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E-tendering Srs 5 July

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Software Requirements Specification (SRS) e- tendering

1. Introduction

eTendering in its simplest form, is described as the electronic publishing, communicating, accessing, receiving and submitting of all tender-related information and documentation via the Internet, thereby replacing the traditional processes, and achieving a more efficient and effective business process for all parties involved. Definition of e-tendering

1.1

Tendering is a method by which organizations acquire products and services and includes the following core activities: The advertisement of the requirement for goods or services, The preparation of tender documents (fixed format is also provided, which is optional to be used), The registration of suppliers to receive tender documents, The opening of responses to the tender, The evaluation of responses to the tender (partially automatic evaluation) The award of the contract.

An electronic tendering (e-tendering) solution facilitates the complete tendering process from the advertising of the requirement through to the placing of the contract. This includes the exchange of all relevant documents in electronic format.

1.2

Definitions, Acronyms and Abbreviation

Search This Document Term Search Buyer Search History: Supplier, Bidder Searching... Quotation Result 00 of 00 00 results for result for

Definition the person who issues tender the person who submits quotations Response to the tender

2. 2.1

General Description
Product Perspective

p.

This website may be a standalone website if is used only up to submission of quotations phase. But if the later phases are also to be incorporated then it must be integrated with other websites for example for credit card details it must contact credit card handling website (credit cards are used as a means of epayment). Thus the two perspectives may be as follows. 1) Independent

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2) Integrated 2.2 Importance of product

E-tendering Srs 5 July

The traditional approach to tendering is often characterized as time consuming and expensive. This is because: Advertisements for the required goods or services are placed in newspapers and journals,

Industry Mill
Break-Day.Com/Mineral_Grinder_Mill Liming Grinder Mill for grinding Ore,Mineral.Order 10-130t/h mills !

incurring publication costs, Tender documents are issued in hard copy format, incurring printing, copying and postage costs, Tender responses are returned in hard copy, so that bidders incur printing, copying and postage costs etc. e-tendering can deliver savings and benefits to an organization by enhancing efficiency and control in the process of purchases of goods or services. Savings and benefits can be categorized into cashable and non-cashable.

Cashable benefits Cashable benefits result in a reduction in expenditure. In terms of e-tendering, cashable benefits are largely process efficiencies (time saved that results in headcount savings and hence reduced expenditure) and reductions in overhead costs incurred during the tendering process as stated above. These savings are achieved through automation of the tender process.

The main elements of overhead cost savings are printing, copying, paper, postage and stationery, which will mostly be avoided because tender documents and tender responses will be issued/received electronically. This is also environmentally friendly since it reduces the use of paper. e-Tendering can also release additional off ice space as contract documentation (required to be kept for at least the length of the contract period) can be stored online.

Non-cashable benefits This website will provide a range of non-cashable benefits: it will lead to better management and/or co-ordination of the tender process. it will enable a consistent tender process. Having one system shared across the organizations ensures that anyone invol ved in the tender process will work within a consistent and unambiguous framework. The time spent analyzing numerical information (such as costs) is reduced. It will also have functionality that can immediately send out an email notification to suppliers who fail to provide all expected information. this site will have the ability to create an evaluation report on each tender, including an outline of the methodology used in evaluating the tenders etc. It is important for the tendering process in the public sector to be fair and for that fairness to be documented. This site will provide a secure history from advertising the tender to awarding a contract. This history encourages openness and integrity in all contractual decisions. With a traditional tendering process, responses arriving late due to courier delay or Incorrect addressing would have been disqualified from the tendering process. This website will ensure this does not occur because suppliers receive an immediate confirmation by email that their tender has been received, thereby avoiding potential disputes and ill feeling. less time taken to process responses for evaluation; means that less person time spent administering but also responses can be evaluated faster, so end-to-end tendering time is www.scribd.com/doc/188364/Etendering-Srs-5-July

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E-tendering Srs 5 July administering but also responses can be evaluated faster, so end-to-end tendering time is reduced.

2.3

Product Features

This website will give potential suppliers 24 hour a day access to view all tender opportunities including contract renewal dates, tender deadlines, status of tenders etc. Suppliers will be able to submit tender documents electronically on this site, thereby using the time that would have otherwise have had to be allowed for postal delivery to complete the response. As this is Internet based solution, suppliers will be able to easily view and engage in tendering opportunities without being constrained by location. this website will maintain an approved list of suppliers that have responded to previous tenders and categorizes them by set criteria, such as location and goods or services offered. This website will offer organizations to submit tenders online in electronic format thus saving their time of post delivery. the evaluation of responses to the tender will also be done on this site. Finally award of tender will be given to the selected party.

2.4

User Characteristics there will be three types of actors of this site

(a) Buyers: the persons who are responsible for issuance of tenders (b) Suppliers: the persons who will submit their response for tender (c) Other users (unregistered): other people who only want to see the tenders but do

not want to respond.

3. 3.1 3.2

Basic Requirements.
. Allow buyer to post tender Allow supplier to respond to the available tenders

3.3 User interface with a list of current tenders

3.4

Search facility based on various categories of tenders like organization, type of product etc.

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E-tendering Srs 5 July

3.5 This website will provide various templates for tender and quotation generation.

3.6 3.7 3.8 3.9

Controlled access to tenders using passwords, user profiles and permissions Changes to the quotations Repository of previous tenders User interface with a list of response to a particular tender

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Tenders
www.TenderNotice.net We Guarantee You'll Never Miss a Tender,Call: 9825079334

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Digital Signature
www.sinewave.co.in Fast and Reliable Service Dedicated Support Team

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