.

Household Leadership

Each Household has at least one Household Leader and Supervisor who have been trained to care for the participants of the house as well as facilitate the aims and goals of Household life. They will make decisions concerning the well being of the Household, which you may or may not agree with. For example, your Household has not been able to spend very much time together recently. During dinner you talk about some things you could all do together to foster relationships. You would like to have a brunch together after Mass (or other example). Other household members have different ideas. After hearing everyone, the Household Leader decides you will all go hiking together on a Saturday morning. You dont like hiking and you would rather sleep in. Tell me about a similar experience in your life.

How did you respond?

2.

The Household Leader may encourage you in an area of the Christian life that you might be struggling with, especially if it negatively affects the Household. For example, maybe

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a. b.

you have a really hard time getting up for morning prayer in the morning and are almost always 5 minutes late. Your Household Leader comes to talk to you about that. Or: You were gone the last two weekends and forgot to do your chore.

Tell me about a similar experience in your life.

How did you respond?

3.

How would you describe your ideal relationship with your Household Leader?

V.
1.

Personal Assessment

In Household, there are many different personalities and ways of doing things. Would you describe yourself as (check appropriately) Introvert Orderly Spontaneous Direct Night owl Light or or or or or or Extrovert Messy Planned Indirect communicator Morning person Sound sleeper

2.

Sometimes these differences can cause some conflict in relationships. How do you handle conflict in relationships? For example, a. One of your room mates regularly forgets to do her/ his dishes right away and leaves them in the sink. That really bothers you. What would you do? b. Or: You would like to read late at night. However, your roommate always goes to bed one hour before you. This means he/ she wants to switch the light off. Tell me about a similar experience in your life.

How did you respond?

3.

If you disagreed with a direction that was given by leaders, how would you handle it?

4.

Please describe your three main strengths. (Such as: responsible, loyal, motivated, friendly, etc)

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5.

Please describe your three main weaknesses. (Such as: lazy, procrastinator, selfish, etc)

6.

How do you think these strengths and weaknesses will impact your participation in the program to which you are applying?

7.

When you get hurt in relationships, how do you react? How do you deal with it?

VI.
1.

Spiritual Assessment

Tell us a bit about your relationship with the Lord. What does being a Christian mean to you?

2.

Describe how you experience charismatic worship in a prayer meeting or other setting. a. Do you feel comfortable praying aloud? b. Praying with others? c. Have you exercised spiritual gifts in this setting before? d. Are you willing to participate in Charismatic prayer?

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VII.
1.

Closing Questions

If you lived in an SPO Household, in what areas in your life would you hope to grow? What are you hoping to achieve during this year?

2.

What are some of your concerns or fears about Household life?

3.

What do you think you could offer in an SPO Household?

4.

Do you have any questions about SPO or the SPO Household program? (If yes, please list them here, and also the answers you gave.)

5.

Is there anything more you think we should know in considering your application to the SPO Household Program?

6.

Additional questions asked by the interviewer (e.g. clarifications from application material etc.)

This is the end of the interview. Before returning this interview form to your SPO Recruiting Administrator in a sealed envelope, please re-read this form, making any additions in the space below, then sign at the bottom.

Interviewer Signature:_____________________________________ Date:________________________________________________

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6. ACCEPTANCE
EMAIL SUBJECT: SPO 2013-2014 Household Program Acceptance
Attachments: SPO HH Ideals & Practices and General Conduct Policy 2013-2014 SPO HH Requirements & Agreement 2013-2014 HH ACH Authorization Agreement rd potentially a lease from 3 Party property manager
TO: APPLICANT CC: RECRUITER/INTERVIEWER BCC: MC DIRECTOR or SWL, CHAPTER DIRECTOR or WOMENS ML (if not same as recruiter) Dear Applicant Name, On behalf of the Saint Pauls Outreach staff, I would like to extend to you again the opportunity to live in SPO Household for the 2013-2014 school year. We would be delighted to welcome you as a returning household member! Please read this email and the attached documents carefully, as it contains important information to prepare you for Household. Even though you are familiar with these documents, you must read them again as there are some changes. Attached please find the following: Household Ideals & Practices and General Conduct Policy Household Requirements & Agreement Household ACH Authorization Agreement Your place in Household is not secured until we receive the signed SPO Requirements & Agreement form. This form must be returned no later than April, 15, 2013 otherwise you forfeit your place. Please turn it in as soon as possible in respect of those who are on the waiting list. If you have not already set up Electronic Funds Transfer (EFT) to pay household fees, please also include the HH ACH Authorization Agreement and a voided check with your signed SPO Requirements & Agreement form. Send this to Teresa th Vargo, SPO Recruiting Administrator, at the SPO National Office by April 15 , 2013: Saint Pauls Outreach 110 Crusader Ave. West West St. Paul, MN 55118 We would also like to ask you to fill out our online Participant Questionnaire to make sure we have everyones updated contact information and are aware of any food allergies etc. when were planning for Household. Please go to: www.--------. The information provided in this form will also serve as a sign-up to the SPO Formation Program. Household move in will take place on Wednesday, August 29 , 2013. Further details will follow closer to the date. We always kick off our time together in Household with a two day retreat at the beginning of September. The dates for this year will th st be Thursday, August 30 to Friday August 31 , 2013. Please mark those two days in your calendar! Since this is a required part of the Household program, please let us know if you have a schedule conflict with this. Add any other relevant information for example about parking etc. As you know, Households are equipped with everyday items for common use - pots/ pans, kitchen appliances, couches, dining table/chairs, etc. Houses are not equipped with air conditioning, however, so you may want to bring a fan during the warm months. Saint Pauls Outreach is not committed to providing beds, dressers or desks for Household members. However, there are some beds/bunk beds, mattresses and dressers that are available on a first-come, first-served basis. Contact us if you would like to be considered for these items. Household Dinners: As you know SPO Households will share common meals 2-3 nights per week for about 1 h. Two of those meals will usually be Monday and Thursday around 5:30 to 6:30 pm, since those nights are also SPO Outreach and Formation Prayer meeting nights. The exact days and times are subject to change based on consensus of Household Leader and Household Members, but we ask that you would keep those nights free from work and school. Dates to Note: th Household move in: August 29 , 2013 th st Household Kick-off and Orientation: August 30 31 , 2013 Keep Monday and Thursday nights free for Household dinners and SPO events Documents to fill out and send back: th Mail to the SPO office by April 15 , 2013: o Signed Household Requirements & Agreement o ACH Authorization Agreement (if applicable) with voided check (if applicable) Remember that the first household fee ($550 monthly) is due by September 1st. Do not hesitate to contact us with questions.
th

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Sincerely in Christ, Teresa Vargo

EMAIL SUBJECT: SPO 2013-2014 Household Program - Acceptance

Attachments: SPO HH Ideals & Practices and General Conduct Policy 2013-2014 SPO HH Requirements & Agreement 2013-2014 HH ACH Authorization Agreement
TO: APPLICANT CC: RECRUITER/INTERVIEWER BCC: MC DIRECTOR or SWL, CHAPTER DIRECTOR or WOMENS ML (if not same as recruiter) Dear Applicant Name, On behalf of the Saint Pauls Outreach staff, I would like to extend to you the opportunity to live in SPO Household for the 20132014 school year. We are delighted to welcome you as a Household Member! If Reference still missing: On behalf of the Saint Pauls Outreach staff, I would like to extend to you the opportunity to live in SPO Household for the 20132014 school year, provided we receive your two references to our satisfaction. We would be delighted to welcome you as a Household Member! Please carefully read this email and the attached document, which are listed below. These contain a great deal of information to prepare you for Household. Household Ideals & Practices and General Conduct Policy 2013-2014 Household Requirements & Agreement 2013-2014 Household ACH Authorization Agreement Your place in Household is not secured until we receive your signed Requirements & Agreement and your deposit of $550. Please turn in your forms as soon as possible in respect for those who are on the waiting list. The deadline to notify us of your th decision to live in household is April 15 , 2013. Please print, sign and return the Household Requirements & Agreement Form together with your deposit, the SPO ACH Authorization Agreement and a voided check to Teresa Vargo, SPO National Recruiting Administrator, at the SPO Office by th April 15 , 2013: Saint Pauls Outreach 110 Crusader Ave. West West St. Paul, MN 55118 We would also like to ask you to fill out our online Participant Questionnaire to make sure we have everyones updated contact information and are aware of any food allergies etc. when were planning for Household. Please go to:https://docs.google.com/spreadsheet/ccc?key=0Ak96OFTtEAntdG5IYlhMVk41dVpTVThUNWpTaGtncVE&hl=en_US#gid=0 . This questionnaire consists of 7 short parts and you should be able to finish it in about 20 minutes at the most. Click "continue" after you have finished each part. You can always go back and make changes later up until you click "submit" at the very end. The information provided in this form will also serve as a sign-up to the SPO Formation Program. If Reference still missing: Please also have your two referents send your references to me as soon as possible. Household move-in will take place on Wednesday, August 29 , 2013. Further details will follow closer to the time. We always kick off Household with a two day retreat at the end of August/beginning of September after everyone is moved in. The th st dates for this year will be Thursday, August 30 to Friday August 31 , 2013. Please mark those two days in your calendar and keep them free! Since this is a required part of the Household program, please let us know if you have a schedule conflict. Add any other relevant information for example about parking etc. UofM women: If you are bringing a car - the cost for parking at the U of M womens house currently is $ 40 per month and there are 2 spots. If there are more than two people with cars next year we will have to work something out, maybe switch per month and always have one person park on the street or something like that. UST women: If you are bringing a car you can buy a parking permit to park on the street at the traffic operations office (899 Dale St. N) for $10. You will need to bring in proof that you are living at the house. SPO will issue a statement for you at Household orientation. Households are equipped with everyday items for common use - pots/ pans, kitchen appliances, couches, dining table/chairs, etc. Houses are not equipped with air conditioning, however, so you may want to bring a fan during the warm months.
th

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Saint Pauls Outreach is not committed to providing beds, dressers or desks for Household members. However, there are some beds/bunk beds, mattresses and dressers that are available on a first-come, first-served basis. Contact us if you would like to be considered for these items. Household Dinners: As you know SPO Households share common meals 2-3 nights per week for about 1 h. Two of those will usually be Monday and Thursday around 5:30 to 6:30 pm, as those nights are also SPO Outreach and Formation Prayer meeting nights. The exact days and times are subject to change based upon consensus of the Household Leader and Household Members. However, we ask that you would keep those nights free from work and school. Heres a summary of the most important things to do: Dates to mark: th Household move in: August 29 , 2013 th st Household Kick-off and Orientation: August 30 31 , 2013 Keep Monday and Thursday nights free for Household dinners and SPO events Documents to fill out/ things to send back: th Fill out online Participant Questionnaire by April 15 , 2013 th Mail to the SPO office by April 15 , 2013: o Signed Household Requirements & Agreement o $550 deposit o ACH Authorization Agreement o voided check Remember that the first household fee ($550 monthly) is due to SPO by September 1st. Do not hesitate to contact us with questions, concerns or requests. We look forward to seeing you soon! Sincerely in Christ, Barbara Lavell Minnesota Branch Administration & Formation Program National Household Recruiting Saint Paul's Outreach Barbara@SPOweb.org 651 451.6114 110 Crusader Ave. West West St. Paul, MN 55118 USA www.SPOweb.org

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Authorization Agreement Direct Household Fee Payment - ACH Withdrawal

I authorize Saint Pauls Outreach to initiate withdrawals from my bank account described below, on the 1st of each month, to pay for Household Fees as determined by my Household Program Agreement and any future addendums associated with said Agreement. Financial Institutions Name: _________________________________________________ Bank Routing No: _________________________________________________________ Checking Account No: _____________________________________________________ Please attach a voided check from your checking account in order to provide us with printed verification of the routing number and account number. NOTE: Please DO NOT attach a checking account deposit slip only a voided check will suffice. This authorization will remain in effect until said Agreement has expired or Saint Pauls Outreach has received written notification from the account owner or Household Participant (if different from the account owner) to terminate the ACH withdrawal authorization. A request for termination must be received 7 days prior to the next withdrawal as to afford Saint Pauls Outreach a reasonable opportunity to act on the request. Full Name: ______________________________________________________________ Household Participant (if different from above): ___________________________________ Address: _______________________________________________________________ Phone No*: _____________________________________________________________ Signature: _______________________________________________________________
* Bank account information will only be discussed with the account owner.

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EMAIL SUBJECT: SPO 2013-2014 Household Program Decision (Letter of Regret)

It is usually best to make sure you call them before you send out this letter Do not express the reason for your call in a voicemail message. Be sure to simply call them back (or leave your name and number) and inform them when you actually reach them. TO: APPLICANT CC: RECRUITER /INTERVIEWER BCC: MC DIRECTOR or SWL, CHAPTER DIRECTOR and WOMENS ML (if not same as recruiter) Dear Applicant Name, Thank you for your interest in the Saint Pauls Outreach Household Program. We appreciated the opportunity to get to know you and were honored to hear how the Lord has been working in your life. We have taken time to pray about and discuss your application. We regret to say that we decided not to offer you acceptance to the program. Please do not mistake this for a rejection of you or your application. We are very honored that you would let us get to know you through the application and interview process. It is a great privilege to meet people like you who love the Lord and desire to serve Him! Again, we want to thank you for participating in the application and interview process with us. You will continue to be in our prayers! Sincerely in Christ, Barbara Lavell Minnesota Branch Administration & Formation Program National Household Recruiting Saint Paul's Outreach Barbara@SPOweb.org 651 451.6114 110 Crusader Ave. West West St. Paul, MN 55118 USA www.SPOweb.org

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EMAIL SUBJECT: SPO 2013-2014 Household Program Waitlist

It is usually best to make sure you call them before you send out this letter TO: APPLICANT CC: RECRUITER BCC: MC DIRECTOR or SWL, CHAPTER DIRECTOR and WOMENS ML (if not same as recruiter) Dear Applicant Name, On behalf of the Saint Pauls Outreach staff, I would like to let you know that you are currently on the waitlist to live in SPO Household for the 2013 - 2014 school year. We had more applicants than available spots and had to make some difficult decisions. A spot may open up in the next few weeks, as other applicants will be informing us of their housing decisions. In any case, we would like to thank you for your interest in the Saint Pauls Outreach Household Program. We appreciated the opportunity to meet with you and were honored to hear how the Lord has been working in your life! Please do not mistake this for a rejection of you or your application. We are very honored that you let us get to know you through the application and interview process. I We will continue to keep you and the housing situation in our prayers as the final decisions unfold. Do not hesitate to contact us with questions or concerns. Sincerely in Christ, Barbara Lavell Minnesota Branch Administration & Formation Program National Household Recruiting Saint Paul's Outreach Barbara@SPOweb.org 651 451.6114 110 Crusader Ave. West West St. Paul, MN 55118 USA www.SPOweb.org

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7. FOLDERS FOR HOUSEHOLD ORIENTATION

At Household Orientation, please have the following documents and folders assembled to give to your Household Members:
1. Folders for HH orientation The documents on this list can be found on the server) a. HH Folder table of contents b. Example Labels for HH folders c. Example Welcome to HH Letter for Members d. Example HH Directory e. Example HH Lease confirmation letter (for parking passes etc.) f. Example Welcome to HH Letter for HH Leader g. Example HH Participant Information (by HH) or Participant questionnaires for their HH members h. Example HH birthday list i. Example SPO staff listing j. Example "Welcome to <CITY>" information packet k. How to pray the Liturgy of the Hours guide l. Example List of local churches with Daily Mass, Confession, Sunday Mass, and Adoration schedules m. Example Fun Things to do in <CITY> (National Office>Recruiting>Public>Material HH Recruiting 2013-2014>Welcome Folders)

8. RECORD KEEPING
At the end of HH Recruitment please save ALL recruiting documents onto the server to be available to the National Office. Below is the list of steps in the record-keeping process:
1. Read before saving documents to server a. Example HH Records checklist b. HH Recruiting Files Storage Policy 2. Collect and Store the following documents/charts on the server a. HH Recruiting Overview Chart (completed list of all HH applicants, i.e. those accepted, waitlisted, rejected, with reasons for non-acceptance, etc) b. signed HH Requirements and Agreements of all accepted HH members c. all Applications, Referrals and Interviews of all applicants d. HH Contact Info chart (contact info, which house they live in, etc)

NOTE: There are templates of the Contact info chart and HH Recruiting Overview Chart on the server for you to use in filling out all the necessary information.

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