Diocesan System Level Technology Inventory

SECTION I: SITE INFORMATION

School Name: ________________________________________________________________
Principals Name: ______________________________________________________________
School Address: ______________________________________________________________
School Phone Number: (_____)___________________
Position and Name of Individual Completing Form: ___________________________________
Contact Information: Phone: _________________________
Email: __________________________
Other Individuals Who Assisted in Gathering Information: _____________________________
____________________________________________________________________________
Number of Students: ____ Number of Teachers: _____ Number of Staff: _____
Number of Buildings:
School Only:

Parish Only:

School & Parish:

School & Early Education Center Only:

School, EEC/ECC, & Parish:

SECTION II: NETWORK INFORMATION

Internet Access:
Type: ____ Fiber ____ Cable ____ DSL ____ DS-3 ____ T-1 ____ Other: ___________
Size: ____________
Provider: __________________________________________________________

Backbone Equipment:
Router(s):
____________________________________________________________________________
___________________________________________

Switches:
____________________________________________________________________________
____________________________________

Filtering/Firewall/Intrusion Detection System:

What does your school use for firewalling/filtering/etc.? If multiple products, please list each one
on a separate line.
1. _________________________________________________________________________
2. _________________________________________________________________________
3. _________________________________________________________________________
Wireless:
Do you have wireless throughout your school building? Yes
If yes or partial: Is it for staff or student use? Staff

Student

No

Partial

Both

What areas is it available in: _________________________________________

______________________________________________________________________
Please list how many WAPs (wireless access points) you have, what type they
are, and what year they were purchased:
__________________________________________________________________________
__________________________________________________________________________
Website:
Hosted (circle one): Internally

Externally

Type of webserver: __________________________________________________________

If hosted externally, location of website: __________________________________________

Student Information System (SIS):

Hosted (circle one): Internally Externally
Type of SIS: ____________________________________________________
If hosted externally, location of SIS: _____________________________________________

Staff Email:
Hosted (circle one): Internally

Externally

Type of Mail Server: ________________________________________________________

Location of Mail Server: _____________________________________________________

Student Email:
Do you provide and support students with email addresses? Yes

No

(If no, please skip to the next section.)

Hosted (circle one): Internally

Externally

Type of Mail Server: ____________________________________________________

Location of Mail Server: _________________________________________________
Backup:
Hosted (circle one): Internally

Externally

Backup Software: ____________________________________________________

If hosted externally, location of backup server: _____________________________________
Phone System:
Hosted (circle one): Internally

Externally

Type of System: ____________________________________________________

If hosted externally, location of phone system: _____________________________________

SECTION III: INSTRUCTIONAL TECHNOLOGY

A. Number of Devices Available for Student Use
Desktops

Laptops

iPads

Netbooks

Other:________

Classrooms
Labs
Library
Laptop Carts

N/A

One-to-one
BYOD
Other: _______
Any additional description: ____________________________________________________
__________________________________________________________________________

__________________________________________________________________________
__________________________________________________________________________
B. Faculty/Staff Technology Availability
Please describe the technology available for your faculty and staff (i.e., all teachers except 7
have laptops, the rest have desktops, all specials teachers have iPads, etc): ____________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________

C. For Schools Implementing a One to One Initiative

Please mark devices used:
________Ipads
________netbooks
________laptops
________other (please specify)
________BYOD
Which grades are involved in the one to one initiative? _________________

D. Interactive presentation capabilities

How many classrooms are there in your building(s): _____

How many of your classrooms have the following capabilities:

SMART boards _____
Other boards _____

Promethean boards _____

Please describe: _____________________________________

Document camera and projector ______

Projector only _____

TV only _____

No interactive capabilities _____

Please provide any additional information regarding your classrooms interactive

capabilities:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________

E. Other technologies
Clickers/Student Response Systems _____
Digital Books/E-Books _____
Cloud-based computing (Google Apps, SkyDrive, etc.) _____
Please describe your schools use of any of the above mentioned technologies including how
you are currently supporting the use of that technology:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________

SECTION IV: STAFFING/TECHNICAL SUPPORT/TRAINING/POLICIES

A. Please describe any technology training that your teachers received during the last twelve
months _________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
B. Please describe any technology training that your administration received during the last
twelve months
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
C. What kind of tech support does your school currently have:
____ Computer teacher
____ Technology Coordinator
____ Other Staff Member _______________________
____ External Consultant - Hourly Contract
____ Volunteer
____ Other, please describe: _____________________________________________

Challenges with technology:

____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________

D. If the diocese were able to provide support for your technology program, in which programs
might you be interested?
___ Technical assistance with upper-level decision-making
___ Technical assistance with cheaper purchasing options or financing options for equipment
___ All tech support handled by external source/contractor
___ More specific, hands-on technology training for teachers
___ More specific, hands-on technology training for staff/administration
___ Technology demonstration conferences for administrators
___ Other Please describe: ___________________________________________________

SECTION V: CURRENT TECHNOLOGY COSTS

Please consider all items listed below. Each one has at least a percentage of cost
associated with obtaining, operating, or maintaining technology. Please give your best
estimate of annual dollar amount associated with each item.

Printing $
Printers $
Hardware (annual cost) $
Contracted services (network/computer support) $
HVAC $
Electricity/utility bill $
Phones $
Phone service $
Internet service $
Subscription fees (i.e. Sycamore Education, gradebook software, etc.) $
Web site hosting/creating/maintenance fee $
Professional development $
Other $

SECTION VI: DOCUMENTATION

Please attach any documentation which you believe is necessary to understand your
technology environment. If applicable, please include any of the following at a minimum:
___ AUPs (Acceptable Use Policies) for staff and students
___ Any current inventory information
___ Any current E-Rate documentation
___ A copy of the current technology plan