11.

Calculation of Tax using groups other than Duties and Taxes

Do you know that you can calculate discounts/taxes, even for ledgers that are not
grouped under Duties and Taxes?

To calculate discounts/taxes for ledgers not grouped under Duties and Taxes.
Enable the option Used for Calculation (eg., Taxes, Discounts) to Yes in Group
Creation/Group Alteration screen for the required Group under which a ledger
needs to be and used for calculation.

Example: Ledgers created under any other Group can be used in Sales and Purchase
invoice for auto calculation.



Ledger Creation with calculation




On Voucher Entry the Commission is automatically calculated as shown






12. Voucher Entry for another Company

Did you know that you can record a transaction from the first company for another
company?

Yes, it is possible to record a transaction for another company from the company
selected first. Let us consider the following example to understand this functionality.

Load two companies namely ABC Company and Brite Traders, you are in the
voucher entry screen of ABC Company and need to record a transaction in Brite
Traders.

Tally.ERP 9 provides you the flexibility to record a transaction for Brite Traders
from the voucher entry screen of ABC Company.



Press F3: Company, from the List of Companies select Brite Traders.



The current company gets changed to Brite Traders retaining the voucher entry
screen.


On saving the recorded transaction, Tally.ERP 9 returns to ABC Company.

Note: Use this feature to copy (export) a voucher to another company, or copy the
voucher and alter the information in the destination company.
Use Ctrl + Enter to bring up the ledger alteration (secondary) screen from the voucher
and copy the ledger to a new company.

13. In Day Book view Voucher wise report and Extract.

Did you know that you can filter a set of vouchers and view the extract of the same
from Day Book or Voucher Register Report.

Tally allows you to filter the Day Book or Voucher Register based on the voucher
type and view the extract for the filtered vouchers.

In the Day Book press F4: Chg Vch, from the list of Voucher Types select
Payment vouchers



The Day Book for filtered vouchers appears as shown:




Press F6: Extract to view the extract for Payment Vouchers filtered.



14. Profit & Loss on the Liabilities side of Balance Sheet.

Did you know that the Profit & Loss account can also appear on the Liabilities side
of Balance Sheet?

Yes, in case there is a loss reported for a particular period as on date the Balance
Sheet is viewed it is reported on the Asset side of the Balance Sheet. The user can
customize it to appear on the Liabilities side.
To report the loss on Liabilities side of the Balance Sheet, in the Balance Sheet
screen press F12 and set Profit or Loss, both as Liability to Yes.

The Configuration screen appears as shown:



The Profit & Loss will appear on the Liabilities side of the Balance Sheet as
shown:



15. Voucher Numbering

Did you know that Tally.ERP 9 allows you to number a voucher type in any one of
the following methods?
Automatic: This option enables the vouchers to be numbered sequentially.
Based on the requirement the user can set the starting number. This is
applicable when you want to start numbering vouchers from a specified
number, especially when the user migrates to Tally.ERP 9 during the middle
of a financial year.


To start Voucher numbering from a specified number, set Use Advanced
Configuration to Yes and provide the specified number in Starting Number
field.

Manual: When this option is selected, the voucher number needs to be
manually provided by the user. On setting Prevent Duplicates to Yes.
Tally.ERP 9 will prompt the user if the same voucher number is provided
again.


None: Select this option to disable the generation of voucher numbering. The
Voucher number will not appear in the specified voucher.



The voucher will appear as shown below:



16. Narration for each entry

Did you know that it is possible to have a separate narration for each entry made in
the voucher?

In addition to the common narration available, narrations can be provided for each
entry made in the voucher. The user can opt to have a common narration or
narration for each entry or both. To activate narrations for each entry, in the
Voucher Type Alteration screen set Narrations for each entry to Yes.



The Payment voucher will appear as shown:




17. Print after saving the voucher

Did you know that the user can print a voucher immediately after saving?

You can use this feature to print a voucher immediately after saving the voucher. To
enable this feature set the option Print after saving Voucher to Yes in Voucher
Type Alteration screen.




18. Restart Voucher Numbering

Did you know that the voucher numbering can change periodically?

To restart voucher numbering periodically set Method of Voucher Numbering to
Automatic and set Use Advanced Configuration to Yes. Specify the voucher
numbering, prefix and suffix for the voucher type. The voucher numbering, prefix
and suffix could vary on the period selected.

In Restart Numbering provide the applicable date, the starting number and select
the appropriate period.
In Prefix Details provide the applicable date and the required particulars.
In Suffix Details provide the applicable date and the required particulars.



The voucher numbering for the months of April and May will appear as shown:






19. Billwise Details for Non Trading Account

Did you known that you can have bill wise references for non trading accounts in
Tally.ERP 9.

By default, Tally.EPR 9 allows the user to maintain bill wise details for Trading
Accounts such as Sundry Debtors and Sundry Creditors. You can also enable bill
wise details for non-trading accounts other than Cash-in-Hand, Bank Accounts,
Bank OD, Bank OCC A/c and Stock in Trade.

Example: Let us disburse a Staff Loan amounting to a sum of Rs. 1,00,000/-
towards the purchase of vehicle and festival advance. As the sum disbursed could be
to more than a single employee, we need not create ledgers with employee names.

In the Accounting Features screen enable Maintain Bill-wise Details (for Non-
Trading A/cs also) to Yes as shown:



Create a ledger named Staff Loans as shown



Voucher entry with bill-wise tracking of multiple loans appears as shown:



To Track the loans view the Ledger Outstanding Reports

Go to Gateway of Tally > Display > Statement of Accounts > Outstandings >
Ledger and select the required ledger




20. Multiple references for single transaction.

Did you know that you can set the repayment schedule for a trading and non-trading
account and track the overdue payments accordingly?

This can be done to track scheduled payments to Suppliers, payments received from
Customer and Loan repayments etc. This feature can be used for paying the supplier
in installments over a period.



Go to Gateway of Tally > Display > Statement of Accounts > Outstandings >
Ledger and select Cars & Spares ledger



All overdue entries are displayed in bold. The overdue bills can be tracked in the
following manner

Press F12: Configuration, the configuration screen appears, in the option Range of
Bills to Show select Overdue bills



The Ledgers Overdue report for Bills Overdue appears as shown:



The Loan repayment can also be shown in the similar manner.

21. Profit & Loss account without Gross Profit

Did you know that you can customize the view of Profit & Loss account?

The Profit & Loss Account can be displayed with and without the Gross Profit.
Based on the requirement the Gross Profit may or may not be displayed in the Profit
& Loss Account.

In the Profit & Loss Account press F12: Configure, in the configuration screen set
Show with Gross Profit to No.



The Profit & Loss Account will appear without the Gross Profit as shown:




22. Separate Final Accounts Menu

Did you know that Tally.ERP 9 has a separate menu for Final Accounts?

To activate the Final Accounts menu

Go to Gateway of Tally
Press F12: Configuration > General
Set Use separate Menu for Final A/c Statements to Yes



A new option Final Accounts appears in Gateway of Tally
Select this option a separate menu for Final Accounts will appear as shown