Description: Tags: 0304CODVol3Sec4PellGrantPhaseInEditsv1pt0sd

Section 4 - Pell Grant Phase-
In Participant Edit Comment

Codes and Descriptions
Introduction
This section provides a table to help you interpret the various edit codes that are used and their related
comments. The information is grouped according to the following column headings:
• Edit Code – the number that is assigned if the edit condition(s) is met. This column also lists
one of the three edit types. They are:
W Warning and/or Corrected
E Rejected
D Duplicate
• Message – the explanation that displays for the prescribed edit condition.
• Condition and Action – a description of the situation that caused the edit and the action taken
either to resolve it and/or to notify the school of the potential error.
• What It Means – further explanation of the message in an effort to make the cause of the edit
clearer.
• How to Fix It – what the user must do to resolve the mistaken condition.
August 2002 (2003-2004) COD Technical Reference Page III – 4 - 1

Volume III: Pell Grant Phase-In Participant Technical Reference
DRAFT
The following comparison operators are used in performing these edits:
Equals =
Less than <
Greater than >
Less than or equal to <=
Greater than or equal to >=
Not equal to <>
A parameter value that @
can be changed between
cycles, this is the data
that comes from the
ALGORITHM and
AWARD YEAR tables
and can be made year-
specific.
Note: The Institutional Data record has been eliminated as of 2002-2003. However, changes to the
FAA name and telephone and Fax numbers can be made on the COD Web Page) and if those changes
have edits applied to them they will appear only on the batch details on the Web page.

DRAFT
Batch Edit/Reject Codes
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
201 “Missing/ If ANY of the following Occurs when there is no Resubmit the batch with a
E Mismatched Grant are true: Grant Batch Header, when new batch number in the
Batch Header” • Grant Batch Header the Batch Number in the Grant Batch Header and
Record is missing header and trailer do not Trailer.
• Batch Number in match, or when the
Header Record does “GRANT HDR” is
not match Batch misspelled or not in
Number in Trailer uppercase.
• Literal “GRANT
HDR” is misspelled or
not all uppercase
REJECT BATCH
Set edit code 201
202 “Missing/ If ANY of the following Occurs when there is no Resubmit the batch with a
E Mismatched Grant are true: Grant Batch Trailer, when new batch number in the
Batch Trailer” • Grant Batch Trailer the Batch Number in the Grant Batch Header and
Record is missing header and trailer do not Trailer.
• Batch Number in match or when the Verify “TLR” is spelled
Trailer Record does “GRANT TLR” is correctly.
not match Batch misspelled or not in
Number in Header uppercase.
• Literal “GRANT
TLR” is misspelled or
not all uppercase
REJECT BATCH
Set edit code 202
203 “Duplicate Grant If the Batch Number Occurs when the Batch Resubmit the batch with a
E Batch Header” already exists on the Number has been used new Batch Number in the
database before either with the same Grant Batch Header and
batch or a different batch. Trailer.
REJECT BATCH
Set edit code 203

DRAFT
Batch Edit/Reject Codes (Continued)
Edit
Code
and
206 “Data Record If Data Record Length is Occurs when the record Resubmit the batch with a
E Length must be nonnumeric length in the Grant Batch new batch number in the
numeric” Header and Trailer is Grant Batch Header and
REJECT BATCH missing or has a Trailer and the correct
Set edit code 206 nonnumeric character. record length.
207 “Reported Number If reported number of Occurs when the Reported Resubmit the batch with a
E of Records must be records is nonnumeric number of records in the new batch number in the
numeric” Grant Batch Trailer is Grant Batch Header and
REJECT BATCH missing or has a Trailer and the correct
Set edit code 207 nonnumeric character. number of records.
208 “Reported Total of If Reported Total of Batch Occurs when the dollar Resubmit the batch with a
E Batch must be in the Trailer record is Total of the Batch is either new batch number in the
numeric” nonnumeric missing or has a Grant Batch Header and
nonnumeric character. Trailer and a new Reported
Total of Batch in the Grant
REJECT BATCH Batch Trailer.
Set edit code 208

DRAFT
Edit
Code
and
209 “Invalid/Missing If Batch Number does not Occurs when: Resubmit the batch with a
E Batch Number” have a length of 26 • the batch number is new Batch Number in the
missing, Grant Batch Header and
REJECT BATCH • is not the proper Trailer.
Set edit code 209 length of 26
characters, or
• is not properly
formatted.
210 “Year must be If ANY of the following Occurs when the year is Correct the award year and
E numeric” are true: missing or nonnumeric. resubmit the batch with a
• Positions 3 to 6 of the new Batch Number in the
Batch ID are Grant Batch Header and
nonnumeric Trailer.
• Positions 3 to 6 of the
Batch ID do not equal
a valid Award Year @
REJECT BATCH
Set edit code 210
211 “Pell ID must be If Positions 7 to 12 of the Occurs when the Pell ID is Resubmit the batch with a
E numeric” Batch ID are nonnumeric missing or nonnumeric. new Batch Number in the
Grant Batch Header and
REJECT BATCH Trailer and also correct or
Set edit code 211 include the Reporting
Campus Pell ID in the
Batch Number.

DRAFT
Edit
Code
and
212 “Pell ID invalid or If Pell ID is not found in If Pell ID is incorrect or Resubmit the batch with a
E not found” the institution table missing, the batch can not new Batch Number in the
be returned to the school. Grant Batch Header and
REJECT BATCH Trailer and also correct or
Set edit code 212 include the Reporting
Campus Pell ID in the
Batch Number.
213 “Creation date must If ANY of the following Occurs if date is missing Correct the date in the
E be numeric” are true: or nonnumeric. Batch Number and
• Positions 13 – 14 of resubmit the batch with a
the Batch ID do not new Batch Number in the
equal 19 or Grant Batch Header and
20(century) Trailer.
• Positions 15 – 16 of
the Batch ID do not
equal 00 to 99 (year)
the Batch ID do not
equal 01 to 12
(month)
the Batch ID do not
equal 01 to 31(day),
based on the Month
value
REJECT BATCH
Set edit code 213

DRAFT
Edit
Code
and
214 “Creation time If ANY of the following Occurs if time is missing Correct the time in the
E invalid” are true: or nonnumeric. Batch Number and
• Positions 21 – 22 of resubmit the batch with a
the Batch ID do not new Batch Number in the
equal 00 to 23 (hours) Grant Batch Header and
• Positions 23 – 24 of Trailer.
the Batch ID do not
equal 00 to 59
(minutes)
• Positions 25 - 26 of
the Batch ID do not
equal 00 to 59
(seconds)
REJECT BATCH
Set edit code 214
215 “Batch Type If Batch Type is not valid Occurs if record type is Correct the batch type code
E Invalid” for the award year @ in invalid or missing. and resubmit with a new
the Batch ID of the Batch Number in the Grant
incoming record Batch Header and Trailer.
REJECT BATCH
Set edit code 215
216 “Grantee DUNS If ALL of the following Occurs if “Grantee DUNS Warning Message – No
W does not match the are true: Number Does Not Match” Correction Necessary.
institution’s • DUNS Number is for award years 2000-2001
Reporting Pell ID in nonblank and prior. It is reserved
Batch Number for • DUNS Number is not for future use as of Award
Award Years prior assigned to that Year 2001-2002.
to 2001-2002” Reporting Campus
(position 46-51)
• Award Year portion of
batch number <=2001
Set edit code 216

DRAFT
Edit
Code
and
217 “Discrepancy The Record Length on the Occurs when the Grant Review Grant Batch
E between different header record does not Batch Header detail Header and Trailer and
records with match the Record Length information does not correct any discrepancies.
identical batch on the trailer record match the Grant Batch
number” Trailer detail information
REJECT BATCH for a batch.
Set edit code 217
218 “Reported Number The “Reported Number of Occurs when the reported Warning message – no
W of Records does not Records” in the Trailer Number of Records does correction necessary.
equal count of detail does not equal the actual not match the actual total
records” number of detail records in of records received.
the batch
Set edit code 218

219 “Total of Batch does The “Reported Total of Occurs when the reported Warning message – no
W not equal computed Batch” in the Trailer does Total of Batch does not correction necessary.
total of detail record not equal the actual total of match the actual total of
amounts” the batch batch.
If Type is #O:
• Use Origination
Award to determine
the total of the batch
If the Type is #D (or prior

to 2001 – 2002 cycle)
• Use the disbursement
amount to determine
the total of the batch
Set edit code 218

220 “Reported Sign If Reported Sign Indicator Occurs when the Positive Warning message,
W Indicator must be a is not a “P” or “N” (P) or Negative (N) correction applied – no
valid indicator” indicator is not present. further action necessary.
Set the Sign Indicator to
‘P’
Set edit code 220

DRAFT
Edit
Code
and
221 “Reporting Campus The Institution’s Campus Occurs when the Pell ID Change the branch campus
E Pell Institution ID is Type is 3 (School is a Non- number in Grant Batch Pell ID to the Reporting
a branch” funded Branch campus) Header is a branch Campus Pell ID number.
campus. If there is no other campus
REJECT BATCH ID number, contact the
Set edit code 221 Federal Pell Grant Hotline.
222 “School is currently The Institution’s Eligible Occurs when the Pell ID in Warning message, contact
W ineligible upon Flag is < > “Y” the Grant Batch Header is Federal Pell Grant Hotline.
receipt of batch at ineligible.
the Pell Processor” Set edit code 222

DRAFT
Edit
Code
and
224 “Invalid Message If the message class does Occurs when wrong Resubmit the batch with a
E Class” not exist on the database message class is selected new Batch Number in the
by the user when Grant Batch Header and
REJECT BATCH submitting a batch through Trailer and send in the
Set edit code 224 TIVWAN. correct TIVWAN message
class.
OR
When Non-Express users
assign an incorrect
message class name to the
batch.
225 “Data Record If Data Record Length is Occurs when wrong Resubmit the batch with a
E Length is not valid not valid for message class message class is selected new Batch Number in the
for Message Class” by the user when Grant Batch Header and
REJECT BATCH submitting a batch through Trailer and send in the
Set edit code 225 TIVWAN. correct TIVWAN message
class.
226 “Batch type code in If Batch type code in Batch Occurs when wrong Resubmit the batch with a
E Batch Number must Number is not equal to message class is selected new Batch Number in the
equal record type record type for Message by the user when Grant Batch Header and
for Message Class” Class submitting a batch through Trailer and send in the
TIVWAN. correct TIVWAN message
REJECT BATCH class.
Set edit code 226 OR
Occurs when a non-
Express User assigns the
wrong batch type code in
the Batch ID.

DRAFT
Edit
Code
and
227 “Batch Create Date If the Batch Create Date is Occurs when a future date Resubmit the batch with a
E is greater than greater than current system is entered in the Batch new Batch Number in the
current system date” date Number or when the date Grant Batch Header and
on the PC that batch was Trailer and a corrected
REJECT BATCH created has a future date. date.
Set edit code 227 Verify the date on your PC
is current and correct.
228 “Batch Number If the Message Class is not Occurs when the Award Verify the batch was
E indicates you have valid for the Award Year Year in the Batch Number created with software for
included a batch @ in the Batch ID of the is incorrect. the correct award year or if
with data from a incoming record the wrong Award Year was
different Award entered in error.
Year” REJECT BATCH Resubmit the batch with a
Set edit code 228 new Batch Number in the
Grant Batch Header and
Trailer and a corrected
Award Year.
229 “Batch submitted If Batch Create Date is < Occurs when batch is Resubmit the batch with a
E prior to system the Process Begin Date @ submitted prior to official new Batch Number in the
start-up date” for the Award Year start-up date. Grant Batch Header and
Trailer after the system
REJECT BATCH start-up date.
Set edit code 229

DRAFT
Edit
Code
and
230 “Disbursements If Batch Create Date is < Occurs when disbursement Resubmit the batch with a
E submitted prior to Disbursement Begin Date batch is submitted too new batch number in the
award year start @ for the Award Year early. Grant Batch Header and
date” Trailer after Disbursement
REJECT BATCH Start-up date.
Set edit code 230
231 “Reporting If ALL of the following This was “Reporting
E School must send are true for 2001-2002: School Must Send Special
Special • The school is Disbursement” for award
Disbursement for Reimbursement or years prior to 2001 – 2002.
Award Years prior Cash Monitoring It is reserved for future use
to 2001-2002” • Award year is 1999- as of Award Year 2001-
2000 or 2000-2001 2002.
REJECT BATCH
Set edit code 231
232 “No detail records No detail records in batch Occurs if the batch had Resubmit the batch detail
E in Batch” only a Grant Batch Header records with a new Batch
REJECT BATCH and Grant Batch Trailer Number in the Grant Batch
Set edit code 232 with no data records. Header and Trailer and a
corrected date.

DRAFT
Edit
Code
and
233 “Invalid Destination If Destination Mailbox ID Occurs if the TG number Verify that the correct TG
E Mailbox ID” does not exist on the is invalid or not assigned number was used by
database for the Award to send Pell data from the contacting TIVWAN.
Year @ from the Batch ID school. Some schools have
of the incoming record multiple TG numbers but
only one TG number is
REJECT BATCH assigned to send Pell data.
Set edit code 233 If another number is used
in error, the batch will be
rejected. Also if the batch
is sent from a TG number
assigned to an attended
campus the batch will be
rejected. The batch must
be sent from the TG
number assigned to the
reporting campus.
234 Reserved for future use.
235 “For Award year If ANY of the following Occurred in award year No action needed.
W 2000-2001 and are true: 2000-2001 when there was
prior . Blank • Media Type does not = nothing in the Media Type
OUTPUT MEDIA “E”, “Y” or blank for field. The default was the
TYPE. Set to media award year 2000 – same media type as was
type that was 2001 and beyond received.
received” Media Type equals “Y”
and Version Number does
not equal ‘WEB’
Set edit code 235
236 “Trailer Message If Trailer Message Class Occurs when the TIVWAN Resubmit the batch with a
E Class does not does not match the Header Transmission Header corrected message class in
match the Header” Message Class message class does not the TIVWAN
match the TIVWAN Transmission Header and
REJECT BATCH Transmission Trailer Trailer and a new Batch
Set edit code 236 message class. Number in the Grant Batch
Header and Trailer.
238 “Trailer Destination If Trailer Destination Occurs when the TIVWAN Resubmit the batch with a
E Mailbox ID does not Mailbox ID does not Transmission Header new Batch Number and
match the Header” match the Header Destination Mailbox ID same mailbox in the
Destination Mailbox ID does not match the TIVWAN Transmission
TIVWAN Transmission Header and Trailer after
REJECT BATCH Trailer Destination Disbursement Start-up
Set edit code 238 mailbox ID. date.

DRAFT
Edit
Code
and
239 “School is not using If ALL of the following Occurs when the version of
W the latest release of are true: EDExpress used is not the Warning message- no
EDExpress” • The EDExpress most current version. further action is necessary.
Version number is
nonblank
• The Express Version
number does not equal
‘WEB’
• The EDExpress
Version number in the
Header record does
not match the Most
Current Version
Number @ in the
database
Set edit code 239.

240 “OPE ID Number If ALL of the following Occurs when the OPE ID Correct the OPE ID
W does not match the are true: is incorrect or does not number or leave blank.
Schools Reporting • OPE ID Number is match the reporting
Pell ID in the Batch nonblank campus ID number.
Number for Award • OPE ID Number is not
Years after 2000- assigned to that
2001” Reporting Campus
(position 46 – 51)
• Award Year portion of
batch number >= 2002
Set edit code 240

DRAFT
Origination Edit/Reject Codes
Edit
Code
and
301 “Invalid Origination If the Award Year portion Occurred for the 2000-
E ID” of the Origination ID is 2001 Award Year when
<=2001 and any of the the Origination ID was
following are true: incomplete, invalid or
• The SSN is missing.
nonnumeric
• The Pell ID is It is reserved for future
nonnumeric for six use as of the 2001-02
positions Award Year.
• The Award <> the
Award Year @ of the
Batch
• The Sequence Number
is not “00”
• The SSN is not
>=001010001 and
<999999999
• The Name Code is not
A-Z or “.” or “’” or
“-” or “ “ or “`”
REJECT RECORD
Set edit code 301

DRAFT
Origination Edit/Reject Codes (Continued)
Edit
Code
and
302 “Duplicate Origination • If the Award Year portion Occurred for Award Year
E for Award Year 2001 of the Origination ID is 2000-2001 when the
and before." <=2001 and ALL of the Origination record was sent
following fields on the to The Pell Processor more
input Origination record than once with no change
match the values on the in the record.
database:
• Origination ID It is reserved for future use
• Original SSN as of the 2001-2002 Award
Year.
• Original Name Code
• Attended Pell ID For 2001-2002 edit, code
• Award Amount 331 is set as a warning
• Estimated Disbursement instead.
Dates (1 – 15)
• Enrollment Date
• Incarcerated Code
• Low Tuition and Fees
Code
• Verification Status Code
• Transaction Number
• Secondary EFC Code
• Expected Family
Contribution (EFC)
• Enrollment Status
• Cost of Attendance
(COA)
• Academic Calendar (AC)
• Payment Methodology
(PM)
• Weeks of Instructional
Time in Program’s
Definition of Academic
Year (WKSPROG)
• Weeks of Instructional
Time Used to Calculate
Payment (WKSCALC)
• Credit/Clock Hours in
Program’s Definition of
Academic Year
(HRSPROG)
all Payment Periods
Expected to Complete
(HRSCALC)
REJECT RECORD
Set edit code 302

DRAFT
Edit
Code
and
303 “Invalid Original If Award Year >= 2002 and Occurs when the SSN Verify that the SSN in the
E SSN resulting in if ANY of the following can not be found on the Origination ID is correct;
COD being unable to are true: applicant file. verify that the student is
match with the • The Original SSN Pell eligible.
Applicant record for does not have a Codes 311 and 312 are
Award Year 2002 and matching Applicant usually reported at the Correct the record and
beyond” record same time. resubmit if the student is
• The Original SSN eligible.
does not match the
SSN portion of the
“Invalid Original Origination ID
SSN or Name Code
resulting in the Pell If Award Year <=2001 and
Processor being if ANY of the following
unable to match with are true:
the Applicant record • If Original SSN or
for Award Year 2001 Original Name Code
and before. do not have a
matching Applicant
record
• The Original SSN
does not match the
SSN portion of the
Origination ID
• The Original Name
Code does not match
the Name Code
portion of the
Origination ID
REJECT RECORD
Set edit code 303

DRAFT
Edit
Code
and
304 “Attending and If ANY of the following Occurs when the Pell
E Reporting/Funded are true: reporting campus in the Resubmit the student
campus mismatch or • Attended Pell ID does Grant Batch header Origination record with the
Origination Identifier not match the Pell ID record has no correct Pell Reporting
Pell ID mismatch portion of the relationship with the Campus ID in the Grant
with Attending Origination ID Attended Campus in the Batch Header.
campus Pell ID” • The Pell ID does not student Origination
exist in the database record. If the Pell
• Attended Pell ID is Reporting Campus ID in
nonnumeric the Grant Batch Header
• Attended Pell ID is is different than the Pell
not a Branch of Pell Attended Campus ID in
ID in the Batch the student Origination
Number located in the ID then COD checks
Grant Batch Header that there is a
and the Attended Pell relationship in the COD
ID is not a Reporting database between the
Campus two campuses. If there
is not, the record is
REJECT RECORD rejected.
Set edit code 304
305 “Invalid Award If ANY of the following Occurs when COD Verify that the student’s
W Amount/Correction are true: corrects the calculation EFC, COA, Attendance,
Applied” • Award amount is non- for the Origination and the School’s Payment
numeric award amount. COD Methodology and Academic
• Award amount is not calculates the Award Calendar are correct and
in valid range (0 Amount based on the resubmit.
– maximum award @) student’s EFC, COA,
• Award amount is Attendance, and the If no new Origination
greater than School’s Payment record is submitted, the
calculated/ Methodology and accepted award amount will
recalculated award Academic Calendar. remain the amount that
amount COD calculated.
Set the Accepted Award

amount to the
Calculated/Recalculated
Award Amount. If the
pennies are greater than 0
set to 0
Set edit code 305

DRAFT
Edit
Code
and
306 “Invalid If ANY of the following are true: Occurs when the Warning Message –
W Disbursement Estimated correction applied,
Date/Correction • If Estimated Disbursement Date Disbursement Date is no action necessary.
Applied” 1 is blank or out of range and
• If Estimated Disbursement Date COD corrects the
1 is not in range ((Disbursement date.
Start Date @ – N Days @) to
Disbursement End Date @)
Set it to the Minimum Estimated

Disbursement date if the Estimated
Disbursement date is less than the
range
Set it to the Maximum Estimated

Disbursement Date if the Estimated
Disbursement date is greater than
the range.
• If Estimated Disbursement
Dates 2 – 15 are not in range
((Disbursement Start Date @ –
N Days @) to Disbursement
End Date @)
Set the Estimated Disbursement

Date to Blank.
Set edit code 306

DRAFT
Edit
Code
and
307 “Invalid Enrollment If ANY of the following Occurs when the Warning Message –
W Date/Correction are true: enrollment date is out of correction applied, no
Applied” • Enrollment date is range and COD corrects action necessary.
nonnumeric it to the batch processed
• Enrollment date is not date.
in valid range
(Enrollment Start
Date @ to Enrollment
End Date @)
The enrollment dates will

come from the
ALGORITHM table
If Origination record is a
change record then set
Accepted Enrollment Date
to previously accepted
value
Otherwise, set Accepted

Enrollment Date to
Creation Date in Batch ID
located on Pell Grant
Batch Header
Set edit code 307

DRAFT
Edit
Code
and
308 “Invalid Low Tuition If the following is true: Occurs when a school Warning Message –
W & Fees indicates that they correction applied, no
Code/Correction • If LTF is not in valid qualify for low tuition action necessary.
Applied” range (1 – 3 or blank) but conflicting
information (such as If the school truly is a low
Then set Accepted LTF to EFC and COA tuition school, the
previously accepted value information) indicates Origination record must be
if Origination record is a they are not eligible. resubmitted with corrected
change; EFC and COA information.
Otherwise set Accepted

LTF to Blank
If ANY of the following

are true:
• Accepted EFC > LTF
minimum EFC
amount for the Award
Year @
• Accepted Cost of
Attendance < LTF
maximum COA
amount for the Award
Year @
Award Year
Set Accepted LTF to Blank
Set edit code 308

DRAFT
Edit
Code
and
309 “Invalid Verification If ANY of the following Occurs when the The Origination record
W Code/ Correction are true: Verification Code has must be resubmitted with a
Applied” been corrected by the new Verification Code if
• Verification Status Pell Processor. This COD corrected the
codes are V, W or occurs when Verification Code to “W.”
BLANK • A code other than V, If the Verification Code was
W, or BLANK has corrected to BLANK by the
Set Accepted Verification been submitted, and Pell Processor, no further
Status to previously the student was not action is necessary.
accepted value if selected.
Origination is change
record;
Otherwise set Accepted

Verification Status to W if
Student is Selected for
Verification by CPS;
Otherwise, set Verification

Status to Blank.
If Verification Status is set

to W and student is not
selected for Verification by
CPS
A V status code must be

sent to update the record
Set edit code 309

DRAFT
Edit
Code
and
310 “Invalid Incarcerated If Incarcerated Federal Pell Occurs when the Warning message –
W Federal Pell Recipient Code is not Y, N Incarcerated Pell correction applied, no
Recipient or Blank Recipient code has been further action is necessary.
Code/Correction corrected because
Applied” Set Accepted Incarcerated something other than Y,
Federal Pell Recipient N or blank was
Code to Blank submitted.
Set edit code 310

311 “Invalid Transaction If ANY of the following Occurs when the
E Number” are true: Transaction Number and Verify that the Transaction
• Transaction Number EFC do not match, an Number, EFC, Original
is nonnumeric incorrect or invalid SSN and Original Name
• Transaction Number Transaction Number is Code are correct and that
is not in valid range provided or when the the student is Pell eligible.
(01 to 99) SSN number is not on Correct and resubmit the
• Transaction Number the applicant file. Often Origination record.
does not exist on sent with 303 and 312.
Applicant record
REJECT RECORD
Set edit code 311

DRAFT
Edit
Code
and
312 “Invalid Expected If ANY of the following Occurs when the EFC
E Family Contribution” are true: does not match the Verify that the Transaction
• EFC is nonnumeric Transaction Number, an Number, EFC, SSN and
• EFC is not in valid incorrect or invalid EFC Name Code are correct and
range (0 to maximum is provided, or when the that the student is Pell
for Award Year @) SSN is not on the eligible.
• EFC does not match applicant file. Often Correct and resubmit the
on Applicant record sent with 303 and 311. Origination record.
for the accepted
transaction number
• If Edit 311 is hit
• If Accepted Secondary
EFC code is S and
Secondary EFC does
not match on
applicant record for
the accepted
transaction number
Award Year
REJECT RECORD
Set edit code 312

DRAFT
Edit
Code
and
313 “Invalid Secondary If the following is true: Occurs when something Warning message –
W Expected Family • If Secondary EFC other than O, S, or correction applied, no
Contribution/ Code is not O, S or Blank has been further action is necessary.
Correction Applied” Blank submitted and COD
corrects the record.
Set Accepted Secondary
EFC code to previously
accepted value;
Otherwise, set accepted

secondary EFC code to
Blank.
If ANY of the following

are true:
• If Secondary EFC
Code is S and the
Applicant record for
the accepted
transaction number
does not have a
Secondary EFC
• If Secondary EFC
Code is O and
previous value is not S
Set Accepted Secondary

EFC code to blank
Set edit code 313

DRAFT
Edit
Code
and
314 “Invalid Academic If AC is not 1 to 6 Occurs when the Verify that the corrected
W Calendar/ Academic Calendar is Academic Calendar is
Correction Applied” If Origination is change invalid (not 1-6) or correct. If it is correct, no
record set Accepted AC to missing and COD further action is necessary.
previously accepted value corrects. If the Academic Calendar is
incorrect, resubmit the
Otherwise, if Attended Pell Origination record with the
ID default value is correct Academic Calendar
populated and valid, then and make sure the Payment
set accepted AC to default Methodology matches the
value Academic Calendar.
Otherwise, if Reporting
Pell ID default value is
populated and valid, then
set accepted AC to default
Otherwise, if Payment
Methodology = 4, then set
accepted AC to “5”
Otherwise, set accepted

AC to “3”
Set edit code 314

DRAFT
Edit
Code
and
315 “Invalid Payment If ANY of the following are true: Occurs when the Verify that the
W Methodology/ • AC = 1 and PM <> 3 or 5 Payment Methodology corrected Payment
Correction Applied” • AC = 2 – 4 and PM = 4 is invalid (not 1-5) or Methodology is
• AC = 6 and PM <> 4 missing and COD correct.
• AC = 5 and PM = 5 corrects. If it is correct, no
further action is
If Origination is change record and necessary. If the
Accepted PM is valid with current Payment
AC then set to previously accepted Methodology is
value incorrect, resubmit
the Origination
Otherwise, if Accepted AC = 1 – 4, record with the
then set Accepted PM to 3 correct Payment
Methodology.
Otherwise set Accepted PM to 4
Set edit code 315

316 “Invalid number of If Award Year <=2001 and ALL of Occurred for Award
W Payment Periods/ the following are true: Year 2000-2001 when
Correction Applied • Number of Payment Periods is there was an invalid or
for Award Year 2001 not in valid range (1 – 9) missing number of
and before” • Reporting Campus is Cash payment periods and
Monitoring, Reimbursement, COD corrected it. This
or Ineligible field was only required
if the school was on
Set the Accepted Number of cash monitoring or
Payment Periods to 3 if Accepted reimbursement.
AC = 2 and Accepted PM is 1 – 2;
It is reserved for future
Otherwise, set the Accepted use as of the 2001-2002
Number of Payment Periods to 2 Award Year.
Set edit code 316

DRAFT
Edit
Code
and
317 “Invalid Cost Of If ANY of the following Occurs when there is an Warning message, no
W Attendance/ are true: invalid or missing Cost further action is necessary
Correction Applied” • COA is nonnumeric of Attendance and COD unless corrected COA is too
• COA is not in the corrects. COD will high.
valid range (minimum correct to the maximum
for the Award Year @ COA for the Award Year. If this occurs, resubmit the
to maximum for the record with the correct
Award Year) COA.
Award Year
If Origination is change
record, set Accepted COA
value
Otherwise, set the

Accepted COA to the
maximum COA for the
Award Year @
Set edit code 317

DRAFT
Edit
Code
and
318 “Invalid Enrollment If ALL of the following are true: Occurs when there is Verify that the
W Status/ • Enrollment Status is not 1 to 5 invalid (not 1-5) or correct Payment
Correction Applied” • Accepted AC is 1 to 4 and missing Enrollment Methodology and
Accepted PM <> 5 Status Code and COD Academic Calendar
Set Accepted Enrollment Status to corrects. COD will were used and then
previously accepted value if also correct if the verify that the
Origination is change record; Payment Methodology CODadjusted
and Academic Enrollment Status is
Otherwise, set the Accepted Calendar indicate that correct.
Enrollment Status to 1 the school uses Clock
Hour or Credit Hours If correct, no further
If ALL of the without terms but action is necessary.
following are true: Enrollment Status is If not, correct the
• Enrollment Status is not 3 – 4 submitted, or if the Payment
• Accepted AC is 1 to 4 and school is term-based Methodology,
Accepted PM = 5 and no Enrollment Academic Calendar,
Status is submitted. and Enrollment
Set Accepted Enrollment Status to Status and resubmit.
previously accepted value if
Origination is change record;
Otherwise, set the Accepted

Enrollment Status to 3
If ALL of the following are true:

• Enrollment Status is NOT blank
• Accepted AC is 5 – 6
Set the Accepted Enrollment Status

to Blank
Set edit code 318

DRAFT
Edit
Code
and
319 “Invalid Weeks of If the following is true: Occurs when invalid or Verify that the Payment
W Instructional Time in missing Weeks of Methodology and Academic
Program’s Definition • If WKSPROG is not Instruction is included Calendar are correct and the
of Academic Year/ in valid range (30 – and CODcorrects. CODcorrection is correct.
Correction Applied” 78) and PM is 2 – 5 Usually this occurs when If this is correct, no further
the Payment action is necessary.
Set accepted WKSPROG Methodology and
to default value if Attended Academic Calendar If it is not correct, correct
Pell ID default value is indicate a term-based the Payment Methodology
populated and valid; program. Credit/Clock and Academic Calendar and
Hour schools populate Weeks of Instructional Time
Otherwise, set accepted this field only. and resubmit.
WKSPROG to default if
Reporting Pell ID default
value is populated and
valid;
Otherwise set accepted

WKSPROG to “30”
If the following is true:
• If WKSPROG is not
Blank and PM = 1
Set accepted WKSPROG

to blank
Set edit code 319

DRAFT
Edit
Code
and
320 “Invalid Weeks of If the following is true: Occurs when invalid or Verify that the Payment
W Instructional Time missing Weeks of Methodology and Academic
used to Calculate If WKSCALC is not blank Instruction is included Calendar are correct and the
Payment/ and Accepted PM = 1 and CODcorrects. This COD adjustment is correct.
Correction Applied” Set accepted WKSCALC usually occurs when the
to Blank Payment Methodology If correct, no further action
and Academic Calendar is necessary.
If the following is true: indicate a term-based If it is not, correct the
program. This field is Payment Methodology,
If WKSCALC is not blank only populated by Academic Calendar and
and not in valid range (00 cr/clock hour schools. Weeks of Instructional Time
– 78) and Accepted PM <> and resubmit.
1
Set Accepted WKSCALC

value if Origination is
change record;
Otherwise, set the

Accepted WKSCALC to
the Accepted WKSPROG.
If WKSCALC is not 00 –
29 and Accepted PM = 2

to 29.
If (WKSCALC is not 00 –
78 or greater than
Accepted WKSPROG) and
Accepted PM = 3 to 5

to Accepted WKSPROG
Set edit code 320

DRAFT
Edit
Code
and
321 “Invalid Credit or If the following is true: Occurs when Clock Verify that the
W Clock Hours in Hours are invalid or Payment Methodology
program’s definition If HRSPROG is not Blank and missing and COD and Academic
of academic year/ Accepted AC = 1 – 4 corrects. Usually this Calendar are correct
Correction Applied” occurs when the and the COD
Set Accepted HRSPROG to Blank Payment correction is correct.
Methodology and If this is correct, no
If the following is true: Academic Calendar further action is
indicate a term-based necessary.
IF (HRSPROG is < 900 or > 3120) program and this If it is not correct,
and Accepted AC = 5 field is only correct the Payment
populated by cr/clock Methodology and
Set accepted HRSPROG to default hour schools. Academic Calendar
value if Attended Pell ID default and Cr/Clock Hours
value is populated and valid; and resubmit.
Otherwise, set accepted HRSPROG

to default
If Reporting Pell ID default value is
populated and valid;
Otherwise, set Accepted HRSPROG

to 900
If (HRSPROG is < 24 or > 100) and

Accepted AC = 6
Set accepted HRSPROG to default

value if Attended Pell ID default
value is populated and valid;
Otherwise, set accepted HRSPROG

to default
If Reporting Pell ID default value is
populated and valid;
Otherwise, set Accepted HRSPROG

to 24.
Set edit code 321

DRAFT
Edit
Code
and
322 “Invalid Credit or If the following is true: Occurs when invalid Verify that the
W Clock Hours in all If HRSCALC is not blank and or missing Clock Payment
payment periods Accepted AC is 1 – 4 hours are included and Methodology and
expected to complete CODcorrects. Usually Academic Calendar
Set Accepted HRSCALC to Blank
this school year/ this occurs when the are correct and the
Correction Applied” If the following is true: Payment Methodology CODcorrection is
If (HRSCALC is NOT between 0000 and Academic correct. If this is
AND Accepted HRSPROG) and Calendar indicate a correct, no further
(Accepted AC is 5 or 6) term-based program. action is necessary.
Set Accepted HRSCALC to Accepted Only cr/clock hour If it is not correct,
HRSPROG schools populate this correct the Payment
Set edit code 322 field. Methodology and
Academic Calendar
and CR/Clock
Hours and resubmit.

DRAFT
Edit Message Condition and Action What It Means How to Fix It
Code
and
Type
323 “Origination is If ALL of the following are true: Occurs when a new Send a negative
W “Over Paid” and • Origination is change record Origination record for disbursement for the
Negative • Student has previous a lower award amount overpaid amount.
Disbursement is disbursements is submitted and the
Expected” • Recalculated accepted Origination amount already In the future, when
award amount is less than the total disbursed to the the award amount
amount disbursed student exceeds the decreases, adjust the
Set the Negative Disbursement new award amount. disbursement record
Amount to (Recalculated Accepted School must submit not the Origination
Origination Award Amount – Total negative disbursement record.
Amount Disbursed) within 30 days or
CODwill send a
If ALL of the following are true: system-generated
• Origination is change record negative
• Student has previous disbursement.
disbursements
• Student has negative pending
disbursement amount < 0
• Recalculated award amount is less
than or equal to the total amount
disbursed
Set the Negative Disbursement
Amount to (Recalculated Accepted
Origination Award Amount – Total
Amount Disbursed)
• Origination is change record
• Student has previous
disbursements
• Student has negative pending
disbursement amount < 0
• Recalculated award amount is
greater than or equal to the total
amount disbursed
Set the Negative Disbursement
Amount to 0
Set edit code 323

DRAFT
Edit
Code
and
324 “Invalid Name Code If Award Year is >= 2001-2002 Occurs when COD
E resulting in COD and subsequent years and if is not able to Verify that there is a name
being unable to ANY of the following are true: match the Original for the number used on the
match with the • The Original Name Code Name code with Origination record. If not,
Applicant Record, or does not have a matching the Applicant resubmit the Origination
does not equal the applicant record record or it does record with a Blank space in
name code in the • The Original Name Code not match the the Name Code field.
Origination ID, for does not match the Name Name code in the
Award Year 2002 and Code portion of the Origination ID.
beyond” Origination ID
REJECT RECORD
Set edit code 324
325 “Invalid Origination If ALL of the following are Occurs when the Correct the Origination ID
E ID - Pell ID is non- true: Origination ID has and resend the record.
numeric for Award • Award Year portion of the a Pell ID that is
Year 2002 and Origination ID is >= 2002 nonnumeric.
beyond” • The Pell ID is nonnumeric
for six positions
REJECT RECORD
Set edit code 325
326 “Invalid Origination If ALL of the following are Occurs when the
E ID – Invalid Award true: Origination ID has Resubmit the record with a
Year for the Batch • The Award Year portion of an Award Year that corrected Origination ID.
for Award Year 2002 the Origination ID is >= is different from
and beyond” 2002 the Award Year in
• The Award Year <> the the Batch Number.
Award Year @ of the
Batch
REJECT RECORD
Set edit code 326

DRAFT
Edit
Code
and What It
Type Message Condition and Action Means How to Fix It
327 “Invalid Origination If ALL of the following are true: Occurs when
E ID -Sequence • The Award Year portion of the Resubmit the record with a
Number is not “00” the Origination ID is >= Origination ID corrected Origination ID.
for Award Year 2002 2002 has a sequence
and beyond. • The Sequence Number is number that is
not “00” not ‘00’.
REJECT RECORD
Set edit code 327
328 “Invalid Origination If the Award Year portion of the Occurs when
E ID - SSN is non- Origination ID is >= 2001-2002 the Resubmit the record with a
numeric, or is not and subsequent years and ANY Origination ID corrected Origination ID.
>=001010001 and of the following are true: has a SSN that
<= 999999999 for • The SSN is nonnumeric is nonnumeric
Award Year 2002 and • The SSN is not >= or is not
beyond” 001010001 and <= within the
999999999 allowable SSN
range.
REJECT RECORD
Set edit code 328
329 “Invalid Origination If ALL of the following are true: Occurs when
E ID - Name Code not • The Award Year portion of the Resubmit the record with a
A-Z or the Origination ID is >= Origination ID corrected Origination ID.
“ . ” or 2002 has a Name
‘‘ ’ ” or • The Name Code is not Code that is
“ - ” or A-Z or “ . ” or “ ’ ” or not valid.
“ ” “ - ”, or “ ”
for Award Year 2002
and beyond” REJECT RECORD
Set edit code 329

DRAFT
Edit
Code
and
330 “Duplicate SAR ID If ALL of the following are true: Occurs when the Verify the SSN number and
W may be shared by two • The Award Year portion of SSN is submitted name code are correct on
students for Award the Origination ID is >= to COD more the ISIR for the student. If
Year 2002 or 2002 than once for a a correction is necessary,
beyond” • The SSN and Pell ID match student with have the student complete a
one on file different name new FAFSA so that new
• The first name on the codes. SAR ID will be generated.
associated applicant record is Submit a new Origination
different than the one on the record under the corrected
STUDENT record for that SAR ID.
origination
Set SHARED SAR ID ED USE
FLAG to ‘1’ on the Origination
Acknowledgement Record
Set edit code 330

DRAFT
Edit
Code
and
331 “Duplicate If ALL of the following are true: Occurs when the This is a duplicate record.
D Origination for The Award Year portion of the record sent has No further action is
Award Year 2002 and Origination ID is >= 2001-2002 been previously necessary.
beyond” and subsequent years and ALL of submitted and
the following fields on the input accepted.
Origination record match the
values on the database:
• Origination ID
• Original SSN
• Original Name Code
• Attended Pell ID
• Award Amount
• Estimated Disbursement
Dates (1 – 15
• Enrollment Date
• Incarcerated Code
• Low Tuition and Fees Code
• Verification Status Code
• Transaction Number
• Secondary EFC Code
• Expected Family
Contribution (EFC)
• Enrollment Status
• Cost of Attendance (COA)
• Academic Calendar (AC)
• Payment Methodology (PM)
• Weeks of Instructional Time
in Program’s Definition of
Academic Year (WKSPROG)
• Weeks of Instructional Time
Used to Calculate Payment
(WKSCALC)
Program’s Definition of
Academic Year (HRSPROG)
• Credit/Clock Hours in all
Payment Periods Expected to
Complete (HRSCALC)
Set Action Code = ‘D’
Set edit code 331

DRAFT
Edit
Code
and
332 Invalid Reported If the Award Year is >= 2003 and Occurs when the Verify on the ISIR the
E Current SSN for the following is true: Current SSN is correct Current SSN and
Award Year 2003 and incorrect on the submit the corrected
beyond. • The Current SSN does not Origination Current SSN for processing.
match the Current SSN on record If the SSN is incorrect on
the applicant table for the the ISIR, a correction
same transaction number. should be done on the ISIR
with CPS
REJECT RECORD
Set edit code 332.
E Date of Birth for the following is true: Date of Birth is correct Date of Birth and
Award Year 2003 and incorrect on the submit the corrected for
beyond. • The Date of Birth does not Origination processing. If the Date of
match the Date of Birth on record Birth is incorrect on the
the applicant table for the ISIR, a correction should be
same transaction number. done on the ISIR with CPS
REJECT RECORD
Set edit code 333.
334 Invalid Reported Last If the Award Year is >= 2003 and Occurs when the Verify on the ISIR the
E Name for Award Year the following is true: Last Name on the correct Last Name and
2003 and beyond. Origination submit the corrected Last
• The Last Name does not record does not Name for processing. If the
match the Last Name on the match the last Last Name is incorrect on
applicant table for the same name on file on the ISIR, a correction
transaction number. the ISIR. should be done on the ISIR
with CPS
REJECT RECORD
Set edit code 334.
E First Name for Award the following is true: First Name on the correct First Name and
Year 2003 and Origination submit the corrected First
beyond. • The First Name does not record does not Name for processing. If the
match the First Name on the match the First First Name is incorrect on
applicant table for the same name on file on the ISIR, a correction
transaction number. the ISIR. should be done on the ISIR
with CPS
REJECT RECORD
Set edit code 335.

DRAFT
Edit
Code
and
E Middle Initial for the following is true: Middle Initial on correct Middle Initial and
Award Year 2003 and • The Middle Initial does not the Origination submit the corrected Last
beyond. match the Middle Initial on record does not Name for processing. If the
the applicant table for the match the Middle Middle Initial is incorrect
same transaction number. Initial on file on on the ISIR, a correction
REJECT RECORD the ISIR. should be done on the ISIR
Set edit code 336. with CPS
337 Student Not Pell If Award Year >= 2003 and if the
E Eligible for Award following is true:
Year 2003 and • If Original SSN does not
beyond. have a matching Applicant
record.
REJECT RECORD
Set edit code 337.
338 Duplicate Match on
E CPS for Award Year REJECT RECORD
2003 and beyond. Set edit code 338.
339 Origination Record If Award Year >= 2003 and if The Award Resubmit the record with an
E Reported with Zero ANY of the following are true: Amount must be Award Amount greater than
Award Amount for greater than Zero zero. If the student is not
Award Year 2003 and • If the Award Amount is = on a new eligible for a Pell Grant, the
beyond. 0000000. origination record should not be
record. submitted for processing by
REJECT RECORD the Pell Processor.
Set edit code 339.
399 “New Origination If ALL of the following are true: Occurs when a Contact the Federal Pell
E Award or increase • The Batch Date is > the new Origination Grant Hotline for
received after end of Award Year Processing Cycle record or an assistance.
processing year and End Date@ Origination
institution has not • The school has not been record for an
been granted granted administrative relief increased Award
Administrative based on the Administrative Amount was
Relief” relief table or has not been submitted after
granted an audit adjustment the processing
• The Origination record is deadline for the
currently not in COD or the Award Year and
Origination Award amount is the school has not
an increase to the amount in been granted
COD administrative
REJECT RECORD relief.
Set edit code 399

DRAFT
Disbursement Edit/Reject Codes
Edit
Code
and
401 “Invalid If the Award Year portion Occurred for Award Year
E Origination ID” of the Origination ID is 2000 – 2001 when the
<=2001 and ANY of the Origination ID was not
following are true: formatted correctly or was
• The Pell ID is missing data.
nonnumeric for six
positions
• The Award Year <>
the Award Year @ of
the Batch
• The Sequence Number
is not “00”
• The SSN is not
>=001010001 and
<=999999999
• The Name Code is not
A-Z or “.” or “’” or
“-” or “ ” or “`”.
@ Award Year processing

comes from the
AWARD_YEAR table
REJECT RECORD
Set edit code 401

DRAFT
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
402 “Origination ID If the Origination ID is not Occurs when the Before resubmitting the
E does not match on found on the Pell Processor Disbursement record is Disbursement record,
the Pell Processor” database or the Award Year received before the verify that the Origination
<> the Award Year of the Origination is accepted or record has been accepted.
Batch when there is a Verify before submitting
Reporting/Attended that the proper Pell ID is
REJECT RECORD Campus mismatch. in the Grant Batch Header
Set edit code 402 record.
403 “Disbursement If Award Year is <=2001 Occurred for Award Year

E Reference Number and ANY of the following 2000-2001 when the
Already on File” are true: disbursement reference
• Disbursement number was repeated, no
Reference Number is number was sent, or a
nonnumeric number other than 01-90
• Disbursement was sent.
Reference Number is
NOT between 01 to 90 It is reserved for future use
• Disbursement as of the 2001-2002 Award
Reference Number Year.
already exists
Award Year
REJECT RECORD
Set edit code 403

DRAFT
Edit
Code
and
404 “Debit/Credit If the Debit/Credit Indicator Flag Occurs if a value other Resubmit the disbursement
E Indicator Flag is not ‘P’ or ‘N’ than P-Positive or record with a “P” or “N.”
Not Valid” N-Negative is sent.
REJECT RECORD
Set edit code 404
405 “Disbursement If the Disbursement Amount is Occurs if Disbursement Resubmit the
E Amount Not nonnumeric amount is not numeric. Disbursement record with
Valid because a numeric amount.
amount is non- REJECT RECORD
numeric” Set edit code 405
406 “Disbursement If ALL of the following are true: Occurs if the full Verify, on the Origination
W Amount Is Not • The Debit/Credit flag is ‘P’ amount of the record, the total award
in Valid Range” • The Disbursement Amount + disbursement is not amount.
the Total Amount Disbursed allowed because the If the amount is incorrect,
for the Origination ID is > Origination award verify that the Payment
Award Amount on the amount has been Methodology, Academic
Origination Record reached. Calendar, COA, EFC and
Attendance are correct,
Set the Accepted Disbursement and correct if necessary.
Amount to the Award Amount – Submit the corrected
the Total Disbursed Amount Origination record and
then submit a new
Set edit code 406 Disbursement record with
a new disbursement
reference number.

DRAFT
Edit
Code
and
407 “Disbursement Date If the Disbursement Date is Occurs if a nonnumeric Resubmit the
E is Not Valid Date nonnumeric date is submitted, the date Disbursement record with
because date is non- is not in the a numeric date.
numeric” REJECT RECORD CCYYMMDD format or
Set edit code 407 the Calendar day is invalid
for the month. For
example, 20000931 is not
a valid date.
408 “Disbursement Date If ANY of the following Occurs if a School sends a Resubmit the
E is Not Valid for are true: date prior to June 21st of Disbursement record with
Processing Date, • The COD processing the first year of the Award a corrected disbursement
not in Valid Range, date is less than N Year or a date over 30 days date.
or not a valid Date days prior to the in advance of the batch
format” disbursement date creation date.
• The disbursement date
is not a valid COD
date format
• The disbursement date
is not in the valid
range
* N is 5 days for JIT, 30

days for Advance Funding,
and 0 days for
Reimbursement
REJECT RECORD
Set edit code 408

DRAFT
Edit
Code
and
409 Reserved for future use.
410 “Potential If ALL of the following Multiple Reporting Warning Message. Review
W Concurrent are true: Records that are sent the MRR record for details
Enrollment – • The Disbursement separately occur when at concerning the other
Multiple Reporting. record is not rejected least one other school has school(s) involved.
Sent separately” • Other Origination submitted a Disbursement
records exist for the record for the same student
student at different and the enrollment periods
attended campuses for are within 30 days of each
the current Award other. A MRR is sent to
Year the school in addition to
• The total amount this edit code on the
disbursed for any of Disbursement
the other Origination Acknowledgement record.
records is > 0
• The Enrollment dates
on any two
Origination records
with Total
Disbursement amounts
> 0 are less than 30
days of each other
Generate “CE” Multiple
Reporting Records to all
Attended campuses
involved
Set edit code 410

DRAFT
Edit
Code
and
411 “Potential If ALL of the following are true: Occurs when COD Warning message.
W Overaward Project • Disbursement record is not receives student Review the
– Multiple rejected disbursement disbursement amount
Reporting. Sent • Other Origination records exist for records from two or for changes and the
separately” the student at different attended more schools that MRR record for
campuses for the current Award exceed the Award details concerning
Year Amount for the the other school(s)
• Total amount disbursed for any of Entire year. involved.
the other Origination records is >
0 An MRR is sent to
• Total of the Percentage Used is > the school in
100.00 addition to this edit
code on the
Refer to Total Percentage Calculations disbursement
to determine Total Percentage Used acknowledgement
record.
Set the Accepted Disbursement
Amount so that the Total Percentage
used is 100.00, rounded to the nearest
penny
Generate appropriate Multiple

Reporting Records (PB, PR, BC or RC)
to all attended campuses involved
Set the POP Flag on the Origination

record to one of the following values,
depending on the situation:
• ‘Y’ – If POP-blocked
• ‘B’ – If POP-blocker
• ‘U’ – If PU is generated
• ‘N’ – If disbursement received and
accepted after PU and no longer
POP blocked
Set edit code 411

DRAFT
Edit
Code
and
412 “Negative If ALL of the following Occurs whenever a school
E Disbursement are true: sends a negative Resubmit the
cannot be accepted • The Debit/Credit flag disbursement and there is Disbursement record with
without a previous = ‘N’ no accepted positive a positive disbursement
positive • No positive accepted disbursement on file at the amount.
disbursement” disbursement exists Pell Processor.
REJECT RECORD
Set edit code 412
413 “Insufficient If ALL of the following Occurs if an updated Submit a new negative
W Negative are true: Origination is sent that disbursement in the
Disbursement • The Origination reduces the award to an amount of the over
amount. Negative record has an “Over amount that is less than payment. In the future, do
Disbursement is Paid” status Total Accepted not send update
expected for • The Debit/Credit Flag Disbursements. Origination records with
difference amount” is ‘N’ lower award amounts.
• The disbursement Send a new negative
amount is < the disbursement to adjust the
negative pending award paid to the student.
disbursement amount
Update the negative

disbursement amount with
reported negative
disbursement amount
Set edit code 413

DRAFT
Edit
Code
and
414 “Origination is in If ALL of the following A school has submitted a
E “Overpaid” status. are true: disbursement for a record Send a Negative
Positive • The school is Advance that is in Overpaid status. Disbursement record for
Disbursement Funded or Just in the overpaid amount. In
cannot be accepted” Time (JIT) the future, do not adjust
• The Debit/Credit flag the award amount down by
is ‘P’ updating the Origination
• Disbursement Amount Award Amount; instead
is > 0 send a Disbursement
• The Attended campus record to adjust the amount
is Eligible paid.
• The Origination
record has an “Over
Paid” status
REJECT RECORD
Set edit code 414

DRAFT
Edit
Code
and How to Fix
Type Message Condition and Action What It Means It
415 “Institution If Award Year is prior to or equal to Occurred for Award Year
E Eligibility Status 2000 – 2001 and ANY of the following 2000-2001 when an
indicates the are true: institution’s eligibility had
Institution must • Institution’s eligibility end date is expired and the school was
submit a Special < the processing date required to submit Special
Disbursement • Institution has full eligibility, but Disbursement records.
Record and Award the flag on the Institution It is reserved for future use
Year is 2000 – 2001 Characteristics table is S for as of the 2001-2002 Award
or prior” Special Disbursements Year.
Institution refers to the Attended Pell

ID component of the Origination ID
REJECT RECORD
Set edit code 415
416 “Negative If the following is true: The amount of the Warning
W Disbursement negative disbursement has Message - No
adjusted to reflect If the negative disbursement amount on been reduced to the lower further action
accepted Previous the input record is greater than the amount already accepted is necessary.
Disbursement total amount disbursed to date for the on the disbursement
Balance” current Origination records.
Decrease the Disbursement Amount to

equal the YTD Disbursement Amount
on the Origination record

• The Origination record has an
“Over Paid” status
• The Debit/Credit Flag is ‘N’
• The Reported Disbursement
amount is > (the negative pending
disbursement amount + the YTD
disbursement amount for that
Origination record)
Reduce the Disbursement Amount to
the Difference between (Negative
Pending Disbursement Amount + the
YTD amount) – (the Reported
Disbursement Amount).
Set edit code 416

DRAFT
Edit
Code
and
417 “Disbursement If ALL of the following are true: Occurs if the Contact Federal Pell
E submitted after end • The Debit/Credit Flag is ‘P’ Disbursement is sent Grant Hotline
of processing year • The Processing Date is > the after the Award Year concerning
and institution has Award Year Processing Cycle deadline. requesting
not been granted End Date@ Administrative
Administrative • The school has not been Relief.
Relief” granted administrative relief
based on the Administrative
relief table
• This is not an audit adjustment
• POP Flag <> ‘U’ or Blank
REJECT RECORD
Set edit code 417
418 “Origination If ALL of the following are true: This occurred during the
W indicates • Award Year is prior to or equal 2000-2001 Award Year
Verification Status to 2000 – 2001 for Verification Status of
‘W’, Disbursement • The Verification Status is ‘W’ “W”.
adjusted to the on the Origination record
Origination Award • Disbursement Amount is >50% It is reserved for future
Amount or 50% of of the Scheduled Award use as of the 2001-2002
the Scheduled Amount Award Year
Award Amount,
whichever is lesser, Set the Accepted Disbursement
and Award Year is Amount to the lesser of either the
2000 – 2001 or Origination Award amount or 50%
prior” of the Schedule Award Amount
Set edit code 418

419 “Origination If ALL of the following are true: This occurred during
W indicates • Award Year is prior to or equal the2000-2001 Award
Verification Status to 2000 – 2001 Year for Verification
‘W’. Verification W • The Verification Status is ‘W’ Status of “W”.
needs to be updated on the Origination Record
on the Origination It is reserved for future
record in the Pell Set edit code 419 use as of the 2001-2002
Processor.” Award Year.

DRAFT
Edit
Code
and
420 Verification W If ALL of the following are true: REJECT RECORD
• Award Year is not 2000 – 2001 Set edit code 420.
• The Verification Status is ‘W’ on
the Origination Record
• The Debit/Credit Flag is ‘P’
• The Batch Date is <=the Award
Year Verification Date @
• This is not the first disbursement
@ The Verification W Decrease date is

defined as the date the program is run to
reclaim the money for records who still
have a Verification W status. See
Verification W specification for more
information.
421 “Disbursement If ALL of the following are true: This occurred for a
E generated after • Award Year is prior to or equal to “Disbursement that was
Verification 2000 – 2001 generated after the
Deadline Date and • The Verification Status is ‘W’ on verification deadline”
Award Year is 2000 the Origination record for 2000-2001 and
– 2001 or prior” • The Debit/Credit Flag is ‘P’ prior.
• The Processing Date is >the Award
Year Verification Date @ It is reserved for future
use as of the 2001-2002
Award Year
REJECT RECORD
Set edit code 421

DRAFT
Edit
Code
and
422 “Institution is If ALL of the following are true: The school has sent a This is warning
W eligible, Payment value in the Payment message, COD
Period Start Date is • Award Year is 2001 – 2002 or Period Start Date field as corrected the
invalid or not in a beyond that is not valid or not date to blank
valid range and • School is eligible in the valid date range. because an
Award Year is 2001 • Payment Period Start Date@ is invalid value
– 2002 or beyond” invalid or not within the range was submitted.
defined in the ALGORITHM table
Set the Accepted Payment Period Start

Date to blank
Set edit code 422

423 “Institution is not If ALL of the following are true: The school is ineligible Resend the
E eligible, Payment Award Year is 2001 – 2002 or beyond and has sent a date in record with a
Period Start Date is School is NOT eligible the Payment Period corrected
invalid or not in a Payment Period Start Date@ is invalid Start Date field that is Payment Period
valid range and or not within the range defined in the not valid or not in the Start Date.
Award Year is 2001 ALGORITHM table valid date range.
– 2002 or beyond”
REJECT RECORD
Set edit code 423
424 “Institution is not If ALL of the following are true: The school is ineligible Resend the
E eligible, Payment Award Year is 2001 – 2002 or beyond and has sent a date in record with a
Period Start Date is School is NOT eligible the Payment Period corrected
not in the eligible Payment Period Start Date is not in the Start Date field that is Payment Period
range and Award range of eligibility not in the range of Start Date.
Year is 2001 – 2002 eligibility.
or beyond” REJECT RECORD
Set edit code 424

DRAFT
Edit
Code
and
425 “Invalid If ALL of the following are Occurs if the
E Origination ID - true: Origination ID has a Correct the Origination ID
Pell ID is non- • Award Year portion of the Pell ID that is and resubmit the
numeric for Award Origination ID is >= 2001- nonnumeric. disbursement record.
Year 2002 and 2002 and subsequent years
beyond” • The Pell ID is nonnumeric
for six positions
REJECT RECORD
Set edit code 425
426 “Invalid If ALL of the following are Occurs if the
E Origination ID - true: Origination ID has an Correct the Origination ID
Invalid Award Year • The Award Year portion of Award Year that is and resubmit the
for the Batch for the Origination ID is >= different from the disbursement record.
Award Year 2002 2002 Award Year in the
and beyond” • The Award Year <> the Batch Number.
Award Year @ of the Batch
REJECT RECORD
Set edit code 426

DRAFT
Edit
Code
and
427 “Invalid If ALL of the following are true: Occurs if the Origination
E Origination ID - • The Award Year portion of the ID has a Sequence Correct the Origination
Sequence Origination ID is >= 2002 number that is not “00.” ID and resubmit the
number is not • The Sequence Number is not disbursement record.
“00” for Award “00”
Year 2002 and
beyond” REJECT RECORD
Set edit code 427
428 “Invalid If ALL of the following are true: Occurs if the Origination
E Origination ID - • The Award Year portion of the ID has a SSN that is Correct the Origination
SSN is not Origination ID is >= 2002 nonnumeric or is not ID and resubmit the
>=001010001 • The SSN is not >= 001010001 within the allowable SSN disbursement record.
and <= and <= 999999999 or is non range.
999999999 for numeric
Award Year 2002
and beyond” REJECT RECORD
Set edit code 428

DRAFT
Edit
Code
and
429 “Invalid If ALL of the following are true: Occurs if the
E Origination ID - • The Award Year portion of the Origination ID has Correct the Origination
Name Code not Origination ID is >= 2001- a name code that is ID and resubmit the
A-Z or 2002 and subsequent years invalid. disbursement record.
“ . ” or • The Name Code is not A-Z or “
‘‘ ’ ” or . ” or “ ’ ” or “ - ” or
“ - ” or “ ”
“ ”
for Award Year REJECT RECORD
2002 and beyond” Set edit code 429
430 “Duplicate If ALL of the following are true: Occurs when a This is a duplicate, the
D Disbursement • Award Year is >= 2001-2002 duplicate record has already been
reference number. and subsequent years disbursement has processed, and no further
Reference number • Disbursement Reference been sent on a action is necessary.
already at the Pell number already exists record, usually
Processor” when a batch is
Set the record to a Duplicate status. processed more
than once.
Set the Action Code to ‘D’ and
create the full acknowledgement
record with the data stored on
RFMS.
Set edit code 430

DRAFT
Edit
Code
and
431 “Award Year is If Award Year is >= 2001- 2002 and Occurs if the Correct the
E 2002 or greater and subsequent years and ANY of the Disbursement Disbursement
the Disbursement following are true: Reference Number is Reference
Reference number Disbursement Reference Number is not valid. Number to a
is nonnumeric or nonnumeric number 01-90
not between 01 to Disbursement Reference Number is that has not been
90” NOT between 01 and 90 previously used
for this
REJECT RECORD Origination ID.
Set edit code 431
432 “Disbursement If ALL of the following are true: Occurs if the school has Verify the total
E amount would have The Award Year is >= 2001-2002 and submitted a award amount
been corrected to subsequent years disbursement record on the
zero by Reported Disbursement Amount does <> that COD has corrected Origination
CODcalculations so Accepted Disbursement Amount to $0. Usually occurs record.
the disbursement Accepted Disbursement Amount = 0 when the amount on If the amount is
record was rejected” this Disbursement incorrect, verify
REJECT RECORD record and the amount the Payment
Set edit code 432 already paid to this Methodology,
Origination ID exceed Academic
the Origination Award Calendar, COA,
Amount. EFC and
Attendance and
correct if
necessary.
Submit the
corrected
Origination
record; then
submit a new
disbursement
record with a
new
disbursement
reference
number.

DRAFT
Edit
Code
and
440 “CMO rejected this CMO rejected this student for Occurs if insufficient Contact the
E student for inadequate/missing eligibility data is submitted to the CMO for
inadequate/missing documentation / information CMO. additional
eligibility information
documentation/ REJECT RECORD about correcting
information” Set edit code 440 this record.
inadequate/ documentation / information CMO. additional
missing fiscal information
documentation/ REJECT RECORD about correcting
information” Set edit code 441 this record.
inadequate/ documentation / information CMO. additional
missing award or information
disbursing REJECT RECORD about correcting
documentation/ Set edit code 442 this record.
information”
E student for not inadequate/missing eligibility data is submitted to the CMO for
meeting reporting documentation / information CMO. additional
requirements” information
REJECT RECORD about correcting
Set edit code 443 this record.
E student for failure inadequate/missing eligibility data is submitted to the CMO for
to comply with documentation / information CMO. additional
requirements” information
REJECT RECORD about correcting
inadequate or documentation / information CMO. additional
missing information
documentation” REJECT RECORD about correcting

DRAFT
Data Request Edits/Reject Codes
Edit
Code
and
Type Message CODCondition and Action What It Means How to Fix It
601 “Invalid If ANY of the following are true: Occurs if the
E Attended • The Attended Pell ID is nonnumeric Attended Pell ID is Resubmit data request
Pell ID” • The Attended Pell ID does not exist on either missing or with valid Attended
the CODdatabase invalid. Campus Pell ID.
• The Attended Pell ID is not a branch of
the Reporting or Central Funded ID (only
if the attended campus is not also the
Reporting Campus)
• The Award Year <=2001 and Attended
Pell ID is all zeros
REJECT RECORD
Set edit code 601
602 “Invalid If ANY of the following are true: Occurs if invalid or
E Data • The Data Request Code is <> ‘M’ or ‘S’ missing data Resubmit data request
Request or ‘R’ or ‘Y’ for Award Year 2001 – 2002 request type: M- with valid data request
Type” and beyond Multiple Reporting type.
• The Data Request Code is <> ‘M’ or ‘S’ Record,
or ‘Y’ for Award Year 2000 – 2001 and S-Statement of
beyond Account, Y-Year to
• The Data Request Code is <> ‘M’ or ‘S’ Date, or R
or ‘Y’ or ‘B’ for Award Year 1999 – 2000 (Reconciliation).
REJECT RECORD
Set edit code 602
603 “Invalid If ANY of the following are true: Occurs if school’s
E Requested • The Media Type is <> ‘E’ or blank for Output Media type Resubmit data request
Output Award Year 2000 – 2001 and beyond is invalid. with BLANK or E.
Media • The Media Type is <> ‘C’, ‘R’, ‘E’ or
Type” blank for Award Year 1999 – 2000 Must submit
REJECT RECORD BLANK or E.
Set edit code 603

DRAFT
Data Request Edits/Reject Codes (Continued)
Edit
Code
and What It
Type Message CODCondition and Action Means How to Fix It
604 “Invalid Pell If ALL of the following are true: Occurs if an
E Batch • The Request Type = ‘B’ invalid Batch Resubmit the data
Number” • Batch ID is Blank or Batch ID type is not ID has been request with a valid
#O, #D, or #S requested. Batch ID.
• Award Year is equal to 1999 – 2000
REJECT RECORD
Set edit code 604
605 “Invalid If ALL of the following are true: Occurs if an
E Multiple • The first position of the Data Request Type invalid MRR Resubmit data request
Reporting = ‘M’ code is entered with O or D.
Request Code • MRR Code 1 <> ‘O’ or ‘D’ on data request.
1, should be Must submit O-
‘O’ or ‘D’” REJECT RECORD Origination or
Set edit code 605 D-
Disbursement.
606 “Invalid If ALL of the following are true: Invalid MRR
E Multiple • The first position of the Data Request Type code entered on Resubmit data request
Reporting = ‘M’ data request. with A, S, or I.
Request Code • MRR Code 2 <> ‘A’ or ‘S’ or ‘I’ Must submit A
2, should be (All), S
‘A’, ‘S’ or REJECT RECORD (Single), or I
‘I’” Set edit code 606 (Institution).
607 “Invalid MR If ALL of the following are true: Occurs if an
E Student ID” • The MRR Code 2 = ‘S’ invalid or Resubmit data request
• Positions 1 – 9 of the Student ID are incomplete with corrected Student
nonnumeric Student ID is ID.
entered on a
REJECT RECORD Data request for
Set edit code 607 a specific
student.

DRAFT
Edit
Code
and
608 “Invalid MR If ALL of the following are Occurs if an invalid
E Institution ID” true: Institution Pell ID is Resubmit data request with
• The MRR Code 2 = ‘I’ entered on a Data the corrected institution Pell
• The MR Pell ID is Request for MRR ID.
nonnumeric records.
REJECT RECORD
Set edit code 608
609 “Requested/ If no data is found for the Occurs if no data is Create a different request;
E Matching Data Not Request found for request. otherwise, no further action
Found” is necessary.
REJECT RECORD
Set edit code 609
610 “Student Not If no data is found for the Occurs if a Student
E Originated at transaction being sought ID is requested on Verify the correct Student ID
Requesting (Only applies to MRR) MRR but the ID was was entered. If correct,
Institution” not originated at the school must submit an
REJECT RECORD requesting school. Origination for student prior
Set edit code 610 to requesting MRR
information.
611 “Invalid If all the following are true: Occurs if the Resubmit the Data Request
E Reconciliation • Request type = ‘R’ Student ID is with the correct identifier.
Origination ID” • Positions 1-9 of the incomplete or not
Student ID are nonnumeric valid.
REJECT RECORD
Set edit code 611

DRAFT
Edit
Code
and
612 Invalid reported If any of the following are true: The student specific Verify on the ISIR the correct
W Current SSN, Date • The Current SSN does not Data request was Current SSN, Date of Birth
of Birth, or Student match the Current SSN on received with or Student Name and
Name the applicant table for the incorrect Current resubmit the corrected
same transaction number. SSN, Date of Birth record. If the ISIR is
• The Date of Birth does not or Student Name incorrect, a correction to the
match the Date of Birth on ISIR should be done.
the applicant table for the
same transaction number.
• The Last Name does not
match the Last Name on
• The First Name does not
match the First Name on
• The Middle Initial does
not match the Middle
Initial on the applicant
table for the same
transaction number.
If the Current SSN, Date of

Birth or First Name, Last
Name, Middle Initial do not
match the value on the
applicant table, then set the
incorrect fields to the value
currently stored on the
applicant table.
Set edit code 612.

DRAFT

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Section 4 - Pell Grant Phase-

In Participant Edit Comment

W Warning and/or Corrected

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 1

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 2

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 3

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 4

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 5

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 6

Set edit code 216

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 7

Set edit code 218

If the Type is #D (or prior

Set edit code 218

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 8

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 9

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 10

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 11

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 12

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 13

Set edit code 239.

Set edit code 240

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 14

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 15

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 16

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 17

Set the Accepted Award

Set edit code 305

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 18

Set it to the Minimum Estimated

Set it to the Maximum Estimated

Set the Estimated Disbursement

Set edit code 306

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 19

The enrollment dates will

Otherwise, set Accepted

Set edit code 307

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 20

Otherwise set Accepted

If ANY of the following

Set edit code 308

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 21

Otherwise set Accepted

Otherwise, set Verification

If Verification Status is set

A V status code must be

Set edit code 309

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 22

Set edit code 310

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 23

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 24

Otherwise, set accepted

If ANY of the following

Set Accepted Secondary

Set edit code 313

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 25

Otherwise, set accepted

Set edit code 314

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 26

Set edit code 315

Set edit code 316

August 2002 (2003-2004) COD Technical Reference Page III – 4 - 27