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E2-E3/Civil

Rev date: 01-04-11

E2- E3: C IVI L

CHA P TER -6 ES TIMATION & BI LLI NG US ING S OF TWARE

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Rev date: 01-04-11

Estima tion &Billing Using Softw are


1.0 INTRODUCTION In most of the central government departments / PSUs, the activity of preparation of preliminary & detailed estimate, m a r k e t r a t e a n a l ys i s & j u s t i f i c a t i o n , c o m p a r a t i v e s t a t e m e n t and contractor's bill takes lot of time, besides it involves lot of duplication of work at many levels . Below is given some of the important stages during the execution of a project : 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. Issue of schedule of accommodation S u r v e ye d s i t e p l a n a n d s i t e p a r t i c u l a r s Preparation of preliminary drawing Preparation of preliminary estimate Preparation of detailed drawing Preparation of detailed estimate Call of tenders P r e p a r a t i o n o f m a r k e t r a t e a n a l ys i s Preparation of market rate justification Preparation of comparative statement Award of work Preparation of structural drawings Execution of work Preparation of contractor's bills Posting of work abstract Posting of contractors ledger Completion of work

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A f u l l y u s e r f r i e n d l y, f u l l y i n t e r a c t i v e c o m p u t e r s o f t w a r e package was developed in DBASE / FOXPRO, based on DSR, DPAR & DAR, as per the procedure being followed in various central government departments viz CPWD, P&T, BSNL etc. Presently this package is based on new DSR 2007 (reprint 2010) (i/c correction slip no 1 to 8), DPAR 2007 (i/c correction slip no 1 to 4) & DAR 2007 (i/c correction slip no 1 to 5). ACCO-2011software package has provision for following : 1. 2. 3. 4. 5. 6. 7. 8. 9. Change default settings for the program Make correction/add/delete items Print existing databases Preparation of preliminary estimate Preparation of detailed estimate P r e p a r a t i o n o f m a r k e t r a t e a n a l ys i s Preparation of MR justification of tenders Preparation of comparative statement of tenders Preparation of contractor's bill (running/final)

The databases for all items from DSR' 2007 an d DPAR' 2007 has been compiled (duly modified with latest c o r r e c t i o n s l i p s ) . A s ys t e m a t i c i t e m c o d e ' s h a v e b e e n g i v e n to each of the item in the databases. The code are the same a s i n D S R 2 0 0 7 , b u t i n a s ys t e m a t i c f o r m a t . T h e r e i s a provision to add oth er modified / market rate items through the program. The estimated cost based on DSR 2007 is reduced by 110/115 and CP & OH has been taken as 10% as per BSNL order no 4-10/97-A&C(Vol-III)/180 dated 06.08.2008.

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Rev date: 01-04-11

The details of measurements for different items of work are to be carried out manually as per standard practice. For preparation of preliminary estimate, only the item code and quantity for all items of the estimate are to be inputted. The other data viz cost index etc are also to be inputted as required by the program. The various print outs viz general abstract, schedule etc can be obtained. For preparation of detailed estimate, only the item code and quantity for all items of the estimate are to be inputted. The other data viz anticipated h igher rates / cost index etc are also to be inputted as required by the program. The various print outs viz general abstract, schedule, nit details, cement requirement statement, schedule for tender documents etc can be obtained. F o r m a r k e t r a t e a n a l ys i s a n d j u s t i f i c a t i o n , t h e m a r k e t r a t e s for material and labour as required (for the estimate prepared above ) are to be inputted as desired by the program. There is also a provision to input the manually a n a l yz e d r a t e s . T h e p r i n t o u t f o r a n a l ys i s a n d j u s t i f i c a t i o n can be obtained. Similarly based on the estimate prepared above, the quoted rates for the various tenderer's are inputted and comparative statements, ALR/ AHR, subhead wise total etc can be got printed out. There is a provision to input the reba tes offered by the tenderers. Based on the agreement rates (as inputted above), the running and final bills can also be prepared after inputting all required data from the measurement books viz up -to-date quantities, up-to-date extra items quantities, par t rates, s e c u r e d a d v a n c e , a d v a n c e p a ym e n t e t c f o r e a c h b i l l . T h e printouts of all the required statement s for bills viz C P W A 2 6 , C P W A 2 6 A , s c h e d u l e o f q u a n t i t y, c e m e n t consumption statement, steel dia -wise consumption statement, part rate statement, deviat ion statement, entries for work abstract & contractor ledger etc can be obtained. The default settings for various variables is given in the program as required. The user can change all the settings as per his requirement.
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2.0 2.1

Features of the ACCO-2011 Program General 1. 2. The software package is developed in FOXPRO. The software package is presently called ACCO2011. The software package is fully user friendly & fully interactive. A n yo n e h a v i n g o n l y a w o r k i n g computer can also work on it. knowledge of

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A lot of duplication of work at many level can be avoided by using this program. The comparison work at different levels is reduced to a bare minimum & that also a one time job. The program reduces the time required for vari ous activities by many fold. The software package is presently based on the latest Delhi Schedule of Rates' 2007 (reprint - 2010) (i/c correction slip no 1 to 8), Delhi Plinth Area Rates' 2007 (i/c correction slip no 1 to 4) & Delhi A n a l ys i s o f R a t e s 2 0 0 7 ( i / c c o r r e c t i o n s l i p n o 1 t o 5). The databases consisting of all items from Delhi Schedule of Rates 2007 & Delhi Plinth Area Rates 2007 has been prepared and is available for use. The items in above databases can be modified or deleted & also new items can be added. The software can be easily modified for using schedule of rate's / plinth area rate's. Each estimates folder. are to be prepared in other

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E2-E3/Civil 13. 14.

Rev date: 01-04-11 A s ys t e m a t i c i t e m c o d e i s g i v e n t o e a c h i t e m . In case of DSR, similar code as given in DSR 2007 a r e f o l l o w e d , b u t i n t h e s ys t e m a t i c f o r m a t . The general format for ICODE is AB.CDE.FG.H where AB CDE FG H denotes denotes denotes denotes code's the the the the for subhead code main item no s u b i t e m n o ( i f a n y) s u b s u b i t e m n o ( i f a n y) existing items cannot be

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The item changed.

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The above format is to be strictly used for all new items. Get the print out of databases, for the list of code's etc in the existing database. ite m

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The nomenclatures, unit, cement coefficient etc for existing items in the database have been checked but the user is requested to fully satisfy himself before using the program. The nomenclatures etc of al l new items added should be checked completely before use. T h e a n a l ys i s f o r e x i s t i n g i t e m s h a v e b e e n c h e c k e d b u t the user is requested to fully satisfy himself before using the program. Any number taken. of good presentable prints can be

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The software is available floopy or CD or pendrive.

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A detailed users manual (README.DOC) is also available for use of the users.

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E2-E3/Civil 2.2 Changing the Settings 1. Default values have been given for the the program. These default value can be the users requirement. changed

Rev date: 01-04-11

variables

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depending on

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The following variables can be changed by the user : (a) Office for which working (b) Name of CE/SE/EE/SDEs office (c) Whether to use CI / anticipated % in DE (d) SR used, its CI (e) Serial numbers is DE subhead-wise or continuous (f) Settings for MRA viz whether using lower efficiency in hills

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The changes can be made, either using choice 1 of main menu or before entering the print menu. The changes made using choice 1 of main menu, will be permanent for all future new estimates, otherwise it will be restricted to the current estimate. In case of newly loaded package, it is advisable to first set the default values of the program as per users requirement, before actually working on the program. The program will also give option to change the setting in case of newly loaded package.

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Editing Items in Databases 1. T h e r e i s p r o v i s i o n f o r m o d i f yi n g t h e e x i s t i n g i t e m s , adding new items & deleting the existing items in the existing databases. 2. 3. ICODES of the existing items cannot be changed. The following information must be added for all new items:(a) ICODE (b) Nomenclature
For Internal Circulation Only

BSNL, India

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E2-E3/Civil (c) (d) (e) (f) (g) (h) (i) 4. 5. 6.

Rev date: 01-04-11 Abbreviated Nomenclature Rate Unit Ut Cement Coefficients (MR) in MR column (if it is MR analysed item) Y for BLDG_COST (in DPAR)

Each new items should be given a new item code . The subhead code ar e strictly as per DSR 2007. The subhead code in DSR 2007 are as under: a) b) c) d) e) f) g) h) i) j) k) l) m) n) o) p) q) 02 04 05 06 07 08 09 10 11 12 13 16 17 18 19 21 22 EARTH WORK CONCRETE WORK REINFORCED CEMENT CONCRETE BRICK WORK STONE WORK MARBLE WORK WOOD AND PVC WORK STEEL WORK FLOORING ROOFING FINISHING ROAD WORK SANITARY INSTALLAT IONS WATER SUPPLY DRAINAGE ALUM INIUM WORK WATER PROOFING

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New subhead code are also available as under : a) 30 MISCELLANEOUS WORK For DSR items, ICODE is same as given in DSR 2007, but in a systematic format. For non-DSR items, the same systematic format as above is to be followed. ICODE for DSR items will be accommodated below 500. However, non-DSR & modified DSR items can be given ICODE above 500 (sub -division- 501 to
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Rev date: 01-04-11 700, division 701 to 800, circle 801 to 900, CE office 901 to 999). The nomenclature should extend up-to 48 columns as per the existing pattern in the database to get good print. The abbreviated nomenclature in DSR, should extend up-to 30 columns as per the existing pattern in the database to get good print. Ensure to give the cement coefficient for all new cement items, else the cement requirement w ill not be calculated correctly. The pattern of Unit and Ut should match the existing pattern in the database. F o r t h e m a r k e t r a t e a n a l ys e d i t e m s , g i v e ( M R ) i n t h e MR field. There is a provision to copy similar item in the database, which can be modified as per requirements. There are three DSR data base files (viz DSR07_A, DSR07_B & DSR07_C), first one having only the D S R i t e m s a d d e d o r i g i n a l l y, s e c o n d h a v i n g m o d i f i e d / a n a l ys e d i t e m s o r i t e m s a d d e d b y yo u . You cannot modify / delete / add items in the first file. A l l n e w i t e m s a d d e d b y yo u w i l l g o t o t h e second file. You can only modify items in second file. W h i l e l o a d i n g t h e n e w v e r s i o n o f p r o g r a m , yo u r o l d file DSR07_B from sub -directory C:\SOFT\AC2011_1 will be copied back in C: \SOFT\ACCO2011.

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Printing Items in Databases 1. There is provision of getting the print out of the items existing in the databases. The printout can be taken within. from the top or from

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E2-E3/Civil 3. 2.5

Rev date: 01-04-11 The print can either be tak en on dot matrix printer or can be written to text files.

Preliminary Estimate 1. The preliminary estimate based on Delhi Plinth Area Rates' 2007 (i/c correction slip no 1 to 4) can be prepared using this package. 2. There is option for both " preparing a new estimate" and "working on an old estimate ". The choice for "preparing a new estimate " should be given only if new estimate is being prepared in a blank folder, else the old work will be overwritten . For "working on an old estimate ", please ensure that you are working in correct folder, where the old estimate is available. The details of measurements are to be carried out as per usual practice. The file name asked when new estimate is prepared is used to create the database file for the estimate with this name (default name of file is XXX). 3 files (viz XXX_PE.DBF, XXX_PE.FPT XXX_PE.IDX) are created in the current folder. &

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The name of work can be entered in maximum 180 letters in three lines. For preparation of estimate, only the item code's and quantity from detail of measurements are to be entered. Only the item code's for items which have rates are t o b e e n t e r e d f o r g i v i n g t h e q u a n t i t y. The item code, nomenclature, unit & rate of item will appear on screen, when item code is entered. The general format for quantity should be 1000.00 (ie upto two decimal point) for good printout.
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W h e n t h e i t e m i s a m a r k e t r a t e i t e m , t h e a n a l ys e d market rate for the item is to be given along with the q u a n t i t y.

14. The basic cost of building for items based on % of building cost, will calculated by program, for all items for which the BLDG_COST is given as Y. 15. The items not available in the existing database, are to be added first in the da tabase and then used as items. The items in the estimate can be deleted, if required. For deletion, the item code's for all (including main & sub -items) which are deleted has to be given . items to be

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For enhancement of cost above DPAR' 2007 , the cost index is to be given. The estimate is saved and can be corrected / modified at a later date. The items can be added, modified, deleted in the estimate at a later date using option " working on an old estimate". The name of work, cost index etc can also be modified while using option "working on an old estimate ". There is a provision to view the monitor before getting the prints. estimate on the

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The print out for general abstract, schedule of quanti ty (draft/fair) etc can be taken. All print outs can either be taken on DOT MATRIX printer or written to a TEXT file (which can be modified as per need). Also see Annexure A. All the current settings will be shown before entering the print m enu.
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The setting can be modified (similar to, as mentioned in para 2.2) before taking the prints. The changes made in settings, will be t h e c u r r e n t e s t i m a t e o n l y. restricted to

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The schedule of quantity can be printed out as fair or draft. The draft schedule of quantity contains the item code's for easy checking.

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Detailed Estimate 1. The detailed estimate based on Delhi Schedule of Rates' 2007 (reprint - 2010) ( i/c correction slip no 1 to 8) can be prepared using this package. 2. There is option for both " preparing a new estimate" and "working on an old estimate ". The choice for "preparing a new estimate " should be given only if new estimate is being prepared in a blank folder, else the old work will be overwritte n. For "working on an old estimate ", please ensure that you are working in correct folder, where the old estimate is available. The details of measurements are to be carried out as per usual practice. The file name asked when new estimate is p repared is used to create the database file for the estimate with this name (default name of file is XXX ). 3 files (viz XXX_DE.DBF, XXX_DE.FPT XXX_DE.IDX) are created in the current folder. &

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The name of work can be entered in maximum 180 letters in three lines.

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E2-E3/Civil 9.

Rev date: 01-04-11 For preparation of estimates, only the item code's and quantity from detail of measurements are to be entered. Only the item code's for items which have rates are t o b e e n t e r e d f o r g i v i n g t h e q u a n t i t y. The item code, nomenclature, unit & rate of item will appear on screen when item code is entered. The general format for quantity should be 1000.00 (ie upto two decimal point) for good printout. W h e n t h e i t e m i s a m a r k e t r a t e i t e m , t h e a n a l ys e d market rate for the item is to be given along with the quantity . The items not available in the existing database, are to be added first in the database and then used as items. The items in the estimate can be deleted, if required. For deletion, the item code's for all items (including main & sub-items) which are to be deleted has to be given. For enhancement of cost above DSR' 2007, the cost index or anticipated higher percentage can be given. The enhancement of cost for MR items shall not be made for items in which the MR is given as (MR). The estimate is saved and can be corrected / modified at a later date. The items can be added, modified, deleted in the estimate at a later date. The name of work, cost index or anticipated higher percentage, time of completion etc can also be modified, while using option "working on an old estimate".

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E2-E3/Civil 22.

Rev date: 01-04-11 The estimated cost based on DSR 2007 is reduced by 110/115 as per BSNL order no 4 -10/97-A&C(VolIII)/180 dated 06.08.2008. There is a provision to view the general abstract on the monitor before getting the prints. There is a provision to view the monitor before getting the prints. schedule on the

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The print out for general abstract, schedule of quanti ty (draft/fair), cement requirement etc can be taken. All the current settings will be shown before entering the print menu. on screen

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The setting can be modified (similar to, as mentioned in para 2.2) before taking the prints. The changes made in the settings made here, will be r e s t r i c t e d t o t h e c u r r e n t e s t i m a t e o n l y. The schedule of quantity can be printed out as fair or draft. The print out for schedule of quanti ty can be with full nomenclature or abbreviated nomenclature and ca n be printed directly on a printer or to a text file . The draft schedule contains the item code's for easy checking. The print out of schedule can be from top or from within. The serial numbers in the schedule can be either subhead wise or continuous. The print out of blank schedule of quantity required for tender documents can be directly obtained on a printer or to a text file.

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E2-E3/Civil 35.

Rev date: 01-04-11 All print outs can either be taken on DOT MATRIX printer or written to a TEXT file (which can be modified as per need). Also see Annexure A. Before going for next choice, it is recommended to make a backup copy for use in future .

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2.7

Market Rate Analysis & Justification 1. T h e m a r k e t r a t e a n a l ys i s & j u s t i f i c a t i o n b a s e d o n D e l h i A n a l ys i s o f R a t e s 2 0 0 7 ( v o l u m e 1 t o 2 ) ( i / c correction slip no 1 to 5). 2. Before using the option for "market rate analysis", the preparation of detailed estimate is a must . There is option for both "preparing a new analysis " and "working on an old analys is". The option for "preparing a new analysis " should be u s e d o n l y, w h e n f a i r d e t a i l e d e s t i m a t e i s a v a i l a b l e i n t h e c u r r e n t f o l d e r , w h e r e yo u a r e w o r k i n g a n d yo u a r e p r e p a r i n g t h e a n a l ys i s f o r t h e f i r s t t i m e , e l s e o l d a n a l ys i s p r e p a r e d e a r l i e r w i l l b e o v e r w r i t t e n . The option for "working on an old analysis " should b e u s e d o n l y w h e n e s t i m a t e a n d o l d a n a l ys i s i s a v a i l a b l e i n t h e c u r r e n t f o l d e r , w h e r e yo u a r e currently working. The cost index and current market rates are to be entered in case of option for preparing a new analysis. The lower efficiency of labour in hilly areas (in % ) will will be asked to be entered, in case the setting for Hilly areas is selected under para 2.2 above, while working on the option for preparing a new analysis. The C.P. & O.H. on all material has been considered as 10% as per BSNL order no 4-10/97A&C(Vol-III)/180 dated 06.08.2008 or 15 % for others.

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E2-E3/Civil 9.

Rev date: 01-04-11 The cost index and current market rates can be corrected / modified in case of option for working on old analysis. T h e p r i n t o u t f o r m a r k e t r a t e s a n d m a r k e t r a t e a n a l ys i s b a s e d o n D e l h i A n a l ys i s o f R a t e s 2 0 0 7 ( v o l u m e 1 & 2 ) can obtained. The list of materials / labours, whose rates are r e q u i r e d f o r t h e a n a l ys i s o f t h i s w o r k , c a n a l s o b e printed out. All the current settings will be shown before entering the print menu. on screen

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The setting can be modified (similar to, as mentioned in para 2.2) before taking the prints. The changes made in the settings made here, will be r e s t r i c t e d t o t h e c u r r e n t a n a l ys i s o n l y. The lump sum value of DAR 2007 is enhanced by C I / 1 0 0 f o r m a r k e t r a t e a n a l ys i s a s p e r D S R 2 0 0 7 . T h e r e i s p r o v i s i o n o f a n a l ys i n g about 600 DAR items. More items are being added and are expected to come in future upgrad es. If you want any new / additional item (from DAR) w h i c h n e e d s t o b e a d d e d i n A C C O , y o u c a n s e n t yo u r request for same for adding the item in future upgrades. A l l t h e i t e m s a v a i l a b l e f o r a n a l ys i s w i l l b e a n a l ys e d , irrespective whether its amount is less or more. The market rate justification can also be prepared b a s e d o n t h e a b o v e m a r k e t r a t e a n a l ys i s . In case, t h e p e r c e n t a g e o f i t e m s a n a l ys e d c o m e s t o less than 90 percent, there is a provision for adding r a t e s f o r i t e m s a n a l y s e d m a n u a l l y.

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E2-E3/Civil 21.

Rev date: 01-04-11 B e f o r e g e t t i n g t h e M R j u s t i f i c a t i o n , t h e M R a n a l ys i s s h o u l d b e r u n t o h a v e t h e l a t e s t a n a l ys e d r a t e s . The fair as well as draft print out of market rate justification can be obtained. The draft print includes the item code's for easy checking etc. All print outs can either be taken on DOT MATRIX printer or written to a TEXT file (which can be modified as per need). Also see Annexure A. The data should be kept in safe custody so that there is no chance of any tempering. Before going for n ext choice, it is recommended to make a backup copy for use in future . I f yo u g o b a c k t o p r e v i o u s c h o i c e i . e . e s t i m a t e a f t e r p r e p a r i n g a n a l ys i s , t h e a n a l ys i s w o r k d o n e w i l l b e l o s t & i t w i l l h a v e t o b e r e d o n e c o m p l e t e l y.

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Comparative Statement 1. 2. The comparative statement for the quoted rates of various tenderer's can be prepared using this software. For preparation of comparative statement, the fair estimate should be available in the current folder, where we are working . There is option for "preparing comparative statement from top", "preparing comparative statement from within" and "corrections in existing comparative statement". The option for "preparing comparative statement f r o m t o p " s h o u l d o n l y b e g i v e n , w h e n yo u a r e preparing the comparative statement for the first time, else the old work will be overwritten. The maximum number of tenders considered at one time is 8 (Eight). that can be

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E2-E3/Civil 6.

Rev date: 01-04-11 In case number of tender's are more than 8, the comparative statement can be done in 2 or more parts. The name of tenderer, the quoted rates of items and r e b a t e s ( i f a n y) a r e t o b e a d d e d f o r a l l t e n d e r e r s w h i l e preparing new comparative statement. The quoted rates are to be added in serial directly from the tenders. The comparative statement is saved, when the quoted rates etc of one contractor is finished . One or more of the given:a) overall percentage b) lumpsum rebate c) rebate on all items d) rebate on all items following rebates can be

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rebate on all quoted rates except on reinforcement except for RCC subhead

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The option for "preparing comparative statement from within " should be given, when you are want to add rates from within. This may be used when there is a power failure while working with option "preparing comparative statement from top " or otherwise. You will be asked to give the sno of contractor from w h e r e yo u w a n t t o s t a r t . ( I t c a n o n l y s t a r t f r o m t o p o f a particular tenderer) Para 7 to 10, as above for the option " preparing comparative statement from top " holds good for this option also. The option for " corrections in existing comparative statement" should only be given, if the old comparative statement is available in the current f o l d e r , w h e r e yo u a r e c u r r e n t l y w o r k i n g . The serial number of tendere r, item code, corrected quoted rates are to be added in case correction in Page:18

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E2-E3/Civil

Rev date: 01-04-11 quoted rates are to be made in case of option "corrections in existing comparative statement ".

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The rebates offered by tenderers can also be modified. The draft / fair print out of comparative statement can be obtained. The draft comparative statement will include item code's for easy checking. The print out of comparative statement can be with full nomenclature or with abbreviated nomenclature. The above print out is on large paper (132 col) . The draft/fair print out of comparative statement (with full nomenclature) for more than 5 contractors shall be in two or more parts. The AHR/ALR items are marked on the schedule. The quoted amount of contractors is rounded off as per para 4 of general rules & directions of BSNL 7/8. There is provision for getting the subhead wise total. The print out for more than 6 contractor shall be on large paper (132 column). There is provision for getting AHR/ ALR statement. T h e r e i s p r o v i s i o n f o r s e n s i t i v i t y a n a l ys i s f o r p r o p e r tender evaluation. During / after negotiation, the modified negotiated rates can also be added using the option " corrections in existing comparative statement " and the correct modified position can be obtained. After correcting all the rates/ negotiated rates, the print out of the agreement schedule for distribution to field units can also be obtained.

18.

19.

20. 21.

22. 23.

24.

25. 26.

27.

28.

BSNL, India

For Internal Circulation Only

Page:19

E2-E3/Civil 29.

Rev date: 01-04-11 All print outs can either be taken on DOT MATRIX printer or written to a TEXT file (which can be modified as per need). Also see Annexure A. The data should be kept in safe custody so that there is no chance of any tempering. Before going for next choice, it is recommended to make a backup copy for any changes in future . All the options have been now modified, corrected & re-introduced. The users are advised to check these completely before actual use. I f yo u g o b a c k t o p r e v i o u s c h o i c e i . e . e s t i m a t e a f t e r preparing comparative statement, the comparative statement work done will be lost & it will have to b e r e d o n e c o m p l e t e l y.

30.

31.

32.

33.

2.9

Contractor's Bill (recently reintroduced) 1. There is provision for preparation of contractor's bill using this software. Before using this option for contractors bill, the preparation of comparative statement and correcting all rates after negotiation etc is a must. There are options for "preparing a fresh bill " and for "working on an old bill ". There are options for "preparing a running bill " and "preparing a final bill". In case of "preparing a first fresh running bill ", the agreement no & date of start of work is to be entered. In case of fresh final bill , the date of actual completion of work has to be entered. The posting of measurement book s as per standard practice has to be completed before this option.

2.

3.

4.

5.

6.

7.

BSNL, India

For Internal Circulation Only

Page:20

E2-E3/Civil 8.

Rev date: 01-04-11 The item code & up -to-date quantity of all items are to be entered from the measurement books. When item codes are entered, the item code, nomenclature, unit etc will appear on the screen. I n c a s e o f r u n n i n g b i l l s , t h e p a r t r a t e s ( i f a n y) c a n also be entered from the MBs. The item code, up-to-date quantity & full / part rates of all extra items are to be entered. The items available in database can be directl y used as extra items. The extra items not available in the existing database, are to be added first in the database and then used as extra items. T h e n a m e o f m a t e r i a l , q u a n t i t y, f u l l r a t e e t c f o r materials since previous bill has to be entered f or the secured advance. The up-to-date consumption of materials (including variation etc if any) also appears on the screen for ready reference. The dia wise quantity (Kg) of tor -steel consumed since previous bill is to be entered from measureme nt book. T h e a d v a n c e p a ym e n t s i n c e p r e v i o u s b i l l ( i f a n y) c a n also be entered. T h e r e c o v e r y' s f o r i n c o m e t a x , s a l e s t a x , w a t e r , d e l a y etc under item 8 can be given. All above can be modified while working with option for "working on an old bill". In case of final bill , the part rates cannot be entered.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

BSNL, India

For Internal Circulation Only

Page:21

E2-E3/Civil 21.

Rev date: 01-04-11 In case of final bill , balance secured advance, a d v a n c e p a ym e n t , r e c o v e r y o f m a t e r i a l s c o n s u m e d i s recovered. The prints for CPWD26, CPWD26A, schedule of q u a l i t y, c e m e n t c o n s u m p t i o n s t a t e m e n t , d i a w i s e s t e e l consumption statement, part rate statement, deviation statement, entries for work abstract & contractor ledger etc is available. The schedule is available as draft as well as fair. The draft checking. schedule includ es item code for easy

22.

23. 24.

25.

All print outs can either be taken on DOT MATRIX printer or written to a TEXT file (which can be modified as per need). Also see Annexure A. The data should be kept in safe custody so that there is no chance of any tempering. Before going for a fresh bill, make a back up copy for any changes in future. If you go back to previous choice i.e. comparative statement after preparing bills, the bill work done w i l l b e l o s t & i t w i l l h a v e t o b e r e d o n e c o m p l e t e l y. S i n c e t h i s m o d u l e i s r e - i n t r o d u c e d r e c e n t l y, t h e users are advised to get it checked thoroughly before actually using it.

26.

27.

28.

29.

3.0

Input Information The following data is to be given as input : Preliminary Estimate 1) 2) 3) Name of file Name of work Name of division Page:22 (PAR)

3.1

BSNL, India

For Internal Circulation Only

E2-E3/Civil 4) 5) 6) 7) 8) 9) 10) Name of sub-division Name of circle Name of chief office ICODE Quantity A n a l ys e d r a t e f o r t h e m a r k e t r a t e i t e m Cost index

Rev date: 01-04-11

3.2

Detailed Estimate (SR) 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) Name of file Name of work Name of division Name of sub-division Name of circle Name of chief office ICODE Quantity A n a l ys e d r a t e f o r t h e m a r k e t r a t e i t e m Anticipated percentage or cost index Time for completion of work

3.3

Market Rate Analysis & Justification 1) Cost Index 2) Lower efficiency % in case working in hilly areas Page:23

BSNL, India

For Internal Circulation Only

E2-E3/Civil 3) 4) Market rate of material and labour

Rev date: 01-04-11

I C O D E a n d a n a l ys e d r a t e f o r i t e m a n a l ys e d m a n u a l l y w h e n p e r c e n t a g e o f a n a l ys e d i t e m i s l e s s t h a n 9 0 %

3.4

Comparative Statement 1) Total number of tenders 2) 3) 4) Name of tenderer Quoted rates R e b a t e s ( i f a n y)

3.5

Contractor's Bill (recently reintroduced) 1) Agreement no & date of start of work (in case of fresh f i r s t b i l l o n l y) Date of completion of work (in case of fresh final bill o n l y) ICODE and up -to-date quantities of all items ICODE and part rate of all items (if any) ICODE, up -to-date quantit y and full / part rates of all extra items (if any) Name of material, quantity since previous bill and f u l l r a t e f o r s e c u r e d a d v a n c e ( i f a n y) A d v a n c e p a ym e n t s i n c e p r e v i o u s b i l l

2)

3) 4) 5)

6)

7) 4.0

Output Information The following prints are available : Preliminary Estimate 1) 2) (PAR)

4.1

General abstract (also as text file) Draft schedule of quantity (also as text file)

BSNL, India

For Internal Circulation Only

Page:24

E2-E3/Civil 3) 4.2 Fair

Rev date: 01-04-11 schedule of quantity (also as text file)

Detailed Estimate (SR) 1) General abstract (EC is reduced 110/115) (also as text file) NIT detail (also as text fi le) Draft schedule of quantity (also as text file) Fair schedule of quantity (also as text file)

2) 3) 4) 5) 6) 4.3

Cement requirement statement Blank schedule for tender document (also as text file)

Market Rate Analysis & Justification 1) Basic market rate of material & labour (also as text file) M a r k e t r a t e a n a l ys i s ( C P & O H a s 1 0 % o r 1 5 % ) ( a l s o as text file) Draft market rate justification (also as text file) Fair market rate justification (also as text file)

2)

3) 4) 4.4

Comparative Statement 1) 2) 3) Draft comparative statement ** (also as text file) Fair comparative statement ** (also as text file)

Subhead wise total (now reintroduced) (also as text

file) 4) HR/LR statements (now reintroduced) (also as text file) S e n s i t i v i t y a n a l ys i s s t a t e m e n t s ( p r e s e n t l y n o t a v )

5)

BSNL, India

For Internal Circulation Only

Page:25

E2-E3/Civil 6)

Rev date: 01-04-11 Agreement schedule (now reintroduced) (also as text file) rounding off of quoted amount as per BSNL 7/8

** 4.5

Contractor's Bill (recently reintroduced) 1) Bill form 26 i/c memorandum & schedule text file) (als o as

2) 3) 4) 5) 6) 5.0

Bill form 26A for secured advance (also as text file) Part rate statement (also as text file) Deviation statement (also as text file) Contractor ledger Work abstract (entries) (also as text file) (entri es) (also as text file)

How to Load the Package On Computer 1) 2) Boot the computer as per usual practice. Insert the program flopp y / CD / pen drive etc in the drive. Give the following commands at the MSDOS prompt (assuming that th e program is in F: floopy / CD/ pen drive): C:\> F:LOAD F 4) < ENTER > by the

3)

ACCO-2011 will be loaded automatically program in folder C: \SOFT\ACCO2011.

5)

A new folder (DE) having a folder (sample) with a file 1acco.bat will also be created. However, carefully go through the by the program. instructions given

6)

7)

Add the following command AUTOEXEC.BAT or AUTOEXEC.NT


For Internal Circulation Only

in the file in the Page:26

BSNL, India

E2-E3/Civil

Rev date: 01-04-11 f o l d e r c : \ o r c : \ w i n d o w s \ s ys t e m 3 2 a s p e r yo u r s ys t e m requirement. PATH = .. ; C:\SOFT\ACCO2011

8)

T w o b a c k u p o f yo u r e a r l i e r p r o g r a m s i s k e p t i n f o l d e r C:\SOFT\AC2011_1 & C: \SOFT\AC2011_2 r e s p e c t i v e l y. Your old DSR07_B.DBF & DSR07_B.FPT files from the backup folder (i.e. C: \SOFT\AC2011_1) are copied t o t h e f o l d e r C : \ S O F T \ A C C O 2 0 1 1 , s o t h a t yo u c a n u s e a l l yo u r e x i s t i n g i t e m s a d d e d b y y o u i n p a s t . Now, reboot the computer.

9)

10)

Note- It i s a d v i s a b l e t o c h a n g e t h e d e f a u l t v a l u e s o f t h e program as per users requirement, before actually working on the program. The program will give option to change the setting in case of newly loaded package. 6.0 6.1 How to Work On the Programme Working in Windows 1. Boot the computer as per usual practice & remain in the windows option. For preparing a new estimate, make a copy of the folder sample, which is available in folder DE & rename it as per your requirement & keep it in the folder as per your convenience. Go to this newl y created folder which contains the file 1acco.bat. For working on an old estimate, go to the correct folder, which you had earlier made. Your estimate which you have prepared earlier is available in this folder. Please again ensure that steps (2) or (3) as above has been followed correctl y & confi rm that you are in the correct folder before giving the next command.

2.

3.

4.

BSNL, India

For Internal Circulation Only

Page:27

E2-E3/Civil 5.

Rev date: 01-04-11 Evoke ACCO -2011 software by double clicking on the batch file 1acco.bat available in this folder. The program is full y interactive & user friendl y, instructed by the program. Please ensure to quit again from step 5. after each work as

6.

7.

option and restart

8.

When you quit out of the program, the will appear on the screen. Now, turn off the computer.

window prompt

9. 6.2

Working In Ms -Dos Prompt 1. Boot the computer as per usual practice & goto the MSDOS. The MSDOS prompt (C: \>) will appear on the screen. C:\> 3. If a new estimate is to be prepared, make a new folder in the hard disk & go to the folder by giving the following commands (your estimate will be saved in this folder) : (refer note - A & B) C:\> MD INDORE C:\> CD INDORE C:\INDORE> Now, you are in the correct folder. 4. If an old estimate is to be modified, go to the correct folder (where your estimate, which you have prepared earlier is available) by giving the following command : (reference note - B) C:\> CD INDORE C:\INDORE> Now, you are in the correct folder. Page:28 < ENTER > < ENTER > < ENTER >

2.

BSNL, India

For Internal Circulation Only

E2-E3/Civil 5.

Rev date: 01-04-11 Please again ensure that steps (2) or (3) as above has been followed correctl y & confirm that you are in the correct folder before giving the next command. Evoke ACCO -2011 software command at MSDOS prompt : (refer note - C) C:\INDORE> ACCO <ENTER> The program is full y interactive & user friendl y, instructed by the progr am. work as by giving following

6.

7.

Please ensure to quit again from step 5.

after

each

option and restart

8.

When you quit out of the program, the MSDOS prompt as under will appear on the screen : C:\INDORE>

9.

Now, turn off the computer.

Notes :A. B. C. Please use separate folder for each estimate . Assuming that the folder is INDORE.

Assuming that the path of ACCO2011 package C:\SOFT\ACCO2011 has been given correctl y in AUTOEXEC.BAT file in c: \ or AUTOEXEC.NT in c:\windows \system32.

BSNL, India

For Internal Circulation Only

Page:29

E2-E3/Civil NOTES

Rev date: 01-04-11

1.

This program is based on DSR2007/ DPAR2007. However the same can be suitabl y modified for other SR's/ PAR's Please ensure that detailed estimate has been prepared with choice (5) before preparing MR anal ysis / justification & comparative statement. Please ensure that this agreement rates are entered with choice (7) before preparing the contractors bills. Please ensure that this choice is selected onl y in case new estimate/ anal ysis/ comparative statement, else the old work will b e overwritten. This name will appear as file names in the current folder of hard disk. Please ensure that spelling of division is correct. Enter item code only for items which have rates. Enter market rate for item, if is a market rate ite m. Enter item code for all item/sub -items which are to be deleted. For tenders more than group. eight, do in more than one

2.

3.

4.

5.

6. 7. 8. 9.

10.

11. 12.

Please note that the next running bill will be prepared. Please ensure to give all details viz icode, subhead, nomenclature, rate, cement coefficient, unit, ut etc as per existing pattern. Ensure that icodes are not repeated.

BSNL, India

For Internal Circulation Only

Page:30

E2-E3/Civil

Rev date: 01-04-11

A N N E X U R E - A
Procedure for 1) 2) Open The Taking Print Using Text File*** File In Notepad. File -

Change Settings As Given Belo w Using Page Setup & Format Font** Options. FILES (**.TXT) DSR2007A,B PE_ABST PE_SCH DE_ABST DE_NIT DE_SCH DE_SCH DE_TEN FONT** ORIENTATION 6 PORTRAIT 7 7 9 7 8 8 8 PORTRAIT PORTRAIT PORTRAIT PORTRAIT PORTRAIT PORTRAIT LAND SCAPE

FILE DSR / DPAR PE ABSTRACT SCHEDULE DE ABSTRACT NIT SCHEDULE DRAFT SCHEDULE FAIR TENDER SCHEDULE MRA BASIC RATES (BLANK) BASIC RATES MR ANALYSIS MR JUSTIFICATION COMPARATIVE CONTRACTORS 1-3 CONTRACTORS 4 CONTRACTORS 5-8 AGGREMENT RATES OTHER STATEMENTS OTHER STATEMENTS BILL CPWD 26 CPWD 26A
BSNL, India

LM RM TM BM 0.5 0.5 0.5 0.5 1.5 0.5 1.0 1.0 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 1.0 0.5 0.5 0.5 0.5 0.5 0.5 0.5

MR_RATE1 MR_RATE2 MR_ANA MR_JUST

7 7 7 7

PORTRAIT PORTRAIT PORTRAIT PORTRAIT

1.0 1.0 1.0 1.0

0.5 0.5 0.5 0.5

0.5 0.5 0.5 0.5

0.5 0.5 0.5 0.5

C_COMP1,2,3 C_COMP4 C_COMP5,6,7,8 C_AGGR1,2 C_ALR,AHR,LR1, HR1,LRM1,HRM1, NAI C_SUBHD, LISTNL B_CPWD26 B_CPWD26A

6 6 6 6 6

LAND SCAPE LAND SCAPE LAND SCAPE PORTRAIT PORTRAIT

1.0 0.5 1.0 0.5 0.5

0.5 0.5 0.5 0.5 0.5

0.5 0.5 0.5 0.5 0.5

0.5 0.5 0.5 0.5 0.5

LAND SCAPE

1.0

0.5

0.5

0.5

6 6

PORTRAIT PORTRAIT

0.5 0.5

0.5 0.5

0.5 0.5

0.5 0.5

For Internal Circulation Only

Page:31

E2-E3/Civil PART RATES RECEIPT CONSUMPTION DEVIATION LEDGER WORK ABST B_PARTR B_CEMER, STEELR B_CEMEC STEELC C_DEVIA C_LEDGER C_WABT 6 6 6 6 6 6

Rev date: 01-04-11 PORTRAIT LAND SCAPE LAND SCAPE LAND SCAPE LAND SCAPE LAND SCAPE 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5

** - take font as Lucida Console, st yle as bold & size as specified above 3) TAKE PR INT OUTS.

BSNL, India

For Internal Circulation Only

Page:32

E2-E3/Civil

Rev date: 01-04-11

Questions
1. List any five important stages during the execution of a project? 2 . Write any six provisions of ACCO 2011 software

package? 3. Write any five features of the ACCO 2011 Program? 4. Write the general format for ICODE for ACCO 2011 program? 5. What are the variables in ACCO-2011 software setting that can change by the user? 6. What information must be added, when the user add s new items in software? 7. Name any five sub-Heads in DSR 2007 which are used in Acco2011? 8. What is the code no for new miscellaneous sub-head used in ACCO-2011? 9. Name the three data base files created when the user loads a new software ACCO 2011? 10. How many correction slips of DSR2007, DPAR 2007 and DAR 2007 have been considered of in ACCO 20011 Ver.1?

BSNL, India

For Internal Circulation Only

Page:33