City Carver Council Packet 12032012

City Council Meeting
Monday
DECEMBER 3, 2012 CHURCH-BY-THE-RIVER 109 Main St. E.
Council Meeting 7:00 p.m.
City Council Meeting Agenda

December 3, 2012 7:00 PM CHURCH-BY-THE-RIVER 109 Main St. E.
Mission Statement We will advocate for the City of Carver by being accountable to community stakeholders, maintaining infrastructure, protecting resources, respecting our history, and planning for our future.
1) 2) 3) 4) MAYOR CALL THE MEETING TO ORDER PLEDGE OF ALLEGIANCE APPROVE THE AGENDA PETITIONS, REQUESTS & COMMUNICATIONS A) B) C) 5) Carver Fire & Rescue Dan Meyer, Fire Chief Carver County Sheriffs Office Jim Shelhamer, Town Cop Carver County Sheriffs Office Introduction of 2013 Town Cop* Paul Tschida, Commander Truth-In-Taxation Brent Mareck, City Administrator 4th Street Reconstruction Project Dan Boyum, City Engineer
PUBLIC HEARINGS (7:00 PM) A) B)
6)
CONSENT AGENDA Items listed on the Consent Agenda are considered routine and non-controversial by the City Council. There will be no separate discussion of these items unless requested by a member of the City Council. If an item is removed, it will be discussed immediately following the approval of the remaining Consent Agenda items. A) B) C) Approve Minutes November 19, 2012 Work Session Approve Minutes November 19, 2012 Regular Meeting Approve Minutes November 26, 2012 Public Hearing
D) E) F) G) H) I) J) K) L) 7) A) B) 8) 9)
Department Reports Adopt Resolution 155-12 appointing Brent Mareck as the City Clerk Appoint Vicky Sons-Eiden as Deputy Clerk / Administrative Assistant to the City Administrator at $20.62 / hour. Approve law enforcement services agreement with the Carver County Sheriffs Office Appoint seasonal employees for the Parks and Recreation Department Approve Resolution 157-12 accepting a donation to the Fire Department from Michael Parker Approve payment request #5 for the Main Street Bridge Project for $57,456.01 Approve purchase of a variable frequency drive for Well #3 Approve List of Claims Land Use Fees Ordinance 12-2012 Cindy Nash, City Planner CDA Annexation Resolution 156-12 Cindy Nash, City Planner
ORDINANCES & RESOLUTIONS
UNFINISHED BUSINESS NEW BUSINESS A) Concept Plan Carver County CDA Cindy Nash, City Planner
10) 11) 12)
REPORTS OF BOARDS & COMMITTEES MAYOR AND CITY COUNCIL OTHER BUSINESS ADJOURNMENT
* Indicates no supporting information included. ___________________________________________________________________________________ Members of the Carver City Council may gather at Harveys Bar & Grill, Lisas Place, or the Doghouse on Broadway Street in Carver for a purely social event immediately after the meeting. Members of the public are welcome. ___________________________________________________________________________________
TRUTH-IN-TAXATION 2013 BUDGET & LEVY
December 3, 2012
What is Truth-in-Taxation?
To enhance public participation in Minnesotas property tax system To educate the public on how property taxes are determined To encourage the public to understand the local governments budget process To encourage the public to become involved in helping local officials set spending priorities
Your Proposed Property Tax Statement
Your Proposed Property Tax Statement
Replaced the Homestead Credit
Valuation Questions & Concerns Carver County Assessors Office Angela Johnson Carver County Assessor (952) 361-1961 ajohnson@co.carver.mn.us
2013 Budget Process

Date
August 6th
August 20th September 4th October 1st October 15th
Meeting
Work Session
Work Session Regular Meeting Work Session Work Session
Fund
General Fund
General Fund General Fund Enterprise Funds Enterprise Funds
Action
Review Draft Budget
Review Draft Budget Certify Preliminary Tax Levy Utility Study Review Draft Budget
November 19th
Work Session
General & Enterprise Funds

General General & Enterprise Funds
Review Existing Budget Conditions

Truth-in-Taxation Public Hearing Adopt the 2013 Budget & Certify the 2013 Tax Levy
December 3rd December 17th
Regular Meeting Regular Meeting
General Fund Revenue Changes
Fiscal Disparities - Removed the Citys internal calculation for fiscal disparities in the general revenue budget. Fiscal Disparities is not a cash entry into the General Fund Fire Contracts New formula will decrease contracted service revenue by an anticipated $12,500 Building Permits Permit revenue is anticipated to drop by 25% 14 Single Family Units 6 Townhomes
2013 General Fund Revenues

$2,276,517
Property Taxes - 82% Capital Fund - 5% Rural Fire Contracts - 5% Building Permits - 4% Other - 3% Fees / Licenses / Rents - 1%
Personnel
The current Collective Bargaining Agreement runs through December 31, 2013 and stipulates a 2% pay increase effective January 1, 2013 Proposed 2% increase for salaried (Department Head) employees Health insurance premiums increased by 6%
50% of the costs for Finance Director contracted services $6,000 / $12,000 total 50/50 split between the General and Enterprise Funds Anticipating 12 hours a month in Finance Director contracted services; working on a collaboration with the City of Victoria
Emergency Services
Fire Department
Law Enforcement
Payment for SCBAs $20,208 Capital Equipment Fund - $7,500 The $7,500 is part of a 4 year plan to replace Rescue 12
Town Cop and CSO $127,000 Summer Patrol $21,000
Facilities Study
Comprehensive review of anticipated space needs 2012/13 strategic goal of the City Council Estimated cost $11,500 50/50 cost split between General & Enterprise Funds
Building Maintenance
City Hall carpet is 22 years old - original to the building in 1990 A variety of mixmatched carpet types and permanent stains Was considered as a part of the 2012 remodel but was removed due to budget Estimated project cost $8,000 (includes vinyl baseboard)
Building Maintenance
Replace Village Hall Basement ceiling tile
$12,000 for materials and labor to set the ceiling grid
Tile placement would be done by staff or through a volunteer project by a community group
Parks
Repay Park Dedication Loan for the Lions Park Tennis/Basketball Court Project $20,000 Annual appropriation for the Parks/Trails Capital Plan $19,414
Levee Maintenance Program Army CORP
The City is in the Army CORP Non-Federal Levee Program The Army CORP issued a report on Carvers levee requiring certain maintenance be performed Clear and grub trees on the south side of the levee and other miscellaneous maintenance - $10,000
Vehicle Hoist
Maintenance is performed on vehicles in the Fire Department, Building Inspections, and Public Services Departments Vehicle hoist is a recommended safety improvement by Citys work comp insurance provider Estimated cost - $20,000 50/50 cost split between General & Enterprise Funds
Capital Equipment Plan
The City has laid out a Capital Equipment Plan within its larger Financial Management Plan The Capital Equipment Plan has scheduled purchases in 2013 Funding for these purchases would come from existing cash in the Capital Fund Capital Fund Balance Approximately $113,000
Capital Equipment Plan Inspections Vehicle
06 Chevrolet HHR 2-wheel drive Approximately 45,000 miles The Capital Plan calls for the replacement of the HHR with a 4wheel drive pick-up truck Anticipated cost $25,000
Capital Equipment Plan Truck Public Services
98 Chevrolet CK3500 Approximately 100,000 miles The Capital Plan calls for the replacement of the CK3500 Estimated cost $45,000
Capital Equipment Plan Tractor Public Services
03 Kubota Tractor Approximately 3,000 hours Used for park maintenance, street maintenance and plowing cul-de-sacs The Capital Plan calls for the purchase of an additional tractor Estimated cost $40,000
2013 General Fund Expenditures

$2,276,517
Public Services - 20% Debt Service - 14% Administration - 12% Fire Department - 12% Parks - 9% Contracted Services - 8% Building Inspections - 8% Law Enforcement - 6% General Government - 6% Parks & Recreation - 5%
2013 Debt Service

Debt Service Fund
Public Services / Fire Station 08 Improvement 10 Equipment Certificate
2011 Debt Service
2012 Debt Service
2013 Debt Service
$150,900 $58,800 $62,800
$144,425 $61,900 $60,270
N/A $40,115 N/A
10 Refunding 2004A
10 Refunding 2003B 10 Refunding (Consolidated) Total Debt Service Levy
$79,800
$26,883 $379,183
$86,790
$26,221 $379,606
N/A
N/A $274,415 $314,530
Debt Service Levy History

$600,000 $525,000 $450,000 $375,000
$300,000 $225,000
$150,000 $75,000 $0 2007 2008 2009 2010 2011 2012 2013
Total Levy
2010
General Levy Bond Levy Total Tax Levy $1,474,099 $409,700 $1,883,799
2011
$1,476,392 $379,183 $1,855,575
2012
$1,491,041 $379,606 $1,870,647
Proposed 2013
$1,556,117 $314,530 $1,870,647
Total Levy History

$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000 2007 2008 2009 2010 2011 2012 2013
Tax Capacity Rate & Estimated Market Value

City of Carver Tax Capacity Rate Pay 2011 47.95% Pay 2012 52.24% Proposed 2013 57.06%
Estimated Market Value
$321,577,700
$325,549,900
$311,866,500
Proposed County-Wide Pay 2013 Tax Rates

140 120 100 80
60
40 20 0
Source: Carver County Tax Capacity Rates Only
Cross Section of Residential Properties

2012 Estimated Market Value
$163,000 $191,600 $215,500 $249,200
2012 Tax
$734 $897 $1,033 $1,225
2013 Estimated Market Value

$146,200 $157,700 $195,900 $225,900
2013 Proposed Tax

$697 $789 $1,006 $1,193
Tax Differential 2012 to 2013

$37 $108 $27 $32
$272,800 $310,100
$325,900 $349,400 $377,000 $533,300
$1,359 $1,572
$1,661 $1,795 $1,952 $2,830
$246,100 $279,900
$296,900 $317,800 $344,800 $484,600
$1,318 $1,529
$1,634 $1,764 $1,932 $2,765
$41 $43
$27 $31 $20 $65
Source: Carver County
Questions and Comments
City of Carver General Fund Revenues FUND 101 - GENERAL GOVERNMENT Description 2011
AUDITED
2011 BUDGET
ACTUAL
2012 ACTUAL as of 7/31/12
2012 BUDGET
2013 BUDGET Comments
31010 Taxes Revenue 31040 Fiscal Disparities 32100 Business Lic./Permits
1,446,373 960
1,306,642 169,750 675
758,682
1,238,636 252,405
1,556,117 900
not including debt service - see below
66
900
Sanitation Licenses @ $300/each Background check fees- $500 Lions $300, Carver Liq $100, Misc $160
32110 Liquor Licenses 32120 Cobra- Health Coverage 32170 Refunds & reimbursements 32190 Burning permits 32210 Building Permits 32220 Administration Fee 32240 Animal Licenses 33400 State Grants 33401 LGA 33402 HACA 33423 Fire State Aid 33610 County Grants/Aid (Hwy) 33620 Other Cty Grant/Park/rec 33630 Misc Project Fees 34101 City Hall Rental Rev. 34107 Assess. Search Fees
9,335 10,786 5,036 278,376 5,895 50 4,405 40,299 71 20,170 22,472 1,837 11,872 4,884 20
9,535 140,000 3,000 1,100 905 21,000 10,000 -
9,035 7,536
9,535 -
9,535 77,490 3,750 905 21,000 10,000 -
Harvey's Bar, Lisa's Place, Doghouse $8475 COBRA Collections/ Employee Paid Health ins premium refund ($5,036 in 2011, $937 in 2010) burning permit revenue collected by Fire dept 14 single-family and 6 townhomes Admininistrative Fee for Building Permits The City has eliminated its licensure program PERA Aid
85,753 2,340
102,975 3,000 -
453 20,150
905 40,299 21,000
Flow through to Fire Relief Assn County Rd 40 Maintenance Aid and Gravel Tax
10,000 -
(564) 4,000 100 879 160 5,020 -
2,000 -
Hall/Gym/Church by the River rentals $20 fee/assessment search
City of Carver General Fund Revenues FUND 101 - GENERAL GOVERNMENT Description 2011
AUDITED
2011 BUDGET
ACTUAL
2012 ACTUAL as of 7/31/12
2012 BUDGET
34108 Maps, Base-Dev Agree 34109 Rural Fire Contracts
250 111,276
115,000 62,007
115,000
110,500
New Funding Formula Variance & conditional use permits, subdivision applications, rezoning
34110 Fees 34111 Hall Rental Damage Dep 34112 Park Rental Damage Dep 34200 Recreation Program fees 34202 Fire/Rescue call fees 34211 Advertising-P/R brochure 34780 Park Fees 34790 Riverside Park Archery 35102 Police Fines/State Aid
5,299 85 17,156 1,051 165 672 12,338
3,105 7,000 400 600 5,500
2,584 500
3,000 -
2,400 12,000 350 5,500
requests, other misc fees Hall Rental Damage Fee
8,147 400
10,000 200
Park & Rec program fees collected
221 565 1,934
350 600 6,500
$25 reserve fee/park shelters NEW LINE ITEM Can this be included with Rec. Fees Fines collected by the Carver County Sheriff's Dept Police State Aid - amt varies Both of the following items vary from year to year: LMC dividend - not budgeted (was $7888 in 2011)
36200 Misc. Revenues 36210 Interest Earnings 36220 Antenna Lease Revenue 392XX Transfers Total General Fund Revenues Total Debt Service Total Gen Fund Rev + Debt Svc $ $
9,172 14,587 14,104 46,843 2,095,839 2,095,839 $ $ $
6,000 5,000 12,000 1,821,312 379,183 2,200,495 $ $
4,240 5,930 7,874
6,000 15,500 13,200 45,000
8,000 14,500 14,040 113,000 $ $ $ 1,961,987 314,530 2,276,517
and other misc income
AT&T Antenna @ PW site - $1170/month lease payment
Captial Fund
Budget Amount & % Increase (Decrease)
978,891 978,891
$ $ $
1,900,025 379,606 2,279,631
61,962
3.3%
(3,114)
-0.1%
City of Carver General Fund Expenditures
Fund 101 - General Description
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
DEPARTMENT 41000 - GENERAL GOVERNMENT 260 303 309 361 365 384 430 Sales Tax Engineering Fees Computer Maintenance Liability Insurance Other Insurance Refuse/Garbage Disposal Miscellaneous (General) 2,086 49,905 426 74 4,739 961 51,000 5,000 2,300 4,000 10,480 3,863 22,788 45,136 65,000 460 80 6,500 46,450 12,800 483
MOVED TO NEW DEPT-41900 IN 2013 NEW LINE ITEM IN 2013 - Atomic Computer Support
Policy period runs 6/1/12- 6/1/13
84 8,000
Spring Cleanup Community Projects - Tugboat, Kisok
6,000
Cemetery software maint $1,387 - Metro Cities
433 720
Dues and Subscriptions Operating Transfers
2,900 21,353
3,060 12,000
1,000 -
3,530 6,000
$3,700 LMC
8,000
SW Corridor Coalition - $2500 /$400 SW Metro Chamber
MOVED THIS LINE ITEM TO PLANNING DEPT IN 2013

Total General Government
82,444
87,840
72,787
128,020
35,367
(92,653)
-72.4%
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
DEPARTMENT 41110 - COUNCIL

Paid Quarterly
104 Council Salaries 122 FICA and Medicare 150 Workers Compensation 331 Travel Expenses 361 Liability Insurance 365 Other Insurance 430 Miscellaneous
22,100 1,691 61 3,500 127 22 977 20 28,497 $
22,000 1,683 130 1,200 310 1,225 600 27,148
10,050 769 45 90
25,500 1,951 70 1,000 136 24
Mayor - $150/council mtg; $75/liaison mtg
21,000
Council (4) - $100/council mtg; $75/liaison mtg
1,607
City Contribution FICA and Medicare
98
Policy period runs 10/1/12 - 10/1/13
300
145
Open Meeting Law/Bond
25
6,642 (20) 17,576 $
7,800 36,481 $
4,000
LMC / Council Strategic Planning
433 Dues and Subscriptions Total Council
27,175
(9,306)
-25.5%
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
DEPARTMENT 41310 - ADMINISTRATION 100 Full-Time Salaries 211,881 196,386 99,508 176,860
Administrator-90%, City Clerk-90%, Admin Assistant-20%
153,464
U/B clerk 10%, Bookkeeper 30%,
103 Part-Time Staff 121 PERA 122 FICA and Medicare 131 Employer Paid Health 135 Employer Paid Other
4,462 14,932 15,849 30,644 459 1,574 8,479 2,288
14,238 15,024 32,542 500 1,925 11,500 1,085 3,300 7,777 7,297 16,154 263 763 2,048 839 1,403
12,822 13,530 25,003 500 1,962 10,000 1,120 1,500
City contribution P.E.R.A.

0.0700%
11,126
U/B clerk 10%, Bookkeeper 30%
City Contribution FICA Medicare

11,740
U/B clerk 10%, Bookkeeper 30% Administrator-90%, City Clerk-90%, Admin Assistant-20%
26,463
U/B clerk 10%, Bookkeeper 30%
525 2,747
14% of ADP Payroll Fees

150 Worker's Comp 200 Office Supplies (General) 201 Safety Compliance
Office Supplies: Copy paper, toner, ink cartridges, etc
11,500
New computers - City Clerk & Bookkeeper - $2300
1,163 2,440
MMUA 12.5% ANNUAL FEE = $1163 Cash receipt books $440, newsletter printing $1700 MCMA Conference Brainerd - $500
203 Printed Materials
208 Training
1,778
2,200
1,910
3,400
ICMA Conference Boston - $2,800
6,000
LoGG - $1,960 Clerk - TBD Contracted Finance Director - $6,000 Space Study - City Facilities - $5,750 Salary / Comparable Worth Study - $3,000
308 Other Professional Services
5,154
3,000
2,950
4,500
20,750
Ehlers Finc'l Mgmt Plan - $6,000
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
ADMIN 321 Telephone / Internet 322 Postage 331 Travel Expenses 351 Legal Notices Publishing 361 Liability Insurance 362 Property Insurance 365 Other Insurance 404 Office Equip. Repair & Maint 413 Office Equipment Rentals 430 Miscellaneous 6,223 3,608 2,166 1,904 1,842 852 687 5,531 3,878 303 4,335 8,750 2,700 600 1,200 3,300 460 210 6,500 5,432 4,030 1,508 6,774 379 947 3,442 2,560 942 1,286 7,000 3,100 2,100 2,050 1,620 915 737 7,000 6,464 3,895 Internet= $1000
7,100
Phone/ Fax lines = $5000 Newsletter pstg - $3000 - 50%
3,750
Postage Meter refills - $1750- 50%
1,950
Mileage reimbursement
2,450
Legal notices, ordinances, misc notices
1,701
961
774
2,600
Atomic computer support - $2580/year Copier Rental/monthly maint. $550/mo. = $6600/year
8,500
Postage Rental $350 qtr = $1400/year
500
433 Dues and Subscriptions 720 TRANSFER OUT- CIP
1,050
ICMA - $900 MCMA - $150
TRANSFERS
Total Administration
328,827
314,882
158,752
286,078
279,253
(6,825)
-2.4%
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
DEPARTMENT 41410 - ELECTIONS 100 Wages and Salaries 122 Fica 331 Travel Expenses 351 Legal Notices Publishing 500 Capital Outlay Total Elections $ 1,000 1,000 560 41 601 $ 6,000 459 200 50.00 1,000 7,709 $ Costs: Election System, Software Maint, Budget Amount % Increase or Decrease $ (7,709) -1 Judges and Staff Wages City contribution - Fica and Medicare Election judge mileage
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
DEPARTMENT 41530 - AUDIT AND ACCT'G SERVICE 301 Auditing Services 25,026 23,500 19,905 21,780
Abdo, Eick and Meyers - Audit
22,290
75% General fund
other 25% enterprise funds
Total Auditing & Acct'g
25,026
23,500
19,905
21,780
22,290
510
2.3%
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
DEPARTMENT 41550 - ASSESSING 312 Assessing Contract 18,428 17,850 17,500
18,025
Carver County
Total Assessing
18,428
17,850
17,500
18,025
525
3.0%
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
DEPARTMENT 41610 - CITY ATTORNEY 304 Legal Fees 43,118 36,085 13,671 37,070 32,000
Total City Attorney DEPARTMENT 41900 - ENGINEERING 303 Engineering Fees
43,118
36,085
13,671
37,070
32,000
(5,070)
-13.7%
71,957
General Engineering
Total Engineering
71,957
71,957
#DIV/0!
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
DEPARTMENT 41910 - PLANNING AND ZONING 210 Operating Supplies 302 Planning Fees 58,060 55,000 22,008 42,000 1,000 40,908
NEW LINE ITEM - HPC
Total Planning and Zoning
58,060
55,000
22,008
42,000
41,908
(92)
-0.2%
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
DEPARTMENT 42100 - POLICE- SHERIFF'S CONTRACT 311 Police Contract 315 Police Overtime 430 Miscellaneous 2,567 121,438 125,070 1,000 2,100 51,541 2,600 126,787 1,800 2,100
127,000 1,000 2,100
1.0 FTE, CSO 260 hrs $21,000 Summer contingency SW Metro Drug Task Force Contribution
Total Police
124,005
128,170
54,141
130,687
130,100
(587)
-0.4%
10
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
DEPARTMENT 42260 - FIRE DEPARTMENT 100 Wages & Salaries (General) 103 Part Time Staff 106 Emergency Services 107 Training Pay 122 FICA and Medicare 124 Fire Pension Contributions 125 State Aid 2% 135 Employer Paid Other 9,000 1,536 21,063 42,641 5,445 28,000 20,170 645 5,484 379 11,189 8,264 540 787 1,027 9,000 5,000 22,000 26,000 4,900 28,000 21,000 500 2,200 1,000 12,500 5,000 2,000 2,000 393 625 692 94 2,096 2,989 12,450 1,615 9,971 18,534 4,423 12,450 2,500 22,000 42,000 6,040 27,609 21,000 600 5,846 500 12,000 6,000 2,000 2,000
12,450
Dept Officer Salaries(3 chiefs, FM, 3 captains, 3 LT, 1 secy)
2,500
PW Salaries for Maintenance
26,868
Salaries for fire calls($8.50/hr) - Increase from $8/hr
42,000
Training hrs for 32 fire fighters($8.50/hr) - increase from $8/hr
6,412
City contribution FICA and Medicare
20,466
City contribution to retirement Flow through to Relief Association - (Transfer)
21,000 800
Increase in property values 14% of ADP Payroll Fees
150 Worker's Comp Ins 200 Office Supplies
8,184 350 12,000
General office maps, tracking Classes, education materials
208 Training and Instruction 212 Motor Fuels 215 Shop supplies 220 Repair/ Maintenance 221 Equipment Parts
6,000 3,000
Fuel COMBINED WITH 221 EFFECTIVE 2013 COMBINED WITH 401 EFFECTIVE 2013 Basic tools/rescue equipment
11
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
FIRE 230 Fire Medical Testing 240 Small Tools & Minor Equip. 241 Protective Gear 242 SCBA/Air Stations 243 Hose/Water movement accessories 244 Uniforms 304 Legal Fees 305 Medical Supplies 308 Other Professional svcs 316 Emergency Mgt/Civil Defense 317 Public Safety/Education 321 Telephone / Internet 323 Radio Units
5,179 5,713 3,937 1,563 9,574 2,958 18,940 412 17,643 4,697 2,337 4,381 1,623 1,544 2,512 6,304 215 3,446 173
5,000 3,500 8,000 10,000 5,000 5,000 1,300 18,000 1,100 16,500 4,000 4,000 3,400 1,500 2,100 500 7,400 80 3,700 450
60 990 11,112 20,401 (969)
5,250 2,500 14,000 21,500 4,100 2,000
5,250 14,000 22,708 2,000 1,000 500 4,000 1,000 1,500 4,000 2,000
Annual physicals, Hep B/TB testing COMBINED WITH 221 EFFECTIVE 2013 Estimate of 3 sets of gear per year - $6,000 Helmets, gloves, hoods, boots SCBA $20,208 & Maintenance $2,500 Hoses, nozzles, drafting, etc Duty and Funeral dress Melchert Hubert Sjodin EMS response items for medical calls Financial planning Tornado siren maint, EM upgrades, software, GIS Steamboat Days, Open House, Public classes, fire prevention 50% Telephone, 50% Internet FD/PW Building Internet = $450 Phone/Fax = $700 Cell= $800
283 2,449 219 50 910 906 218 968
500 4,000 1,000 17,000 4,000 2,500 3,400 2,000 1,385 2,690 6,800 235
3,400 2,000
Radios - usage cost, pager repairs Travel Exp: mileage, hotel room rental for classes
331 Travel Expenses 361 Liability Insurance 362 Property Insurance 363 Auto Insurance 365 Other Insurance 381 Electric Utilities 382 Water & Sewer Utilities
1,454
2,825
7,004 247
Policy period runs 6/1/12- 6/1/13 Policy period runs 6/1/12- 6/1/13
1,677
3,700 -
4,500
50% FD/PW Building- share w/PW & Park/Rec
NO LONGER USED
12
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
FIRE 383 Gas Utilities 384 Refuse/Garbage Disposal 400 Cleaning Service 401 Vehicle/Equip Maint & Repair 402 Repairs/Maint Structure
2,797 909 2,649 16,490 4,889 3,280 760 551 -
5,000 400 2,600 8,000 5,000 2,200 800 1,240 -
1,109 636 1,524 5,788 4,405 2,210 461 356
3,500 600 2,800 8,000 3,500 2,500 800 1,000 -
3,000
50% FD/PW Building
1,200
split among all depts
11,500
Cleaning Service Professional Maintenance Vehicle Repair & Maintenance Parts General Building Maintenance, alarm systems
4,900
Including Cintas Mat Rental, cleaning supplies Atomic computer support - $1,800
404 Office Equip. Repair/Maint. 413 Office Equip Rental 433 Dues and Subscriptions 500 Cap'l Outlay (General) 720 Operating Transfers TOTAL FIRE DEPT
3,000 800 750
Computer: hardware, software, Equip Repair & Maint 50% Building Monitoring, copier lease & water cooler General Dues, fire codes, building codes
7,500
Capital Equipment Plan
281,647
266,870
109,645
283,805
274,068
(9,737)
-3.4%
13
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
DEPARTMENT 42400 - BUILDING INSPECTIONS 100 Full Time Salaries 150,364 146,607 72,074 125,213
Building Offical-100% Bookkeeper 20%
103,042
Admin asst- 80%
City Contribution
PERA Bookkeeper 20%
0.0700%
121 PERA 122 FICA and Medicare 131 Employer Paid Health 135 Employer Paid Other
8,437 11,388 26,745 459 492 486 1,287 266 -
10,629 11,215 28,898 500 1,560 475 1,250 250 150
5,296 5,524 22,181 263 224 158 877
9,078 9,578 18,867 500 750 975 1,290 300
Building Offical-100%
7,471
Admin asst- 80% Employer contribution Building Offical-100% Bookkeeper 20%
7,883
Admin asst- 80% Building Offical-100% Bookkeeper 20%
20,031
Admin asst- 80%
525
150 Worker's Comp 200 Office Supplies (General) 201 Safety Compliance
1,050
Uniform Coats and Shirts
975
Printer ink, paper, office supplies MMUA 12.5% ANNUAL FEE = $1163
1,290
TOTAL COMPLIANCE- ANNUAL FEE AND RANDOM CHECKS
203 Printed Materials 208 Training & Instruction 210 Operating Supplies 212 Motor Fuels 302 Planning Fees 303 Engineering Fees
750 2,500 150 1,200 -
Code books & other printed materials CEU's & professional development
1,390
2,500.00 150
1,210 811 -
1,500 1,500 750 1,000
568
1,200 1,500
Gas/Oil for inspector vehicle
712
500 1,000
304 Legal Fees
14
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET

Carver Soil & Water & other misc services
ACTUAL
as of 7/31/12
BLDG INSP 308 Other Professional Services 310 Building Inspections 321 Telephone 331 Travel Expenses 351 Legal Notices Publishing 361 General Liability Ins 363 Automotive Ins 365 Other Insurance 381 Electric Utilities 383 Gas Utilities 401 Vehicle/Equip Maint & Repair 402 Repair/Maint. Structures 404 Office Equipment 430 Miscellaneous 433 Dues and Subscriptions 500 Capital Outlay (General)
1,393 10,001 1,148 2,707
2,000 4,000 1,500 1,100 200 3,376 645 212
2,000 7,500 1,200 350 100 1,175 500 205 215 326 32 2,400 2,400 1,500 2,000 1,422 397 85 2,750 150 150 -
2,000
Building Department Audit
5,000
Building Surcharges
1,200
Cell phones - $850
500
Class fees, materials, mileage etc.
1,096 465 190 682 880 1,075 2,415 135 150 -
1,600 360 700 1,300 1,000 1,000 2,500 150 150 -
1,234
515 215 500
Bldg Inspection software support $900
1,000 300 150
Portion of BDS acctg software support $100
Annual Membership- Materials Management
25,000
Replacement Vehicle
Total Building Inspections
224,283
223,845
115,975
197,781
184,480
(13,301)
-6.7%
15
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
DEPARTMENT 42700 - ANIMAL CONTROL 495 Animal Control Total Animal Control 876 876 $ 500 500 697 697 $ 500 500 $ 1,200
1,200
700
140.0%
16
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
DEPARTMENT 43000 - PUBLIC SERVICES 103 Part Time Staff 11,601 70,421 6,600 79,086 9,087 39,547 17,600 82,525 9,180
Seasonal Employees - 47% - was 20% in 2008 PS Director 50% , PS workers (2) 50%, New hire - Pub svc worker
108 Full-Time Salaries
99,154
Bookkeeper 10% (DEDUCTED $2500 for 1/2 F.D. maint)
117 Overtime Salaries
18,701
12,000
6,566
12,000
12,000
Combine Overtime & On Call Pay City contribution- PERA

PW Director 50% PW Assistants (2) 50%
.0700
Bookkeeper 10%
New hire - Pub svc worker 50%
121 PERA 122 FICA and Medicare
6,682 7,788
6,604 7,473
4,574 4,659
6,853 8,578
8,059
INCLUDE OVERTIME
FICA AND MEDICARE -- INCLUDE OVERTIME

PW Director 50% Bookkeeper 10% New hire - Pub svc worker 50%
9,206
PW Assistants (2) 50%
PW Director 50%
Bookkeeper 10% New hire - Pub svc worker 50%
131 Employer Paid Health
14,168
16,834
10,289
16,179
20,091
PW Assistants (2) 50%
135
Employer Paid Other
442
500 -
263 240 4,935 213 1,813
500 7,927 400 3,000 500
525
140 Unemployment Compensation 150 Worker's Comp 200 Office Supplies 201 Safety Compliance 6,702 230 2,509
14,000 400 2,200 -
11,098 400 3,000
Office Supplies MMUA 12.5% ANNUAL FEE = $1163, SAFETY BOOTS,

208 Training and Instruction 212 Motor Fuels 215 Shop Supplies 4,295 7,002
Leadership/Management Training - $900
1,400
Class fees and instruction material Bulk tank @ public works building
8,000 5,000
5,655 2,741
9,000 5,000
9,000
Fuel for heavy equipment & trucks Supply shop
7,000
Small tools/equip, hardware, misc supplies
17
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
Public Services 221 Equipment Parts 321 Telephone / Internet 331 Travel Expenses 16,205 1,713 18 2,232 2,589 2,214 261 3,446 173 3,079 909 33,600 19,511 2,649 4,894 3,018 5,000 2,100 3,400 500 2,600 3,800 500 8,000 450 35,000 20,000 2,600 5,000 5,000 1,244 636 17,285 314 12,916 1,524 1,101 2,404 1,705 6,253 1,215 6,000 2,000 2,125 2,770 2,370 280 3,800 9,000 450 40,000 15,000 2,800 5,000 5,000 5,600 450 7,000
Parts purchased to repair equipment & add'l equipment 50% Internet- 50% Phones & 1/2 Cell Phones(split w/parks)
2,000
New Public works Shop & cell phones
Mileage Reimbursement
361 Liability Insurance 362 Property Insurance 363 Auto Insurance 365 Other Insurance 381 Electric Utilities 382 Water/sewer Utility 383 Gas Utilities 384 Refuse/Garbage Disposal 387 Street Lighting 388 Signal Lights 389 Bulk Ice Control for Streets 400 Cleaning Service 401 Vehicles/Equip Maint & Repair 402 Building Maint & Repair
2,231
2,909
2,441 294 4,700
50% FD/PW Building NO LONGER USED 50% FD/PW Building split among all depts Light bill & contract
40,000 480 10,000 3,000
Increased Street Lights

NEW - signal lights on Levi Griffin Rd/Cty Rd 11 Split out from street maint minor in 2010 - 403 Cleaning Service Professional Repair Vehicle Maintenance New Building Maintenance and Repair
3,500
Cintas mat rental -- cleaning supplies
18
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
Public Services 403 Street Maintenance - Minor 404 Office Equip Repair/ Maint 413 Office Equipment Rental 415 Equipment Rental 417 Uniform Rental 430 Miscellaneous 433 Dues and Subscriptions
51,284 2,527 1,293 2,672 2,624 1,902 35
50,000 1,500 1,800 3,000 2,500 1,500 100
6,781 1,422 1,154 1,356 93 35
60,000 1,000 1,800 3,000 2,500 4,865 35
Seal coating Budget $20,000
70,000 1,500 2,200 3,000 2,500
Minor street repairs, sweeping Computer: hardware, software, Equip Repair & Maint 50% Building Monitoring 50% copier rental lease Street planer, brush mower Uniforms Infraseek Module Street Signs and Pavement Management
1,000 300
Licenses, Permits, Other Annual Fees, Dues, Subscriptions 1 Ton Truck $45,000 - Capital Equipment Plan
500 Capital Outlay 591 Tree Maintenance 720 TRANSFER OUT- C.I.P Total Public Services 309,387 $
2,000 315,047
4,934 152,952 $
6,000 2,900 348,757 $
Tractor $40,000 - Capital Equipment Plan
95,000
Vehicle Hoist - $10,000 ($20,000 Total) Levee Maintenance - $10,000
11,000 -
Tree maintenance and trimming
461,216
112,460
32.2%
19
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
DEPARTMENT 45100 - PARKS & RECREATION 103 Part Time Staff 112 Full Time Salaries 121 PERA 122 FICA and Medicare 131 Employer Paid Health 135 Employer Paid Other 5,119 48,912 3,410 4,150 9,037 459 1,777 321 1,134 2,646 10,922 44 87 412 1,351 979 2,091 4,112 620 6,791 500 1,100 850 1,000 4,000 1,000 3,000 5,800 48,924 3,547 4,186 9,909 500 170 300 1,085 2,400 6,200 2,412 28,552 2,098 2,398 6,040 263 54 111 974 3,506 7,060 35 110 837 653 737 1,625 500 900 950 1,100 4,300 605 7,267 500 1,100 975 1,100 4,300 635 7,631
Mileage, conferences Advertising & Mkting - incl Park&Rec newsletter 3x per yr Policy period runs 6/1/11 - 6/1/12 - split w/Parks Dept Policy period runs 6/1/11 - 6/1/12 - split w/Parks Dept Ehlers fees
5,800 50,176 3,638 4,282 9,433 500 2,199 350 1,120 4,100 8,000 -
5,800 51,173
Seasonal & Part-time Employees Park & Rec Supervisor 100% PERA
3,710
City Contribution FICA/MEDICARE
0.0700%
4,358
City contribution
7.65%
10,015 525 3,079 350 1,163
Park/Rec Supervisor 100% 14% of ADP Payroll Fees

150 Worker's Comp 200 Office Supplies 201 Safety Compliance 207 Computer Supplies 210 General Operating 217 Other Operating Supplies 221 Equipment Parts 308 Other Professional Svcs 321 Telephone 322 Postage 331 Travel Expense 340 Advertising 361 Liability Insurance 362 Property Insurance
MMUA 12.5% ANNUAL FEE = $1163
2,800 9,500
Facility & Program Software

Program supplies, archery targets, fitness classes, trees for parks
20
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
PARKS & RECREATION 365 Other Insurance 381 Electric Utilities 382 Water & Sewer Utilities 383 Gas Utilities 402 Bldg Maintenance & Repair 404 Office Equipment & Repair 413 Office Equipment Rental 415 Equipment Rental 430 Miscellaneous 490 SHIP Grant Expense 500 Capt'l Outlay (General) 720 Operating Transfers Total Parks & Recreation
98 1,723 173 1,398 603 2,527 982 913 86 1,836
100 1,800 400 2,000 500 2,400 1,300 1,300 2,474 554 916 1,422 1,154 131 839
105 2,000 2,000 4,700 2,400 1,400 1,300 -
110 -
Policy period runs 6/1/11 - 6/1/12 - split w/Parks Dept
NO LONGER USED
500
Computer Maintenance-Solution Builders
2,500 1,300
Portion of Banyon Data Systems, Accounting
includes stage, portable restrooms at events,rink,Riverside
18,487 133,199 $
104,271 64,955 $
119,125
113,125
(6,001)
-5.0%
21
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
DEPARTMENT 45122 - CITY HALL (includes Church on the River and other Facilities) 201 Safety Compliance 217 Operating Supplies 220 Repair/ Maintenance 361 Liability Insurance 362 Property Insurance 365 Other Insurance 381 Electric Utilities 382 Water & Sewer Utilities 383 Gas Utilities 384 Refuse/Garbage Disposal 400 Cleaning Service 1,914 1,495 1,900 553 5,627 20 5,393 1,078 4,004 909 5,907 1,085 500 1,150 4,800 310 5,750 1,000 5,500 400 5,200 1,486 636 4,138 2,245 2,858 974 175 744 1,120 1,850 592 5,840 21 6,500 5,500 800 5,600 622
1,163
MMUA 12.5% ANNUAL FEE = $1163
1,850
Cleaning supplies, misc Combine 220 and 402 - MOVED TO 402

Policy period runs 6/1/11 - 6/1/12 - based on 6% est increase
This line incl Flood Insurance for the Church - $2835
6,132
22
6,000
5,000
800 12,500
split among all depts Total All Buidlings
Replace ceiling tile Hall Basement - $12,000
402 Building Repair & Maint 720 Operating Transfers Total City Hall
1,788 30,587 $
4,500 30,195
13,056
13,000 -
Carpert/Misc. Repairs City Hall - $8,000
27,500
Cintas, cleaning supplies, general bldg maint expense
26,312
40,823
61,589
20,766
50.9%
22
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
DEPARTMENT 45200 - PARKS 103 Part Time Staff 9,800 4,000 9,843 4,000 2,110
Seasonal Employees PW Director 45% , PW Assistants (2) 45%
112 Full Time Salaries 121 PERA 122 FICA and Medicare 131 Employer Paid Health 135 Employer Paid Other
68,313 6,818 6,056 13,900 459
79,086 5,734 6,356 16,834 500 -
39,548 3,724 4,202 10,289 263 240 897 1,014 2,090 2,363 1,346 2,297 852
74,469 5,399 6,003 14,656 500 3,667 1,600 4,000 12,000 8,000 6,000 1,000
91,061
New hire - Pub svcs worker 50% Bookkeeper 10% AND deduct $2500 for 1/2 F.D. maint PERA
6,602
City Contribution FICA/MEDICARE
0.0700%
7,128
City contribution
7.65%
18,490
PW Director 50% PW Assistants (2) 50% Bookkeeper 10% New hire - Pub svcs worker 50%
525
140 Unemployment Compensation 150 Worker's Comp 201 Safety Compliance 3,089 1,483 8,496 13,435 3,667 4,984 1,091
1,000 1,600 3,000 12,000 8,000 6,000 1,200
5,134
MMUA 12.5% ANNUAL FEE = $1163, SAFETY BOOTS,
1,600
212 Motor Fuels 217 Operating Supplies 220 Repair/Maintenance 221 Equipment Parts 321 Telephone
Bulk fuel tank FD/PW
5,000
Fuel for lawn mowers and other park equipment
3,000 4,000 6,000
Chemicals, grass seed, garden plantings,supplies, etc trees, irrigation system maint/repairs, trail repairs, bldg repairs lawn mower parts,repairs
1,000
1/2 FOUR PW/PARKS CELL PHONES
23
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
PARKS 361 Liability Insurance 362 Property Insurance 365 Other Insurance 381 Electric Utilities 382 Water & Sewer Utilities 384 Refuse/Garbage Disposal 401 Vehicle/Equipment Maint/Repair 402 Repairs/Maint Structure 415 Equipment Rentals 430 Miscellaneous 500 Capt'l Outlay (General) 720 Operating Transfers Total Parks
782 6,791 136 2,461 6,455 909 514 179 2,672 602
1,000 3,000 100 2,900 10,000 500 3,500 800 18,000 287 98 20,816 636 1,029
837 7,267 145 2,900 1,000 1,000 3,500 800 36,869 4,000 101,832 $ 199,612 $
879
Policy period runs 6/1/12 6/1/13 - split w/Park/Rec Dept
7,630
Policy period runs 6/1/12- 6/1/13 - split w/Park/Rec Dept
152 2,900
Policy period runs 6/1/12 - 6/1/13 - split w/Park/Rec Dept
Park sprinklers
1,000
split among all depts
budgeted under line item 221 for 2011
1,000 1,500
$3,000 Tug Boat

Equipment Rental -Rent Ball Field Dragger
Loan Tennis Courts - $20,000
39,414
Capital Park Plan - $19,414
4,000 167,090 $
4,000 189,110
2,110 208,235
trfr to Cemetery fund for PT summer salaries

Budget Amount & % Increase (Decrease) 8,623 4.3%
24
2011
AUDITED
2011 BUDGET
2012
ACTUAL
2012 BUDGET
ACTUAL
as of 7/31/12
Department 49300 - Transfers 700 Transfers in 720 Operating transfers out Total Transfers Total General Fund Expenditures Department 47000 - Debt Service 600 2010A Refunding-FS/PW 600 2008A Improvement Bonds 600 Equipment Bonds 2010-12 600 2010A Refunding - 2004A 600 2010A Refunding - 2003B 600 2010A Refunding 600 2011 Improvement Bonds 610 Debt svc interest Total Debt Service Total Gen Fund Exp + Debt Svc 281,704 281,704 2,137,177 1,821,312 210 210 932,018 1,897,728 Budget Amount & % Increase (Decrease)
TO INCREASE GENERAL FUND BALANCE
1,961,987
64,259
3.4%
150,900 58,800 62,800 79,800 26,883 1,375 1,375 2,138,553 $ $ 379,183 2,200,495 932,018 $ $
144,425 61,900 60,270 86,790 26,221 379,606 2,277,334 $ $
PER ABDO, EICK, MEYERS DEBT REPORT
40,115
PER ABDO, EICK, MEYERS DEBT REPORT PER ABDO, EICK, MEYERS DEBT REPORT PER ABDO, EICK, MEYERS DEBT REPORT PER ABDO, EICK, MEYERS DEBT REPORT
274,415 Budget Amount & % Increase (Decrease)
314,530 2,276,517
(65,076)
-17.1%
25
CARVER CITY COUNCIL

MEETING DATE: December 3, 2012 SUBMITTED BY: Dan Boyum, City Engineer SUBJECT: Public Hearing on 4th Street and Related Projects
COUNCIL ACTION: Hold the hearing and get feedback from the public. After the hearing is closed, the following are some of the items that Staff will need feedback from the Council on as it relates to the proposed projects: 1. Does the Council want to bury power on 4th Street? 2. Does the Council want the new power lines from the Xcel Energy Substation to be buried on 6th Street or within Community Park to High/4th Street? 3. Does the Council want to the existing grass boulevard removed along the north side of 4th Street West from Jorgenson to Ash to allow for parking on this side of the street? 4. Does the Council agree with the remaining proposed improvements on 4th Street West? 5. Does the Council want to proceed with the trail construction along the east side of CSAH 11? After discussion about any changes that the Council may want Staff to make to the proposed project, then move for the City Engineer to prepare plans and specifications on the improvements and for Staff to bring a resolution to your next meeting reflecting the action taken by the Council on this project. OVERVIEW: The City of Carver has identified improvements to 4th Street West from Broadway to Elm Drive as part of the capital improvement plan. A feasibility study was done to review the improvements along 4th Street West, and estimated costs were updated in 2011 and 2012. Xcel Energy has discussed with the City placing overhead power lines along 6th Street West to connect their new Substation along Dahlgren Road to existing power lines. The City has discussed whether the power could be buried with Xcel, and Xcel has indicated the new power lines could be buried along 6th Street West or through Community Park and then to 4th Street and High Street. There is a cost that the City would have to pay to bury the power lines, and the City has investigated options to include these costs in upcoming project bonding if it is determined the City wants to proceed with burying the power in this area. Also, the City has identified trails for construction along CSAH 11 from 4th Street to the Carver Bluffs Parkway. The City is reviewing incorporating these trail costs into upcoming project bonding. 4th Street Bridge The 4th Street Bridge has been experiencing continual slope instability and wing wall deterioration despite repairs over the last few years. The City has placed weight restrictions on the bridge and does regular monitoring of the deterioration. The bridge is considered structurally deficient, and qualifies for replacement funding through the State. Because the 4th Street Bridge is considered historic, the City has been working with the Army Corp of Engineers (COE) in reviewing options related to restoration and replacement of the bridge. A report was
prepared discussing options for the bridge and reviewed by the COE. The estimated cost for replacing the bridge in the report is $732,600. The COE contacted the State Historic Preservation Office (SHPO). SHPO sent a letter to the COE in August indicating that they understand the conditions and agree that bridge replacement is the only feasible alternative. To finalize the permit with the COE and since the removal of the bridge causes an adverse effect, the City will need to mitigate the removal of the bridge. The City is working with the COE in this process. Due to tighter construction limits at the 4th Street Bridge with the home at 113 4th Street West, the end treatments of the replacement arch pipe bridge will require a different look than those used on the Main Street Bridge headwalls. Concepts have been prepared to show what is being proposed for the replacement bridge, and the concepts will be reviewed by the HPC Committee at their next meeting. Easements may be needed depending upon the final design layout. 4th Street Utility and Street Improvements The pavement condition of 4th Street requires yearly patching, and the City receives drainage complaints as a result of larger storm events and minimal storm sewer and curbing in the area. The City also did a City-wide Walkability Report in September 2009 and identified the lack of a sidewalk between Ash Street and Elm Drive as a safety issue. For these reasons and others, the City is proposing to reconstruct the street and place new curb and gutter, storm sewer, walk, and street lights at an estimated cost of $1,030,200. The City will also be abandoning an existing step lift station, removing existing septic tanks, and replacing a short stretch of water main and existing sanitary sewer manholes. The width of the road will allow for parking on both sides of 4th Street from Broadway to Jorgenson. We will ask for feedback from the public if they want parking on both sides of the street from Jorgenson to Ash. There is not proposed to be parking between Ash and Elm Drive due to slope restrictions. Resident Feedback The City met with property owners on 5/23/12, 6/5/12, and 6/20/12 to get feedback on the proposed improvements. We also received a letter from one resident who could not make the meetings. One of the questions from the property owners was confirmation of the location of the walk between Ash Street and Elm Drive. This walk was proposed for the north side of 4th Street by St. Nicholas Church in the feasibility report. A design survey was done in order to address the various questions as well as to be used for overall project design. The survey confirmed that the north side of the street would be the recommended location of the walk due to the slope and house location near the right-of-way of 411 4th Street West, complications from and the number of driveways on the south side, and retaining walls of similar length needed on both the north and south side of the street. City Staff is proposing a segmental retaining wall at this time due to costs associated with a poured concrete retaining wall. St. Nicholas Church There have been discussions on improving the sight visibility at the entrance to St. Nicholas Church. Because of the existing driveways in the area, there are only minimal adjustments that can be made to the road profile. It appears the existing entrance location provides the best sight distance to the traffic coming from the east as compared to moving the entrance further to the west. Also, it appears placing the sidewalk and retaining wall along the north side of the road will help improve the sight line to see vehicles approaching the entrance from the east. St. Nicholas would prefer the sidewalk to be placed in an alternate location due to concerns they have with the cost to the project and the ongoing costs to maintain the sidewalk (snow removal).
Bury of Power on 4th Street The City has also evaluated burying existing overhead power lines along 4th Street and has estimated the costs for this work at $277,500. Xcel has provided some additional feedback that would suggest this estimate may be on the high side, and Xcel will do a more detailed estimate if requested and the costs for this estimate would be credited to the City if they proceeded with the work. If the power is buried, each property owner who receives power off of 4th Street would also need to bury their power from the rightof-way to their home and hire an electrician to switch out their meter socket. Based on previous discussions with local electricians, this cost could be around $1,500 per property owner. The City is proposing to pay for the bury of power costs, but will want residents to provide feedback at the public hearing related to this item. Bury of Power on 6th Street As discussed previously, Xcel Energy needs to connect their new substation to existing power sources. They would do this work by placing overhead power lines along 6th Street West from CSAH 11 to where existing power lines exist. If the City would want the new power buried, this could be done for around $125,000 along 6th Street or around $100,000 along Community Park and to High/4th Street. Trail along CSAH 11 from 4th Street to Carver Bluffs Parkway The City reviewed this trail as part of recent trail funding applications. This trail was also discussed in the 2009 Walkability Report. If the 4th Street Project proceeds, the City is considering bonding for the work as part of the overall bonding package. The estimated cost for this work is $305,000. Tentative Schedule The City still needs to get final approval from the COE on mitigation for the 4th Street Bridge. They will want to have plans for the bridge to review as part of their mitigation process. The City also needs to submit plans for final approval on the bridge to MNDOT before funding is allocated for the bridge. MNDOT will not give final approval on plans until the mitigation documents are approved by the COE. We anticipate the overall project will take 3-1/2 months for construction with final lift of bituminous being placed in 2014. We will meet with a few bridge contractors during design to review this schedule and get their feedback on how long they feel the project will take to get completed. Once we have these final approvals and designation of funds, we can update the tentative schedule below: 1. Hold Public Hearing on improvements and receive authorization to begin design December 3, 2012. 2. Attend HPC Meeting to review project December 11, 2012 3. MnDOT, COE, and SHPO approvals January April, 2013 4. Open Bids April/May 2013 (Dependent on Item 3 above) 5. Construction begins June 2013 6. Roadway Open September or October 2013 7. Assessment Hearing Fall 2013 or Summer 2014 8. Final Wear Course Spring 2014 FINANCIAL: The City of Carver would apply for State Bridge Bond Funds as well as use assessments and various funds (Sanitary Sewer, Water, Storm Sewer Utility Fee, and General) to pay for these improvements. Three options are shown related to assessments (20%, 40%, and 60%) for the preliminary assessment rolls. The Council will typically get advice from an appraiser on the benefit of the improvements to the existing properties prior to the Assessment Hearing and then choose a final assessment option based on this feedback.
The City will need to work with Carver County in applying for State Bridge Bond funding since we are less than 5000 in population. The current overall project cost if all the work proposed above is done is $2, 040,300. ANALYSIS / OPTIONS: The City investigated various options for dealing with the historic bridge including restoring the bridge to its original condition, maintaining the bridge as it currently is and making repairs, replacing the bridge, and a few other alternatives which are required to be analyzed due to the historic designation of the bridge. The end treatment on the arch pipe bridge and wall near the walk would use existing stone from the 4th Street Bridge which meets SHPO feedback on removal of the existing bridge. The City also investigated various options on 4th Street West as it relates to reconstruction of the street, walk location, burying of power, and adding new lighting. The Council will provide direction to Staff on these items following the public hearing. COMMISSION ACTIONS: The Heritage Preservation Committee has previously discussed the 4th Street Bridge, and this committee will need to be involved with replacement of the 4th Street Bridge as part of the historical bridge process. STAFF RECOMMENDATION: Staff would recommend the Council review feedback from the public, respond to the questions on various parts of the project listed above, and then direct the City Engineer to prepare plans and specifications on the improvements with Staff bringing a resolution to your next meeting reflecting the action taken by the Council on this project. ATTACHMENTS: Concept Drawings on 4th Street Updated 4th Street/Bridge Costs - Appendix A Updated Preliminary Assessment Roll for 4th Street - Appendix B Concept drawing on Trail Concept drawing from Xcel Energy on 6th Street route
Remove Existing Tree On Street Parking 5 Sidewalk
Drive Lanes Remove Existing Tree On Street Parking 5 Sidewalk Curb and Gutter (both sides of street)
EXISTING VIEW
November, 2012
4TH STREET IMPROVEMENTS
Carver, Minnesota
VIEW EAST OF JORGENSON
Retaining Wall - wall height will vary Curb and Gutter (both sides of street) 5 Sidewalk
Drive Lanes
EXISTING VIEW
November, 2012
Carver, Minnesota
VIEW WEST OF ASH
Retaining Wall - wall height will vary Curb and Gutter (both sides of street)
Drive Lanes 5 Sidewalk
EXISTING VIEW
November, 2012
Carver, Minnesota
VIEW AT CHURCH ENTRANCE
5 Sidewalk (both sides of street) On Street Parking (both sides of street)
CITY HALL
Ornamental Railing Planting Area Salvaged Stone Wall from Existing Bridge
Proposed Culvert & Salvaged Stone Wall (both sides) Vegetated Slopes
RESIDENCE
EXISTING VIEW
November, 2012
Carver, Minnesota
BRIDGE IMPROVEMENTS
APPENDIX A
Cost Estimate 4th Street Bridge and West Downtown Utility and Street Improvements Carver, Minnesota Bonestroo File No. 475-08204-0 Update November, 2012
Part 1A - Water Main
Item
Remove existing water main Connect to existing water main 6" PVC water main, C900 Ductile iron fittings Subtotal - Construction + 10% Contingencies Total - Construction + 20% Engineering, Legal, Fiscal, Administrative Total Estimated Cost - Part 1A - Water Main Part 1B - Sanitary Sewer
Unit
LF EA LF LB
Estimated Quantity
100 2 90 430
Unit Price
$10.00 $1,000.00 $25.00 $5.00
Estimated Cost
$1,000.00 $2,000.00 $2,250.00 $2,150.00 $7,400.00 $700.00 $8,100.00 $1,600.00 $9,700.00
Item
Remove existing sanitary sewer pipe Remove existing sanitary manhole Abandon step lift station Abandon septic tanks Remove & replace ex. manholes, reconnect pipe Connect to existing manhole Connect to existing service 4' diameter manhole, special Construct 4' diameter manhole over ex. pipe, special Manhole overdepth 8" PVC sanitary sewer, 10 - 20' deep 8" PVC sanitary sewer, over 20' deep 4" PVC wye 4" PVC sanitary sewer service 4" PVC sanitary sewer service riser Patch Street Subtotal - Construction + 10% Contingencies Total - Construction + 20% Engineering, Legal, Fiscal, Administrative Total Estimated Cost - Part 1B - Sanitary Sewer
Unit
LF EA LS EA EA EA EA EA EA LF LF LF EA LF LF LS
Quantity
340 1 1 6 5 1 3 1 1 17 135 201 3 130 20 1
Unit Price
$10.00 $1,000.00 $5,000.00 $1,500.00 $10,000.00 $500.00 $500.00 $6,000.00 $6,000.00 $236.50 $50.00 $60.00 $200.00 $20.00 $30.00 $10,000.00
Estimated Cost
$3,400.00 $1,000.00 $5,000.00 $9,000.00 $50,000.00 $500.00 $1,500.00 $6,000.00 $6,000.00 $4,079.63 $6,750.00 $12,060.00 $600.00 $2,600.00 $600.00 $10,000.00 $119,089.63 $11,908.96 $130,998.59 $26,201.41 $157,200.00
Bonestroo Inc.
11/29/2012
APPENDIX A - Page 1
Part 2B - Street and Storm Sewer (Option 2)
Item
Mobilization Traffic control Clear and grub Remove CMP culvert 36" RCP storm sewer, Class 3 24" RCP storm sewer, Class 4 21" RCP storm sewer, Class 4 18" RCP storm sewer, Class 5 15" RCP storm sewer, Class 5 12" RCP storm sewer, Class 5 36" trash guard Connect 36" RCP to bridge headwall 4" Polyethylene drain tile w/ sock Connect draintile to structure 6' diameter storm CBMH 4' diameter storm CBMH 6' diameter structure overdepth 2' x 3' catch basin Catchbasin erosion control Rip rap Reclaim bituminous pavement Remove bituminous driveway Remove concrete driveway Remove concrete curb and gutter Remove concrete walk Salvage and reinstall sign Sawing bituminous pavement Sawing concrete pavement Common excavation (EV) Aggregate base, Class 5, 100% crushed Select granular borrow Geotextile fabric, type V Bituminous non-wear course, Type SP 12.5 (2,B) Bituminous wear course, Type 12.5 (2,B) Bituminous material for tack coat Patch bituminous driveway Segmental retaining wall B618 concrete curb and gutter 6" concrete driveway Concrete walk Concrete pedestrian ramp Truncated dome panels Adjust gate valve box Adjust manhole casting Sodding, lawn type Water for turf establishment Water for dust control
Bonestroo Inc.
Unit
LS LS LS LF LF LF LF LF LF LF EA LS LF EA EA EA LF EA EA CY SY SY SY LF SY EA LF LF CY TN TN SY TN TN GAL SY SF LF SY SF SF SF EA EA SY MG MG
11/29/2012
Quantity
1 1 1 100 20 130 130 360 465 25 1 1 300 6 1 5 6 6 12 20 6,200 230 45 180 750 7 370 50 5,900 5,450 5,450 7,150 970 580 300 140 2,000 3,730 140 12,600 265 40 2 5 6,600 7 20
Unit Price
$25,000.00 $3,000.00 $3,000.00 $10.00 $100.00 $40.00 $35.00 $32.00 $30.00 $25.00 $1,200.00 $2,500.00 $10.00 $200.00 $3,000.00 $2,000.00 $150.00 $1,500.00 $250.00 $100.00 $2.00 $5.00 $5.00 $5.00 $5.00 $50.00 $4.00 $5.00 $8.00 $13.00 $8.00 $1.50 $62.00 $65.00 $3.00 $25.00 $30.00 $12.00 $42.00 $4.25 $5.00 $35.00 $150.00 $350.00 $3.00 $30.00 $30.00
Estimated Cost
$25,000.00 $3,000.00 $3,000.00 $1,000.00 $2,000.00 $5,200.00 $4,550.00 $11,520.00 $13,950.00 $625.00 $1,200.00 $2,500.00 $3,000.00 $1,200.00 $3,000.00 $10,000.00 $900.00 $9,000.00 $3,000.00 $2,000.00 $12,400.00 $1,150.00 $225.00 $900.00 $3,750.00 $350.00 $1,480.00 $250.00 $47,200.00 $70,850.00 $43,600.00 $10,725.00 $60,140.00 $37,700.00 $900.00 $3,500.00 $60,000.00 $44,760.00 $5,880.00 $53,550.00 $1,325.00 $1,400.00 $300.00 $1,750.00 $19,800.00 $210.00 $600.00
APPENDIX A - Page 2
Street sweeper with operator HR 12 Silt fence, regular LF 100 Street lights EA 8 4" double solid yellow line, paint LF 1,870 4" solid white line, paint LF 1,420 Subtotal - Construction + 10% Contingencies Total - Construction + 20% Engineering, Legal, Fiscal, Administrative Total Estimated Cost - Part 2B - Street and Storm Sewer (Option 2) Part 3 - Bury Power (Option 2)
$125.00 $3.00 $7,500.00 $0.60 $0.50
$1,500.00 $300.00 $60,000.00 $1,122.00 $710.00 $653,972.00 $65,397.20 $719,369.20 $143,930.80 $863,300.00
Item
Bury Power & Residential Connections - 4th Street Total Estimated Cost - Part 3 - Bury Power (Option
Unit
LF
Quantity
1,850
Unit Price
$150.00
Estimated Cost
$277,500.00 $277,500.00
Cost Summary - (Option 2) Total Estimated Cost - Part 1A - Water Main Total Estimated Cost - Part 1B - Sanitary Sewer Total Estimated Cost - Part 2B - Street and Storm Sewer (Option 2) Total Estimated Cost - Part 3 - Bury Power (Option 2) Total Bridge Replacement (2/16/12 Report) Total Estimated Project Cost
$9,700.00 $157,200.00 $863,300.00 $277,500.00 $732,600.00 $2,040,300.00
Bonestroo Inc.
11/29/2012
APPENDIX A - Page 3
Appendix B Preliminary Assessment Roll (40% Assessed) 4th Street Bridge and West Downtown Utility and Street Improvements November 2012 Project No. 193800529 OPTION 2 PIN Property Address Name Option Front Parcels Footage Option 2 Option 2 0.5 1 1 0.5 1 0.5 0.5 1 1 1 0.5 0.5 1 1 1 1 0.5 1 1 1 1 1 1 1 1 0 21.5 34 54 104 35 78 78 50 50 50 50 112 50 195 150 165 225 35 52 52 100 100 80 50 640 221 0 2810 Parcel Assessment $ $ $ $ $ $ $ $ $ 3,610.70 7,221.40 7,221.40 3,610.70 7,221.40 3,610.70 3,610.70 7,221.40 7,221.40 Front Footage Assessment $ $ $ $ $ $ $ $ $ 1,878.81 2,984.00 5,746.96 1,915.65 4,310.22 4,310.22 2,762.96 2,762.96 2,762.96 Total Assessment $ $ $ $ $ $ $ $ $ 5,489.51 10,205.39 12,968.35 5,526.35 11,531.61 7,920.92 6,373.66 9,984.36 9,984.36
200500900 200500910 200501500 200501510 200500920 200500930 200501010 200501020 200501030 200501040 200501050 200501100 200501110 200501160 200501161 200501190 200501200 200501480 200501490 200501540 200501550 200501560 200501570 200501580 200501600* 200501601** TOTALS
316 113 108 402 117 121
Broadway N 4th St W 4th St W Broadway N 4th St W 4th St W
201 4th St W 205 4th St W 209 4th St W 213 4th St W 221 4th St W 320 Ash St 317 4th St W 421 4th St W 411 4th St W 513 4th St W 101 Elm Dr 116 4th St W 112 4th St W 200 4th St W 212 4th St W 220 4th St W 216 4th St W 412 4th St W None (abutting 4th St W) None (abutting 4th St W)
Carver City Jeanne M. Aufderheide (Renter - Jim Jacobs) Mark D. & Kari M. Juno (Renter - Margaret Sapp) Joey A. Jacobs & Jeane Aufderheide Wayne P. Kuzelka Douglas G. Dauwalter Dale D. & Maureen C. Younkin (Renter - Dave Verner) Dale D. Younkin & Brian L Nienstadt (Renter Kimberly Koblas & Lawrence Johnson) Indigo Sky LLC (Renter - Peter & Suzanne Theisfeld) Terry L. Lenzen Darrel & Barbara Swanson Lamar D. Wittenberg Dennis E & Mary Lou Naglus James R. & Angela E. Hunt Philip J. Welter Joan V. Rein Bonny McCormick Christopher & Jennifer Gordon Scott A. Howe Joseph A. & Kathleen E. Watson Theresa Sells Matthew J. & Charleen M. Hartman Michael A. Fahey Church of St. Nicholas Thomas W. & Judy A. Ess Ess Family Foundation C/O Thomas & Judy Ess
2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2
$ 7,221.40 $ 3,610.70 $ 3,610.70 $ 7,221.40 $ 7,221.40 $ 7,221.40 $ 7,221.40 $ 3,610.70 $ 7,221.40 $ 7,221.40 $ 7,221.40 $ 7,221.40 $ 7,221.40 $ 7,221.40 $ 7,221.40 $ 7,221.40 $ $155,260.00
$ 2,762.96 $ 6,189.03 $ 2,762.96 $ 10,775.55 $ 8,288.88 $ 9,117.77 $ 12,433.33 $ 1,934.07 $ 2,873.48 $ 2,873.48 $ 5,525.92 $ 5,525.92 $ 4,420.74 $ 2,762.96 $ 35,365.90 $ 12,212.29 $ $155,260.00
$ 9,984.36 $ 9,799.73 $ 6,373.66 $ 17,996.94 $ 15,510.28 $ 16,339.17 $ 19,654.72 $ 5,544.77 $ 10,094.88 $ 10,094.88 $ 12,747.32 $ 12,747.32 $ 11,642.13 $ 9,984.36 $ 42,587.30 $ 19,433.68 $ $310,520.00
* Assumed only 1/2 lot is buildable, used 1/2 front footage ** assumed lot is not buildable, only 4410 SF Total Street, Total Street, Storm Sewer, & Storm Sewer, & Street Lights Street Lights Assessable per Assessable Front Footage $ $ $ 310,520.00 $ 55.26 Total Street, Storm Sewer, & Street Lights Assessable per Parcel $ $ 7,221.40
Percentage for Parcels and Front Footage Parcel: Front Footage:
50% 50%
Appendix B Preliminary Assessment Roll (60% Assessed) 4th Street Bridge and West Downtown Utility and Street Improvements November 2012 Project No. 193800529 OPTION 2 PIN Property Address Name Option Front Parcels Footage Option 2 Option 2 0.5 1 1 0.5 1 0.5 0.5 1 1 1 0.5 0.5 1 1 1 1 0.5 1 1 1 1 1 1 1 1 0 21.5 34 54 104 35 78 78 50 50 50 50 112 50 195 150 165 225 35 52 52 100 100 80 50 640 221 0 2810 Parcel Assessment $ $ $ $ $ $ $ $ $ 5,416.05 10,832.09 10,832.09 5,416.05 10,832.09 5,416.05 5,416.05 10,832.09 10,832.09 Front Footage Assessment $ $ $ $ $ $ $ $ $ 2,818.22 4,476.00 8,620.44 2,873.48 6,465.33 6,465.33 4,144.44 4,144.44 4,144.44 Total Assessment $ $ $ $ $ $ $ $ $ 8,234.27 15,308.09 19,452.53 8,289.53 17,297.42 11,881.38 9,560.49 14,976.53 14,976.53
200500900 200500910 200501500 200501510 200500920 200500930 200501010 200501020 200501030 200501040 200501050 200501100 200501110 200501160 200501161 200501190 200501200 200501480 200501490 200501540 200501550 200501560 200501570 200501580 200501600* 200501601** TOTALS
316 113 108 402 117 121
Broadway N 4th St W 4th St W Broadway N 4th St W 4th St W
201 4th St W 205 4th St W 209 4th St W 213 4th St W 221 4th St W 320 Ash St 317 4th St W 421 4th St W 411 4th St W 513 4th St W 101 Elm Dr 116 4th St W 112 4th St W 200 4th St W 212 4th St W 220 4th St W 216 4th St W 412 4th St W None (abutting 4th St W) None (abutting 4th St W)
Carver City Jeanne M. Aufderheide (Renter - Jim Jacobs) Mark D. & Kari M. Juno (Renter - Margaret Sapp) Joey A. Jacobs & Jeane Aufderheide Wayne P. Kuzelka Douglas G. Dauwalter Dale D. & Maureen C. Younkin (Renter - Dave Verner) Dale D. Younkin & Brian L Nienstadt (Renter Kimberly Koblas & Lawrence Johnson) Indigo Sky LLC (Renter - Peter & Suzanne Theisfeld) Terry L. Lenzen Darrel & Barbara Swanson Lamar D. Wittenberg Dennis E & Mary Lou Naglus James R. & Angela E. Hunt Philip J. Welter Joan V. Rein Bonny McCormick Christopher & Jennifer Gordon Scott A. Howe Joseph A. & Kathleen E. Watson Theresa Sells Matthew J. & Charleen M. Hartman Michael A. Fahey Church of St. Nicholas Thomas W. & Judy A. Ess Ess Family Foundation C/O Thomas & Judy Ess
2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2
$ 10,832.09 $ 5,416.05 $ 5,416.05 $ 10,832.09 $ 10,832.09 $ 10,832.09 $ 10,832.09 $ 5,416.05 $ 10,832.09 $ 10,832.09 $ 10,832.09 $ 10,832.09 $ 10,832.09 $ 10,832.09 $ 10,832.09 $ 10,832.09 $ $232,890.00
$ 4,144.44 $ 9,283.55 $ 4,144.44 $ 16,163.32 $ 12,433.33 $ 13,676.66 $ 18,649.99 $ 2,901.11 $ 4,310.22 $ 4,310.22 $ 8,288.88 $ 8,288.88 $ 6,631.11 $ 4,144.44 $ 53,048.86 $ 18,318.43 $ $232,890.00
$ 14,976.53 $ 14,699.60 $ 9,560.49 $ 26,995.42 $ 23,265.42 $ 24,508.75 $ 29,482.08 $ 8,317.16 $ 15,142.31 $ 15,142.31 $ 19,120.98 $ 19,120.98 $ 17,463.20 $ 14,976.53 $ 63,880.95 $ 29,150.53 $ $ 465,780.00
* Assumed only 1/2 lot is buildable, used 1/2 front footage ** assumed lot is not buildable, only 4410 SF Total Street, Total Street, Total Street, Storm Sewer, & Storm Sewer, & Storm Sewer, & Street Lights Street Lights Street Lights Assessable per Assessable per Assessable Frontage Parcel $ $ $ $ 465,780.00 $ 10,832.09 $ 82.89
Percentage for Parcels and Front Footage Parcel: Front Footage:
50% 50%
option 2
6 1 13 8 5 3 14 2 15 2 2 3 16 1 4 17 1 7 2
50
CR
50
EE K
26 4
264
10 13 11 12
7 8 4 9 3
6 7 7 6
14
25
165
28
165
926.62
20 05 24 4.0 264 0
2 1
4 3 2 7 5
15 16 17
24
50 50
66
50
50
27
1 1
11 18 10 19
23 23
26
22
25
2 5 3 4 5 1 2 3 4
20.0190100
21
9 20
20.0190200
24
N
CA RV ER
NOTE: TRAIL LOCATION AND CONNECTION POINTS ARE CONCEPTUAL AND AT THIS TIME HAVE NOT BEEN VARIFIED FOR CONSTRUCTABILITY.
04.0240400
20
10
8 8
66
20.0190300
21 19 11 12 18 13 17
54 20 .0 1
20.0192800
23
33
500 19 2 20.0
7 6 22
RV CA
ER
10
16 15
14
92 40 0
20.0192 210
0 0 41 0 19 2 0.
CONCEPT TRAIL LOCATIONS

20.0190310
20.0190400
19 20.0
1700
20.0
00 1923
20.0190420
34 2 2 .7
CR
EEK
390.92
04.0243200
8.7 2
263.90
80
249.28
2 82.1
10
13
321.75
.2 8
535.87
131.5
7
71
4 9.8
1600 04.024
B
66
L O T O U T
85.17
.4000090
PIN UNKNOWN
10
04.0240610
3
C EN T P ER E RLIN CO U E ALIG N TY N SUR MEN T VEY
2.9 5
11
CARVER BLUFFS
174.24
60 127.
13
0 4.5
75.6 6
04.0240800
66
04
.02
RV CA
ER
22 5 5.4
04.0240420
40
700
18 3 9.3
C RE
EK
04.0243500
20
20.0240200
15 1.14
O
31 4 6.1
O TL
T
11 10 4 10 3
30
6. 68
231.00
9 9.
00
12
10 7 .5 8
20.0240100
19 8.3 + -
13
2 .0 0
FUTURE TRAIL CONNECTION

71.94
US FISH AND WILDLIFE TRAILHEAD and KIOSK
4 .9 20 +0 4 .8
16 17
91. 74
9 13
50
9
04.0243600
04.0243400
7
34 5 .15 + 14 15
12
4 .5 9
233.15
75 34 0.
14 7
6 8
11
1 7
27
18
0 .0 0
8
13
19
54
10
2 6 3 4 5
9
60
20
8
21
0 4. 0 24 310 0
7
348.00
11
80
12 11 10
150
150
150
220
.1 20
9
90 00 01
6
2 3 4
.10 20
080 10
50
50
22 1 23
10 5 8
50
04.0243000
04.0242700
04.0242800
300
300
300
900
300
24 27 30 28 29 31 33 32
7 4 5 4
50
04.0250900
6
26
OU
T TLO T TLO
40 05 83 .0 20
E
10
60
25
50
150 COUNTY
150
SURVEY
150
220 207.70
66
60
5 3
50
3 3
OU
9
.0 20
11
50 05 83
.50
1 9 10 11 12 2
184.80
2 24
2 2
0 130 025 0 4.
18 3 .5 0
18 5
3 2
04.0250900
1
4 2 1 3
80
4 3
CARVER BLUFFS PARKWAY TRAIL

12 13
50
50
1 16 15 14 7 6 8 9 10 11 12 6 7 13 12 11 8 1 14 15 5 4 3 2 1 1 13
60
1
50
2
OUTLOT
1
C
60
60
60
O.L. A
OL A
1 14
3
1
A OUTLOT
0 200 400
TRAIL PHASING PLAN

CARVER, MINNESOTA CARVER BLUFFS / CSAH 11 / CSAH 40 TRAIL
V:\1938\ACTIVE\193800533\CAD\DWG\SW TRAILS\CAD\DWG\193800533XSPL.DWG DATE: October 2012 COMM: 193800533
60
50
1 3 2
Horizontal Scale In Feet
FIGURE No.1
MINUTES
COUNCIL WORK SESSION NOVEMBER 19, 2012 CHURCH-BY-THE-RIVER 109 MAIN STREET EAST ITEM #1 MAYOR CALL THE MEETING TO ORDER Mayor Osterdyk called the meeting to order at 5:30 p. m. Councilmembers Monroe, Webb, Henry and Newhouse were present. Also present: City Administrator Mareck, Public Works Director Schultz, Building Official Pistulka, Parks and Recreation Supervisor Peterson, City Planner Nash, City Engineer Boyum and City Clerk Plekkenpol. ITEM #2 2013 BUDGET Brent Mareck, City Administrator Mr. Mareck reviewed information he would be sharing with property owners at the Truth-InTaxation meeting on December 3rd. It involved explaining what TNT involved; who to contact if they had a question on the value of their property; the budget process; and proposed building maintenance; levee maintenance; purchase of safety equipment; upgrade of Capital Equipment and Debt Service payments. ITEM #3 2013 PROJECT FINANCING Brent Mareck, City Administrator Council had directed that staff prepare debt service estimates for costs associated with completing: 1) 4th Street Bridge Project; 2) Burying the power lines on 4th Street; 3) Burying of the power lines on 6th Street; and 4) Trail connection from Carver bluffs Parkway to 4th Street. Council reviewed the costs associated with each of these projects and presented scenarios of different combinations of the projects. Mr. Boyum said that Xcel Energy had talked to him about burying some overhead lines in Community Park which could change some of the costs of the project and eliminate burying overhead lines on 6th Street. ITEM #4 4TH STREET PROJECT Dan Boyum, City Engineer Mr. Boyum reviewed pictures of the proposed bridge and street project. A discussion was held on City projects taking longer than anticipated or planned. Since this project will be smaller/ simpler with fewer entities involved, it was believed the project would go faster with less problems. ITEM #5 ADJOURN
MOTION BY COUNCILMEMBER WEBB TO ADJOURN. SECONDED BY COUNCILMEMBER HENRY, ALL AYES, MOTION CARRIED. (6:25 P. M.)
__________________________ Patricia Plekkenpol, City Clerk Approved by the City Council December 3, 2012. ____________________ Greg Osterdyk, Mayor
MINUTES COUNCIL MEETING NOVEMBER 19, 2012 CHURCH-BY-THE-RIVER 109 MAIN STREET EAST ITEM #1 MAYOR CALL THE MEETING TO ORDER Mayor Osterdyk called the meeting to order at 7:00 p. m. Councilmembers Newhouse, Henry, Webb and Monroe were present. Also present: City Administrator Mareck, Public Utilities Superintendent Revering, Public Works Director Schultz, City Engineer Boyum, Fire Chief Meyer, Parks and Recreation Supervisor Peterson, City Planner Nash, City Attorney Harris, Building Official Pistulka and City Clerk Plekkenpol. ITEM #2 PLEDGE OF ALLEGIANCE Everyone stood, faced the flag and recited the Pledge. ITEM #3 APPROVE THE AGENDA
MOTION BY COUNCILMEMBER MONROE TO APPROVE THE AGENDA. SECONDED BY COUNCILMEMBER WEBB, ALL AYES, MOTION CARRIED. ITEM #6 A) B) C) D) E) F) CONSENT AGENDA Approve Minutes November 5, 2012 Regular meeting Approve Minutes November 13, 2012 Special Meeting (Canvassing Board) October Financial Report Approve a proposal from Springsted Inc. for facilitation services for the City Councils Strategic Planning Session Schedule a Special City Council Meeting for Thursday, February 21st at 8:30 am at Oak Ridge Conference Center for a Strategic Planning Session Adopt Resolution 153-12 Increasing Funds Kept in Cash Drawer
MOTION BY COUNCILMEMBER WEBB TO APPROVE THE CONSENT AGENDA. SECONDED BY COUNCILMEMBER MONROE, ALL AYES, MOTION CARRIED. ITEM #7 A) ORDINANCE & RESOLUTIONS Ordinance 11-2012 Interim Ordinance Alternate Energy Systems Cindy Nash, City Planner In recent years, there have been many advances made in alternative forms of energy production, and these advances have resulted in products that allow for the production of energy from systems mounted either on a home or commercial building or on land associated with them. The Citys ordinances were last updated with regard to these items at a time when this technology was not readily available for the individual home. Staff has received various inquiries regarding these uses from interested parties. It is anticipated that more property owners will be interested in pursuing this as technology
MINUTES COUNCIL MEETING NOVEMBER 19, 2012 PAGE 2 continues to improve and costs of installation are reduced. However, conflicts between these uses and other nearby uses can arise if adequate performance standards are not in place. These types of uses are not adequately addressed within the existing regulations. Adoption of an interim ordinance is requested so that this issue can be studied and appropriate regulations enacted. MOTION BY COUNCILMEMBER WEBB TO ADOPT ORDINANCE 11-2012 ADOPTING INTERIM LAND USE CONTROLS PURSUANT TO MINNESOTA STATUTES, SECTION 462.355, SUBDIVISION 4. SECONDED BY COUNCILMEMBER NEWHOUSE, ALL AYES, MOTION CARRIED. ITEM #8 UNFINISHED BUSINESS A) Fire Truck Sale Dan Meyer, Fire Chief The 1987 Mack Heavy Rescue was on the auction site with only six bids and the 1969 Snorkel was donated several years ago and the high bid was more than the minimum set; thirteen bids were received on this truck. MOTION BY COUNCILMEMBER WEBB TO ACCEPT THE HIGH BID ON THE 1987 MACK HEAVY RESCUE TRUCK FOR $7,625 CONTINGENT ON THE APPROVAL OF THE PAPERWORK BY THE CITY ATTORNEY THAT IS REQUIRED FOR THE SALE. SECONDED BY COUNCILMEMBER HENRY, ALL AYES, MOTION CARRIED. MOTION BY COUNCILMEMBER WEBB TO ACCEPT THE HIGH BID ON THE 1969 AMERICAN LAFRANCE 75 FOOT SNORKEL FOR $3,100; CONTINGENT ON THE APPROVAL OF THE PAPERWORK BY THE CITY ATTORNEY THAT IS REQUIRED FOR THE SALE. SECONDED BY COUNCILMEMBER HENRY. Discussion: City Attorney Harris said that he has already sent the bills of sale and that the high bidder would be responsible for title work. ALL AYES, MOTION CARRIED. ITEM #9 NEW BUSINESS Mayor Osterdyk noted that the public hearing on the 4th Street Project is on December 3rd. He also mentioned that both Councilmember Newhouse and Councilmember Webb had been re-elected to Council at the November 6th General Election. ITEM #10 REPORTS OF BOARDS & COMMITTEES MAYOR AND CITY COUNCIL Councilmember Newhouse said the HPC had met and reviewed a couple of requests. The Park and Recreation Board meeting is next week. The Tugboat Committee met; Councilmember Newhouse said they had discussed kiosks and carvings.
MINUTES COUNCIL MEETING NOVEMBER 19, 2012 PAGE 3 Councilmember Webb said that the Planning Commission had met and had discussions on the Park and Ride. A concept plan is coming to the next Council meeting. ITEM #11 OTHER BUSINESS Mayor Osterdyk made a presentation to the City Clerk for her 29 years of service to the City. ITEM #12 ADJOURNMENT
MOTION BY COUNCILMEMBER WEBB TO ADJOURN. SECONDED BY COUNCILMEMBER HENRY, ALL AYES, MOTION CARRIED. (7:15 p. m.)
______________________________ Patricia Plekkenpol, City Clerk Approved by the City Council December 3, 2012._______________________ Greg Osterdyk, Mayor
Minutes Carver City Council Special Meeting November 26, 2012 Church-By-The-River 109 Main St. E. Mayor Osterdyk called the meeting to order at 6:00 p.m. Present: Mayor Greg Osterdyk and Council Members Glen Henry, Carrie Newhouse, Cindy Monroe and Mike Webb. Also Present: Brent Mareck, City Administrator, Dan Boyum City Engineer, and Larry Harris, City Attorney. Special Assessments Freeway Commercial District Mark Lano, 1815 Levi Griffin Road, Carver, MN, commented on how well the process went on the Levi Griffin Road project. Mr. Lano recommended that the City of Carver create a marketing campaign for the Freeway Commercial District from any cost savings on the project. Council Member Monroe commented that marketing the Freeway Commercial District was a good idea, but that funds from this construction project could not be used for that purpose. Mr. Lano stated that he is organizing a meeting with property owners in the Freeway Commercial District to discuss marketing ideas. Council Member Newhouse asked to be invited to the meeting to assist with their efforts. Mayor Osterdyk opened the public hearing on the Mills/Levi Griffin Road Project at 7:00 p.m. Council Member Monroe had departed for another commitment. Council Member Webb moved to close the public hearing at 7:10 p.m., seconded by Council Member Henry, all ayes, motion carried. Council Member Webb moved to adopt Resolution 154-12, seconded by Council Member Newhouse, all ayes, motion carried. Council Member Webb moved to adjourn the meeting, seconded by Council Member Newhouse, all ayes, motion carried (7:12 p.m.).
___________________________ Brent Mareck, City Administrator Approved by the Carver City Council on December 3, 2012
____________________________ Greg Osterdyk, Mayor
CARVER CITY COUNCIL

MEETING DATE: December 3, 2012 SUBMITTED BY: Department Heads SUBJECT: Monthly Department Reports
Building Inspection Mark Pistulka, Building Official Type Single-Family Units Multi-Family Units Commercial Units Total Engineering Dan Boyum, City Engineer

November 2012 1 3 0 4
YTD 2012 27 6 0 33
Total 2011 46 0 3 49
Freeway Commercial District & Mills Fleet Farm assessment calculations, hearing, a notices. MCES Interceptor Segment A street work between Jorgenson and Broadway on Main Street West. Main Street Bridge review of final concrete pours, grading, riprap, and railing work. Discussions on mediation. 4th Street updated concept drawings, additional discussions with Xcel on bury of power, review of bridge issues, prepare notice on continuation of the public hearing, agenda memo and presentation. Park and Ride Review response to MNDOT Questions, edit, and submit to MNDOT; prepare additional Park and Ride site concept per committee meeting discussions, prepare bus shelter concepts, trail survey from CDA property to TH 212 and tie into CDA Engineers survey, update draft Traffic Impact Analysis and findings, and discussions with County on trail within County ROW. Glen at Spring Creek Replat site inspections. CDA Concept review concept plan and prepare memo. Miscellaneous Items Attended Staff meetings, review ROW requirements with Staff, updated levee improvement spreadsheet, and attended meeting with Army COE to review inspections.
Fire Department Dan Meyer, Fire Chief 9 total responses for October 2012: 15 responses for 2010 a. b. c. d. City: 5 Reponses Dahlgren: 3 responses San Francisco: responses Mutual Aid: 1 response City: 10 Reponses Dahlgren: 2 responses San Francisco: 5 responses Mutual Aid: 1 response
111 total responses for the year thru October 2011, 122 responses for 2011
Projects/ Updates Santa @ city hall December 1, 2012 from 12:00-2:30 or 3pm Thanks Carver Fire Relief, Lions Club, and Carver business groups. Come support the Carver Lions Soggy Bottom Golf Tournament III 18- Hole Golf Tourney @ Carver River Side Park January 19 Start time at 11-2pm Remember that once snow starts to come down clear out snow in front of hydrants. Remember to change batteries in alarms when you change your clocks. CO detectors need to be within 10 feet of each bedroom. Make sure vents are clear of obstructions. Sheriffs Office Jim Shelhamer, Town Cop Thirty-five traffic stops for the month, up seventy-five percent from last month. Three of the traffic stops resulted in DUI arrests. Mills Fleet Farm continues to be steady with calls. CCSO responded to thirteen calls for service (alarms, suspicious activity and thefts). December 2012, Carver County Sheriff's Office along with other state agencies will participate in stepped up DUI enforcement.
Parks and Recreation Kristy Mock-Peterson, Parks and Recreation Supervisor 2012 Construction Projects Lions Park Tennis Court/ Basketball Court Completed Community Park Field Fencing Completed Community Park Rock Climb Area - Completed Community Park Bleachers and Seating Completed Community Park Parking Lot Striping - Completed Riverside Park Campsites - Completed Picnic Tables Community Field #4/Riverside Park Completed Trail Mile Marker Signs Completed Lions Park Sign - Completed Lions Park Picnic Table - Completed Lions Park Trees - Not Completed Archery Fencing & Parking Lot FEMA - To be completed by close of 2012
Donations/Grants Received CCYBSA donated $2,000 towards the Community Park bleachers. Private donor - $1,000 for Community Park. Bike rack donated for Depot Park.
Planning Cindy Nash, City Planner Commenced annexation proceedings for the CDA property. Reviewing concept plan for the CDA property. Assisting with HPC Preservation Forum. Attending meetings and providing assistance with the Park and Ride facility, collector road, and preliminary meetings on CDA development. Continued assisting with redevelopment options for 920 6th Street West, as well as reviewing compliance of existing CUP. Preparing revisions to zoning ordinance and subdivision regulations. Staff is reviewing zoning ordinance.
Public Services Larry Revering, Public Utilities Supervisor Paul Schultz, Public Works Director Residential water meter count Well #1 Pumped for the month Well #2 Pumped for the month Well #3 Pumped for the month Well #4 Pumped for the month Total Gallons Avg. Date Limits 11-6-12 11-13-12 11-20-12 11-26-12 Fluoride .9 1.5 mgl 1.06 14.14 1.09 1.02 Total Chlorine .5 1.5 mgl .95 .86 1.88 2.00 316 Broadway 1800 Co. Rd. 40 300 Co. Rd. 40 316 Broadway 1135 1,521,000 2,727,000 1,446,000 0 5,697,000 182,000 Location
Install new hot waters heaters in city Hall Help with elections Install Lions park sign Work on fire trucks Attend snow plow safety training Attend meetings Install holiday lights Work on fleet vehicles in prep for DOT inspection
RESOLUTION 155-12 CITY OF CARVER RESOLUTION APPOINTING CITY CLERK WHEREAS, the City of Carver is a Plan A city; and WHEREAS, the City Council shall appoint a City Clerk as stipulated for Plan A cities; and WHEREAS, the duties of City Clerk have been incorporated into the duties of the City Administrator; AND WHEREAS, Brent Mareck has been appointed and currently serves as the City Administrator for the City of Carver; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Carver hereby appoints Brent Mareck as the City Clerk. Adopted by the City Council, of the City Carver, this 3rd day of December, 2012.
______________________________ Greg Osterdyk, Mayor ATTEST:
______________________________ Cindy Monroe, Deputy Mayor
CARVER CITY COUNCIL

MEETING DATE: December 3, 2012 SUBMITTED BY: Brent Mareck, City Administrator
SUBJECT: Appointment Deputy Clerk / Admin. Assistant to the City Administrator

COUNCIL ACTION:
Appoint Vicky Sons-Eiden as Deputy Clerk / Administrative Assistant to the City Administrator at $20.62 / hour.
OVERVIEW: The City reviewed approximately 90 applications for the position of Deputy Clerk / Administrative Assistant to the City Administrator position. Nine interviews were conducted in order to pare down to two finalists, which were interviewed by the Personnel Committee. The City is anticipating a start date of January 2nd. FINANCIAL: Starting pay for the position is $20.62 / hour. ANALYSIS / OPTIONS: N/A COMMISSION ACTIONS: The Personnel Committee has recommended Vicky Sons-Eiden for appointment. STAFF RECOMMENDATION: Approve as presented. ATTACHMENTS: 1) Vicky Sons-Eiden Rsum
CARVER CITY COUNCIL

MEETING DATE: December 3, 2012 SUBMITTED BY: SUBJECT: Brent Mareck, City Administrator
Law Enforcement Agreement - Carver County Sheriffs Office
COUNCIL ACTION: A motion to approve a law enforcement services agreement with the Carver County Sheriffs Office. OVERVIEW: The City contracts for law enforcement services through the Carver County Sheriffs Office. The Sheriffs Office will be introducing Deputy Greg Gowan as Carvers Town Cop for 2013. FINANCIAL: Item Liaison Corporal (2080 FTE) Community Service Officer (260 Hours) Patrol Vehicle Total Police Services 2013 Cost $82,404 $7,532 $16,255 $106,191
The City has also budgeted approximately $20,000 for additional summer coverage in 2013. Summer coverage is provided through a cooperative agreement with the Carver-Scott Educational Cooperative. ANALYSIS / OPTIONS: No significant changes have been made from prior year agreements. COMMISSION ACTIONS: N/A STAFF RECOMMENDATION: Approve as presented. ATTACHMENTS: 1) Law Enforcement Agreement
CONTRACT FOR POLICE SERVICES CARVER

THIS AGREEMENT, made and entered into this day of , _____, by and between the County of Carver, through its Sheriffs Office (hereinafter, "County"), and the City of Carver (hereinafter, the City "), and, collectively known as the "parties". WHEREAS, the City desires to enter into a contract with the County whereby the County will provide police services within the boundaries of the city; and WHEREAS, the County agrees to render such services upon the terms and conditions hereinafter set forth; and WHEREAS, said contract is authorized by Minn. Stat. Sec. 471.59, 436.05, and Minn. Stat. Sec. 366 and 367; NOW, THEREFORE, it is agreed between the parties as follows: ARTICLE I PURPOSE. The purpose of this agreement is to provide for the cooperative exercise of the Parties powers in securing police contract services for the City Minnesota Statutes Section 471.59 authorizes two or more governmental units to jointly exercise any power common to the contracting parties. Minnesota Statutes Section 436.05 allows municipalities to contract with other municipalities for police services. ARTICLE II 1. POLICE SERVICES. The County agrees to provide police service within the corporate limits of the City to the extent and in the manner set forth below: 1.1 Police services to be provided under this contract shall encompass those police duties and functions which are the type statutorily deemed to be the responsibility of the local communities; 1.2 With input from the city, the County shall assign personnel as necessary; 1.3 All matters incident to the performance of such service or the control of personnel employed to render such service shall be and remain in the control of the County; 1.4 In the event a dispute arises between the parties concerning the type of service to be Page 1 of 6
rendered, or the manner in which such service is provided, the County shall retain sole discretion in determining a solution to said dispute (e.g., re-assignment of personnel, types of patrol, level of service available); and 1.5 The police services will be provided to the City for the selected number of contracted hours and/or full time equivalent (FTE) personnel. Such services shall not include situations in which, in the opinion of the County, a police emergency occurs which requires a different use of the personnel, patrol vehicle, equipment, or the performance of special details relating to police services. It shall also not include the enforcement of matters which are primarily administrative or regulatory in nature (e.g., zoning, building code violations). ARTICLE III SPECIAL EVENT OR ADDITIONAL SERVICES. If the City desires additional police services over and above the hours and/or FTEs contracted for in this Agreement, the city shall contact the Sheriffs Office contract manager or designee noted in this agreement. The County will invoice the city for these additional services pursuant to Minn. Stat. Sec. 471.425.1 ARTICLE IV COOPERATION AMONG PARTIES. It is hereby agreed that the parties and all of their officials, personnel, agents and employees shall render full cooperation and assistance to each other to facilitate the provision of the services selected herein. ARTICLE V 1. PROVISION OF EQUIPMENT. It is agreed that the County shall provide all necessary labor, supervision, vehicle, equipment, and supplies to maintain and provide the police services selected herein. 2. OFFICE SPACE. If an FTE is requested, the City shall provide office and work space for the assigned personnel.
Minn. Stat. Sec. 471.425 Prompt payment of local government bills. Subd 2. (a) For municipalities who have governing boards which have regularly scheduled meetings at least once a month, the standard payment period is defined as within 35 days of the date of receipt.
Page 2 of 6
3. FINANCIAL LIABILITY. The City does not assume liability for the direct payment of any salaries, wages, or other compensation to personnel employed by the County to perform the selected services. It is agreed that all personnel shall be employees of the County and the County shall be responsible for providing worker's compensation insurance and all other benefits to which such personnel shall become entitled by reason of their employment with the County. 4. MUTUAL INDEMNIFICATION. Each party shall be liable for its own acts to the extent provided by law and hereby agrees to indemnify, hold harmless and defend the other, its personnel and employees against any and all liability loss, costs, damages, expenses, claims or actions, including attorneys fees which the other, its personnel and employees may hereafter sustain, incur or be required to pay, arising out of or by reason for any act or omission of the party, its agents, servants or employees, in the execution, performance, or failure to adequately perform its obligations pursuant to this Contract. Liability of the County or other Minnesota political subdivisions shall be governed by the provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466, and other applicable laws. LIABILITY (a)To the full extent permitted by law, actions by parties pursuant to this Agreement are intended to be and shall be construed as a cooperative activity and it is the intent of the parties that they shall be deemed a single governmental unit for the purposes of liability, all set forth in Minnesota Statutes, Section 471.59, subd. 1a (a): provided further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of the other party. (b) For purposes of determining total liability damages, the participating governmental units and the joint board, if one is established, are considered a single governmental unit and the total liability for the participating governmental units and the joint board, if established, shall not exceed the limits on governmental liability for a single governmental unit as specified in section 3.736 or 466.04, subdivision 1, or as waived or extended by the joint board or all participating governmental units under section 3.736, subdivision 8: or 471.981.The Parties of this Agreement are not liable for the acts or omissions of the other participants to this Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other Parties. 5. INSURANCE. The County agrees that all insurance required to adequately insure vehicles, personnel and equipment used by the County in the provision of the selected services will be provided by the County.
Page 3 of 6
ARTICLE VI 1. TERM. The term of this contract shall be January 1, 2013 to December 31, 2013. The term of this agreement may be extended for up to an additional sixty (60) days under the same terms and conditions, provided the parties are attempting in good faith to negotiate a new agreement. This Agreement extension shall automatically terminate upon the parties entering into a new written agreement, or on the sixtieth (60th) day, whichever occurs first. 2. RATE. The Sheriffs Office has presented the city with a recommended police plan which includes the police contract rates. 3. NOTICE. 3.1 If the County does not desire to enter into a contract for police service for 2014, the city shall be so notified in writing six (6) months prior to the expiration of the current contract. 3.2 On or before August 15 of the current contract year, the County shall notify the city of the police contract rates for the following year. 3.3 The city shall notify the County of its intention to contract for police services for the following year no later than October 15 of the current contract year. 3.4 In the event the city shall fail to give notice as required above, the County shall presume the City does not desire to enter into an agreement with the County for police services. 3.5 Notice under the above provisions shall be sent to:
Sheriffs Contract Manager: Paul Tschida, Commander Carver County Sheriffs Office 606 4th Street East Chaska, MN 55318 ptschida@co.carver.mn.us
Carver CONTACT INFO.
Page 4 of 6
ARTICLE VII MENU OF POLICE SERVICES 1. POLICE STAFFING OPTIONS 1.1 FULL TIME EQUIVALENT (FTE) PERSONNEL OPTION 1.1.1 FTE personnel are full time employees dedicated to the contract community. The FTE deputys compensated time includes regular assignment duties, training, holidays, vacation, sick leave and other benefited time. The FTE deputy position is not automatically backfilled when the deputy is away from assignment for the above types of compensated time. The FTE deputy cost includes: salary, benefits, supervision, administration, training, clerical support, insurance, and county overhead. The FTE costs do not include additional hours which are necessary for court or filling a shift for a compensated day off. If the City requests coverage for any compensated days off noted above, it is recommended the city set aside a contingency for additional hours. Hours worked on a designated holiday will be billed at double the FTEs hourly pay rate per the collective bargaining agreement(s). Additional hours for Deputies will be billed at $57.17. PERSONNEL COSTS 1 Liaison Corporal (2080 FTE) 260 hours CSO $82,404 $ 7,532
VEHICLE COST 1 Patrol Vehicle $16,255 $106,191
TOTAL POLICE SERVICES 2. PAYMENT
The Sheriff shall invoice one half of the total amount of the current year police staffing option cost hereunder, or $53,095.50 to be paid on or before June 30 of the current contract year. The Sheriff shall invoice the remaining half, or $53,095.50 to be paid on or before November 30 of the current contract year.
Page 5 of 6
3. MINNESOTA STATE POLICE AID: The County upon receiving the Minnesota State Police Aid shall reimburse the City its share, if any, pursuant to Minn. Stat. Sec. 69.011.
IN WITNESS THEREOF, the Municipality has caused this agreement to be executed by its Mayor and by the authority of its governing body on the day of , _______
SIGNED: ____________________________________ MAYOR
DATE: _______________________
SIGNED: ____________________________________ CITY ADMINISTRATOR/CLERK
DATE: _______________________
IN WITNESS THEREOF, the County of Carver has caused this Agreement to be executed by its Chair and attested by its Administrator pursuant to the authority of the Board of County Commissioners on the day of ,_________
APPROVED AS TO FORM: SIGNED: ____________________________________ CARVER COUNTY ATTORNEY DATE: _______________________
COUNTY OF CARVER:
SIGNED: ____________________________________ CHAIR, BOARD OF COMMISSIONERS
DATE: _______________________
SIGNED: ____________________________________ SHERIFF
DATE: _______________________
ATTEST: SIGNED: ____________________________________ COUNTY ADMINISTRATOR Page 6 of 6 DATE: _______________________
CARVER CITY COUNCIL

MEETING DATE: December 3, 2012 SUBMITTED BY: Kristy Mock-Peterson SUBJECT: Consent - Part-Time Seasonal Employee Hire
REQUESTED COUNCIL ACTION: Approval of Hire
OVERVIEW / BACKGROUND: Part-Time Seasonal Employment: Tripp Sedio Warming House Attendant/Rink Maintenance, $9.00/hour Scot Firth Warming House Attendant, $8.50/hour Payton Somerville Warming House Attendant, $8.00/hour Jacob Bartelme Warming House Attendant, $8.00/hour
FINANCIAL / BUDGET: Included in 2012 department budget.
RESOLUTION 157-12 CITY OF CARVER RESOLUTION ACKNOWLEDGING ACCEPTANCE AND APPRECIATION FOR DONATION FROM MICHAEL PARKER WHEREAS Michael Parker, a member of the Carver Fire Department, has graciously donated an electric drill set to the Carver Fire Department. NOW, THEREFORE BE IT RESOLVED that the Carver City Council accepts the electric drill set donation for the Carver Fire Department and thanks Michael Parker for his generous donation of equipment that is needed in the Carver Fire Department. Adopted by the Council of the City of Carver this 3rd day of December, 2012.
____________________________ Greg Osterdyk, Mayor ATTEST:
______________________________ Brent Mareck, City Administrator/Clerk
CARVER CITY COUNCIL

MEETING DATE: December 3, 2012 SUBMITTED BY: Dan Boyum, City Engineer SUBJECT: Approve Payment Request 5 for Main Street Bridge
COUNCIL ACTION: Approve Payment Request No. 5 in the amount of $57,456.01. OVERVIEW: The Payment Request No. 5 incorporates work that has been completed to date including concrete distribution slab, railing, rip rap, and seeding. FINANCIAL: The Main Street Bridge is a County bridge, however the City anticipated they would have some costs associated with the bridge replacement and bonded for approximately $40,000 for the project with other utility and infrastructure projects. The Bridge will be receiving State Bridge Bond funding. A joint powers agreement between the City and County was processed, and the City is acting as the contracting agency. ANALYSIS / OPTIONS: N/A COMMISSION ACTIONS: N/A STAFF RECOMMENDATION: Staff would recommend the Council approve Payment Request No. 5 ATTACHMENTS: Payment Request No. 5.
CARVER CITY COUNCIL

MEETING DATE: December 3, 2012 SUBMITTED BY: Larry Revering SUBJECT: Variable Frequency Drive (VFD)
COUNCIL ACTION: A motion to purchase the variable frequency drive. OVERVIEW: The variable frequency drive for well #3 at Lions Park failed, it was installed in 2004. Well #3 is one of the primary wells that produce and deliver water to our water treatment plant. FINANCIAL: The variable frequency drive for well #3 is $7855 + tax. Funds for this project will used out of the water fund. ANALYSIS / OPTIONS: The VFD drives the well motor. The drive will be replaced with a refurbished unit which has an 18 month warranty, with the old drive returned as a core replacement. Estimated time of replacement will be 5 to 10 days for delivery with Total Control installing the unit. COMMISSION ACTIONS: Approve the purchase of variable frequency drive for well #3 at Lions Park. STAFF RECOMMENDATION: We replace the VFD with the refurbished ATTACHMENTS: 1) Quote - VFD
Total Control Systems, Inc 38841 Nyman Drive NE PO Box 40 Stanchfield, MN 55080-0040 Phone 320-396-4442 / Fax 320-3964443
November 28, 2012 To: Larry, Water Department Re: Carver, MN. Well #3 VFD ________________________________________________________________ Total Control Systems, Inc. (TCS) proposes to following equipment: -Refurbished VFD drive for Well #3 with an 18 month warranty. We must return old drive for core. Delivery will be approximately 5-10 days. -Installation will be separate & is not included in this pricing.
Price Water Plant Security: $7,855.00 sales tax & shipping NOT included . - Sales tax, NOT included - We acknowledge receipt of Addendum No. - Terms are Net 30 days from invoice date. No retainage allowed. A 1.5% charge per month added to any past due balance. Price may be dependent on past credit history. - This quote/proposal valid for 60 days. - Work to commence after receipt of an acceptable written purchase order acknowledging acceptance of our terms. - F.O.B. job-site. - Start-up service/training, documentation and equipment adjustment is included as specified. - TCSI does not accept any liquidated damages. - ALL PANELS FURNISHED BY TCS WILL HAVE A UL 508 SERIALIZED OR UL698A ENCLOSED INDUSTRIAL CONTROL PANEL RELATING TO HAZARDOUS LOCATIONS WITH INTRINSICALLY SAFE CIRCUIT EXTENSIONS LABEL, AS REQUIRED. If you have any questions regarding our proposal, please contact our office. We look forward to working with you on this project. Sincerely, TOTAL CONTROL SYSTEMS, INC.
Al Doberstein AD/lb
CARVER CITY COUNCIL

MEETING DATE: December 3, 2012 SUBMITTED BY: Cindy Nash, City Planner SUBJECT:
COUNCIL ACTION: Motion to adopt Ordinance No. 12-2012. OVERVIEW: Each fall, the Council reviews the land use related fees and determines the appropriate fees necessary for the following year. An ordinance is adopted each December setting those fees which take effect the upcoming January 1st. Supporting documents/studies pertaining to water and sewer, and parks have already been reviewed in previous agenda items by the Council. The Planning Commission reviewed the ordinance at their October 25, 2012 meeting and recommended approval. FINANCIAL: Proposed changes to the fees include the following: 1. Increasing the fee collected that is passed through to the Metropolitan Council Environmental Services (MCES). 2. Decreasing the city sewer connection charge. 3. Increasing the water connection charge. For comparison, the 2011 and 2012 fees are compared in the table below: Fee MCES SAC Fee City Sewer Connection Charge City Water Connection Charge ANALYSIS / OPTIONS: Option 1: Adopt the ordinance. Option 2: Decline to adopt the ordinance. STAFF RECOMMENDATION: Option 1 above. ATTACHMENTS: 1. Ordinance No. 12-2012. 2011 $2,365 $2,000 $6,076 2012 $2,435 $1,900 $6,137 % Change 2.95% -5% 1%
Fee Ordinance (Land Use)
CITY OF CARVER ORDINANCE NO. 12-2012
AN ORDINANCE AMENDING CERTAIN FEES RELATING TO LAND USE MATTERS
FINDINGS THE CITY COUNCIL OF THE CITY OF CARVER, CARVER COUNTY, MINNESOTA, MAKES THE FOLLOWING SPECIFIC FINDINGS:
A. B. The City of Carver (City) is located in a section of the Twin Cities seven county metropolitan area which is experiencing rapid growth. The City has adopted regulations pertaining to zoning, subdivision, and building construction which require review time by the Citys staff, consultants, City Council, and other Boards and Commissions. Significant time is spent in the review, processing, and inspection of applications for development under the Zoning Ordinance, Subdivision Regulations, and Building Code. The City has a policy of requiring the costs associated by development to be paid for by the proposed or constructed developments. The City must institute fees payable by proposed and approved developments to offset the costs incurred by the City in reviewing, approving, and allowing construction of those developments. The City has maintained a long-range capital improvement program for many years that focuses on long-term capital improvement needs for replacing existing infrastructure and building new infrastructure that serves new growth. Due to the downturn in the economy, new development has been significantly less than that projected at the time that recent large infrastructure projects were committed for construction and for which the City took on bonded indebtedness. Ehlers prepared a report for the City Council in October 2012 analyzing the water and sewer utility and connection rates and recommended a balance between user rates and connection charges that the Council has reviewed and accepted.
C.
D. E.
F.
G.
H.
BASED ON THESE FINDINGS, THE CITY COUNCIL OF THE CITY OF CARVER, CARVER COUNTY, MINNESOTA, DOES ORDAIN AS FOLLOWS:
Section 1. Section 610.06 of the City of Carver Code of Ordinances is repealed in its entirety and a new Section 610.06 is added as follows: 610.06 MCES SAC and City sewer connection charges. The Metropolitan Council Environmental Services (MCES) Sewer Availability Charge (SAC) is $2,435 per residential equivalency unit. City sewer connection charges shall be $1,900 per residential equivalency unit. Sewer connection charges shall be paid prior to the issuance of a building permit. Determinations of the number of residential equivalency units for residential properties shall be made by the Building Official. For all properties with a non-residential component, the Building Official shall request that the MCES complete the determination. If the MCES permits a discount from their SAC for certain types of uses, the City of Carver will not recognize this discount for the City Sewer Connection Charge under this section or the water connection charge under Section 610.07. Section 2. Section 610.07 of the City of Carver Code of Ordinances is repealed in its entirety and a new Section 610.07 is added as follows: 610.07 Water connection charges. Water connection charges shall be $6,137 per residential equivalency unit. Uses shall be charged an equal number of water connection charges to the number of sewer connection charges determined under Section 610.06. Water connection charges shall be paid prior to the issuance of a building permit.
This Ordinance shall be in force and effect after adoption and publication in the official newspaper of the City of Carver in accordance with applicable law. The City will publish a summary of this ordinance. Passed and adopted by the City Council of the City of Carver on the 3rd day of December, 2012, by a vote of ____ ayes and ____ nays. _________________________________ Greg Osterdyk, Mayor ATTEST: ____________________________ Brent Mareck, City Administrator
Carver/ordinanceamendments/2012/fee regulations/ ordinance (CN) land use fees 2013 draft3 Third Draft 11/29/2012
CARVER CITY COUNCIL

COUNCIL ACTION: Adopt Resolution No. 156 -12 OVERVIEW: The Carver County Community Development Agency (CDA) owns an approximately 36 acre property located in Dahlgren Township and are proposing development of the property to include single-family homes, apartments, and a park and ride. The CDA has petitioned for annexation of the property to the City of Carver and have paid the required fee to the Township. FINANCIAL: City services would be extended to this parcel. Connection to sewer and water services will require payment of connection fees. A collector road would also need to be constructed, for which it is anticipated that the CDA will request that project be constructed by the City as a 429 project. If this occurs, the Council will need to authorize Stantec to prepare a feasibility study at an upcoming meeting. Development of the property would require an increase in City services related to maintenance of the water, sewer, roads and stormwater infrastructure. City contract sheriff service would also be provided to this parcel. ANALYSIS / OPTIONS: Option 1: Adopt the resolution approving the annexation. Following completion of the process required in the Joint Resolution for Orderly Annexation adopted by the City and Township in 2009, the property will be annexed and the City. Option 2: Decline to adopt the resolution approving the annexation. Under this option, the CDA property would remain in the Township and would be unable to develop at this time. STAFF RECOMMENDATION: Option 1 above. ATTACHMENTS: 1. 2. 3. 4. 5. 6. Survey Petition for Annexation letter dated November 20, 2012 Letter to Dahlgren Township dated November 21, 2012 Email from Mary Olson, Dahlgren Town Clerk, dated November 13, 2012 Orderly Annexation Agreement Draft Resolution No. 156-12
Annexation CDA property
Cindy Nash
From: Sent: To: Cc: Subject: Dahlgren Township <dahlgrentownship@hotmail.com> Tuesday, November 13, 2012 11:19 AM Cindy Nash Brent Mareck RE: Request to Waive Notice for Annexation
Hi Cindy, The Dahlgren Township Board approved the waiving of the 31-day notice period at last night's meeting. Let me know if you need anything further from the Township. Thank you, Mary Olson Dahlgren Township Clerk 6970 Inwood Road Cologne, MN 55322 952-448-5219
From: cnash@collaborative-planning.com To: dahlgrentownship@hotmail.com CC: bmareck@ci.carver.mn.us; johns@carvercda.org; jason@palmby.com Subject: Request to Waive Notice for Annexation Date: Thu, 8 Nov 2012 09:27:13 -0600 Hi Mary Per our discussion this morning, attached please find a request on behalf of the City of Carver to waive the 31-day notice period under the Orderly Annexation Agreement. Thank you for placing this item on the November 12, 2012 Board of Supervisors agenda. It is my understanding that the Carver County CDA Board will be considering a resolution at their November 15, 2012 meeting to start the annexation process, and that the CDA will be sending payment to you and the annexation petition to us on November 16, 2012.
Cindy Nash, AICP Collaborative Planning, LLC PO Box 251 Medina, MN 55340 763-473-0569 (office) 763-473-0659 (fax) cnash@collaborative-planning.com
CITY OF CARVER CITY COUNCIL RESOLUTION NO. 156-12
ANNEXATION RESOLUTION OF THE CITY OF CARVER IN ACCORDANCE WITH OA-1428 CARVER/DAHLGREN TOWNSHIP JOINT AGREEMENT DATED MARCH 19, 2009 DESIGNATING CERTAIN PROPERTY LOCATED IN THE ORDERLY ANNEXATION AREA OF DAHLGREN TOWNSHIP AS IN NEED OF IMMEDIATE ORDERLY ANNEXATION WHEREAS, the City of Carver (hereinafter the City) and Dahlgren Township (hereinafter the Township) entered into a Joint Resolution for Orderly Annexation, dated March 19, 2009, describing the procedures and process for immediate and future orderly annexations of certain designated areas of the Township, referred to as the Orderly Annexation Area (hereinafter the OAA) for the purpose of orderly, planned growth and annexation, pursuant to Minnesota Statutes, Section 414.0325; and WHEREAS, the above-referenced Joint Resolution for Orderly Annexation between the City and Township, dated March 19, 2009, has been previously filed with the Office of Administrative Hearings Municipal Boundary Adjustments Office and is referenced as Office of Administrative Hearings File No. OA-1428 Carver/Dahlgren Township Joint Agreement (hereinafter referred to as the Joint Agreement), and WHEREAS the above-referenced Joint Agreement provides that any land within the OAA designated therein may be annexed by the City at any time during the term of the Joint Agreement provided that the conditions in Section 8 of the Joint Agreement have been fulfilled; and WHEREAS, on November 21, 2012, in accordance with Section 8 of the Joint Agreement, the City received a property owner petition from 100% of the property owners (Petitioners) of the property designated in Exhibit A, which is known for ease of reference as the CDA Property, requesting immediate orderly annexation thereof to the City; and WHEREAS, the CDA Property legally described in Exhibit A and shown in Exhibit B is located within the OAA described in the Joint Agreement; and WHEREAS, the owner of the CDA Property proposes to develop the CDA Property for residential and mixed use purposes which require the extension of City utilities; and WHEREAS, on November 21, 2012 in accordance with Section 8 of the Joint Agreement, the City provided a 31-day notice to the Township; and WHEREAS, the Petitioners have paid the tax reimbursement to the Township required under Sections 6 and 8 of the Joint Agreement and have provided evidence to the City to document the payment; and
WHEREAS, Dahlgren Township took action at their meeting on November 12th to waive the 31day notice period; and WHEREAS, the CDA property, designated and legally described herein for immediate orderly annexation is urban or suburban or about to become so, annexation is in the best interests of the City and property owners, and annexation thereof would benefit the public health, safety and welfare of the community; and WHEREAS, having met all of the triggering conditions for orderly annexation of the CDA Property legally described herein, as provided in the Joint Agreement, for property located in the OAA, the City may now adopt and execute this Annexation Resolution providing for the immediate annexation of the CDA Property; and WHEREAS, in accordance with Section 4 of the Joint Agreement, annexation of the CDA Property designated herein pursuant to the Joint Agreement does not require a hearing or any consideration by the Office of Administrative Hearings (OAH), except to the extent that the OAH may review and comment thereon. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carver, Carver County as follows: 1. All recitals listed above are incorporated herein by reference. 2. This resolution hereby constitutes and shall be referred to as the Annexation Resolution as provided in Section 8 of the Joint Agreement. 3. The CDA Property legally described in Exhibit A and designated as in need of immediate orderly annexation is 36 acres. 4. In accordance with Section 4 of the Joint Agreement, the OAH may review and comment on this Annexation Resolution, but shall within thirty (30) days of receipt of this Annexation Resolution order the annexation of the CDA Property designated in this Annexation Resolution and legally described in Exhibit A in accordance with the terms of the Joint Agreement. No alteration of the stated boundaries as described in this Annexation Resolution is appropriate, no consideration by the OAH is necessary, and all terms and conditions for annexation thereof have been met as provided for in the Joint Agreement. 5. In accordance with Section 6 of the Joint Agreement, the City shall remit all delinquent taxes, charges and assessments collected from the CDA Property after annexation if such taxes or charges were originally payable while the property remained in the Township. Additionally, if the CDA Property no longer qualifies for special tax treatment through Green Acres or other applicable programs such as Ag Preserves, CRP, This Old House, and taxes that were deferred under one of these programs is paid to the City, the City shall remit to Township the amount which was deferred during the time the property was in the Township.
6. In accordance with Section 6 of the Joint Agreement, the City does not assume by this annexation any liability or responsibility for the payment of any obligations issued to finance public improvements constructed by the Township or for which special assessments were levied by the Township. In the event that the CDA Property has outstanding special assessments levied by the Township at the time of annexation, the City shall forward to the Township upon receipt all special assessment payments which the City receives as a result of special assessments levied by the Township. 7. The City shall file the Annexation Resolution with the Township and the OAH Municipal Boundary Adjustments Office along with the required filing fee no earlier than December 4th. 8. In the event there are errors, omissions, or any other problems with the legal descriptions or mapping provided in Exhibit A or Exhibit B of this Annexation Resolution, in the judgment of the OAH Municipal Boundary Adjustments Office, the City shall make such corrections and file such additional documentation, including a new Exhibit A or Exhibit B, making the corrections requested or required by the OAH as necessary to make effective the annexation of said area in accordance with the Joint Agreement.
Adopted and approved by the City Council of the City of Carver on a vote of ___ ayes and ___ nays effective on the 3rd day of December, 2012. Greg Osterdyk, Mayor Attest: ___________________________ Brent Mareck, City Administrator
/carver/developments/cda/annexation/resolution annexation CDA draft3
EXHIBIT A
PARCEL A: Tract No. 2 That part of the Southeast Quarter of the Northeast Quarter of Section 13, Township 115, Range 24, Carver County, Minnesota, described as follows: Commencing at the Southeast comer of said Southeast Quarter of the Northeast Quarter of Section 13; thence on an assumed bearing of North 00 degrees 54 minutes 35 seconds East, along the East line thereof, a distance of 148.50 feet to the point of beginning of the land to be described; thence North 88 degrees 30 minutes 31 seconds West, a distance of 1333.10 feet to the West line of said Southeast Quarter of the Northeast Quarter of Section 13; thence South 00 degrees 40 minutes 18 seconds West, along said West line, a distance of 102.43 feet to the North line of the South 148.17 feet of the Southeast Quarter of the Northeast Quarter of Section 13; thence North 87 degrees 05 minutes 36 seconds East along said North line, a distance of 1335.57 feet to the point of beginning. Torrens Certificate Number 32036 AND Tract IV: The South 148.17 feet of the Southeast Quarter of the Northeast Quarter of Section 13, Township 115. Range 24, Carver County, Minnesota. Torrens Certificate Number 31647 AND The North 828.77 feet of the Northeast Quarter of the Southeast Quarter of Section 13, Township 115, Range 24, Carver County, Minnesota. And that part of the following described tract: Tract II: That part of the Northwest Quarter of the Northeast Quarter of Section 24, Township 114, Range 24, and that part of the West Half of the Southeast Quarter and that part of the Southwest Quarter of the Northeast Quarter of Section 13 Township 115, Range 24, Carver County, Minnesota, described as follows: Beginning at the Northeast comer of said Northwest Quarter of the Northeast Quarter of Section 24; thence on an assumed bearing of South 00 degrees 19 minutes 32 seconds West, along the East line of said Northwest Quarter of the Northeast Quarter, a distance of 293.49 feet to the centerline of Dahlgren Road as now laid out and travelled; thence South 73 degrees 20 minutes 22 seconds West, along said centerline, a distance of 412.50 feet; thence North 00 degrees 19 minutes 32 seconds East, parallel with said East line of the Northwest Quarter of the Northeast Quarter, a distance of 326.38 feet; thence North 87 degrees 07 minutes 48 seconds West, a distance of 19.83 feet; thence North 00 degrees 18 minutes 40 seconds East, a distance of 401.67 feet; thence North 6 degrees 46 minutes 10 seconds East, a distance of 990.26 feet; thence North 00 degrees 24 minutes 34 seconds East a
distance of 1113.46 feet; thence North 87 degrees 54 minutes 19 seconds East, a distance of 271.51 feet; thence North 2 degrees 40 minutes 28 seconds East, a distance of 361.87 feet to an intersection with a line drawn Westerly and parallel with the South line of the Southeast Quarter of the Northeast Quarter of said Section 13, Township 114 Range 24 from a point on the East the of said Southeast Quarter of the Northeast Quarter distant 148.50 feet North from the Southeast Comer thereof; thence North 87 degrees 05 minutes 36 seconds East, along said parallel line, a distance of 15.81 feet to the East line of said Southeast Quarter of the Northeast Quarter of Section 13, thence South 00 degrees 40 minutes 18 seconds West, along said East line, a distance of 148.46 feet to the Southeast Comer of said Southwest Quarter of the Northeast Quarter; thence South 00 degrees 18 minutes 40 seconds West along the East line of said West Half of the Southeast Quarter of Section 13, a distance of 2637.86 feet to the Southeast comer of said West Half of the Southeast Quarter of Section 13 and the point of beginning. That lies Northerly of the South line of the North 828.77 feet of the Southeast Quarter of said Section 13.
EXHIBIT B
CARVER CITY COUNCIL

COUNCIL ACTION: Approve the concept plan for the CDA property. OVERVIEW: The Carver County Community Development Agency (CDA) owns an approximately 36 acre property located in Dahlgren Township and are proposing development of the property to include single-family homes, apartments, and a park and ride. Included for your review are the concept plan, and the staff memos prepared by the City Planner and City Engineer. The concept plan has been reviewed by the Planning Commission, and approval was recommended by them subject to the City Engineer and City Planner comments. FINANCIAL: N/A. ANALYSIS / OPTIONS: Option 1: Approve the concept plan subject to the City Planner and City Engineer comments. Option 2: Approve the concept plan subject to the City Planner and City Engineer comments, and with additional comments. Option 2: Deny the concept plan, but provide feedback to the CDA as to the reason for the denial. STAFF RECOMMENDATION: Option 1 above. ATTACHMENTS: 1. CDA Concept Plan 2. Memo from City Engineer dated November 8, 2012 3. Memo from City Planner dated November 28, 2012
Concept Plan CDA property
Carver County CDA Property

20121150 Oct. 31, 2012
Eas
t-W est
Col
lect
Concept Site Plan
or R
oad
Commercial Outlot (+/- 1.11 Ac.)

(+/1.63 Ac. )
Apartment
(Market Rate)
Apartment
(Workforce Housing)
(+/- 3.00Ac.) Stormwater Treatment Area (+/- 3.47 Ac.)
(+/- 3.11 Ac.)
N
0 60 120 180
CSAH 11 (+/- 1.35 Ac.)
Single Family Residential 44 - 65 Lots +/- 3.03 DU/Ac. (+/- 14.51 Ac.)
NorthSou th C ollec tor Road (+/- 1.37 Ac.)
Park N Ride Parking Lot (+/- 6.45 Ac.)
Memo
To: File:
Cindy Nash 193800533
From: Date:
Dan Boyum City Engineer November 8, 2012
Reference:
Carver County Community Development Authority (CDA) Site Carver, Minnesota
We received the Concept Plan for the above referenced project on November 1, 2012. The following are comments related to our engineering review of the Site Plan. General 1. The City is working with the CDA to build a collector road, utilities, and intersection improvements to serve a new Park and Ride Facility on their property. A developers or other appropriate agreement should be prepared related to the future single family home platting and construction. 2. Building setback from the County Road ROW should be discussed for both the future Workforce Apartments and Transit Shelter for the Park and Ride. 3. Berm construction and landscaping along the County Road should be discussed. 4. Standard detail plates should be incorporated when preparing utility and street plans for the Single Family Homes and the public improvements on the site. 5. Comments on easements will be provided with plats. 6. Possible funding for innovative best management practices may be available from the Carver County Watershed Management Organization (WMO). The CDA has had preliminary discussions with the County related to this possible funding, and incorporating some techniques in the collector road, Park and Ride, and other CDA land uses is encouraged by the County WMO. 7. Carver Parks and Recreation will provide comments on trails and walks. 8. The future plat for this site will be submitted to Carver County public works for review since it is adjacent to CSAH 11. 9. A Traffic Impact Analysis is being done for these improvements at this time.
Storm Water 10. The Carver County CDA property is located in minor drainage districts SCr-A8, LCC-A5, and LCC-A6 (see attached map). It appears from the location of the Stormwater Treatment Area on the submitted concept site plan, that the site is proposed to drain to the south. The Citys rate control requirement limits the 100-
bd v:\1938\active\193800533\communications\email\2012 projects\cda property\nash_boyum^mem^concept plan comments 110812.docx
November 8, 2012 Cindy Nash Page 2 of 5 Reference: Carver County Community Development Authority (CDA) Site Carver, Minnesota
year peak discharge rate from this site to 0.06 cfs/acre. The restriction driving this rate requirement is the available pipe capacity in the existing stormsewer stub in CSAH 11 downstream of LCC-P7. 11. The ultimate stormwater conveyance system downstream of the CDA property is not constructed at this time. The majority of the site flows south to Dahlgren Road, and continues to a land-locked stormwater basin to the south (location of future pond LCC-P7). It will be necessary to evaluate the impact of the proposed development on the downstream land-locked basin to determine if the ultimate outlet needs to be constructed at this time. 12. The Citys water quality requirements are consistent with the most current version of the Carver County stormwater management rules. 13. The City will require that all on-site wetlands be evaluated to determine their management category and stormwater susceptibility rating. These rankings then set the wetland management parameters and stormwater requirements for the wetland in accordance with the Citys Wetland Inventory and Assessment. 14. In addition to the wetland management and stormwater related requirements for onsite wetlands, the proposed development should maintain adequate hydrology to on-site wetlands that will not be mitigated on the project. 15. An existing cross culvert under CSAH 11 drains a low point located south of the east-west collector road. Per the Citys Surface Water Management Plan, the ultimate stormwater system design abandons this culvert and directs this flow to the south. 16. Further evaluation into the downstream conveyance system will be necessary to determine the measures necessary (pipe, swale, easements, etc.) to convey stormwater discharges across the property to the south (downstream). 17. The Citys Surface Water Management Plan encourages a pre-application meeting prior to the formal submittal of plans to discuss Conservation Design practices in the site layout. 18. The City encourages the following stormwater runoff reduction practices: Impervious surface reduction Disconnecting impervious surfaces Preservation and incorporation of existing natural areas into the site design Preservation of the existing infiltrative capacity of the native soil
The new County WMO rules encourage a stormwater irrigation/reuse system. 19. To minimize the impact to adjacent property owners, defined emergency overflows for upstream ponds and low points should be routed internally to downstream ponds.
20. Low opening elevations for all structures adjacent to stormwater ponds must be a minimum of 2-feet above the adjacent pond 100-year High Water Level (HWL) elevation and 1-foot above the adjacent pond emergency overflow elevation. 21. Low floor elevations for all structures adjacent to stormwater ponds must be a minimum of 1-foot above the adjacent pond 100-year HWL. 22. The City encourages stormwater ponding basins to be designed to appear more natural by incorporating aesthetic features, such as: undulating pond slopes, side slope variation, and planting the ponding area with native upland and wetland vegetation. Streets 23. North/South Collector The Citys Transportation Plan shows a minor collector located about a mile west of CSAH 11. The Concept Plan is showing a North/South Collector around 1/8 mile west of CSAH 11. This roadway is needed for access to both the Park and Ride and the Apartments. Further discussion is needed as to whether this will be classified as a local roadway or a minor collector. This roadway is proposed to be built by the CDA. a. The ultimate ROW needs to be discussed and evaluated with the final alignment and the width for trails, walks, boulevards, streetscape, turn lanes, and etc. and for the ability to address future traffic. b. Access is being limited on the site plan to this roadway, and this meets collector recommendations. c. A temporary turn-a-round may be required by the City Fire Department on the south end of this street. d. A mid-block crossing is shown at this time between the Single Family homes and the Park and Ride, and the location of the crossing should be reviewed as part of future trail and transit station layouts. e. Access to the property to the north should be discussed as it relates to an extension of this roadway. 24. Ironwood Drive Extension of the East/West Minor Collector. a. The ultimate ROW needs to be discussed and evaluated with the final alignment and the width for trails, walks, boulevards, streetscape, turn-lanes, medians, etc. and for the ability to address future traffic. b. At this time, we are anticipating a dedicated right, thru, and left for eastbound traffic. c. The final alignment of the east west collector will need to be determined as part of the platting process. The City will want the ROW for this collector platted to the west end of the plat.
d. Depending upon the final Queue lengths, a general location for the north/south collector should be around 630 west of the intersection. 25. East/West Internal Road by Apartments. a. The ultimate ROW needs to be discussed and evaluated with the final alignment and the width for trails, walks, and boulevards. b. The Fire Department should review and provide feedback as to the type of access they will want to the backside of the Apartment Complexes. c. The appropriate agreement will need to be processed for any combined use of this street. 26. Single Family Homes Street Network a. The Fire Department may require temporary turn-a-rounds on the ends of the various east/west and north/south streets. b. The Citys standard street width is 32 face to face; Final widths for residential streets will be based on PRD development process review, if this is used, and depending upon the parking designations. c. Public Services has commented that the island shown in the cul-de-sac will need to removed or redesigned due to maintenance reasons. d. The westerly roadway in the Single Family area lines up close to the mile spacing for collectors. However this roadway would driveway access along a collector which is discouraged but occurs in other parts of the City. If this would be designated as a collector, then an extension of the roadway would be needed and this would result in a loss of a minimum of one lot. Sanitary Sewer 27. The site is located within the C-3 subarea on the Comprehensive Sanitary Sewer Plan. No trunk line extensions are shown in this area. 28. An existing trunk sanitary sewer is located along the east side of CSAH 11 and is expected to carry future flows from this area. Jacking across CSAH 11 is anticipated to be needed and would be done with the Citys collector road project. 29. The City is currently hooked up to the Met Council sanitary sewer system, and any SAC analysis will need to go through the MCES. Water 30. The pressure zone for this site will be reviewed as part of plat submittal. At this time we anticipate it will be part of the High Pressure Zone that encompasses all elevations above 930 ft.
31. A previous review of this are indicated a 12 diameter trunk line going along the extension of Ironwood Drive and then north and south along one of the internal north/south roads. 32. Since the existing trunk line is on the east side of CSAH 11, a jacking will be needed to connect to the existing main to the west side of CSAH 11. Having two jackings placed at this time will need to be further discussed as it relates to water quality, pressures, and service reliability. 33. Hydrants are required every 300 for spacing by the Fire Department. 34. Gate valves at all intersections on the lateral and trunk water mains are generally required by Public Utilities. 35. All water main and services are PVC in Carver. Locator wire is needed with both. 36. Irrigation systems using storm ponds have been discussed in the past, and the benefits in meeting the new County WMO Rules can be further discussed. All water main and services are PVC in Carver. Locator wire is needed with both.
STANTEC CONSULTING SERVICES INC.
Dan Boyum, PE City Engineer Dan.Boyum@Stantec.com Attachment: Surface Water Management Plan Map
c. Diane Schwalbe, Larry Harris, Brent Mareck, Larry Revering, Paul Schultz, Mark Pistulka, Kristy Mock-Peterson, Patty Plekkenpol, Kelly Schlegel, Mike Hirsch, Brad Schleeter
Collaborative Planning, LLC

PO Box 251 Medina, MN 55340
Memorandum
Date: November 28, 2012 To: Honorable Mayor and Council
From: Cindy Nash, Consulting City Planner RE: Carver County Community Development Agency Concept Plan
Proposed Project The Carver County Community Development Agency (CDA) has submitted a concept plan for construction of single-family homes, apartments, a park and ride and associated infrastructure. The property consists of approximately 36 acres, and is generally located west of CSAH 11 and to the southwest of the intersection of CSAH 11 and Ironwood Drive. As per the Comprehensive Plan, a collector road is proposed in a location that lines up with Ironwood Drive to the east. Approximately in the middle of the development site, another collector road is proposed that is oriented north to south. This road would ultimately extend south towards Dahlgren Road, and north towards the future commercial property owned by United Properties. Additional internal roads are proposed within the single-family portion of the plan. Single-family homes are proposed on the western portion of the site. The concept plan shows 44 lots. However, the CDA is still designing the stormwater system and may not need as much land for stormwater purposes as is shown. If that occurs, the preliminary plat that is submitted may be different from the concept plan to accommodate a slight redesign to increase the number of lots. A park and ride site is included in the northeast corner of the project. This park and ride will be developed separately by the City of Carver. The specific layout of the park and ride is subject to change as the City completes design. Two pads are being proposed for apartment buildings. For analysis purposes, these buildings are assumed to be 100 units each, but may ultimately be anywhere from 75 to 100 units each when they are constructed. At this time the concept plan labels the buildings as being workforce and market-rate respectively, however the actual plans for the buildings will be part of a Phase II of this project and not developed with the initial phase. As such, the type of apartments would be subject to change. City Planner Comments My comments on the Concept Plan are listed below for your consideration. All comments of the City Engineer should be addressed.
Carver County Community Development Agency Concept Review
1. The comments are subject to change pending adoption of the amendments to the Zoning Ordinance. 2. The proposal is generally consistent with the land use guidance in the 2030 Comprehensive Plan. Met Council staff has verbally concurred with this opinion. 3. The property is not currently zoned as it is in the Township. A rezoning would be required after annexation. 4. A Planned Residential Development (PRD) overlay would be required for this development. The PRD process could be utilized to provide flexibility from the strict ordinance requirements and to establish that the required minimum density across the entire parcel is being met. When submitting the PRD application, the applicant should specify which standards of the Zoning Ordinance they are seeking flexibility in under the PRD process. 5. Access for stormwater pond maintenance needs to be discussed with City staff during the preliminary plat process. 6. A trail will be located adjacent to the collector roads. 7. Compliance with Section 1265 of the Zoning Ordinance pertaining to trees will be required. Sufficient information to review for compliance with this Section should be submitted with site plan approval. A tree preservation plan and inventory will be required at the time of application. 8. Any MVEC or other utility poles will be required to be buried. 9. Coordination will be necessary related to construction accesses while both the collector road and this site are under construction at the same time. 10. Through lots (double-frontage) should have greater depth than interior lots. 11. The island in the interior street in the single-family neighborhood should be removed. 12. All roads terminating at the edge of the property shall have a temporary cul-de-sac. 13. Both the single-family and the apartment complexes will be required to have a neighborhood park component. Consultation with the City Planner and Parks and Recreation Supervisor prior to design are encouraged to ensure that what is proposed will meet City ordinances. 14. Both sidewalks and trails are shown on this plan, but not specified as to what they are. The preliminary plat submittal should specify which are sidewalks and which are trails. 15. Staff/consultants will coordinate with the developer on the specific location and width of the east/west collector road.
11/28/2012

City Carver Council Packet 12032012

Загружено:

Сведения о документе

Исходное описание:

Авторское право

Доступные форматы

Поделиться этим документом

Поделиться или встроить документ

Параметры публикации

Этот документ был вам полезен?

Это неприемлемый материал?

Авторское право:

Доступные форматы

City Carver Council Packet 12032012

Загружено:

Авторское право:

Доступные форматы

City Council Meeting

DECEMBER 3, 2012 CHURCH-BY-THE-RIVER 109 Main St. E.

Council Meeting 7:00 p.m.

City Council Meeting Agenda

PUBLIC HEARINGS (7:00 PM) A) B)

ORDINANCES & RESOLUTIONS

10) 11) 12)

TRUTH-IN-TAXATION 2013 BUDGET & LEVY

Your Proposed Property Tax Statement

Your Proposed Property Tax Statement

Replaced the Homestead Credit

2013 Budget Process

General & Enterprise Funds

Review Existing Budget Conditions

December 3rd December 17th

Regular Meeting Regular Meeting

General Fund Revenue Changes

2013 General Fund Revenues

Town Cop and CSO $127,000 Summer Patrol $21,000

$12,000 for materials and labor to set the ceiling grid

Levee Maintenance Program Army CORP

Capital Equipment Plan

Capital Equipment Plan Inspections Vehicle

Capital Equipment Plan Truck Public Services

Capital Equipment Plan Tractor Public Services

2013 General Fund Expenditures

2013 Debt Service

2011 Debt Service

2012 Debt Service

2013 Debt Service

$150,900 $58,800 $62,800

$144,425 $61,900 $60,270

N/A $40,115 N/A

Debt Service Levy History

Total Levy History

$500,000 2007 2008 2009 2010 2011 2012 2013

Tax Capacity Rate & Estimated Market Value

Estimated Market Value

Proposed County-Wide Pay 2013 Tax Rates

Source: Carver County Tax Capacity Rates Only

Cross Section of Residential Properties

2013 Estimated Market Value

2013 Proposed Tax

Tax Differential 2012 to 2013

Source: Carver County

Questions and Comments

2012 ACTUAL as of 7/31/12

2013 BUDGET Comments

31010 Taxes Revenue 31040 Fiscal Disparities 32100 Business Lic./Permits

1,306,642 169,750 675

not including debt service - see below

9,535 140,000 3,000 1,100 905 21,000 10,000 -

9,535 77,490 3,750 905 21,000 10,000 -

905 40,299 21,000

(564) 4,000 100 879 160 5,020 -

Hall/Gym/Church by the River rentals $20 fee/assessment search

2012 ACTUAL as of 7/31/12

2013 BUDGET Comments

34108 Maps, Base-Dev Agree 34109 Rural Fire Contracts

5,299 85 17,156 1,051 165 672 12,338

3,105 7,000 400 600 5,500

2,400 12,000 350 5,500

requests, other misc fees Hall Rental Damage Fee