MINUTES OF A MEETING OF THE BOARD OF DIRECTORS OF THE PEARL RIVER VALLEY WATER SUPPLY DISTRICT HELD ON THURSDAY, NOVEMBER

15, 2012 AT 9:30 A.M. IN THE MEETING ROOM OF TURCOTTE EDUCATION LABS, CANTON MS

The regular meeting of the Board of Directors of the Pearl River Valley Water Supply District was held at 9:30 a.m., on Thursday, November 15, 2012 at the meeting room of Turcotte Education Lab in Canton, MS. Jack Winstead, who presided, called the meeting to order. Members Present: Shannon Armstrong, John Arledge, Jim Carraway, Billy Cook, Phillip Crosby, Ramie Ford, W. C. Gorden, Kenny Latham, John Locke, Samuel Mitchell, Jack Winstead Keith Allen, Trey Bobinger, Sells Newman John Sigman, Greg Burgess, Jim Tohill, Craig Hunt, Susan McMullan, Perry Waggener, Cindy Ford, Bobby Cleveland, Steve Clark, Jerry Bounds, Larry Castle, Ron Garavelli

Members Absent: Others Present:

Board President Jack Winstead welcomed all board members and guests to the meeting at Turcotte Facilities. President Winstead asked Mr. Ramie Ford to speak and introduce the visitors from MWF&P present. Mr. Ramie Ford welcomed all to Turcotte Education Facility. Mr. Ford explained that the facilities use had exceeded expectations. Mr. Ramie Ford introduced Ron Garavelli, who is the Chief of Fisheries Division. Mr. Ford then introduced Larry Castle, Director of Technical Services for the agency, and Mr. Castle will be replacing Mr. Ford on the board in January 2013. President Winstead then asked for the review of the minutes of October 2012. Upon review of the minutes of a regular meeting of the Board of Directors held on October 18, 2012, a motion was made by Billy Cook for the minutes to be approved as presented. Mr. Kenny Latham seconded the motion. The vote was as follows: For: Arledge, Armstrong, Carraway, Cook, Crosby, Ford, Gorden, Latham, Locke, Mitchell, and Winstead Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Report for Attorney. Jim Tohill stated the negotiation of franchise agreement contract with Comcast has been finalized. Comcast has requested the approval of the agreement in final form. Mr. Tohill explained the increase in fee from 3% to 5%. Mr. Tohill recommended approval of contract, which will become effective upon execution. Mr. Phillip Crosby made the motion to approve the final form of Franchise Agreement with Comcast as presented. Mr. John Locke seconded the motion. The finalized Franchise Agreement with Comcast shall be entered in Exhibit to Minutes file, thereby becoming a part of these minutes. President Winstead asked if there were any questions. None were offered. The vote was as follows: For: Arledge, Armstrong, Carraway, Cook, Crosby, Ford, Gorden, Latham, Locke, Mitchell, and Winstead Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. President Winstead asked for Park Policy Committees report. Chairman Kenny Latham stated there were five (5) agenda items for Park Policy.

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Chairman Latham presented the award of contract for comfort station cleaning services. Mr. Craig Hunt stated H & A Assoc. was the low bidder with $31,000 annual fee for the cleaning of the 12 comfort stations. He said this is a two year contract, with an optional two year extension. Mr. Hunt gave staffs recommendation for approval of the contract to H&A for the bid amount. Chairman Latham made the motion the board approve the award of contract to H & A Assoc. for the comfort station cleaning as presented. Mr. Ramie Ford seconded the motion. The finalized contract for comfort station cleaning shall be entered in Exhibit to Minutes file, thereby becoming a part of these minutes. President Winstead asked for any questions or comments. Mr. Ramie Ford noted that the previous contract was being terminated and re-bid due to failure to perform, and that the new contract would actually provide a lower contract price. President Winstead asked for any additional questions or comments. None were offered. The vote was as follows: For: Arledge, Armstrong, Carraway, Cook, Crosby, Ford, Gorden, Latham, Locke, Mitchell, and Winstead Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Chairman Latham then presented the item for the Hot Chocolate Run. Mr. Craig Hunt outlined the request for approval for the utilization of the Bob Anthony Parkway for the 4th Annual Hot Chocolate Run. Mr. Hunt stated the run is held at Rankin Landing by the Rankin Board of Education and has had 900 participants in previous years. Mr. Hunt stated it was a well run and planned event, in compliance with facility use policies and staff recommends approval. Chairman Latham made the motion the board approve the utilization of the Bob Anthony Parkway for the 4th Annual Hot Chocolate Run. Mr. Billy Cook seconded the motion. President Winstead asked for any questions or comments. None were offered. The vote was as follows: For: Arledge, Armstrong, Carraway, Cook, Crosby, Ford, Gorden, Latham, Locke, Mitchell, and Winstead Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Chairman Latham then presented the final approval of changes to fishing tournament regulations. Mr. Jim Tohill outlined the Secretary of States filings and requirements on changes of regulation. Mr. Tohill stated staff had received no comments on the proposed changes. Mr. Tohill explained that staff previously determined that an economic impact statement was not required since the total cost does not exceed the statutory amount for such a statement. Mr. Tohill stated the regulation is ready for final adoption upon Boards motion and will become final upon filing with the Secretary of State and published as required by law. Chairman Latham made the motion the board approve the changes to fishing tournament regulations as submitted to the Secretary of State. Mr. Phillip Crosby seconded the motion. The adopted regulation changes to fishing tournaments shall be entered in Exhibit to Minutes file, thereby becoming a part of these minutes. President Winstead asked for any questions or comments. Mr. Winstead asked Bobby Cleveland if there had been any comments made to him on the subject.

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Mr. Cleveland stated that the regulation change was suggested by the fishing community and was very well received. The vote was as follows: For: Arledge, Armstrong, Carraway, Cook, Crosby, Ford, Gorden, Latham, Locke, Mitchell, and Winstead Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Chairman Latham then presented the final contract payment and closeout for Rankin Ramp Pier. Mr. Greg Burgess outlined the approval of contract to Key Constructors for the Rankin Ramp Fishing Pier renovation in May of 2012. Mr. Burgess explained the project had been completed and requested approval to close out the project and make final payment to Key Constructors for a total contract price of $270,900.00. Chairman Latham made the motion the board approve the final payment to Key Constructors and close out of project. Mr. Ramie Ford seconded the motion. President Winstead asked for any questions or comments. There was some discussion among the members of Operation P.R.O.P.s desire to raise funds to make the facilities more handicapped accessible. The vote was as follows: For: Arledge, Armstrong, Carraway, Cook, Crosby, Ford, Gorden, Latham, Locke, Mitchell, and Winstead Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. President Winstead asked for Shoreline Development Committees report. Chairman John Arledge stated that the committee had approved eight items for presentation to the Board. Chairman Arledge then presented the agenda item for Safe Harbor Marina. Mr. Tohill explained that the lawsuit to enforce the maintenance provisions of the Safe Harbor lease had been filed in June and discussed in prior Board meetings. He stated that John Sigman as Executive Director has general authority to authorize the suit but recommended that the action be ratified by the full Board. Chairman Arledge made the motion that the Board of Directors recognize that John Sigman, as General Manager/Executive Director, is vested with the authority to act on behalf of Pearl River Valley Water Supply District to file suit to terminate a lease affecting the Districts property and that the Board of Directors ratify John Sigmans decision to file suit, acting on behalf of Pearl River Valley Water Supply District, against Safe Harbor Marina, Inc., on June 15, 2012, cause number 73,701, in order to terminate Safe Harbor Marina Inc.s lease. Mr. John Locke seconded the motion. Mr. Tohill gave a brief history of the long standing violations and actions regarding Safe Harbor Marina. President Winstead asked for any additional questions or comments. The vote was as follows: For: Arledge, Armstrong, Carraway, Crosby, Ford, Gorden, Latham, Locke, Mitchell, and Winstead Abstained: None. Against: Cook. MOTION CARRIED BY MAJORITY. Chairman Arledge presented the agenda item requested by the City of Ridgeland. Mr. John Sigman outlined the request from the City of Ridgeland to enforce Ridgelands property maintenance codes within the citys boundaries of PRVWSD. He explained that the

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City of Madison had requested and been granted similar code enforcement in 2011. Mr. Sigman explained the request is an attempt to achieve uniform standards within city limits and that the District would retain building code and permitting authority. Mr. Sigman stated it was staffs recommendation to approve the request. Mr. Tohill said that he would work with the attorneys for Ridgeland to prepare an interlocal agreement to authorize Ridgeland to carry out the requested ordinance enforcement on District property. Chairman Arledge made a motion to approve the City of Ridgelands request as presented. Mr. Sam Mitchell seconded the motion. President Winstead asked for any additional questions or comments. The vote was as follows: For: Arledge, Armstrong, Carraway, Cook, Crosby, Ford, Gorden, Latham, Locke, Mitchell, and Winstead Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Chairman Arledge then presented the agenda item for three (3) emergency generators bid. Mr. Greg Burgess detailed the bid results for the emergency generators. Mr. Burgess noted that the original request was for four emergency generators, but that Chief Waggoner was able to find a generator for the main office through State Surplus Property. Mr. Burgess stated he received four (4) bids, of which one bid was rejected for non-compliance with specifications. Mr. Burgess recommended award of purchase order to Taylor Power for $88,296.000. Mr. Burgess noted that these generators would be used at sewer lift stations. Chairman Arledge made a motion to award purchase order to Taylor Power for the three (3) emergency generators as presented and included in the Exhibits to these minutes. Mr. Jim Carraway seconded the motion. President Winstead asked for any additional questions or comments. None were offered. The vote was as follows: For: Arledge, Armstrong, Carraway, Cook, Crosby, Ford, Gorden, Latham, Locke, Mitchell, and Winstead Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Chairman Arledge then presented the agenda item for final payment to Dickerson Bowen and project closeout. Mr. Burgess explained the award of term bid contract for road repair issued to Dickerson Bowen. Mr. Burgess stated that the paving projects under this term bid are complete and he is seeking permission to closeout project and make final payment to the contractor. Chairman Arledge made a motion to issue final payment to Dickerson Bowen and closeout the project as presented. Mr. Kenny Latham seconded the motion. President Winstead asked for any additional questions or comments. None were offered. The vote was as follows: For: Arledge, Armstrong, Carraway, Cook, Crosby, Ford, Gorden, Latham, Locke, Mitchell, and Winstead Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Chairman Arledge then presented the agenda items V. & VI. together, which regard Interlocal Agreements with City of Ridgeland. Mr. Sigman explained the City of Ridgeland services a few locations within the District with solid waste services and that PRVWSD handles the billing to leaseholders for the services and pays direct to Ridgeland. Mr. Sigman stated the need for updates on existing agreements, with new rating. Mr. Sigman stated that subject to attorneys approval, he recommends adopting the agreement.

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Mr. Sigman noted the need for Mallard Point residents to approve the fees. Mallard Point currently receives services from the County through millage fees. The residents have been contacted to approve the additional fee for Ridgelands services. Mr. Sigman noted that all residents must approve the fee before it will be assessed, as they will pay twice (county and city) for same services. Chairman Arledge asked if the approval of Mallard Point for additional billing was at the request of PRVWSD. Mr. Sigman affirmed. Mr. Sigman noted he felt to be a successful venture, there would have to be 100% participation by the subdivision. Chairman Arledge recommended approval of the two (2) interlocal agreements as presented, subject to attorneys review. Mr. Jim Carraway seconded the motion. President Winstead asked for any questions or comments. Mr. Cook asked if the program paid for itself. Mr. Sigman affirmed there was no real tangible cost for the additional billing for Ridgeland. The District pays Ridgeland the amount and we collect from residents. President Winstead asked for any additional questions or comments. None were offered. The vote was as follows: For: Arledge, Armstrong, Carraway, Cook, Crosby, Ford, Gorden, Latham, Locke, Mitchell, and Winstead Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Chairman Arledge then presented the item regarding dam inspection services. Mr. Sigman stated that Burns Cooley Dennis had been chosen in 2010 under quality based selection to perform engineering services for the dam. Mr. Sigman stated the requirement of an annual dam inspection and the need for a 3rd party inspection. Mr. Sigman explained the history of the dam inspections at the PRVWSD and that HARZA from Chicago had performed previous inspections. Mr. Sigman recommended changing to a local firm with the same qualifications, expertise and furthermore, understanding of the Yazoo clay involved. Mr. Sigman noted the rates for BCD are lower than previous engineering fees paid to Chicago firm and that the work would be performed pursuant to a work order under the 2010 agreement with Burns Cooley Dennis. Mr. Sigman also noted for the committee that the scope of work within the inspection has been expanded to include the districts bridges. Mr. Sigman stated it was staffs recommendation that Burns Cooley Dennis proposal for inspection be approved for $39,000.00. Chairman Arledge recommended approval of the proposal from Burns Cooley Dennis for dam inspection as presented. Mr. Kenny Latham seconded the motion. President Winstead asked for any questions or comments. There was some discussion among the board as to the High Hazard Dam Regulations enacted in 2008. President Winstead asked for any additional questions or comments. None were offered. The vote was as follows: For: Arledge, Armstrong, Carraway, Cook, Crosby, Ford, Gorden, Latham, Locke, Mitchell, and Winstead Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Chairman Arledge then stated the last item for Shoreline did not receive formal action by the committee, but was discussed and he would like to bring before the Board.

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Chairman Arledge noted that for some time there has been discussion of need for a Rankin area permit and payment center for the convenience of the lessees. Mr. Sigman then stated it is proposed that the District establish a satellite office in an existing office space on the Rankin County side of the dam to allow for residents to pay their utilities and also apply and pay for their permits. Mr. Sigman stated he believed this would provide a fuel savings to the district in the regular trips required across the dam to conduct the business of the District. Mr. Sigman then noted the intention to rent a location for an amount not to exceed $20, 0000 per year. Mr. Sigman stated he envisions a space of approximately 1200 SF. Chairman Arledge asked as to the percentage of leaseholders on the Rankin County side. Mr. Sigman stated that Rankin County accounted for approximately 75% of the leaseholders. There was general discussion among board members on the benefits of owning as opposed to leasing additional office space and of alternate locations. Chairman Arledge thanked staff for the consideration of the Rankin County leaseholders with the payment office. Chairman Arledge made a motion to approve a one year lease of rental space for a satellite office of the District on the Rankin County side of the dam to serve as a payment and permit department; with renewal options if available, subject to final approval of the proposed lease by the board. Mr. Billy Cook seconded the motion. President Winstead asked for any additional questions. None were offered. The vote was as follows: For: Arledge, Armstrong, Carraway, Cook, Crosby, Ford, Gorden, Latham, Locke, Mitchell, and Winstead Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. President Winstead asked for the Audit item. Chairman Samuel Mitchell noted the Audit Committee did not meet this month, but he had reviewed the per diem, cash balance and docket and recommends approval. Chairman Mitchell then resented the per diem and travel expenditures for the month of October 2012 for approval by the Board. Mr. Mitchell stated he had considered and reviewed the expenditures and found them in order. Chairman Mitchell made a motion for approval of the per diem and travel as presented. Mr. Billy Cook seconded the motion. President Winstead asked for any questions or comments. None were offered. The vote was as follows: For: Arledge, Armstrong, Carraway, Cook, Crosby, Ford, Gorden, Latham, Locke, Mitchell, and Winstead Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Chairman Mitchell presented the Cash Balance Report for approval by the Board. Mr. Mitchell stated he had not received the report prior to the meeting, but he would review the report in detail following the meeting. Chairman Mitchell made a motion for approval of the Cash Balance Report as presented, pending his final approval. Mr. Kenny Latham seconded the motion. President Winstead asked for any questions or comments. None were offered.

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The vote was as follows: For: Arledge, Armstrong, Carraway, Cook, Crosby, Ford, Gorden, Latham, Locke, Mitchell, and Winstead Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Chairman Mitchell then presented the Claims Docket for approval by the Board. Mr. Mitchell stated he had considered and reviewed the docket and found it in order. Mr. Mitchell made note that it was a larger docket due to specific payments made. Mr. Arledge inquired as to the MEMA expense. Mr. Burgess explained this amount was in closing of funding agreements from Katrina Projects. Mr. Burgess stated the District must pay the indicated amount to have the full MEMA funds reimbursed in a drawdown. Mr. Cook inquired as to an amount for interior cleaning. Ms. McMullan explained this was the final payment to current comfort station cleaning provider. Chairman Mitchell asked as to the amount to Dickerson Bowen. Ms. McMullan responded that was the closeout and final payment for paving project. Chairman Mitchell made a motion for approval of the Claims Docket as presented. Mr. Billy Cook seconded the motion. The vote was as follows: For: Arledge, Armstrong, Carraway, Cook, Crosby, Ford, Gorden, Latham, Locke, Mitchell, and Winstead Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY. Committee Minutes and Miscellaneous Correspondence: The Board reviewed the committee meeting minutes presented of October 2012. Chief Waggener presented the Police Report for October 2012 to the Board. Chief also noted the departmental assistance to Denbury for pipeline construction, which is billed to Denbury directly. Mr. John Sigman then gave his report as Executive Director. Mr. Sigman gave the current lake level of 296.58. Mr. Sigman noted the potential land use agreement to be developed with the City of Ridgeland for pavilion at walking trails. Mr. Sigman then reminded the Board of the 21st of November dinner at the maintenance facility. Mr. Sigman notified the Board of next months meeting location at the Rankin County Community Center located next to reservoir fire department. President Winstead noted that the Christmas meal for the District staff will be held on the 20 of December, after the board meeting at the Pelican Cove Restaurant.
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President Winstead thanked Ramie Ford and the MSDWF&P staff on the use of their facilities and providing the luncheon. President Winstead then asked Mr. Larry Castle to speak about the Turcotte Education Lab facilities. Mr. Castle gave an outline of the activities available at Turcotte and the facilities history. Mr. Castle then asked Mr. Ron Garavelli to speak on the operations of the facility. Mr. Garavelli gave a brief statement on the operational history of the facility.

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There being no further business to come before the Board at this time, the meeting was adjourned at 10:35 a.m. __________________________ Jack H. Winstead, President

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