SAP Plant Maintenance Made Easier

May 25th, 2011; 8am Pacific Daylight Savings Time

Your Speakers Today

Brandi Czerniewski, Business Analyst, ConocoPhillips Marc Rouhana, Product Manager, Winshuttle Clinton Jones, Product Manager, Winshuttle Kristian Kalsing, Product Manager, Winshuttle Host - Jim OFarrell / Director, Winshuttle

Todays Agenda
SAP Plant Maintenance Data Challenges(:10) Plant Maintenance process enhancement in the real world(:20) Round Tripping SAP PM transactions (:10) Enhance Plant Maintenance processing on an enterprise scale (:10) Q&A (:05)

Please use the GoTo Meeting Question & Answer Panel to ask your questions during the webinar Please participate in our surveys during the webinar speaker transitions We will be sending the presentation and a white paper on SAP Plant Maintenance Data Challenges to all of the attendees today at the conclusion of the webinar.

Five Plant Maintenance Data Management Challenges

1. 2. 3. 4. 5. Managing frequent changes to master data. Performing complex data transformations Working across multiple SAP modules Maintaining data integrity in the field Providing analysis for continuous improvement

Less Data is Not the Answer

In an attempt to minimize these challenges
Some orgs enter only a portion of their maintenance data

2010 Survey of 700 Maintenance Managers

100% work order tracking =s SAP PM Satisfaction Good to Excellent

Winshuttle Tackling SAP PM Data Management Head-on

Simplify the User Experience (e.g. IQ01, IW31, IE01)
Financial Data Entry Simplification Business Process Improvement (e.g. maintenance, period closing processes)

Mass Data Change or Mass Creation (e.g. IE02, IW52, IW22)

Mass changes to SAP PM data Regular loads of new plant maintenance data from third parties

Data Conversion & Migration

New SAP Implementation (upgrading PM systems from SAP 4.6C to ECC 6.0) Mergers & Acquisition (migrating computerized maintenance management systems - CMMS - to SAP)

Data Queries (e.g. PM Round Tripping, SQ01, SE16)

Ad hoc Queries (equipment maintenance status, planned maintenance updates) Extraction for Plant Maintenance Data Maintenance Optimizing for Overall Equipment Effectiveness (OEE)

Plant Maintenance process enhancement in the real world

Brandi Czerniewski, SAP Analyst, ConocoPhillips
Thursday, May 26, 2011

About ConocoPhillips
Integrated Energy Company
Exploration & Production Refining, Marketing, Supply & Transportation Natural Gas Gathering, Processing & Marketing Chemicals & Plastics

29,900 Employees Operate in 30+ countries

Biography
Hired in May 2006 as Analyst on TMT Technology Integration Project SAP PM Analyst: August 2007 March 2009 SAP PS Analyst: March 2009 Present K-State Recruiting Team Lead COP Bartlesville Womens Network

ConocoPhillips SAP Business Model

Single SAP Instance Worldwide Global Implementation: Bartlesville. EMEA, AP SAP Modules:
PM, PS, DMS PP, SD, MM AM, FI/CO, JV HR, BW, Portal & more

ConocoPhillips Winshuttle Implementation

Central
License Management Reporting Template Storage Policies and Roles

Transaction
5 Users
2 North America 2 EMEA 1 AsiaPac

Runner Users
Downstream
Refining Transportation

Upstream Corporate Staffs

Supporting Processes
License Approval Template Approval
New Changes

Template Testing Template Design & Storage

Process Diagram
Business

Initiate Request

Review Request

Test Template

transactionSHUTTLE

SAP Support

Technical Evaluation

Possible?

Yes

Create/Modify Template

Test Template

Publish & Document

No Stop Approved

Gatekeeper

Review Request

Continue

Rejected

Stop

ConocoPhillips Winshuttle Statistics

Loads run on 18 environments Used on 80 transactions
IE02, IL02, IL01, IP05, ME11 MM06, IK01, PU90, FB03 IW32, MI02, IE01, IMA2N CJ02, IA12, MM02

1,847,162 uploaded Saved 39,317 hours

Data updated as of 5/6/2011

MCBU SAP Data Cleanup

Plant Maintenance Master Data Clean Up 12 Sites in the lower 48 80K records per site
Approximately 1.2M for entire project

PM master data clean up

(e.g. locations, equipment, classes/characteristics)

Resources
4 2 coordinating the third party system 1 user per site Brandi project managing the whole process

Timing (Feb 11 April 12)

Time to collect data format appropriately One site per month Test run prior to production deployment
15

All Winshuttle

Nexus Project
Amalgamation of Company Codes in Canada Risks Company Codes
Timing - 12 hour window Re-creation Users Time Zones Team Dependency Geography
Planning Plant CA3P CA04 J601

Complications

CA2P

CA40

DH01

Maintenance Plants CBB2 CAV2 CBA5 CAD2 CAE1 New CAV5 CBA1 CAD3 New

PM and MM data affected

Testing Cycle for Project

6 months
Gather Data Build Templates Test and time

1 Hr Avg. per File User Exits Timed Testing

Unique Process
Sequential Order Work Orders
Created Released Technically Complete

Task List Templates 32,000 records touched in PM 38,000 records touched in MM

Exploring New Areas

Projects
DMS Integration MCBU Project JV Security Project

Configuration
Company Code Correspondence Setup Plant Code Setup SD Table Updates

Data Extract Process

Round Tripping SAP Plant Maintenance Transactions

Marc Rouhana/ Query Product Manager Clinton Jones/ Transaction Product Manager
Thursday, May 26, 2011
Copyright Winshuttle 2011
20

Winshuttle enabled SAP Self-Service Create Service Notification

(IW31)

Kristian Kalsing/ Product Manager

Thursday, May 26, 2011
Copyright Winshuttle 2011

Please ask your questions using the Go To Meeting Question & Answer box at anytime

Building forms with Winshuttle

Author Host Run

Record

Map

Publish

Publish Web Service

Web Service Engine Governance Platform Web Service Directory SAP Credentials

Create Web Service

Select Web Service

InfoPath 2007/2010

Select

Design

Publish

Publish Form

SharePoint 2007/2010

Fill out and submit form

Create InfoPath Form

22

Thank You / Q&A

1. White Paper 5 Data Management Challenges w. SAP Plant Maintenance 2. Presentation and Q&A to be mailed
Jim OFarrell / Director, Marketing
23

Copyright Winshuttle 2011

Thursday, May 26, 2011

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