Vision The BaSCo is a premier institution of higher learning in Batanes effectively educating and training people for self-reliance,

advanced science and technology, community development, sustainable development, preservation and promotion of culture and global competitiveness. Mission The BaSCo is committed to produce globally competitive graduates imbued with strong value system through its relevant occupational, professional, and technological trainings in the field of Fisheries, Agriculture, Biology, Information and Industrial Technology, Environmental Science, Tourism, Hospitality Management, and Education and undertake timely research and community services along its core competencies to promote self-reliance, social responsibility, science and technology, Filipino culture, and sustainable development. Goals I. 1.1 II. 2.1 2.2 III. 3.1 3.2 3.3 IV. Quality and Excellence Produce highly trained and globally competitive manpower in Information and Industrial Technology, Hospitality Management and Teacher Education. Relevance and Responsiveness Offer new programs responsive to the requirements for the growth and development of Batanes, the region and the country. Establish strong research and extension services in the community. Efficiency and Effectiveness Rationalize programs and resource allocation. Strengthen the Management Information System (MIS) to improve the utilization of information. Generate resource to support new development. Access and Equity

4.1 4.2

Rationalize and expand student financial assistance Expand alternative modalities of higher learning.

Service: Issuance of the following: 1. Transcript of Records 2. Honorable Dismissal 3. Diploma Schedule of Availability of service: All graduates, former student, transferee and current student of Batanes State College, Batanes Polytechnic College and Batanes School of Art and Trade. What are the requirement: 1. General Clearance 2. Documentary tamp Fee : a. Transcript of Record b. Honorable Dismissal c. Diploma How to Avail: Step Applicant/Client 1 Present General Clearance and Fill-out Request Form (BSC Form 2) Proceed to Cashier and pay the corresponding amount. Have your Request Form signed by the Cahier and rite the receipt number in the pace provided in the form. Present the accomplished Request Form and documentary tamp at the Registrars Office and wait for the claim stub -75.00/page - 50.00 - 150.00

Administrator Activity Check the General Clearance if all signatories have cleared the student and issue Request Form Issue Receipt

Duration of Activity 10 minutes

Peron-inCharge Clerk Registrar

10 minutes

Cashier

Claim the TOR/Diploma/Honorable Dismissal on the specified date on the claim stub

Check the form and make sure that the name of the requester written and the authorized claimant. Give the claim stub with the expected date of claiming - For TOR - For Diploma - For Honorable Dismissal Release the TOR/Diploma/Honorable Dismissal End of Transaction

10 minutes

Clerk/Registrar

5 days 5 days 30 minutes 10 minutes Clerk/Registrar

Service: Completion of Incomplete Grades Schedule of Availability of service: Monday Friday 8:00 am 12:00 pm 1:00 am 5:00pm Who may avail of the Service: All students who have Incomplete Grades (Incomplete Grade must be completed ithin 5 months from acquiring of grades otherwise a failing grade will be given) What are the requirement: None Fee : 20.00/subject

How to Avail: Step Applicant/Client 1 Request for Completion of Grades form at the Registrars Office

Administrators Activity Check If the INC has not expired Issue the Request for Completion of Incomplete Grades form

Duration of Activity 20 minutes

Person-inCharge

Fill-out request form completely and have it signed by the Registrar Proceed to the Cashiers Office and pay the corresponding fee Submit the approved request form to the corresponding Instructor concerned together with the receipt of payment of fee

Department Chairman Issue receipt for the fee 10 minutes Cashier

Instructor concerned will issue the grade and give the student his copy and submit personally to the Registrars Office the registrars copy Record the grade obtained in the students file End of Transaction

5 days

Instructor concerned

20 minutes

Clerk/Registrar

Service: Request for Special Exam Schedule of Availability of service: Monday Friday 8:00 am 12:00 pm 1:00 am 5:00pm Who may avail of the Service: All enrolled students What are the requirement: 1. Excuse letter duly noted by parents/guardian and Guidance Counselor 2. Medical Certificate, where appropriate Fee : 50.00

How to Avail: Step Applicant/Client 1 Present an excuse letter signed by parents/guardian to the Guidance Counselor Present Medical Certificate to the Guidance Counselor Proceed to the Registrars Office and obtain a Special Permit Form Fill-out Application Form completely and have it signed by the concerned Department Chairman Proceed to the Cashiers Office and pay the corresponding fee Present the signed Special Exam Permit together with the Official Receipt to the respective Instructor

Administrators Activity Evaluate the reasons/causes of missing the regular schedule test Give a written recommendation Issue Special Permit Form

Duration of Activity 15 minutes

Person-inCharge Guidance Counselor

10 minutes

Clerk/Registrar

Assess the students reasons and the Guidance Counselors recommendation Issue Official Receipt

20 minutes

Department Chairman

10 minutes

Cashier

Administer Exam to the student

Instructor concerned

End of Transaction

Service: Application for Graduation Schedule of Availability of service: As scheduled: End of First Semester on the expected year of graduation Who may avail of the Service: All candidates for graduation What are the requirement: 1. Evaluation of Grades/Units Earned Fee :

How to Avail: Step Applicant/Client 1 Secure Application for Graduation and pay the application fee Fill-out Application For together with a copy of Evaluation of Grades/Units earned, have it signed by the Department Chairman and Registrar Pay the corresponding Graduation Fees: a. TOR b. Diploma c. Graduation Submit the accomplished Application for Graduation at the Registrars Office

Administrators Activity Issue application Form Issue Receipt The Department Chairman and Registrar evaluates the subjects taken or incomplete grades of the applicant Issue Receipt

Duration of Activity 10 minutes

Person-inCharge Registrar Cashier Department Chairman Registrar

120 minutes

15 minutes

Cashier

File for ready reference

Registrar

End of Transaction

Service: Issuance of Good Moral Certificates Schedule of Availability of service: Monday Friday 8:00am 5:00pm Who may avail of the Service: All High School graduates and College students who wish to transfer to other schools What are the requirement: None Forms Fee : Request Form 30.00

How to Avail: Step Applicant/Client 1 2 3 Fill out BSC Form 02 (Request Form) Pay fee to the cashier Present receipt to the Guidance Counselor and wait for the release Claim the document

Administrators Activity Verify Records of Students Issue Receipt Prepare Good Moral Certificates Release and log in the name of the client End of Transaction

Duration of Activity 20 minutes 5 minutes 20 minutes

Person-in-Charge Registrar/Guidance Counselor Cashier Guidance Counselor Guidance Counselor

5 minutes

Service: Reception of Students and Visitors and Issuance of Claim Tag Schedule of Availability of service: Monday Friday 8:00am 5:00pm 5:00pm 9:00pm Who may avail of the Service: Students and Visitors What are the requirement: Identification Card Forms: None Fee : None

How to Avail: Step Applicant/Client 1 2 Approach Guards/receptionists Fill out the logbook/time in (for visitors/employees) and presents property/baggage if any Fill out the logbook/timeout and claims property or baggage

Administrators Activity Greet with Courtesy and asks for the purpose Checks for ID and Inspects property for safety. Issue Tag number where applicable Returns the ID and releases property or baggage

Duration of Activity 5 minutes 15 minutes

Person-in-Charge Guard on Duty/Receptionist Guard on Duty/Receptionist

5 minutes

Guard on Duty/Receptionist

4 End of Transaction

Service: Job Application Schedule of Availability of service: Monday Friday 8:00am 12:00pm 1:00pm 5:00pm Who may avail of the Service: All job seekers qualified for the position/Drop-in Applicants What are the requirement: Application Letter, Filled PDS, Diploma, TOR, Certificates of Eligibility and training as required in advertisement/s Forms: None Fee : None

How to Avail: Step Applicant/Client 1 Inquires/checks for Job Vacancy at Human Resource Management Office Submits the following: a. Application Letter addressed to College President b. Curriculum Vitae with 2x2 picture c. Diploma d. Transcript of Records e. Certificates of Eligibility, if any f. Certificated of Trainings, where applicable Waits for Notice of Interview Attends CSRPB scheduled training Waits for Notification from the HR Office

Administrators Activity Meet the Applicant

Duration of Activity 5 minutes

Person-in-Charge HRMO

10 minutes Receive application and evaluate the documents submitted

College President College Secretary

HRMO

3 4 5

Reviews papers of applicant Screens and ranks of applicants Notified qualified applicants End of Transaction

As per given notice 30 minutes Within one week

Personnel Selection Board HRMO

Service: Medical Consultation/ First Aid Service Schedule of Availability of service: Monday Saturday 9:00am 12:00pm 2:00pm 7:00pm Who may avail of the Service: All students, teachers and employees of BSC What are the requirement: a. School ID b. Referral if needed Forms: None Fee : None

How to Avail: Step Applicant/Client 1 2 Proceeds to the School Clinic Undergo Interview

Administrators Activity Determines the Medical attention needed Conduct Interview and fill out Individual Health Record (IHR) Form Health Assessment/Application of First - Aid Health Guidance on Found defects and illness Treatment of common health problems Fill out referral form if necessary End of Transaction

Duration of Activity 5 minutes

Person-in-Charge School Nurse

5 minutes 11 minutes

School Nurse School Nurse

Physical Examination

4 5 6

Health Counseling Treatment Referral

3 minutes 3 minutes 1 minute

School Nurse School Nurse School Nurse

Service: Library Services (Borrowing/Returning of Books) Schedule of Availability of service: Monday Saturday 8:30am 12:00pm 1:00pm 8:00pm Who may avail of the Service: Secondary and College Students What are the requirement: Borrowers Forms: None Fee : None

How to Avail: Step Applicant/Client 1 Student presents his/her borrowers card to the Librarian to get the book Collects the book card attached to the books

Administrators Activity Assist the students identify the books needed The borrower card and book card are clipped together and filed alphabetically in a circulation rack Returns the students borrowers card/ Library ID End of Transaction

Duration of Activity 3 minutes

Person-in-Charge

Librarian/Library Assistant 3 minutes Librarian/Library Assistant

The borrower returns the book

5 minutes

Librarian/Assistant

Service: Availment of SAFE Scholarship Schedule of Availability of service: Rely on the Schedule of Enrollment 8:00am 5:00pm Who may avail of the Service: Freshman Students What are the requirement: - Photocopy of report Card (Form 137) General Weighted Average of 80% - ITR Form (Total Family Income is not more than P150,000.00 per annum) - Duly Accomplished SAFE application Form - 1 x 1 ID Picture (2) - School ID Forms: None Fee : None

How to Avail: Step Applicant/Client 1 2 Secure SAFE application form Seek the Signature of the following: - Registrar - Guidance Counselor - Director/Supervisor - OIC VP for AARA - College President Submit Duly accomplished form to the Scholarship Officer Submit Official Receipts, RER for reimbursement of remaining balance of their scholarship grant

Administrators Activity

Duration of Activity 1 minute 1 day

Person-in-Charge

Give application form Check and verify application form for the preparation of vouchers for payment

Scholarship Officer Registrar Guidance Counselor Student Director/Supervisor OIC VP for AARA College President Scholarship Officer

Check and verify application form for the preparation of vouchers for payment Reimbursement of expenses based on ORs/RERs submitted End of Transaction

1 day

1 day

Scholarship Officer Accountant Cashier

Service: Availment of SAFE Loan Schedule of Availability of service: Monday Friday 8:00am 5:00pm Who may avail of the Service: 3rd and 4th year students What are the requirement: - ITR Form (Total Family Income is not more than P150,000.00 per annum) - Duly accomplished and notarized application form - Project plan noted by the Department Chairman - 1x1 ID Picture (2) - School ID Forms: None Fee : None

How to Avail: Step Applicant/Client 1 2 Secure SAFE Application Form Seek the signature of the following: - Guidance Counselor - Student Director/Supervisor - OIC VP for AARA - College President Notarized the document Submit duly accomplished and notarized form to the Scholarship Officer Wait for the notice release of loan Present School ID to claim loan

Administrators Activity Give application form Signs the application form

Duration of Activity 1 minute 1 day

Person-in-Charge Scholarship Officer Scholarship Officer

4 5

Check and verify application form for the preparation of vouchers for payment Post announcement for the release of loan Release of loan End of Transaction

1 day

Scholarship officer

5 days 5 minutes

Scholarship Officer Cashier

Service: Conduct of Entrance Examination Schedule of Availability of service: Summer and Semestral Break Who may avail of the Service: High School Graduates and Transferees What are the requirement: - Receipt of Entrance Examination Fee Forms: None Fee : 50.00

How to Avail: Step Applicant/Client 1 Pay the Entrance Examination Fee to the cashier Proceed to the Examination room and present the receipt

Administrators Activity Issue the receipt; encode student name and receipt number Issue receipt and accompany the examinee to his room assignment Give instructions/announce the issuance of the result Return receipt to student upon submission of test paper Release result End of Transaction

Duration of Activity 10 minutes

Person-in-Charge Cashier

5 minutes

Guidance Counselor Guidance Counselor Guidance Counselor Guidance Counselor

10 minutes

Take the test

4 hours

Get the exam result on schedule (after 3 5 days)

5 minutes

Service: Enrollment/Registration for Incoming First Year Students/Transferees Schedule of Availability of service: As scheduled Who may avail of the Service: Any student who has finished secondary level may enroll in the college What are the requirement: For Incoming First Year - Result of College Entrance Test - F-138 (Report Card) - Certificate of Good Moral Character - Authenticated copy of Birth Certificate (NSO) - 4 ID Picture 1x1 - Press Board folder with paper fastener - Authenticated photocopy of marriage contract (for married female only) ForTransferees - Certificate of Grades/Transcript of Records - Honorable Dismissal - Certificate of Good Moral Character 4 ID pictu ForTransferees - re 1x1 - Press board folder with paper fastener - Authenticated copy of Birth Certificate (NSO) - Authenticated photocopy of marriage contract (for married female only) For Cross Enrollees - Certificate of permission to cross enroll - 4 ID picture (1x1) - Press board folder with paper fastener Forms: None Fee : None

How to Avail: Step Applicant/Client 1 Present your Enrollment Credentials to the Registrar

Administrators Activity Evaluate the credentials of the enrollees (transferees evaluation of subjects take, validation) Interview the Enrollee

Duration of Activity 1 day

Person-in-Charge Registrar Department Chairman concerned Guidance Counselor

Fill-out Student Profile Form and submit to the School Guidance Counselor

15 minutes

Fill-out the Registration Form and have it signed by the Department Chairman Enlist/Exempt NSTP

Assess the subjects to be enrolled by the student Check if student has satisfied the NSTP requirements Re-check the list of subjects enrolled by the students and if form is properly filled-out Verify scholarship and indicate the type of scholarship availed of by the student Assess fees due Have the registration forms stamped ENROLLED and issue the corresponding number of class cards Take ID picture

30 minutes

Department Chairman NSTP coordinator

30 minutes

Present registration form at the Registrars Office

30 minutes

Registrar

Present scholarship form to the Scholarship coordinator

15 minutes

Scholarship Officer

7 8

Payment of Fees at the Cashiers Office Present registration forms at the Registrars Office Get classcards

15 minutes 15 minutes

Cashier Clerk/Registrar

Fill-out School ID Information Sheet and have ID picture taken at the College Business Center

15 minutes

Clerk

End of Transaction

Service: Enrollment/Registration for Old Students Schedule of Availability of service: As Scheduled Who may avail of the Service: Old/Returning students of the College What are the requirement: - Class cards of subjects taken during the last enrollment - General Clearance - School ID Forms: None Fee : None

How to Avail: Step Applicant/Client 1 2 Present General Clearance Fill-out the Registration Form and have it signed by the Department Chairman Enlist/Exempt in NSTP

Administrators Activity Issue Registration Form Assess the subjects to be enrolled by the student and affix signature in registration form Check if student has satisfied the NSTP requirements Re-check the list of subjects enrolled by the student and if form is properly filled-out Verify Scholarship and indicate the type of scholarship availed of by the student Assess fees due Have the registration forms stamped ENROLLED and issue the corresponding number of classcards Affix validation sticker to the student ID End of Transaction

Duration of Activity 3 minutes 30 minutes

Person-in-Charge Clerk/Registrar Department Chairman

30 minutes

NSTP Coordinator

Present registration form at the Registrars Office

30 minutes

Registrar

Present Scholarship Form to the Scholarship Officer

15 minutes

Scholarship Officer

6 7

Payment of Fees at the Cashiers Office Present registration forms at the Registrars Office Collect classcards Present old ID for verification

15 minutes 15 minutes

Cashier Clerk/Registrar

Service: Request for Shifting Program Schedule of Availability of service: Monday Friday 8:00am 12:00pm 1:00pm 5:00pm Who may avail of the Service: All Students What are the requirement: - Copy of Grades for reference by Sending and Accepting Department Forms: None Fee : None

How to Avail: Step Applicant/Client 1 Secure and Fill Out Shifting Permit from the Registrars Office Proceed to the Guidance Officer for counseling Proceed to the new Department Chairman for evaluation If approved by the Sending Department Chair, proceed to the accepting department chairman for evaluation Submit the Approved Shifting Permit to the Registrars Office

Administrators Activity Issue Request Form

Duration of Activity 10 minutes

Person-in-Charge Clerk Registrar Guidance Counselor Department Chairman concern Department Chairman concern

2 3

Interview students Check the merit of shifting Approves Shifting Evaluate the students record and see if he/she is qualified in the program Approves the Shifting Permit Record, Evaluate and give the corresponding curriculum End of Transaction

20 minutes 20 minutes

30 minutes

120 minutes

Clerk Registrar

Service: Issuance of the Following: 1. Copy of Grades 2. Evaluation of Earned Units/Subjects taken Schedule of Availability of service: Monday Friday 8:00am 12:00pm 1:00pm 5:00pm Who may avail of the Service: All graduates, former students, transferees and current college students of Batanes State College, Batanes Polytechnic College and Batanes School of Arts and Trades. What are the requirement: None Forms: None Fee : a. Copy of Grades b. Evaluation 30.00 30.00

How to Avail: Step Applicant/Client 1 2 Fill-out BSC Form 2 (Request Form) Proceed to Cashiers Office and pay the corresponding amount Present the accomplished Request Form at the Registrars Office and wait for the claim stub

Administrators Activity Issue Request Form Issue Receipt Affix signature at the request form Check the form and make sure that the name of the requester is legibly written and the authorized claimant. Give the claim stub with the expected date of claiming. Do the requested service 1. Copy of Grades 2. Evaluation Release the copy of Grades or Evaluation Result

Duration of Activity 10 minutes

Person-in-Charge Clerk/Registrar

10 minutes

Clerk/Registrar

Claim the Copy of Grades or Evaluation of Earned Units/Subjects taken on the specified date on the claim stub

10 minutes

Clerk/Registrar

End of Transaction