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Session 8

Session 8 Questions we will answer during this session: What are the major electronic processes in
Questions we will answer during this session: What are the major electronic processes in which
Questions we will answer during this session:
What are the major electronic processes in which schools
are required to participate?
How do schools send and receive data electronically?
What role does the Internet play in Title IV?
How do schools get answers to questions regarding the
electronic requirements?
What are the major electronic processes in which schools are required to participate?
What are the major electronic processes in which
schools are required to participate?
the major electronic processes in which schools are required to participate? Session 8 – Electronic Requirements
Session 8 – Electronic Requirements 3
How do schools send and receive data electronically?

How do schools send and receive data electronically?

How do schools send and receive data electronically?
How do schools send and receive data electronically?

TIV WAN Destination Points

and receive data electronically? TIV WAN Destination Points Recipient Financial Management Central National Student

Recipient

Financial

Management

Central National Student Loan Data System (NSLDS) Processing
Central
National Student
Loan Data System
(NSLDS)
Processing

System (CPS)

Loan Origination

Center (LOC)

Campus-Based

System (CBS)

System

(RFMS)

(LOC) Campus-Based System (CBS) System ( R F M S ) Title IV WAN Highway The
(LOC) Campus-Based System (CBS) System ( R F M S ) Title IV WAN Highway The

Title IV WAN Highway

System (CBS) System ( R F M S ) Title IV WAN Highway The School Session
The School
The School
Checkpoint #1 – Destination Points In the situation described below, fill in the appropriate destination

Checkpoint #1 – Destination Points

In the situation described below, fill in the appropriate destination points. Santana College has just gotten connected to the Title IV Wide Area Network. They are anxious to get off the ground with several processes. First, financial aid employees take a pile of student FAFSAs so they

can enter the data to send them to the

a Perkins participant, will send campus-based data to the

Direct Loan school, some members of the staff are busy preparing data to

for processing. The school,

Being a

submit to the the

Then they need to report overpayment information to Finally, they must report Pell disbursements to

Batching – combining several student files into one package to send to an ED destination
Batching – combining several
student files into one package to
send to an ED destination point
over the Title IV Wide Area
Network
Exporting – moving batches
from EDExpress or similar
software into Edconn32 so they
can travel over TIV WAN
Importing – moving files from
Edconn32 into EDExpress or
similar software for processing.

Filenames

Message Class

Extension

Electronic

Applications

E A P S

1999-00

In to ED

0 0

First file of this type

D A T

The number of files of this type there have been

Third file of this type

I N .

Which

way the

data is

moving

Content of

File

Year

S A R A

Processed applications (ISIRs)

0 0 O P . 0 0 2

1999-00

Out from

ED

Checkpoint #2 – Terminology 1) A package of data is called a   2) In

Checkpoint #2 – Terminology

1)

A package of data is called a

 

2)

In a process called

,

you can create a

using

 

,

and then move it into

so it can ride the TIV WAN

 

highway.

3)

The process of into

involves moving data from Edconn32

4)

The filename is EAPS99IN.04. What is the year? Is the data traveling to ED or to the school? How many previous files of this name have been sent?

 
What role does the Internet play in Title IV?

What role does the Internet play in Title IV?

What role does the Internet play in Title IV?
What role does the Internet play in Title IV?

The

The financial aid professionals: http://ifap.ed.gov to Participate in Title IV: http://eligcert.ed.gov and Payment
The financial aid professionals: http://ifap.ed.gov to Participate in Title IV: http://eligcert.ed.gov and Payment
financial aid professionals: http://ifap.ed.gov to Participate in Title IV: http://eligcert.ed.gov and Payment
financial aid
professionals:
http://ifap.ed.gov
to Participate
in
Title
IV:
http://eligcert.ed.gov
and Payment
System
(GAPS)
http://gapsweb.ed.gov
http://epos.edpubs.org
(GAPS) http://gapsweb.ed.gov http://epos.edpubs.org Information for Application for Approval The Grant
(GAPS) http://gapsweb.ed.gov http://epos.edpubs.org Information for Application for Approval The Grant
Information for Application for Approval The Grant Administration SFA Materials Ordering System
Information for
Application for Approval
The Grant Administration
SFA Materials Ordering System
for Approval The Grant Administration SFA Materials Ordering System Session 8 – Electronic Requirements 7
for Approval The Grant Administration SFA Materials Ordering System Session 8 – Electronic Requirements 7

Final Exam – Electronic Requirements

True or False

1) Even though ED requires schools to be able to access the IFAP page, ED will always send paper versions of Dear Colleague letters to schools.

2) The vehicle on which schools must place their data to be sent over the TIV WAN highway is called

3) The Central Processing System (CPS) and the school’s financial aid office are both examples of destination

4) In the filename EAPS99IN.001, the IN describes data coming in to the school from

5) Schools must register with ED to use any part of the IFAP web site.

6) Some features of EDExpress involve electronic applications.

7) Data your school receives over the TIV WAN must be imported from EDconnect into EDExpress (or other software) before you can read and use the

8) If your school undergoes a change of ownership, you must now report this change to ED

9) Your business office may either use GAPS or order funds using a paper “Title IV I-52 Request Form.”

10) Electronic participation is strongly encouraged by ED, but is not currently

How do schools get answers to questions regarding the electronic requirements?
How do schools get answers to questions regarding the
electronic requirements?
How do schools get answers to questions regarding the electronic requirements? Session 8 – Electronic Requirements
Session 8 – Electronic Requirements 10
Session 8 – Electronic Requirements 11
To subscribe to Finaid-L , send an e-mail message to: LISTSERVE@LISTS.PSU.EDU In the message, type

To subscribe to Finaid-L, send an e-mail message to:

LISTSERVE@LISTS.PSU.EDU

In the message, type ONLY:

SUBSCRIBE FINAID-L (your first and last name)

Dear Colleague Letter GEN-97-11 (Electronic Requirements) Dear Colleague Letter GEN-96-20 (EDE participation) Dear
Dear Colleague Letter GEN-97-11 (Electronic Requirements) Dear Colleague Letter GEN-96-20 (EDE participation) Dear
Dear Colleague Letter GEN-97-11 (Electronic Requirements)

Dear Colleague Letter GEN-97-11 (Electronic Requirements)

Dear Colleague Letter GEN-96-20 (EDE participation)

Dear Colleague Letter GEN-96-20 (EDE participation)

Dear Colleague Letter GEN-97-6 (Electronic Filing of the Application to Participate)

Dear Colleague Letter GEN-97-6 (Electronic Filing of the Application to Participate)

1999-00 EDE Technical Reference

1999-00 EDE Technical Reference

Payees Guide for the Grant Administration and Payment System (now available at http://gapsweb.ed.gov/training)

Payees Guide for the Grant Administration and Payment System (now available at http://gapsweb.ed.gov/training)

Answer

Answer Key Checkpoint #1 – Destination Points CPS; CBS; LOC; NSLDS; RFMS Checkpoint #2 – Terminology

Key

Checkpoint #1 – Destination Points

CPS; CBS; LOC; NSLDS; RFMS

Checkpoint #2 – Terminology

1)

batch

2)

exporting; batch; EDExpress; EDconnect

3)

importing; EDExpress

4)

1998-99; to ED; 4

Final Exam – Electronic Requirements

1)

False

2)

False

3)

True

4)

False

5)

False

6)

True

7)

True

8)

True

9)

False

10)

False

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