Lab Report Lab Report 03 Power Point Question. 1. What are the advantages of Power Point? State 5 advantage.

User Interface Microsoft's Office Fluent has significantly improved the PowerPoint user interface to make it easier to create, present and share presentations. The workspace is less cluttered and access to the many features of the application is easier to accomplish. This will speed up your ability to develop presentations from beginning to end. Create Diagrams The SmartArt diagram tool has long been an advantage of Microsoft PowerPoint, but since the release of PowerPoint 2007, the tool has become even more valuable. You can convert bulleted lists to diagrams and easily update existing diagrams. The types of diagrams available is extensive making it easier to find a chart to effectively illustrate your point. Reuse Content The PowerPoint slide libraries allow you to reuse content between different presentations. For example, when putting together sales presentations for different clients, you don't have to recreate statistical slides that will apply to different clients. You can easily access previously used slides and insert them into your new presentation. If you make changes to the slide, they will automatically be updated in the slide library. Create Consistency With the document themes, you can easily change the appearance of the entire document with one click. When you change a theme, you apply consistent color, style and fonts across the slides in your presentation. This improves your ability to develop consistent and professional presentations.

 Secure Presentations By adding a digital signature to your presentation, you can prevent anyone else from changing the contents of your document without your consent. You can also use content controls to create PowerPoint templates that other users in your organization can use. You can prevent them from changing designated parts of the presentation while giving open access to other portions. 2. How to use Graphics and Charts. Use graphics instead of text when they easily and effectively convey information.. Use graphics when they need less space than equivalent textual information. Use graphics for decoration or fun, but only if it is appropriate for an application. Do not decorate applications just because you think it looks nice. Charts present numerical relations in an "analog" fashion. For example, absolute numbers can be represented as bars of different lengths, while percentages are typically represented as different angles. A variety of charts types has been developed that serve different purposes and exemplify different types of relations. The following table explains the chart types that are available in HTMLB and their usage.

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How to Running Presentation Check which version of PowerPoint is installed on the show computer. If the show computer uses an earlier version of PowerPoint, save a copy of your presentation in the ",ppt" file format (using the "Save As" function). Alternatively, consider saving your presentation as a PowerPoint slide show to preserve animations and transitions across platforms. Connect a USB thumb drive to your computer. Select the "Package for CD" (Windows) or "Package Show" (Mac) function under "File" in the top menu bar to create a folder containing all linked files, and click the "Save" button. Copy this folder to the USB thumb drive to serve as a convenient tool to transfer files between computers and a backup medium. Running the Slide Show Launch the desired PowerPoint presentation, and open any other applications that will be accessed during the presentation (for example, the DVD player if a movie will be played or another presentation if it is linked in the main presentation) to reduce application startup time during the show. Press the "F5" key to automatically launch the slide show from the first slide. Mac users: Press and hold the "Control" and "Shift" keys and then press the "S" key to automatically launch the slide show from the first slide. Use the up, down, left and right arrow keys to navigate through the presentation. Press the desired slide number and then the "Enter" key to jump to a specific slide. Press the "B" key to display a plain black screen; press the "W" key to display a blank, white screen. Press and hold the "Control" key, and then press the "P" key to activate a pen to draw on a slide. Repeat this key sequence to deactivate the pen function. Press and hold the "Control" key, and then press the "A" key to display the hidden cursor as an arrow to use as an on-screen pointer. Press the "Esc" key to end the slide show.