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Agenda or City
Council Meeting
\ednesday, October
24, 2012
6:00 P.M.

1, Call to Order by the Mayor
2, 12-261. Roundtable Budget Discussion
a, 1his portion o the meeting will take approximately one hour.
Background Budget Inormation or l\ 14 Budget \ork
City Council Questionnaire or l\ 14 Budget
Department lead Responses to Budget Study Committee Report
10-19-12
3, BUSINLSS POR1ION Ol 1lL MLL1ING BLGINS .
4, 12-262. General Business and Appearances
5, 12-263. Consideration o the Consent Agenda:
a, Consideration o the minutes rom the September 26th and
October 10th, 2012 City Council Meetings.
b, Approe request rom the Montpelier Business Association or the
liting o parking ees or the holidays in downtown Montpelier
rom December 10th through December 24th, as in the past,
ehicles parked or more than two hours may be ticketed. ,1he
span o time is technically one day more than usually requested, but
because Christmas alls on a 1uesday this year, it is anticipated there
will be lots o last-minute shoppers.,
Memo rom Montpelier Alie - loliday Parking
c, Approe request rom Matt \illiams, Lent Director or Onion
Rier Sports, or the closure o Langdon Street rom 6:00 A.M. to
12:00 noon on Sunday, October 28th, or their "Autumn Onion 5k
Costume Race". 1he request also includes their use o 3 eet o
roadway edge on Llm Street, State Steet, and Bailey Aenue. 1he
Police Department is holding the Parade Permit Application
pending Council`s decision on the street closure.
Street Closure Request - Langdon Street
d, Approe increasing the City`s Capitalization 1hreshold or ixed
assets rom >5,000 to >10,000 eectie July 1, 2011. Our
Capitalization 1hreshold or equipment and urnishings has been
>5,000 since 1994 ,City Ordinances, Chapter 2 Administration,
Article III, Section IV,. 1his means that equipment and urniture
purchases oer >5,000 are recorded as capital assets and depreciated
oer the lie o the asset. By updating this policy to the more usual
>10,000 leel, we will aoid ixed asset accounting on small
purchases. 1he linance Director and the city auditors recommend
making this change or the 2012 iscal year.
e, Approe the quote rom \ASCO o \ells, Maine, in the amount
o >1,64 or the skylight replacement project at the lire Station.
1his quote is approximately >3,000 oer budget but as noted in the
attached bid tab rom the City`s Assessor and lire Chie, \ASCO
is the only manuacturer,endor in this area.
Quote or lire Department Skylight Replacement
, Payroll and Bills
6, 12-264. Additional appointments to the City`s newly-ormed "Charter
Reision" Committee.
a, Sta initially adertised to seek citizens interested in sering on a
seen-member committee to analyze the contents o the City`s
Charter regarding anachronisms and items to be deleted, amended
or added. It`s the Council`s intent that membership would represent
the three oting districts.
b, At their September 12th meeting, the ollowing three members
were appointed: Michael Doyle, District 3, Jonathan \illiams, Jr.,
District 1, and Larl lechter, District 3.
c, Sta re-adertised as Council wanted to allow additional time to
seek up to our more members. As a result, the ollowing three
indiiduals hae now applied: Llizabeth Dodge, District 3, Nancy
Sherman, District 2, and Page Guertin, District 2.
d, Recommendation: Opportunity to meet applicants, appointment
o the additional three applicants.
Applicants or Charter Reision Committee
, 12-265. Appointment to the City`s Conseration Commission
a, Bill linnegan resigned last summer, he and his wie moed to the
UK. lis 4-year term was set to expire in June, 2016.
b, Sta adertised, but no one has applied until this week. Chair Roy
Schi notiied sta that Jeannette \illiams has been attending
some o their meetings and was interested in sering. Ms. \illiam`s
e-mail, requesting appointment, is attached.
c, Recommendation: Opportunity to meet Jeanette \illiams, appoint
her to ill the unexpired 4-year term until June o 2016.
Applicant or Conseration Commission
8, 12-266. Planning and Deelopment Department Report
a, Planning and Deelopment Director Gwen lallsmith will reiew
the Department`s actiities, programs and priorities and their
relation to the City Council`s established goals.
b, Ms. lallsmith will also discuss releant sections o the Citizen`s
Budget Committee Report.
c, Recommendation: Receie report, discussion, direction to sta, i
needed.
Legal and Policy Context or Planning & Community Deelopment
Organizational Chart
DRAl1 Planning & Community Deelopment Department Annual
Report 2012
Planning & Deelopment Departments by 1own
Budget Committee Analysis
9, 12-26. Discussion o Residential Growth Goal: Promote and encourage
a mix o single and multi-amily residential growth
a, Mayor lollar has requested updates, throughout the year, on the
goals that Council adopted in June, 2012. 1he last progress report
was receied in August, 2012.
b, 1he steps to achiee this particular goal were listed as ollows:
1, Create a hospitable enironment or residential growth
2, lollow-through with recommendations o Barriers to
lousing Committee
3, Consider public inestment in inrastructure to generate
housing
4, Reiew impact o sprinkler ordinance on housing
c, Recommendation: Receie update, discussion, possible direction to
sta.
10, 12-268. Discussion o Business Growth Goal: Create an enironment
where businesses thrie throughout Montpelier
a, Again, this is one o the Council goals that Mayor lollar has
requested an update on, the last update was also included in the
August, 2012 progress report.
b, 1he steps to achiee this particular goal were listed as ollows:
1, Change narratie and present Montpelier as business riendly
through brochures, communications and marketing
2, Maintain actie role in Dickey Block redeelopment
3, Lstablish economic deelopment and business
recruitment,retention as municipal priorities
4, Maintain iable and ibrant downtown
5, Consider inancial incenties
c, Recommendation: Receie update, discussion, possible direction to
sta.
11, 12-269. Approal o Grant Application to the lLMA Community
Resilience Innoation Challenge or >35,000 to increase the resilience o
Montpelier to natural disasters in cooperation with the Capitol Area
Neighborhoods ,CAN,. Application seeks >35,000 rom lLMA with no
matching unds required.
a, Recommendation: Opportunity to ask questions o sta and
discuss, sta is seeking approal to moe orward with the Grant
Application.
12, 12-20. Receie report regarding the Recreation Department.
On lebruary 22nd, the City Council asked the City Manager and
Superintendent o Schools to prepare a report regarding the operations
and uture organizational structure o the Recreation Department.
1he Manager and Superintendant hae prepared the report.
Recommendation: Reiew report with Manager, schedule meeting with
School Board and Recreation Board to discus,. other direction to sta as
necessary.
Memo rom City Manager and Superintendent o Schools
Attachments to Memo
13, 12-21. Council Reports
14, 12-22. Mayor`s Report
15, 12-23. Report by the City Clerk
16, 12-24. Status Reports by the City Manager
1, 12-25. Agenda Reports by the City Manager
18, Adjournment