Minutes for the Regular Board Meeting on December 13, 2012 at 7:00 p.m.

Community Hall, Billings, Missouri

ROLL CALL:

Monroe ---Present Thomas ---Present Parks ---Present Pierce ---Present

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---Present ---Absent

Present were: President of the Board Donna Thomas, Treasurer Chris Hopkins, Water & Sewer Maint. Supt. Mike Lewis, Chief David Taylor, Sgt. Karl Cuschieri, Animal Control Officer Randy Poindexter, Attorney Jim Kelly and City Clerk Ruth M. Haskins.

Citizens & guests present were: Sydney Widff, Kelsey Krecher, Andy Draper, John Dylan Mosier, Mike Kublanov, Jeremy Snow, E. Wood, Rajinder S. Jutla, PHD from MSU; Jerry Ragain and Brady Brite of the OzarkHeadliner News.
President of the Board Thomas opened the meeting with the Pledge of Allegiance.

PUBLIC PARTICATION. Thomas asked if there was anyone here that is no on the Agenda who would like to address the Board. No response. Review of Minutes for the November 8,201.2 Regular Session Board Meeting. Motion made by Pierce to accept the Minutes as written seconded by Parks. voting "Aye" Monroe, Thomas, Parks, Pierce andYartZandt. Voting'oNay" None. Review of Minutes for the November 8,2012 Closed Session Board Meeting. Motion made by Monroe to accept the Minutes as written seconded by Pierce. Voting "Aye" Monroe, Thomas, Parks, Pierce andYanZandt. Voting o'Nay" None.
Treasurers Report by Hopkins. Motion made byYarilandt to accept the Treasurer's Report seconded by Parks. Voting'oAye" Monroe, Thomas, Parks, Pierce andYanZandt.

Voting

ooNay"

None.

Court Report by Haskins. Motion made by Pierce to accept the Court Report seconded byYanZandt. Haskins informed the Board that another training session is being offered at Jefferson City but they are not paying any expenses or charging any thing for the sessions. Haskins stated the motel would be about $350.00. Pierce stated there would be other expenses mileage and meals. Voting "Aye" Monroe, Thomas, parks, pierce and Y anZandt. Voting "Nayo' None. Police Report by Taylor. Motion made by Parks to accept the Police Report seconded by Monroe. Pierce asked Taylor if he had a one-page report or a two page. Taylor responded only one page. Voting "Aye" Monroe, Thomas, Parks, Pierce andYanZandt. Voting o'Nay" None.

Water & Sewer Maint. Report by Lewis. Motion made byYanZandt to accept the Water & Sewer Report seconded by Parks. Voting o'Aye" Monroe, Thomas, Parks, Pierce and YanZandt. Voting o'Nay" None.

Animal Control Report by Poindexter. Thomas thanked Randy for the suggestions. Motion made by Monroe to accept the Animal Control Report seconded by Pierce. Voting'oAye" Monroe, Thomas, Parks, Pierce andYanZandt. Voting "Nay" None.
OLD BUSINESS. a. Pierce discussed the Purdy St. project, voted that would put it out for bid. Would like to submit to county for approval. Kelly stated need to postpone to May meeting. Kelly stated someone needs to move that it be put out for bid in May Regular Meeting. Motion to put out for bid on the Purdy St. project made by YanZandt seconded by Parks. Voting ooAye" Monroe, Thomas, Parks, Pierce and YanZandt. Voting o'Nay" None.

NEW BUSINESS, MEMOzuALS, PROCLAMATIONS AND ORDINANCES. a. The SMU students are a site planning class, looking for a project and when they heard the Bank of Billings was available. They wanted to see if they could make some changes for an exercise for class. Several students gave presentations on Washington St. and Highway 60, 11,000 cars daily goes through Billings. Suggested using signs or improvements to entice people to stop and spend money" Some suggestions for the usage of the Bank of Billings, library, museum, city hall or other uses. Washington St. could be cleaned up and hitching post put in. b. Thomas stated the streets need to be closed for the parade on December 15, 2012. Taylor stated the same roads as always will be barricaded for the parade. c. Taylor to discuss Employee Health Insurance no exact numbers as yet will be before the 27tn, it will be less. Taylor got notification from sheriff on detention fees. Taylor stated requested a copy of the policy from the Sheriffs office about not responding to cases inside the municipalities. Taylor also stated that when the tax was passed several years ago the municipalities were not supposed to have to pay arry fees for detention of our prisoners. Kelly stated all the cities in Christian County need to get together and approach the Sheriffabout these fees. d. Kelly stated need to have another conference call like we did the last time, the time is January 15,2013 for call. Kelly stated they keep extending the time to

e.

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Pierce discussed the % cent sales tax being withheld by the county, the county will keep most of the money and use it for their pu{poses, anything left over will be put in a pool, and the municipalities will get what is left, a third party engineer will look at the projects and see if it will be approved. Haskins stated the employees usually take off a % day on Decemb er 24th and. a Yz day of December 3ltt. However, the employee with the Boards permission would like to take all day on the24h off and work all day on the 31't. Motion made by Pierce seconded by Monroe. City Clerk must post the City Hall would be closed

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the24th and 25th. Voting "Aye' Monroe, Thomas, Parks, Pierce and VanZandt. Voting "Nay" None. o Hopkins stated putting a budget together with a 40,000.00 deficit for 2013. Exhibit A has an increased in every fund. Exhibit B does not have an increase. Pierce asked hit highlights on budget, on General side includes 30lo increase, Exhibit B does not have an increase. Fireworks cannot fund them $4000.00, will only have donations for fireworks, whatever we get for donations. Pierce stated there is a CD due for 6,800.00 take 5,000.00 to do some work on the Hall. Pierce stated have about 16,000.00 in the reserve fund for a police car, Taylor says does not need new car until next year. Thomas stated the mats that are being put in City Hall weekly cost $600.00, we can purchase commercial grade for less money. Motion to approve Exh. B wlth3% increase, delete Cintas mats and purchase new mats made by Pierce seconded by Parks. VotingooAyeo'Monroe, Thomas, Parks, Pierce andYanZandt. Voting "Nay" None. h. Thomas set Decemb er 27th 2012 at 6:30 p.m. for Special Called Meeting to approve Budget. Motion made by Monroe seconded byYanZandt. Voting ooAye" Monroe, Thomas, Parks, Pierce andYanZandt. Voting "Nay" None. Motion to approve payment of Wages, Expenses, Bill Statements and other Expenditures for the Month of November 2012 made by Pierce seconded by Monroe. Voting "Aye" Monroe, Thomas, Parks, Pierce andYarrZandt. Voting "Nay" None. j. Thomas nominated Pierce for Mayor. Motion made to accept Thomas' nomination of Pierce made byYanZandt seconded by Parks. Voting "Aye" Monroe, Thomas, Parks andYanZandt. Pierce abstained. Voting "Nay" None. Haskins swore in Bud Pierce as the new Mayor.

Donna Thomas, Pres. Of the Board

ATTEST

Ruth M. Haskins, City Clerk

Mayor Pierce asked for a Motion to go into Closed Session.

Motion made by Thomas to go into Closed Session Pursuant to Section 610.021(1),(2) and (3) seconded by YanZandt. ROLL CALL VOTE. YanZandt- Aye; Thomas - Aye; Parks - Aye; Monroe - Aye.

Meeting Closed to the Public.

Reopen Regular Session.

No Further business. Motion to adjourn made by Monroe seconded byYanZandt. Voting "Aye" Monroe, Thomas, Parks, Pierce and VanZandt. Voting "Nay" None.

Bud N. Pierce, Mayor

ATTEST

Ruth M. Haskins, City Clerk