Quaid-i-Azam University

Students Clearance Process

NOTE: Before initiating the clearance process, students are required to fill/submit online Alumni Membership Form available at QAU website and attach its printed copy with this clearance form otherwise clearance will not be issued.
Step 1 Concerned HoD Step 9 Accounts Section Step 2 Departmental / Central Store Step 3 Incharge Student Affairs

Step 8 Admissions Section Step 7 Office of the University Advancement Step 6 DRSM Library

Step 4 Directorate of Sports Step 5 Communication Network Cell

Step 1:Signature of the concerned Head of Department Step 2: Departmental / Central Store(Concerned Department/Basement of Quaid-i-Azam School of Management Sciences (QASMS) (Ext: 2237) Step 3: Office of Student Affairs(Department of Mathematics) (Ext: 2275) Step 4: Directorate of Sports(Department of Mathematics)(Ext: 2173) Step 5: Communication Network Cell(Department of Physics, Room No. 49) (Ext: 2499) Step 6: Dr. Raziuddin Siddiqi Memorial (DRSM) Library (Ext: 2071) Step 7: Office of the University Advancement(New Admin Block, Room No. 62)(Ext: 4061) Step 8: Admission Section(New Admin Block, Room No. 15 & 19) (Ext: 4065) Step 9: FinalSubmission in the Accounts Section (New Admin Block, Room No. 29)(Ext: 4092) Please dial (051) 9064 before the desired extension

Prepared By: Office of the University Advancement, New Admin Block, Quaid-i-Azam University Islamabad- 45320, Pakistan. Tel: +92-51-90644061|Fax: +92-51-90644110|www.qau.edu.pk

Quaid-i-Azam University
Dr. Raziuddin Siddiqi Memorial Library
Dated: _____________________ SUBJECT: LIBRARY CLEARANCE CERTIFICATE. Session: _____________________

Certified thatMr. /Miss/Mrs. /Dr.___________________________________________________________________ Student of BS/MSc/MS/MPhil/PhD fromDepartment/Centre/Institute of _______________________________________________________________________________________________________ whose Signature appears below; has returned all the material borrowed by him/her from the DRSM Library.
Specimen Signature of the Student: Cleared by:

_______________________________________

1.

Seminar Library:

_______________________________________ (Only for Departmental Library)

2.

Photostat (Ground Floor):

_______________________________________

3.

Circulation Section (2nd Floor)*:_______________________________________

4.

Fine: (If any)*

_______________________________________

* Provision of Student Membership Card is mandatory for clearance. In case of non-availability, deposit Rs. 50/- in QAU Account at HBL/Askari Bank Ltd. QAU Branch, Islamabad.

Librarian DRSM Library

Prepared By: Office of the University Advancement, New Admin Block, Quaid-i-Azam University Islamabad- 45320, Pakistan. Tel: +92-51-90644061|Fax: +92-51-90644110|www.qau.edu.pk

Student Clearance Form (Copy for Admission Section)

For Students Use
Department: Semester: Students Name: Home Address: Contact Tel: Reason for Clearance: Session: Programme: Registration No:

Mobile: Completion _____________

Seizure

E-mail: _____________

Cancellation

_____________

Note to the Student Upon completion of their academic programme, students must obtain a signature from above mentioned departments for clearing of all the obligations in University in order to clear their record, it is necessary to process this clearance form.It is the responsibility of the student to check with the QAU Departments listed below and obtain a final clearance before leaving Quaid-i-Azam University. REGISTRAR

For Official Use Only

Head of the Department/Chairperson: Name: Signature: Department Store Section (Incharge): Name: Signature:

Date: Date:

/ /

/ /

Library Section (Librarian):It is confirmed that the student has no obligations regarding borrowing books and other library resources. Name: Signature: Date: / / Incharge Student Affairs: It is confirmed that nothing is pending against the mentioned student. Name: Signature: Date:

Office of the University Advancement (Manager Advancement): It is confirmed that the student has filled Online Alumni Membership Form and submitted its hard copy to the Manager Advancement. Name: Signature: Date: / / Manager Financial Assistance
(In case of Seizure/ Cancellation only)

Signature:

Date:

Incharge Communication Network Cell (CNC): It is confirmed that the mentioned student has handed over his/her email password. Name: Signature: Date: / / Sports Section (Director Sports): Name:

Signature:

Date:

Admission Section (AR Admissions): It is confirmed that the mentioned student has submitted his/her complete documents i.e. (original NOC from institution last attended and attested copies of last DMC & Degree) Name: Signature: Date: / / Accounts/Finance Section (Accounts Officer): It is confirmed that all the financial settlement have been completed. Name: Signature: Date: / / Student Pledge: It is confirmed that I have received all the official/original documents (transcript & Certificates) from the University. Name: Signature: Date: / / Prepared By: Office of the University Advancement, New Admin Block, Quaid-i-Azam University Islamabad- 45320, Pakistan. Tel: +92-51-90644061|Fax: +92-51-90644110|www.qau.edu.pk

Student Clearance Form(Copy for Accounts Section)

For Students Use
Department: Semester: Students Name: Home Address: Contact Tel: Session: Programme: Registration No:

Mobile:

E-mail:

Reason for Clearance: Completion

_____________

Seizure

_____________

Cancellation _____________

Note to the Student Upon completion of their academic programme, students must obtain a signature from above mentioned departments for clearing of all the obligations in University in order to clear their record, it is necessary to process this clearance form.It is the responsibility of the student to check with the QAU Departments listed below and obtain a final clearance before leaving Quaid-i-Azam University. REGISTRAR

For Official Use Only

Head of the Department/Chairperson:

Name: Name:

Signature: Signature:

Date: Date:

/ /

/ /

Department Store Section (Incharge):

Library Section (Librarian):It is confirmed that the student has no obligations regarding borrowing books and other library resources.

Name: Name:

Signature: Signature:

Date: Date:

/ /

/ /

Incharge Student Affairs:It is confirmed that nothing is pending against the mentioned student.

Office of the University Advancement (Manager Advancement): It is confirmed that the student has filled Online Alumni Membership Form and submitted its hard copy to the Manager Advancement.

Name:
Manager Financial Assistance
(In case of Seizure/ Cancellation only)

Signature: Signature:

Date: Date:

/ /

/ /

Incharge Communication Network Cell (CNC): It is confirmed that the mentioned student has handed over his/her email password.

Name:
Sports Section (Director Sports):

Signature: Signature:

Date: Date:

/ /

/ /

Name:

Admission Section (AR Admission):It is confirmed that the mentioned student has submitted his/her complete documents i.e. (original NOC from institution last attended and attested copies of last DMC & Degree)

Name: Name:

Signature: Signature:

Date: Date:

/ /

/ /

Accounts/Finance Section (Accounts Officer):It is confirmed that all the financial settlement have been completed.

Student Pledge:It is confirmed that I have received all the official/original documents (Transcript & Certificates) from the University.

Name

Signature:

Date:

Prepared By: Office of the University Advancement, New Admin Block, Quaid-i-Azam University Islamabad- 45320, Pakistan. Tel: +92-51-90644061|Fax: +92-51-90644110|www.qau.edu.pk

Student Clearance Form(Copy for Examination Section)

For Students Use
Department: Semester: Students Name: Home Address: Contact Tel: Session: Programme: Registration No:

Mobile:

E-mail:

Reason for Clearance: Completion

_____________

Seizure

_____________

Cancellation _____________

Note to the Student Upon completion of their academic programme, students must obtain a signature from above mentioned departments for clearing of all the obligations in University in order to clear their record, it is necessary to process this clearance form.It is the responsibility of the student to check with the QAU Departments listed below and obtain a final clearance before leaving Quaid-i-Azam University. REGISTRAR

For Official Use Only

Head of the Department/Chairperson: Name: Signature: Department Store Section (Incharge): Name: Date: / /

Signature:

Date:

Library Section (Librarian):It is confirmed that the student has no obligations regarding borrowing books and other library resources. Name: Signature: Date: / / Incharge Student Affairs:It is confirmed that nothing is pending against the mentioned student. Name: Signature:

Date:

Office of the University Advancement (Manager Advancement): It is confirmed that the student has filled Online Alumni Membership Form and submitted its hard copy to the Manager Advancement. Name: Signature: Date: / / Manager Financial Assistance Signature: Date: / /

(In case of Seizure/ Cancellation only)

Incharge Communication Network Cell (CNC): It is confirmed that the mentioned student has handed over his/her email password. Name: Signature: Date: / / Sports Section (Director Sports): Name:

Signature:

Date:

Admission Section (AR Admissions):It is confirmed that the mentioned student has submitted his/her complete documents i.e. (Original NOC from institution last attended and attested copies of last DMC & Degree) Name: Signature: Date: / / Accounts/Finance Section (Accounts Officer):It is confirmed that all the financial settlement have been completed. Name: Signature: Date: / / Student Pledge:It is confirmed that I have received all the official/original documents (transcript & Certificates) from the University. Name: Signature: Date: / / Prepared By: Office of the University Advancement, New Admin Block, Quaid-i-Azam University Islamabad- 45320, Pakistan. Tel: +92-51-90644061|Fax: +92-51-90644110|www.qau.edu.pk

Student Clearance Form(Students Copy)

For Students Use
Department: Semester: Students Name: Home Address: Contact Tel: Session: Programme: Registration No:

Mobile:

E-mail:

Reason for Clearance: Completion

_____________

Seizure

_____________

Cancellation _____________

Note to the Student Upon completion of their academic programme, students must obtain a signature from above mentioned departments for clearing of all the obligations in University in order to clear their record, it is necessary to process this clearance form.It is the responsibility of the student to check with the QAU Departments listed below and obtain a final clearance before leaving Quaid-i-Azam University. REGISTRAR

For Official Use Only

Head of the Department/Chairperson:

Name:
Department Store Section (Incharge):

Signature: Signature:

Date: Date:

/ /

/ /

Name:

Library Section (Librarian): It is confirmed that the student has no obligations regarding borrowing books and other library resources.

Name: Name:

Signature: Signature:

Date: Date:

/ /

/ /

Incharge Student Affairs: It is confirmed that nothing is pending against the mentioned student.

Office of the University Advancement (Manager Advancement): It is confirmed that the student has filled Online Alumni Membership Form and submitted its hard copy to the Manager Advancement.

Name:
Manager Financial Assistance
(In case of Seizure/ Cancellation only)

Signature: Signature:

Date: Date:

/ /

/ /

Incharge Communication Network Cell (CNC): It is confirmed that the mentioned student has handed over his/her email password.

Name:
Sports Section (Director Sports):

Signature: Signature:

Date: Date:

/ /

/ /

Name:

Admission Section (AR Admissions): It is confirmed that the mentioned student has submitted his/her complete documents i.e. (Original NOC from institution last attended and attested copies of last DMC & Degree)

Name: Name:

Signature: Signature:

Date: Date:

/ /

/ /

Accounts/Finance Section (Accounts Officer): It is confirmed that all the financial settlement have been completed.

Student Pledge: It is confirmed that I have received all the official/original documents (transcript & Certificates) from the University.

Name:

Signature:

Date:

Prepared By: Office of the University Advancement, New Admin Block, Quaid-i-Azam University Islamabad- 45320, Pakistan. Tel: +92-51-90644061|Fax: +92-51-90644110|www.qau.edu.pk

The Deputy Treasurer, Quaid-i-Azam University, Islamabad. SUBJECT: DearSir, It is stated that I have passed my BS/MSc/MBA/MPA/MS/MPhil/PhD final examination from the Department/Centre/Institute/Schoolof ____________________________Quaid-i-Azam University, Islamabad. It is therefore requested that my securities may kindly be refunded.Clearance Form in this regard is attached for your kind consideration. REFUND OF SECURITIES.

Yours Obediently, Students Name:______________________________ Address: _______________________________________ _______________________________________ _______________________________________ Signature:______________________________ Dated:______________________________

Head of Department

Prepared By: Office of the University Advancement, New Admin Block, Quaid-i-Azam University Islamabad- 45320, Pakistan. Tel: +92-51-90644061|Fax: +92-51-90644110|www.qau.edu.pk

The Controller of Examinations, Quaid-i-Azam University, Islamabad. SUBJECT: Dear Sir, It is stated that I have passed my BS/MSc/MBA/MPA/MS/MPhil/PhD final examination from the Department/Centre/Institute/School of ____________________________ Quaid-i-Azam University, Islamabad. It is, therefore, requested that my DMC may kindly be issued and oblige. ISSUANCE OF DMC

Yours Obediently, Students Name:______________________________ Address: _______________________________________ _______________________________________ _______________________________________ Signature:______________________________ Dated: ______________________________

Head of Department

Prepared By: Office of the University Advancement, New Admin Block, Quaid-i-Azam University Islamabad- 45320, Pakistan. Tel: +92-51-90644061|Fax: +92-51-90644110|www.qau.edu.pk

QUAID-I-AZAM UNIVERSITY
APPLICATION FOR ISSUANCE OF DEGREE/DIPLOMA/CERTIFICATE
The Controller of Examinations, Quaid-i-Azam University, Islamabad. 1. 2. 3. 4. 5. 6.
7. 8.

Students Name Fathers Name

: :

________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ (For Medical Students Only)

University Registration No. : Degree/Diploma/Certificate : Faculty PM&DC Registration No : :

Habib Bank Ltd. / Askari Bank Ltd.QAU Branch Deposit Slip No: ______________________ Mode of Delivery A.

Dated: _______________ for Rs. ____________ (Please attach original receipt)

By Hand
:

B.

Through Mail

9.

Mailing Address

________________________________________________ ________________________________________________
Tel: _____________________Mobile: _____________________

10. 11.

Contact Numbers Recommendation by the Chairperson/Dean/Director

: : :

________________________________________________ ________________________________________________

of respective Department/ Institute/Centre 12. Please ensure the following before submitting Application: Have you attached two attested copies of your last degree? Have you attached two copies of transcript/DMC of existing programme? Have you attached the deposit slip of degree/diploma/certificate fee? Have you attached the clearance certificate, issued by Admission Section? Have you attached an attested copy of your CNIC?

Dated: _______________

Applicants Signature:_________________________________ CNIC No:

-

Y Y Y Y Y
-

N N N N N

Prepared By: Office of the University Advancement, New Admin Block, Quaid-i-Azam University Islamabad- 45320, Pakistan. Tel: +92-51-90644061|Fax: +92-51-90644110|www.qau.edu.pk