Host/Volunteer Agreement

Name: Date: Email: Phone _____________________________ _____________________________ _____________________________ _____________________________

INTRODUCTION Now that youve completed training in one area on CHRW youre now considered to be a volunteer in good standing. This document is not an exhaustive list of rights & responsibilities you have as a volunteer at CHRW, but is simply intended to highlight a number of them and encourage you to ensure you read and find out information that you might need to conduct yourself at CHRW. 94.9 CHRW POLICY AND PROCEDURE MANUAL 1. I have received, read, and understand the 94.9 CHRW Policy and Procedure Manual which is located at the following web page http://chrwradio.ca/training/. I agree to abide by it in letter and spirit and agree to obtain the most recent update when necessary. TRAINING & MEETINGS 2. I have received formal training in all 94.9 CHRW departments that are relevant to my involvement at CHRW. If I am going to be involved in new areas I will seek out the relevant training sessions to ensure I am capable and trained. I realize this is important to ensure the work I do is of high quality and that it is conducted safely. 3. I will attend all meetings appropriate to my area. If I cannot attend the meeting I will give notice and endeavour to find out the results of the missed meeting. 4. I understand that part of my responsibility is to train new volunteers. To find if a trainee signed up to train during my show I will look on the Training Board, located to the right of the News Room as I walk into the station. I am aware that the 94.9 CHRW training manual is located at http://chrwradio.ca/training/. If I need refresher training on any aspects I will be proactive and do so. 5. I will read and observe all posted notices, check my show mailbox on a weekly basis and will ensure my contact information (email and phone number) is current. CONDUCTING A SHOW, INTERVIEW, PROMOTIONAL EVENT ETC 6. I will not miss a shift without advance notice. Replacements for my show are to be approved by the Program Director or News, Sports & Spoken Word Director. If I am proactive and find a fill in I must get approval of the replacement host by the Program Director. Email will be accepted only outside of a 7-day period. Within a 7-day period I will call the Program Director directly at 519-661-2111 ext 84708. 7. I will be in 30 minutes before my show. If I am running late I will call Master Control 519661-3600 to let the previous show host know that I am on my way. 8. I will not arrange giveaways or interviews without the express knowledge or authorization of the Music & Promotions Director.

9. If Im doing a music show, I understand specific CRTC & CHRW requirements for the amount of Canadian Content, New and Local releases are specified on the Program Log (CC / N / L) and it is my responsibility to ensure they are met. If I fill in for a show I will abide by the Canadian Content, New and Local requirements for the show I am filling in for. If this information is missing from the Program Log, I will ask ahead of time and not guess. 10. Any programming conducted during my show or by me will abide the appropriate policies and procedures regarding CHRW policy on Obscene Language / Explicit Material / Time of Day. I will ensure guests follow the same policies. 11. For every music show, fill-in show or specialty show (i.e. Top 30), I will fill out all Playsheets and SOCAN sheets in full, and write the times and initial all elements of the Program Log. 12. As a show host, I will keep the Program or NS&SW Director informed of any changes or additions to show staff and will ensure new staff are formally integrated and trained in the approved manner. USING CHRW EQUIPMENT 13. When using any CHRW equipment, I will ensure that I have been trained on the proper and safe use of such equipment. If Im unsure of how to safely use equipment, I will ask the applicable Department Head. 14. I will not unplug any equipment or turn the delay system off without the authorization from the Program Director or General Manager. If this occurs I understand that there will be an immediate suspension of my show until further notice. REPRESENTATION OUTSIDE OF CHRW STUDIOS 15. I will not misrepresent my status as a host/volunteer at 94.9 CHRW for personal gain such as access to services, goods, external events or financial gain. 16. Whether representing CHRW in public, using the CHRW website or social media accounts or when representing CHRW on my own website and social media accounts, I will endeavour to conduct myself in a professional manner in keeping with the spirit of the CHRW Policy & Procedure Manual. WARNINGS & SUSPENSIONS 17. I understand that signing this document does not guarantee me a shift, nor does the assignment exist in perpetuity when awarded. 18. I understand that failure to adhere to 94.9 CHRW Policies & Procedures can result in warnings and other consequences. All warnings will be written warnings. Suspensions may be issued with any warning depending upon the circumstances; however, after receiving 3 written warnings a suspension will be included. The length of any suspension will be up to the discretion of the Program Director in consultation with the Station Manager. CONGRATULATIONS! 19. Finally, I understand that being a CHRW volunteer does come with advantages and can be a lot fun, so I agree to maximize those aspects as much as possible! Date: Volunteer Signature: Department Head _________________________________________ _________________________________________
(signature also indicates I have received a copy of this document)

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