Overview: This article will illustrate how to create or define workflow attributes, notifications, messages, roles or users, functions,

processes and last but not the least, how to launch a workflow from PL/SQL. The workflow concepts are better explained using an example. Business Requirement:

When an item is created in inventory, workflow needs to be launched and it should collect the
details of the item created and sends a notification to group of users along with the details and link to master item form.

Process flow: When an item is created it will create/insert a record in MTL_SYSTEM_ITEMS_B so create a databasetrigger on the table and launch workflow from that trigger. All you need to do is create the workflow, create the trigger, pl/sql package, roles and finally create an item in inventory.
1) Open WFSTD and save as new workflow:

Open WFSTD and save as new workflow Create Attributes Create Functions Create Notification Create Messages Create Roles Create database trigger Create PL/SQL Package

Navigation: File >> Open

Click Browse then navigate to Workflow installation directory Navigation: Workflow Installation Directory\ WF\DATA\US\WFSTD Now Click File >Save as, Enter ErpSchools Demo and click OK Right click on WFSTD and select New Item type

Enter the fields as below Internal Name: ERP_DEMO Display Name: ErpSchools Demo Description: ErpSchools Demo

Now you will see ErpSchools Demo icon in the Navigator

Expand the node to see attributes, processes, notifications, functions, Events, Messages and lookup types.

Double click on Process to open up the properties window as shown below

Enter the fields Internal Name: ERPSCHOOLS_PROCESS Display Name: ErpSchools Process Description: ErpSchools Process

Double click ErpSchools Process Icon

2) Create Workflow Attributes:

Navigation: Window menu > Navigator

Right click on Attributes and click New Attribute

Enter the fields Internal Name: ERP_ITEM_NUMBER Display Name: Item Number Description: Item Number Type: Text

Default Value: Value Not Assigned

Click Apply and then OK Create one more attribute Right click on Attributes and click New Attribute

Enter the attribute fields Internal Name: ERP_SEND_ITEM_FORM_LINK Display Name: Send Item Form Link Description: Send Item Form Link Type: Form Value: INVIDITM

Click Apply and then OK

3) Create Workflow Function:

Right click and then click on New Function

Properties window will open as shown below

Change/Enter the fields as below Change Item Type to Standard from ErpSchools Demo Select Internal Name as Start Remaining fields will be populated automatically

Click Apply then OK

Again Right click on white space and click New Function

Change the properties as below Item Type: Standard Internal Name: END

Click Apply and then OK

Right click on white space and then click New Function

Enter the fields Internal Name: ERP_GET_DETAILS Display Name: Get New Inventory Item Details Description: Get New Inventory Item Details Function Name: erpschools_demo_pkg.get_item_details

Click Apply and then OK

4) Create Workflow Notifications:

Right click on white space and then click New Notification

Enter fields Internal Name: ERP_SEND_ITEM_DET Display Name: Send Item Detials Description: Send Item Detials Message: Sned Item Details Message

Click Apply and then OK

5) Create Workflow Messages:

Right click on Message and click New

Properties window will pop up as show below

Enter the fields Internal Name: ERP_SEND_ITEM_DET_MSG Display Name: Send Item Details Message Description: Send Item Details Message

Go to Body Tab and enter as shown below

Click Apply and then OK Navigation: Window Menu > Navigator Select Item Form Link Attribute

Drag and drop both attributes to Send Item Details Message

6)
Create Roles:

Adhoc roles can be created through PL/SQL from database or they can be created from Applications using User Management Responsibility. If you use PL/SQL to create roles make sure you give all user names and role names in UPPER case to avoid some problems Script to Create a Adhoc Role Script to Add user to existing Adhoc Role Script to Remove user from existing Adhoc Role

 Using Adhoc roles in workflow notifications Adhoc Roles Tables Script to Create a Adhoc Role DECLARE lv_role varchar2(100) := ERPSCHOOLS_DEMO_ROLE; lv_role_desc varchar2(100) := ERPSCHOOLS_DEMO_ROLE; BEGIN wf_directory.CreateAdHocRole(lv_role, lv_role_desc, NULL, NULL, Role Demo for erpschool users, MAILHTML, NAME1 NAME2, USER NAME SHOULD BE IN CAPS NULL, NULL, ACTIVE, NULL); dbms_output.put_line(Created Role || ||lv_role);

End; / Script to Add user to already existing Adhoc Role DECLARE v_role_name varchar2(100); v_user_name varchar2(100); BEGIN v_role_name := ERPSCHOOLS_DEMO_ROLE; v_user_name := NAME3; WF_DIRECTORY.AddUsersToAdHocRole(v_role_name, v_user_name); USER NAMES SHOULD BE in CAPS

END; Script to Remove user from existing Adhoc Role DECLARE v_role_name varchar2(100); v_user_name varchar2(100); BEGIN v_role_name := ERPSCHOOLS_DEMO_ROLE; v_user_name := NAME3;

WF_DIRECTORY.RemoveUsersFromAdHocRole(v_role_name, v_user_name); USER NAMES in CAPS

END; Using Adhoc roles in workflow notifications: Navigation: File > Load Roles from Database Select roles you want to use and then click OK. Open the notification properties and then navigate to node tab, select performer as the role you just created and loaded from database. Tables: WF_ROLES WF_USER_ROLES WF_LOCAL_ROLES WF_USER_ROLE_ASSIGNMENTS

7) Launching workflow from PL/SQL:

First create a database trigger as below to call a PL/SQL procedure from which you kick off the workflow. Create Database Trigger

CREATE OR REPLACE TRIGGER ERP_SCHOOLS_DEMO_TRIGGER AFTER INSERT ON INV.MTL_SYSTEM_ITEMS_B REFERENCING NEW AS NEW OLD AS OLD FOR EACH ROW DECLARE lv_id NUMBER := :NEW.inventory_item_id;

lv_item_segment1

VARCHAR2(100) := :NEW.segment1;

lv_itemtype lv_user_id lv_itemkey lv_orgid error_msg error_code BEGIN

VARCHAR2(80) NUMBER

:= :NEW.item_type;

:= -1;

VARCHAR2(10); NUMBER :=2;

VARCHAR2(2000); NUMBER;

lv_user_id := fnd_global.user_id; lv_orgid := fnd_global.org_id; lv_itemkey := 1132; This should be unique value

ERP_DEMO.LAUNCH_WORKFLOW(ERP_DEMO ,lv_itemkey ,ERPSCHOOLS_PROCESS process name ,lv_id ,lv_orgid ,lv_item_segment1 ); EXCEPTION WHEN OTHERS THEN

error_code := SQLCODE; error_msg := SQLERRM(SQLCODE); RAISE_APPLICATION_ERROR(-20150,error_msg); END; / Create PL/SQL Package to kickoff workflow

CREATE OR REPLACE PACKAGE APPS.ERP_DEMO IS PROCEDURE LAUNCH_WORKFLOW ( itemtype itemkey process item_id org_id IN VARCHAR2, IN VARCHAR2, IN VARCHAR2, IN NUMBER, IN NUMBER,

item_segment1 IN VARCHAR2 ); END ERP_DEMO; / CREATE OR REPLACE PACKAGE BODY APPS.ERP_DEMO IS

PROCEDURE LAUNCH_WORKFLOW( itemtype itemkey process item_id org_id IN VARCHAR2, IN VARCHAR2, IN VARCHAR2, IN NUMBER, IN NUMBER, IN VARCHAR2

item_segment1 ) IS

v_master_form_link varchar2(5000); v_item_number varchar2(100); error_code varchar2(100); error_msg varchar2(5000); BEGIN v_add_item_id := ITEM_ID= || item_id || ; v_item_number := item_segment1; v_master_form_link := v_master_form_link || v_add_item_id; WF_ENGINE.Threshold := -1; WF_ENGINE.CREATEPROCESS(itemtype, itemkey, process);

 Get the value of attribute assigned in workflow

v_master_form_link := wf_engine.getitemattrtext( itemtype => itemtype ,itemkey => itemkey ,aname => ERP_SEND_ITEM_FORM_LINK);

- assign values to variables so that you can usethe attributes

v_master_form_link varchar2(5000) := v_master_form_link||:#RESP_KEY=INVENTORY #APP_SHORT_NAME=INV ORG_MODE=Y ; v_master_form_link := v_master_form_link || v_add_item_id; set the attribute values in workflow so that you can use them in notifications

WF_ENGINE.SetItemAttrText(itemtype, itemkey, MASTERFORM, v_master_form_link); WF_ENGINE.SetItemAttrText(itemtype, itemkey, ERP_ITEM_NUMBER, item_segment1); start the workflow process

WF_ENGINE.STARTPROCESS(itemtype, itemkey); EXCEPTION WHEN OTHERS THEN error_code := SQLCODE; error_msg := SQLERRM(SQLCODE);

 add dbms or fnd_output messages as required

END LAUNCH_WORKFLOW; This procedure will just put the item number into workflow attribute ERP_ITEM_NUMBER

PROCEDURE GET_ITEM_DETAILS( itemtype itemkey actid funcmode resultout ) IS v_GET_ITEM_NUMBER VARCHAR2(1000); BEGIN SELECT SEGMENT1 INTO V_GET_ITEM_NUMBER FROM MTL_SYSTEM_ITEMS_B WHERE ROWNUM =1; WF_ENGINE.SetItemAttrText(itemtype, itemkey, ERP_ITEM_NUMBER,v_GET_ITEM_NUMBER ); you can use the get function as below. IN VARCHAR2, IN VARCHAR2, IN NUMBER, IN VARCHAR2, OUT NOCOPY VARCHAR2

v_GET_ITEM_NUMBER := wf_engine.getitemattrtext(

itemtype => itemtype

,itemkey => itemkey

,aname

=> X_ATTRIBUTE);

resultout:=COMPLETE:||Y'; exception when others then dbms_output.put_line(Entered Exception); fnd_file.put_line(fnd_file.log,Entered Exception); END GET_ITEM_DETAILS; END ERP_DEMO;