Description: Tags: 2003388

Public-Use Data File: Public Libraries Survey,
Fiscal Year 1997
Federal-State Cooperative System

for Public Library Data
U.S. Department of Education

Office of Educational Research and Improvement NCES 2003–388
U.S. Department of Education
Rod Paige
Secretary
Office of Educational Research and Improvement
Grover J. Whitehurst
Assistant Secretary
National Center for Education Statistics
Gary W. Phillips
Deputy Commissioner
The National Center for Education Statistics (NCES) is the primary federal entity for collecting, analyzing, and
reporting data related to education in the United States and other nations. It fulfills a congressional mandate to
collect, collate, analyze, and report full and complete statistics on the condition of education in the United States;
conduct and publish reports and specialized analyses of the meaning and significance of such statistics; assist
state and local education agencies in improving their statistical systems; and review and report on education
activities in foreign countries.
NCES activities are designed to address high priority education data needs; provide consistent, reliable, complete,
and accurate indicators of education status and trends; and report timely, useful, and high quality data to the U.S.
Department of Education, the Congress, the states, other education policymakers, practitioners, data users, and
the general public.
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Please direct your comments to:
National Center for Education Statistics

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October 2002
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The NCES World Wide Web Electronic Catalog is: http://nces.ed.gov/pubsearch/index.asp
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Suggested Citation
Kroe, E. (2002). Public-Use Data File: Public Libraries Survey, Fiscal Year 1997 (NCES 2003–388). U.S.
Department of Education, National Center for Education Statistics. Washington, DC: 2002.
Content Contact: Elaine Kroe (202) 502-7379

Contents
I. Introduction ............................................................................................................................................ 1
II. User’s Guide

A. Survey Methodology ....................................................................................................................... 2
B. Guidelines for Processing the Data Files ........................................................................................ 9
Appendixes
A—Record Layout for Public Library Data File, FY 1997 ......................................................................... 10
B—Record Layout for State Summary/State Characteristics Data File, FY 1997 .................................... 16
C—Record Layout for Public Library Outlet Data File, FY 1997 .............................................................. 20
D—Record Layout for Administrative Entities Only/State Library Data File, FY 1997 ............................. 22
E—Record Layout for State Library Outlet Data File, FY 1997 ............................................................... 24
F—Survey Data Entry Screens ................................................................................................................ 26
G—Survey Definitions ................................................................................................................................ 31
H—State Codes ........................................................................................................................................ 48
I—States with Libraries with Overlapping Population of Legal Service Areas ......................................... 49
J—Libraries with No Central Outlet or More Than One Central Outlet .................................................... 50
K—Imputation Flags and Definitions for Public Library Data File ............................................................ 52
L—Imputation Flag Frequencies for Public Library Data File ................................................................... 55
M—Imputation Flags, Definitions, and Frequencies for State Summary/State Characteristics
Data File.............................................................................................................................................. 60
iii
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I. Introduction
The Public Libraries Survey (PLS) is a voluntary survey conducted annually by the National Center for
Education Statistics (NCES) through the Federal-State Cooperative System for Public Library Data (FSCS).
NCES fulfills a congressional mandate "to collect, analyze, and disseminate statistics and other information
related to education in the United States...”, P.L. 103-382, Title IV, National Education Statistics Act of 1994,
Sec. 404(a).
The PLS data are collected by a network of state data coordinators appointed by the chief officers of state
library agencies in the 50 States and the District of Columbia, and the outlying area of the Commonwealth of
1
the Northern Mariana Islands, that were identified by state library agencies . Data collected include
descriptive data on public libraries and their outlets; identifying information on library entities that provide
public library services but do not meet the FSCS definition of a public library (i.e., state library agencies and
their outlets, systems, federations, and cooperative services); and characteristics of the state data
submission. The FSCS definition of a public library is provided in appendix G, in item 7D of the
Administration Entity Data Element Definitions.
The reporting unit for the survey is the administrative entity, defined as the public library, state library agency,
system, federation, or cooperative service that is legally established under local or state law to provide public
library service to a particular client group (for example, the population of a local jurisdiction, the population of
a state, or the public libraries located in a particular region). The administrative entity may have a single
outlet, multiple outlets, or it may be administrative only and have no outlets. Some public libraries have no
central outlet or more than one central outlet. These libraries are identified in appendix J.
The fiscal year (FY) 1997 PLS collected data on 50 items for public libraries—38 basic items and 12
identifying items. The basic data for a multiple-outlet library are provided to NCES as aggregate data. The
basic data include population of legal service area, number of full-time equivalent staff, service outlets, library
materials, operating income and expenditures, capital outlay, circulation, reference transactions, library visits,
public service hours, interlibrary loans, circulation of children's materials, children's program attendance, and
2
several electronic items. Identifying information includes the entity's name, address, telephone number,
county, interlibrary relationship, legal basis, administrative structure, and FSCS public library status.
The survey collected 13 items on each public library outlet and state library outlet, including name and
address, telephone, county, type of outlet, metropolitan status, population of legal service area, and number
of bookmobiles, and Web address. Data were also collected on 11 identifying items on state library
agencies, systems, federations, and cooperatives, including name and address, telephone, county,
interlibrary relationship, legal basis, and administrative structure. Finally, four items were collected on
characteristics of the state data submission (i.e., the starting and ending dates of the fiscal year reporting
period, the official state population estimate, and the total unduplicated population of legal service areas for
the state).
1
The other outlying areas are not included due to survey follow-up problems.
2
See the record layout in appendix A or the data entry screens in appendix F for a complete list of the items.
1
3
Five data files were generated (in Microsoft Access and ASCII format ) from the FY 97 PLS, as follows:
1. Public Library Data File (PUPLDF97.MDB and PUPLDF97.TXT). The file includes data for the universe
of 8,968 public libraries (8,967 public libraries in the 50 states and the District of Columbia, and one
public library in the outlying area of the Northern Mariana Islands), as identified by state library agencies.
Appendix A contains the record layout. Note: The Public Library Data file is available in two versions:
public-use data (available to all data users with some data suppressed) and restricted-use data (available
only to NCES-licensed data users with no data suppressed). PUPLDF97.MDB and PUPLDF97.TXT are
the public-use files. See Confidentiality and Public- and Restricted-Use Data Files in next section for
more information.
2. State Summary/State Characteristics Data File (PUSUM97.MDB and PUSUM97.TXT). The data for each
state are in one record. Appendix B contains the record layout. No data are suppressed. The file
includes:
a. State summary data. These are state totals of the numeric data reported on the restricted-use
Public Library Data File for all public libraries in the 50 states, the District of Columbia, and the
Northern Mariana Islands.
b. State characteristics data. These data consist of four items reported on a “state characteristics”
record for each of the 50 states, the District of Columbia, and the outlying area(s): the reporting
period starting and ending dates, the official state population estimate, and the total unduplicated
population of legal service areas in the state.
3. Public Library Outlet Data File (PUOUT97.MDB and PUOUT97.TXT). This file includes identifying
information and a few basic data items for the universe of 16,923 public library service outlets
(centrals/main, branches, bookmobiles, and books-by-mail only) (16,919 in the 50 states and the District
of Columbia, and 4 outlets in the Northern Mariana Islands). Appendix C contains the record layout. No
data are suppressed.
4. Administrative Entities Only/State Library Data File (PUAOSL97.MDB and PUAOSL97.TXT). This file
includes identifying information on 122 administrative entities only and state library agencies in the 50
states and the District of Columbia. (Not all states reported these entities.) Appendix D contains the
record layout. No data are suppressed.
5. State Library Outlet Data File (PUSLO97.MDB and PUSLO97.TXT). This file includes identifying
information and a few basic data items on 8 state library outlets. (Not all states reported these entities.)
Appendix E contains the record layout. No data are suppressed.
II. User's Guide
II. A. Survey Methodology
Survey Universe
The survey universe consists of 8,968 public libraries (8,967 public libraries in the 50 states and the District of
Columbia, and one public library in the outlying area of the Northern Mariana Islands), as identified by state
library agencies. Military libraries that provide public library service and libraries that serve residents of
institutions are not included. Data were not collected systematically from libraries on Native American
reservations.
3
The Microsoft Access data file has the .MDB extension, and the ASCII data file has the .TXT extension.
2
Survey Response
Unit response. A total of 8,787 of the 8,968 public libraries in the survey universe responded to the Public
Libraries Survey, for a unit response rate of 98.0 percent. Respondents to the survey are defined as public
library administrative entities for which population of the legal service area was reported (data provided by the
state data coordinator) and which responded to at least three of the five following survey items: total paid
employees, total income, total operating expenditures, total book/serial volumes, and total circulation.
Item Response. For national totals, response rates did not fall below 70 percent (the NCES statistical
standard for data tabulation and analysis) for any item. For state totals, response rates fell below 70 percent
for a few items (listed below). The missing data were imputed (except for the item Internet use code which
will be imputed beginning in FY 1998). See Imputation section for a discussion of the imputation
methodology.
Items with state response rates below 70 percent:
Library Response Response

visits rate Capital outlay rate
Maryland 50.0 Montana 0
Massachusetts 51.2
Oregon 52.4
Expenditures for
Vermont 68.9
Washington 59.7 materials in Response
electronic format rate
Reference Response California 64.0
transactions rate Florida 65.9
Massachusetts 66.3 Tennessee 27.5
South Dakota 50.5
Utah 62.9 Expenditures for Response
Vermont 65.8 electronic access rate
Washington 65.7 Alaska 69.4
Alabama 38.5
Circulation California 65.1
of children’s Response Maryland 66.7
materials rate Tennessee 33.1
Hawaii 0 Vermont 55.6
Vermont 68.9
Materials in Response
Children’s electronic format rate
program Response Florida 65.9
attendance rate Tennessee 47.9
Hawaii 0
Response
Interlibrary Response Internet use code rate
loans to rate West Virginia 64.6
Northern Marianas 0
Interlibrary Response
loans from rate
Northern Marianas 0
3
Caveats for Using these Data
Using the Data to Make Comparisons. The FY 97 PLS data file includes imputations for nonresponding
libraries, at the unit and item levels. Comparisons to data prior to FY 92 should be made with caution, as
earlier data files do not include imputations for nonresponse, and the percentage of libraries responding to a
given item varied widely among states. The District of Columbia, while not a state, is included in this report.
Special care should be used in comparing District of Columbia data to state data. Caution should also be used
in making comparisons with the state of Hawaii, as Hawaii reports only one public library for the state. State
data comparisons should be made with caution because of differences in reporting periods (see following
section on Reporting Period). Also, the definitions used by some states in collecting data from their public
libraries may not be consistent with the PLS definitions. The 1994 NCES Report on Coverage Evaluation in the
Public Library Statistics Program (NCES 94-430) and the 1995 NCES Report on Evaluation of Definitions Used
in the Public Library Statistics Program (NCES 95-430) address issues of consistency in definitions among
states. These reports are available on the NCES Web site at:
http://nces.ed.gov/pubsearch/getpubcats.asp?sid=041#052
Reporting Period. The FY 97 PLS requested data for state fiscal year 1997. In some states, the fiscal year
reporting period varies among localities, and in these cases the state provided the earliest starting date and
latest ending date reported to them by their public libraries. Therefore, the reporting period for some states
spans more than a 12-month period (see table below). However, in these states, each public library provided
data for a 12-month period. In six states, some public libraries reported data for FY 1996 (Illinois, Michigan,
Nebraska, Pennsylvania, Texas, and Vermont).
States by Reporting Period
07/96 to 06/97 01/97 to 12/97 Other
AK NV AR 11/95 to 09/97: MI
AZ OK CO 01/96 to 06/97: IL, NE, PA, VT
CA OR IN 01/96 to 12/97: TX
CT RI KS 03/96 to 12/97: NY
DE SC LA 07/96 to 12/97: NH, UT
GA TN ME 10/96 to 09/97: AL, DC, FL, ID, MS, MP*
HI VA MN
IA WV MO
KY WY ND
MA NJ
MD OH
MT SD
NC WA
NM WI
*MP–Northern Mariana Islands.
4
Survey Population Items
The Public Libraries Survey has three population items: (1) Population of Legal Service Area (reported for
each public library by the state library agency), (2) Total Unduplicated Population of Legal Service Areas (a
single figure, reported by the state library agency), and (3) Official State Total Population Estimate (reported by
4
the state library agency). The total Population of Legal Service Area for all public libraries in a state may
exceed the state’s Total Unduplicated Population of Legal Service Areas or the Official State Total Population
Estimate. This occurs when the state has one or more geographically adjacent libraries (for example, a
county library and a city library within the county) that serve, and therefore count, the same population. Thirty
states had such overlapping service areas in FY 97 (see appendix I).
In order to do meaningful analysis using population of legal service area data (for example, the number of
books/serial volumes per capita), the data were adjusted to eliminate duplicative reporting in states with
overlapping service areas. The Public Library Data File has a derived unduplicated population of legal service
area for each library for this purpose, called POPU_UNDUP. This value was prorated for each library by
calculating the ratio of a library's Population of Legal Service Area to the state's total Population of Legal
Service Area, and applying the ratio to the state's Total Unduplicated Population of Legal Service Areas.
Confidentiality
The PLS data are released in accordance with the provisions of the Privacy Act of 1974 and the National
Education Statistics Act of 1994, so as to ensure the confidentiality of individually identifiable respondents.
NCES releases data to the public to use for statistical purposes only. Record matching or deductive disclosure
by any user is prohibited. Procedures for disclosure avoidance were used in preparing public-use data for
release. Every effort has been made to provide the maximum research information that is consistent with
reasonable confidentiality protections.
Public- and Restricted-Use Data Files
The Public Library Data file is available in two versions: public-use data (available to all data users with some data
suppressed) and restricted-use data (available only to NCES-licensed data users with no data suppressed).
Public-use data. On the public-use Public Library Data File, selected expenditures data (i.e., Salaries,
Benefits, Total Staff Expenditures, and Other Operating Expenditures) for public libraries have been removed
(i.e., the field is blank) when total full-time equivalent (FTE) staff is less than or equal to 2.00, to protect the
confidentiality of respondents. These data may also be suppressed for other libraries, to ensure that all states
that have suppressed data have a minimum of 3 suppressed records. The library’s Total Operating
Expenditures are not affected by the suppression of these data. No data are suppressed on the other public-
use data files (i.e., the State Summary/State Characteristics Data File, Public Library Outlet Data File,
Administrative Entities Only/State Library Data File, and State Library Outlet Data File).
Restricted-use data. No data are suppressed on the restricted-use Public Library Data File or on the other
restricted-use files (i.e., the State Summary/State Characteristics Data File, Public Library Outlet Data File,
Administrative Entities Only/State Library Data File, and State Library Outlet Data File). The inclusion of all
expenditures data, regardless of the number of employees, enables the identification of individual salary data.
Researchers requiring access to the restricted-use data must obtain a license from NCES to use the data. To
obtain a license, the following information is necessary:
1. The title of the database(s) the organization wants to access;
2. A description of the statistical research project necessitating access to the restricted-use database;
4
The survey definitions are provided in appendix G.
5
3. The name and title of the senior official having authority to bind the organization to the provisions of the
license agreement;
4. The name and title of the principal project officer(s) who will oversee the daily operations;
5. The names, titles, and telephone numbers of the professional/technical and support staff who will have
access to the data;
6. The estimated loan period (not to exceed five years) for accessing the data; and
7. The desired computer media format.
NCES will review the submitted documents for content and completeness and inform the requestor whether a
license to use the restricted data is approved. See the following NCES Web site for more information:
http://nces.ed.gov/statprog/confid5.asp
Survey Processing
The Public Libraries Survey, FY 97 was mailed to the states in May 1998 and had a due date of August 15,
1998. The last original state submission was received in late January 1999, and edit follow-up was completed
in May. States reported their data using a personal computer survey software program provided by NCES
called DECPLUS.
Editing
State level. The survey software generates on-screen edit messages during the data entry process, enabling
the respondent to review the data and correct any errors immediately. Following data entry, the respondent
generates an on-screen or printed edit report of data falling outside established limits, for additional review
before submission of the final file to NCES.
Respondents also used the survey software to generate state summary data tables and single-library data
tables, and they were encouraged to review the tables for data quality problems before submitting their final
data. States submitted their final data with a signed form from the chief officer of the state library agency,
certifying the accuracy of their data.
Four types of edit checks are performed:
1. Relational edit checks. This is a data consistency check between related data elements. For example, an
edit check message is generated if the number of ALA-MLS Librarians is greater than Total Librarians.
2. Out-of-range edit checks. This is a comparison of data reported for an item to the "acceptable range" of
values. Performed on current-year and historical (current-year vs. past-year) data. For example, an edit
check message is generated if average Public Service Hours per outlet per week is less than 10, or if Total
Circulation reported this year is not within +5,000 or –10% to +25% of last year's value for Total Circulation.
3. Arithmetic edit checks. This is an arithmetical accuracy check of a reported total and its parts to the
generated total. For example, an edit check message is generated if Total Operating Income is not equal to
the sum of its parts (Local Government Income, State Government Income, Federal Government Income,
and Other Income).
4. Blank, zero, or invalid data edit checks. This is a check of reported data against acceptable values. For
example, an edit check message is generated if Book/Serial Volumes is 0 or blank.
6
National level. Nonresponse follow-up was conducted shortly after the survey due date. NCES and the U.S.
Census Bureau (the data collection agent for the survey) reviewed and edited data submissions soon after
receipt, working closely with the State Data Coordinators who provided the data. After data were received from
all 50 states, the District of Columbia, and any outlying areas, the preliminary data file and draft E.D. TABS
tables for the publication Public Libraries in the United States: FY 1997 were reviewed for data quality concerns
by NCES, Census, and the FSCS Steering Committee. The findings from this review were mailed to the
States; the States submitted corrections to their data, if appropriate; and the final data file was produced.
Imputation
The FY 97 data include imputations for nonresponding libraries. The imputation methodology is described
below:
A. For libraries that responded in 1996 but not 1997 (or in 1995 but not in 1996 or 1997):
A1. All libraries, including nonresponding libraries, were sorted into imputation cells based on region
and size of population served.
A2. Average changes in values of data (the growth rates) were calculated for institutions that reported in
both 1996 and 1997 (or in both 1995 and 1997).
A3. The average changes computed in step A2 were applied to the 1996 data (or 1995 data) of 1997
nonresponding libraries to obtain an estimate for 1997.
This “growth rate” method was used for imputing centrals, branches, bookmobiles, ALA-MLS
librarians, total librarians, total paid employees, book/serial volumes, subscriptions, audio, public
service hours, library visits, reference transactions, circulation, salaries, total staff expenditures,
total collection expenditures, other operating expenditures, and total operating expenditures.
A4. Employee benefits were derived by subtracting salaries from the estimated total staff expenditures
determined in step A3.
A5. Total operating expenditures were derived by summing total collection expenditures, total staff
expenditures, and other operating expenditures estimated in step A3.
A6. A "hot-deck growth rate" method was used for income variables (total income and income from
federal, state, and local government sources) and for selected electronic variables (number of
library materials in electronic format, operating expenditures for library materials in electronic
format, and operating expenditures for electronic access). In this method, responding and
nonresponding libraries in an imputation cell were arranged in decreasing order of size of
population served. A nonresponding library’s 1996 (or 1995) data were pulled forward, and a growth
rate was determined by calculating the growth of the next smallest library to the nonresponding
library that had data for both 1996 and 1997 (or 1995 and 1997). For those units not having prior
year data, the adjusted mean of the reported values in the cell was used. If no data were available
in 1996 for the next smallest library, the growth rate was assumed to be 1.00.
A7. Other income was derived by subtracting income from federal, state, and local sources from total
income. If the derived other income was a negative value, other income was changed to zero, and
federal, state, and local income were adjusted to sum to total income.
A8. Children’s program attendance was estimated by multiplying the current-year total library visits by
the prior-year ratio of children’s program attendance to total library visits.
7
A9. Children’s circulation was estimated by multiplying the current-year total circulation by the prior-year
ratio of children’s circulation to total circulation.
A10. Access to electronic services and access to the Internet were imputed by pulling forward the prior-
year response of <Y>es or <N>o.
B. For libraries with no data in 1995, 1996 or 1997:
B1. The mean of the imputation cell was calculated for all libraries that responded in 1997. The cell
mean was adjusted for the size of a nonresponding library by multiplying it by the ratio of the
nonrespondent’s total population served to the mean size of population served for all responding
libraries.
This method was used for imputing centrals, branches, bookmobiles, ALA-MLS librarians,
librarians, total paid employees, book/serial volumes, audio, reference transactions, subscriptions,
public service hours, total circulation, total income, income from federal, state, and local sources,
salaries, total staff expenditures, total collection expenditures, other operating expenditures, total
operating expenditures, number of library materials in electronic format, operating expenditures for
library materials in electronic format, and operating expenditures for electronic access.
B2. To impute total library visits, library visits was summed over all responding libraries in an imputation
cell, as was the population served. The ratio of total library visits to total population served was
multiplied by the nonrespondent’s population value to estimate the nonrespondent’s library visits.
B3. Children’s program attendance was estimated using the method described in step B2 where the
ratio of total children’s program attendance to total library visits for the responding libraries in an
imputation cell was multiplied by the nonrespondent’s current-year library visits. Children’s program
attendance was imputed after total library visits.
B4. Children’s circulation was estimated by calculating the ratio of children’s circulation to total
circulation for the responding libraries in an imputation cell and multiplying the ratio by the current-
year total circulation of the nonresponding library. Children's circulation was imputed after total
circulation.
B5. Employee benefits were derived by subtracting salaries from the estimated total staff expenditures
determined in step B1 (or step B2).
B6. Total operating expenditures were derived by summing total collection expenditures, total staff
expenditures, and other operating expenditures estimated in step B1 (or step B2).
B7. Access to electronic services and access to the Internet were imputed based on the current-year
response to operating expenditures for electronic access. (The value as set to <Y>es if electronic
access expenditures was greater than 0; otherwise, the value was set to <N>o.)
C. For all non-responding libraries:
C1. Capital outlay was derived by imputing total expenditures (a derived variable which is the sum of
total collections expenditures, total staff expenditures, other operating expenditures, and capital
outlay) and subtracting total operating expenditures to arrive at capital outlay. If the derived capital
outlay had a negative value, it was changed to zero, total operating expenditures were changed to
equal total expenditures, and total collection expenditures, total staff expenditures, and other
operating expenditures were adjusted so that the sum would equal total operating expenditures.
Alternatively, the cell mean (adjusted for population size) was used.
8
C2. The mean of the imputation cell was used to estimate videos and interlibrary loans. The cell mean
was adjusted for the size of a nonresponding library by multiplying it by the ratio of the nonrespon-
dent's total population served to the mean size of population served for all responding libraries.
II. B. Guidelines for Processing the Data Files
See Introduction, Confidentiality, and Public- and Restricted-Use Data Files above for a description of the files.
The States reported their Public Libraries Survey data using survey software provided by NCES. At survey mail-
out, all numeric data cells were initialized with –2, and the states were instructed to replace all –2s with valid
data. On the final file, alphanumeric data fields that are blank or that contain –1 represent nonresponse. A
zero (0) response is reported data and indicates the library, outlet, or other administrative entity had none of the
item. All missing numeric data were imputed. See Imputation above for a discussion of the imputation
methodology. On the public-use file, numeric fields that are blank indicate that the data have been removed to
protect the confidentiality of individual respondents.
9
Appendix A—Record Layout for Public Library Data File, FY 1997
(PUPLDF97.MDB and PUPLDF97.TXT)
Variable Field Start Data Survey
name length position type item Description
IDENTIFICATION
LIBID 20 1 A 01 Library identification code assigned by the state.
NCES assigns the FSCSKEY to this field if the state
did not assign a code.
LIBNAME 45 21 A 02 Name of library
ADDRESS 35 66 A 03 Street address of library
CITY 17 101 A 04 City or town of library
ZIP1 05 118 A 05 Standard five-digit postal zip code for street address
of administrative entity
ZIP2 04 123 A 06 Four-digit postal zip code extension for street address
of administrative entity
PHONE 10 127 A 07 Telephone number, in following format:

area code/exchange/number (for example: 7037315072)
POPULATION
POPU 09 137 N 08 Population of the Legal Service Area
SERVICE OUTLETS
CENTLIB 03 146 N 09 Number of central libraries
BRANLIB 03 149 N 10 Number of branch libraries
BKMOB 03 152 N 11 Number of bookmobiles
PAID STAFF (FULL-TIME EQUIVALENT)

MASTER 09 155 N 13 Number of FTE paid librarians with master’s degrees
from programs of library and information studies
accredited by the American Library Association.
This field consists of 6 integers and 2 decimals,
with an explicit decimal point.
LIBRARIAN 09 164 N 14 Total number of FTE employees holding the title of

librarian. This field consists of 6 integers and
2 decimals, with an explicit decimal point.
OTHPAID 10 173 N 15 All other paid FTE employees. This field consists of
7 integers and 2 decimals, with an explicit decimal point.
TOTPEMP 10 183 N 16 Total paid FTE employees (sum of LIBRARIAN and

OTHPAID). This field consists of 7 integers and
10
OPERATING INCOME
LOCGVT 09 193 N 17 Local government income
STGVT 09 202 N 18 State government income
FEDGVT 09 211 N 19 Federal government income
OTHINCM 09 220 N 20 Other income (i.e., income that is not included in

LOCGVT, STGVT, and FEDGVT)
TOTINCM 10 229 N 21 Total income (sum of LOCGVT, STGVT, FEDGVT,

and OTHINCM)
OPERATING EXPENDITURES
SALARIES 09 239 N 22 Salaries and wages expenditures for all library staff
BENEFIT 09 248 N 23 Employee benefits expenditures for all library staff
TOTEXP 09 257 N 24 Total staff expenditures (sum of SALARIES and

BENEFIT expenditures)
TOTEXPCOL 09 266 N 25 Collection expenditures
OTHOPEXP 09 275 N 26 Other operating expenditures (i.e., expenditures that are

not included in TOTEXP and TOTEXPCOL)
TOTOPEXP1 10 284 N 27 Total operating expenditures (sum of TOTEXP,

TOTEXPCOL, and OTHOPEXP)
CAPITAL OUTLAY
CAPITAL 09 294 N 28 Capital outlay expenditures
LIBRARY COLLECTION
BKVOL 09 303 N 29 Number of books and serial volumes
AUDIO 09 312 N 30 Number of audio materials
VIDEO 09 321 N 32 Number of video materials
SUBSCRIPT 09 330 N 33 Number of current serial subscriptions
PUBLIC SERVICE HOURS

DUPLI 08 339 N 35 Total annual public service hours
LIBRARY SERVICES
ATTEND 09 347 N 36 Total annual library visits
REFERENCE 09 356 N 38 Total annual reference transactions
11
CIRCULATION
TOTCIR 09 365 N 39 Total annual circulation transactions
INTER-LIBRARY LOANS
LOANTO 06 374 N 40 Total annual loans provided to other libraries
LOANFM 06 380 N 41 Total annual loans received from other libraries
CHILDREN’S SERVICES
KIDCIRCL 09 386 N 42 Total annual circulation (including renewals) of all
children's materials in all formats to all users
KIDATTEND 09 395 N 43 Total annual attendance at all programs intended

primarily for children. Includes adults who attend
programs intended primarily for children.
IDENTIFICATION (additional items)

C_RELATN 02 404 A 7A Interlibrary Relationship Code
HQ—Headquarters of a system, federation, or
cooperative service
ME—Member of a system, federation, or cooperative
service, but not the headquarters
NO—Not a member of a system, federation, or
cooperative service
C_LEGBASE 02 406 A 7B Legal Basis Code

AP—Combined Academic/Public Library
CI—Municipal government (city, town, or village)
CO—County/Parish
MJ—Multi-jurisdictional
NL—Native American Tribal Government
NP—Non-profit Association or Agency
SC—School District
SD—Special Library District (authority, board, or
commission)
SL—State Library Agency
SP—Combined School Media Center/Public Library
OT—Other
C_ADMIN 02 408 A 7C Administrative Structure Code

AO—Administrative Entity Only
MA—Administrative Entity with multiple direct service
outlets where administrative offices are separate
MO—Administrative Entity with multiple direct service
outlets where administrative offices are not
separate
SO—Single Outlet Administrative Entity
CNTY 17 410 A 4A County of library
12
C_FSCS 01 427 A 7D FSCS Public Library Definition (public library meets all
the criteria)
Y—Yes
N—No
ELECTRONIC TECHNOLOGY
ELMATEXP 09 428 N 44 Operating expenditures for library materials in electronic
format
ELACCEXP 09 437 N 45 Operating expenditures for electronic access
ELMATS 09 446 N 46 Number of library materials in electronic format
ELSVCACC 01 455 A 47 Access to electronic services (e.g., bibliographic and

full-text databases, multi-media products)
Y—Yes
N—No
INETACC 01 456 A 48 Access to the Internet

Y—Yes
N—No
INETUSE 02 457 A 49 Internet Use Code

ST—Library staff only
PI—Patrons through a staff intermediary only
PE—Patrons either directly or through a staff
intermediary
UK—Unknown
OTHER
POPU_UNDUP 09 459 N (†) Unduplicated population of the legal service area for the
library. NCES prorated this value by calculating the ratio
of a library's Population of Legal Service Area to the
state's total Population of Legal Service Area, and
applying the ratio to the state's Total Unduplicated
Population of Legal Service Areas.
FSCSKEY 06 468 A 1A Library identification code assigned by NCES
STABR 02 474 A (†) Two-letter Post Office state code. See appendix H for
state codes.
PUB_FIPS 02 476 A (†) Two-digit FIPS state code. See appendix H for state
codes.
CNTYFIPS 03 478 A (†) Three-digit FIPS county code
YR 02 481 A (†) FSCS submission year of public library data
13
OBEREG 02 483 A (†) Bureau of Economic Analysis Code (formerly called

Office of Business Economics)
00—U.S. Service Schools
01—New England—CT ME MA NH RI VT
02—Mid East—DE DC MD NJ NY PA
03—Great Lakes—IL IN MI OH WI
04—Plains—IA KS MN MO NE ND SD
05—Southeast—AL AR FL GA KY LA MS NC SC TN
VA WV
06—Southwest—AZ NM OK TX
07—Rocky Mountains—CO ID MT UT WY
08—Far West—AK CA HI NV OR WA
09—Outlying Areas—AS FM GU MH MP PR PW VI
RSTATUS 01 485 A (†) 1 = Respondent, with no imputed data

2 = Respondent, with both reported and imputed data
3 = Nonrespondent, not imputed
4 = Nonrespondent with imputed data
Item imputation flags (see appendix K for flag values

and definitions) for:
IMP0 02 486 A (†) POPU—IMPUTATION FLAG
IMP1 02 488 A (†) CENTLIB—IMPUTATION FLAG
IMP2 02 490 A (†) BRANLIB—IMPUTATION FLAG
IMP3 02 492 A (†) BKMOB—IMPUTATION FLAG
IMP4 02 494 A (†) MASTER—IMPUTATION FLAG
IMP5 02 496 A (†) LIBRARIAN—IMPUTATION FLAG
IMP6 02 498 A (†) OTHPAID—IMPUTATION FLAG
IMP7 02 500 A (†) TOTPEMP—IMPUTATION FLAG
IMP8 02 502 A (†) LOCGVT—IMPUTATION FLAG
IMP9 02 504 A (†) STGVT—IMPUTATION FLAG
IMP10 02 506 A (†) FEDGVT—IMPUTATION FLAG
IMP11 02 508 A (†) OTHINCM—IMPUTATION FLAG
IMP12 02 510 A (†) TOTINCM—IMPUTATION FLAG
IMP13 02 512 A (†) SALARIES—IMPUTATION FLAG
IMP14 02 514 A (†) BENEFIT—IMPUTATION FLAG
IMP15 02 516 A (†) TOTEXP—IMPUTATION FLAG
IMP16 02 518 A (†) TOTEXPCOL—IMPUTATION FLAG
IMP17 02 520 A (†) OTHOPEXP—IMPUTATION FLAG
IMP18 02 522 A (†) TOTOPEXP1—IMPUTATION FLAG
IMP19 02 524 A (†) CAPITAL—IMPUTATION FLAG
IMP20 02 526 A (†) BKVOL—IMPUTATION FLAG
IMP21 02 528 A (†) AUDIO—IMPUTATION FLAG
IMP22 02 530 A (†) VIDEO—IMPUTATION FLAG
IMP23 02 532 A (†) SUBSCRIPT—IMPUTATION FLAG
IMP24 02 534 A (†) DUPLI—IMPUTATION FLAG
IMP25 02 536 A (†) ATTEND—IMPUTATION FLAG
IMP26 02 538 A (†) REFERENCE—IMPUTATION FLAG
IMP27 02 540 A (†) TOTCIR—IMPUTATION FLAG
IMP28 02 542 A (†) LOANTO—IMPUTATION FLAG
IMP29 02 544 A (†) LOANFM—IMPUTATION FLAG
14
IMP30 02 546 A (†) KIDCIRCL—IMPUTATION FLAG

IMP31 02 548 A (†) KIDATTEND—IMPUTATION FLAG
IMP32 02 550 A (†) POPU_UNDUP—IMPUTATION FLAG
IMP33 02 552 A (†) ELMATEXP—IMPUTATION FLAG
IMP34 02 554 A (†) ELACCEXP—IMPUTATION FLAG
IMP35 02 556 A (†) ELMATS—IMPUTATION FLAG
IMP36 02 558 A (†) ELSVCACC—IMPUTATION FLAG
IMP37 02 560 A (†) INETACC—IMPUTATION FLAG
N Numeric field. Only the digits 0–9 are allowed.
A Alpha character field, which may include digits 0–9.
† Not applicable
15
Appendix B—Record Layout for State Summary/State Characteristics Data File, FY 1997
(PUSUM97.MDB and PUSUM97.TXT)
POPULATION
POPU 11 1 N 08 Population of the Legal Service Areas
SERVICE OUTLETS
CENTLIB 05 12 N 09 Number of central libraries
BRANLIB 05 17 N 10 Number of branch libraries
BKMOB 05 22 N 11 Number of bookmobiles

MASTER 11 27 N 13 Number of FTE paid librarians with master? s degrees
from programs of library and information studies
accredited by the American Library Association.
This field consists of 8 integers and 2 decimals, with an
explicit decimal point.
LIBRARIAN 11 38 N 14 Total number of FTE employees holding the title of

librarian. This field consists of 8 integers and
OTHPAID 12 49 N 15 All other paid FTE employees. This field consists of

9 integers and 2 decimals, with an explicit decimal point.
TOTPEMP 12 61 N 16 Total paid FTE employees (sum of LIBRARIAN and

OTHPAID). This field consists of 9 integers and
OPERATING INCOME
LOCGVT 11 73 N 17 Local government income
STGVT 11 84 N 18 State government income
FEDGVT 11 95 N 19 Federal government income
OTHINCM 11 106 N 20 Other income (i.e., income that is not included in

LOCGVT, STGVT, and FEDGVT)
TOTINCM 12 117 N 21 Total income (sum of LOCGVT, STGVT, FEDGVT,

and OTHINCM)
OPERATING EXPENDITURES
SALARIES 11 129 N 22 Salaries and wages expenditures for all library staff
BENEFIT 11 140 N 23 Employee benefits expenditures for all library staff
TOTEXP 11 151 N 24 Total staff expenditures (sum of SALARIES and

BENEFIT)
TOTEXPCOL 11 162 N 25 Collection expenditures
16
OTHOPEXP 11 173 N 26 Other operating expenditures (i.e., expenditures that are

not included in TOTEXP and TOTEXPCOL)
TOTOPEXP1 12 184 N 27 Total operating expenditures (sum of TOTEXP,

TOTEXPCOL, and OTHOPEXP)
CAPITAL OUTLAY
CAPITAL 11 196 N 28 Capital outlay expenditures
LIBRARY COLLECTION
BKVOL 11 207 N 29 Number of books and serial volumes
AUDIO 11 218 N 30 Number of audio materials
VIDEO 11 229 N 32 Number of video materials
SUBSCRIPT 11 240 N 33 Number of current serial subscriptions
PUBLIC SERVICE HOURS

DUPLI 10 251 N 35 Total annual public service hours
LIBRARY SERVICES
ATTEND 11 261 N 36 Total annual library visits
REFERENCE 11 272 N 38 Total annual reference transactions
CIRCULATION
TOTCIR 11 283 N 39 Total annual circulation transactions
INTER-LIBRARY LOANS
LOANTO 08 294 N 40 Total annual loans provided to other libraries
LOANFM 08 302 N 41 Total annual loans received from other libraries
CHILDREN'S SERVICES
KIDCIRCL 09 310 N 42 Total annual circulation (including renewals) of all
children's materials in all formats to all users
KIDATTEND 09 319 N 43 Total annual attendance at all programs intended

primarily for children. Includes adults who attend
programs intended primarily for children.
ELMATEXP 11 328 N 44 Operating expenditures for library materials in electronic
format
ELACCEXP 11 339 N 45 Operating expenditures for electronic access
ELMATS 11 350 N 46 Number of library materials in electronic format
17
STATE CHARACTERISTICS
PERIOD_POP 10 361 N 5A Total unduplicated population of legal service areas.
Note: This is a single, state-reported figure. This item
is on the State Characteristics data entry screen.
PERIOD_EST 10 371 N 05 Official state total population estimate. Note: This is a

single, state-reported figure. This item is on the State
Characteristics data entry screen.
PERIOD_PSM 05 381 A 03 Reporting period starting date, in following format:

month/year (for example, 07/96). Note: This is a single,
state-reported figure. This item is on the State
PERIOD_PEM 05 386 A 04 Reporting period ending date, in following format:

month/year (for example, 06/97). Note: This is a single,
state-reported figure. This item is on the State
OTHER
state codes.
codes.
OBEREG 02 397 A (†) Bureau of Economic Analysis Code (formerly called

Office of Business Economics)
00—U.S. Service Schools
01—New England—CT ME MA NH RI VT
02—Mid East—DE DC MD NJ NY PA
03—Great Lakes—IL IN MI OH WI
04—Plains—IA KS MN MO NE ND SD
05—Southeast—AL AR FL GA KY LA MS NC SC TN
VA WV
06—Southwest—AZ NM OK TX
07—Rocky Mountains—CO ID MT UT WY
08—Far West—AK CA HI NV OR WA
09—Outlying Areas—AS FM GU MH MP PR PW VI
Item imputation flags

0—If all detail comprising total is reported data
1—If some detail comprising total is imputed data
2—If all detail comprising total is imputed data
99—If total is suppressed (public-use file only)
IMP0 02 399 A (†) POPU—IMPUTATION FLAG

IMP1 02 401 A (†) CENTLIB—IMPUTATION FLAG
18
IMP2 02 403 A (†) BRANLIB—IMPUTATION FLAG

IMP3 02 405 A (†) BKMOB—IMPUTATION FLAG
IMP4 02 407 A (†) MASTER—IMPUTATION FLAG
IMP5 02 409 A (†) LIBRARIAN—IMPUTATION FLAG
IMP6 02 411 A (†) OTHPAID—IMPUTATION FLAG
IMP7 02 413 A (†) TOTPEMP—IMPUTATION FLAG
IMP8 02 415 A (†) LOCGVT—IMPUTATION FLAG
IMP9 02 417 A (†) STGVT—IMPUTATION FLAG
IMP10 02 419 A (†) FEDGVT—IMPUTATION FLAG
IMP11 02 421 A (†) OTHINCM—IMPUTATION FLAG
IMP12 02 423 A (†) TOTINCM—IMPUTATION FLAG
IMP13 02 425 A (†) SALARIES—IMPUTATION FLAG
IMP14 02 427 A (†) BENEFIT—IMPUTATION FLAG
IMP15 02 429 A (†) TOTEXP—IMPUTATION FLAG
IMP16 02 431 A (†) TOTEXPCOL—IMPUTATION FLAG
IMP17 02 433 A (†) OTHOPEXP—IMPUTATION FLAG
IMP18 02 435 A (†) TOTOPEXP1—IMPUTATION FLAG
IMP19 02 437 A (†) CAPITAL—IMPUTATION FLAG
IMP20 02 439 A (†) BKVOL—IMPUTATION FLAG
IMP21 02 441 A (†) AUDIO—IMPUTATION FLAG
IMP22 02 443 A (†) VIDEO—IMPUTATION FLAG
IMP23 02 445 A (†) SUBSCRIPT—IMPUTATION FLAG
IMP24 02 447 A (†) DUPLI—IMPUTATION FLAG
IMP25 02 449 A (†) ATTEND—IMPUTATION FLAG
IMP26 02 451 A (†) REFERENCE—IMPUTATION FLAG
IMP27 02 453 A (†) TOTCIR—IMPUTATION FLAG
IMP28 02 455 A (†) LOANTO—IMPUTATION FLAG
IMP29 02 457 A (†) LOANFM—IMPUTATION FLAG
IMP30 02 459 A (†) KIDCIRCL—IMPUTATION FLAG
IMP31 02 461 A (†) KIDATTEND—IMPUTATION FLAG
IMP32 02 463 A (†) PERIOD_POP—IMPUTATION FLAG
IMP33 02 465 A (†) ELMATEXP—IMPUTATION FLAG
IMP34 02 467 A (†) ELACCEXP—IMPUTATION FLAG
IMP35 02 469 A (†) ELMATS—IMPUTATION FLAG
† Not applicable.
19
Appendix C—Record Layout for Public Library Outlet Data File, FY 1997
(PUOUT97.MDB and PUOUT97.TXT)
K_DECTOP 06 1 A 1A Outlet identification code assigned by NCES. Outlets of

an administrative entity have the same K_DECTOP code
as the administrative entity. Each outlet is separately
identified by a unique three-digit suffix called K_SEQ.
Note: The K_DECTOP code is the same as the
FSCSKEY code on the Public Library Data File.
LIB_CODE 20 7 A 01 Outlet identification code assigned by the state. If the

state did not assign a code, NCES assigns the
K_DECTOP code.
LIB_NAME 45 27 A 02 Name of outlet
LIB_ADDR 35 72 A 03 Complete street address
LIB_CITY 17 107 A 04 City or town
LIB_ZIP 05 124 A 06 Standard five-digit postal zip code for street address
LIB_ZIP4 04 129 A 07 Four-digit postal zip code extension for street address
LIB_PHONE 10 133 A 08 Telephone number, in following format:

area code/exchange/number (for example, 7037315072)
LIB_CNTY 17 143 A 05 County
C_OUT_TYP 02 160 A 09 Outlet Type

CE—Central Library
BR—Branch Library
BS—Bookmobile(s)
BM—Books-by-Mail Only
C_MSA 02 162 A 10 Metropolitan Status Code

CC—Within the city limits of the central city of a
Metropolitan Area
NC—Metropolitan Area, but not within central city
limits
NO—Not in a Metropolitan Area
UK—Unknown
C_SER_POP 01 164 A 11 Population of the Legal Service Area by Outlet

A—1–999
B—1,000–2,499
C—2,500–4,999
D—5,000–9,999
E—10,000–24,999
F—25,000–49,999
G—50,000–99,999
H—100,000–249,999
I—250,000–499,999
20
Appendix C—Record Layout for Public Library Outlet Data File, FY 1997
(PUOUT97.MDB and PUOUT97.TXT)
J—500,000 or more
U—Unknown
LIB_NUM_BM 02 165 N 12 Number of bookmobiles in the bookmobile outlet record

(record with C_OUT_TYP = BS)
WEB_ADDR 50 167 A 13 Web address
K_SEQ 03 217 A (†) Outlet's unique three-digit suffix to K_DECTOP code

assigned by NCES
state codes.
codes.

† Not applicable.
21
Appendix D—Record Layout for Administrative Entities Only/State Library
Data File, FY 1997 (PUAOSL97.MDB and PUAOSL97.TXT)
LIBID 20 1 A 01 Administrative Entity Only/State Library identification

code assigned by the state. NCES assigns the FSCSKEY
to this field if the state does not assign a code.
LIBNAME 45 21 A 02 Name of Administrative Entity Only/State Library
ADDRESS 35 66 A 03 Street address
CITY 17 101 A 04 City or town
ZIP1 05 118 A 05 Standard five-digit postal zip code
ZIP2 04 123 A 06 Four-digit postal zip code extension for the street address
PHONE 10 127 A 07 Telephone number, in following format:

C_RELATN 02 137 A 7A Interlibrary Relationship Code

HQ—Headquarters of a system, federation, or
cooperative service
ME—Member of a system, federation, or cooperative
service, but not the headquarters
NO—Not a member of a system, federation, or
cooperative service
C_LEGBASE 02 139 A 7B Legal Basis Code

CI—Municipal government (city, town, or village)
CO—County/Parish
SD—Special Library District (authority, board, or
commission)
OT—Other
C_ADMIN 02 141 A 7C Administrative Structure Code

MA—Administrative Entity with multiple direct service
outlets where administrative offices are separate
MO—Administrative Entity with multiple direct service
outlets where administrative offices are not
separate
SO—Administrative Entity with a single direct service
outlet
CNTY 17 143 A 4A County
22
Appendix D—Record Layout for Administrative Entities Only/State Library
Data File, FY 1997 (PUAOSL97.MDB and PUAOSL97.TXT)
C_FSCS 01 160 A 7D FSCS Public Library Definition (public library meets all
the criteria)
Y—Yes
N—No
FSCSKEY 06 161 A 1A Identification code assigned by NCES
state codes
PUB_FIPS 02 169 A (†) Two-digit FIPS state code. See appendix H for list of
state codes.
CNTYFIPS 03 171 A (†) Three-digit FIPS county code. See appendix H for list of
state codes.

† Not applicable.
23
Appendix E—Record Layout for State Library Outlet Data File, FY 1997
(PUSLO97.MDB and PUSLO97.TXT)
K_DECTOP 06 1 A 1A State library outlet identification code assigned by

NCES. Outlets of an administrative entity have the same
K_DECTOP code as the administrative entity. The
outlet is separately identified by a unique three-digit
suffix called K_SEQ. Note: The K_DECTOP code is the
same as the FSCSKEY code on the Administrative
Entities Only/State Library File.
LIB_CODE 20 7 A 01 State library outlet identification code assigned by the

state. If the state did not assign a code, NCES assigns
the K_DECTOP code.
LIB_NAME 45 27 A 02 Name of state library outlet
LIB_ADDR 35 72 A 03 Complete street address
LIB_CITY 17 107 A 04 City or town
LIB_ZIP 05 124 A 06 Standard five-digit postal zip code for street address
LIB_ZIP4 04 129 A 07 Four-digit postal zip code extension for street address
LIB_PHONE 10 133 A 08 Telephone number, in following format:

LIB_CNTY 17 143 A 05 County
C_OUT_TYP 02 160 A 09 Outlet Type

BR—Branch Library
BS—Bookmobile(s)
C_MSA 02 162 A 10 Metropolitan Status Code

CC—Within the city limits of the central city of a
Metropolitan Area
NC—Metropolitan Area, but not within central city
limits
NO—Not in a Metropolitan Area
C_SER_POP 01 164 A 11 Population of the Legal Service Area by Outlet

A—1–999
B—1,000–2,499
C—2,500–4,999
D—5,000–9,999
E—10,000–24,999
F—25,000–49,999
G—50,000–99,999
H—100,000–249,999
24
Appendix E—Record Layout for State Library Outlet Data File, FY 1997
(PUSLO97.MDB and PUSLO97.TXT)
I—250,000–499,999
J—500,000 or more
U—Unknown
LIB_NUM_BM 02 165 N 12 Number of bookmobiles in the bookmobile outlet record

(C_OUT_TYP = BS)
WEB_ADDR 50 167 A 13 Web address
K_SEQ 03 217 A (†) Outlet's unique three-digit suffix to K_DECTOP code

assigned by NCES
state codes.
codes.

† Not applicable.
25
Appendix F—Survey Data Entry Screens
State Characteristics Data Entry Screen
STATE CHARACTERISTICS DATA ENTRY SCREEN
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
_______________+---------------------------------------------------+____________
_______________¦ 01 WYOMING STATE CHARACTERISTICS ¦____________
_______________¦ 02 FOR FSCS SUBMISSION YEAR 1998 ¦____________
_______________¦ ¦____________
_______________¦ 03 Reporting Period Starting Date (MM/YY): /-2 ¦____________
_______________¦ 04 Reporting Period Ending Date (MM/YY): /-2 ¦____________
_______________¦ 05 Official State Total ¦____________
_______________¦ Population Estimate: -2 ¦____________
_______________¦ 5A Total Unduplicated Population ¦____________
_______________¦ of Legal Service Areas: -2 ¦____________
_______________+---------------------------------------------------+____________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
<F1> Help
26
Administrative Entity Data Entry Screen (p. 1)
+---------- VIEW/UPDATE DATA ENTRY SCREEN - ADMINISTRATIVE ENTITY ------ Pg 1 -+

¦------------------------------ IDENTIFICATION --------------------------------¦
¦01 LIB ID: 002 1A FSCS ID:WY0001 [ FY97] ¦
¦02 Name: ALBANY COUNTY LIBRARY SYSTEM ¦
¦03 Address:310 SOUTH 8TH ST 04 City:LARAMIE ¦
¦4A County:ALBANY COUNTY 05 Zip1:82070 06 Zip2:3969 ¦
¦07 Phone: (307) 721-2580 ¦
¦7A Interlibrary Relationship: NO +--------------- FTE STAFF ---------------¦
¦7B Legal Basis: CO ¦ ¦
¦7C Administrative Structure: MO ¦ 13 ALA-MLS: -2.00 ¦
¦7D FSCS Public Library: ¦ 14 Total Librarians: -2.00 ¦
¦------------ POPULATION ------------¦ 15 All Other Paid Staff: -2.00 ¦
¦ ¦ 16 Total Paid Employees: -2.00 ¦
¦08 Population of the Legal ¦ ¦
¦ Service Area: -2 ¦----------- OPERATING INCOME ------------¦
¦--------- SERVICE OUTLETS ----------¦ ¦
¦ ¦ 17 Local Government -2 ¦
¦09 Number of Centrals: -2 ¦ 18 State Government: -2 ¦
¦10 Number of Branches: -2 ¦ 19 Federal Government: -2 ¦
¦11 Number of Bookmobiles: -2 ¦ 20 Other Income: -2 ¦
¦12 Number of Books-by-Mail Only: 0 ¦ 21 Total Income: -2 ¦
¦ (Display Only) ¦ ¦
+------------------------------------------------------------------------------+
<Esc> Exit <F5> Save Record <F7> Errors
<F1> Help <F3> List Outlets <F9> Prev Record <F10> Next Record
27

¦LIB ID#: 002 FSCS ID#: WY0001 NAME: ALBANY COUNTY LIBRARY SYSTEM¦
¦ [ FY97] ¦
¦------ OPERATING EXPENDITURES ------------ PUBLIC SERVICE HOURS PER YEAR -----¦
¦22 Salary & Wages Exp: -2¦ ¦
¦23 Employee Benefits: -2¦ 35 Public Service Hrs/Yr: -2 ¦
¦24 Total Staff Exp: -2¦ ¦
¦25 Collection Exp: -2¦------- SERVICES PER TYPICAL YEAR -------¦
¦26 Other Operating Exp: -2¦ 36 Library Visits: -2 ¦
¦27 Total Operating Exp: -2¦ ¦
¦ ¦ 38 Reference Transactions: -2 ¦
¦---------- CAPITAL OUTLAY ----------¦ ¦
¦28 Capital Outlay: -2 ¦-------------- CIRCULATION --------------¦
¦ ¦ 39 Total Circulation: -2 ¦
¦-------- LIBRARY COLLECTION --------¦ ¦
¦29 Book/Serial Volumes: -2 ¦---------- INTER-LIBRARY LOANS ----------¦
¦30 Audio: -2 ¦ 40 Provided To: -2 ¦
¦32 Video: -2 ¦ 41 Received From: -2 ¦
¦33 Subscriptions: -2 ¦--------------- CHILDREN'S --------------¦
¦ ¦ 42 Children's Circulation: -2¦
¦ ¦ 43 Children's Program Attend: -2¦
¦ ¦ ¦
¦------------------------------------------------------------------------------¦
28

¦LIB ID#: 002 FSCS ID#: WY0001 NAME: ALBANY COUNTY LIBRARY SYSTEM¦
¦ [ FY97] ¦
¦------ ELECTRONIC TECHNOLOGY -------- ¦
¦ ¦ ¦
¦----- OPERATING EXPENDITURES -------¦ ¦
¦44 Materials in Electronic ¦ ¦
¦ Format Exp: -2¦ ¦
¦ (also include in #25) ¦ ¦
¦ ¦ ¦
¦45 Electronic Access Exp: -2¦ ¦
¦ (also include in #26) ¦ ¦
¦ ¦ ¦
¦------- LIBRARY COLLECTION ---------¦ ¦
¦46 Materials in Electronic ¦ ¦
¦ Format: -2¦ ¦
¦ ¦ ¦
¦--------- ACCESS AND USE -----------¦ ¦
¦47 Electronic Services Access ¦ ¦
¦48 Internet Access: ¦ ¦
¦49 Internet Use Code: ¦ ¦
¦------------------------------------¦ ¦
29
Outlet Data Entry Screen

¦------------------------------ IDENTIFICATION --------------------------------¦
¦01 LIB ID: 002 1A FSCS ID:WY0001 [ FY97] ¦
¦02 Name: ALBANY COUNTY LIBRARY SYSTEM ¦
¦03 Address:3310 SOUTH 8TH ST 04 City:LARAMIE ¦
¦4A County:ALBANY COUNTY 05 Zip1:82070 06 Zip2:3969 ¦
¦07 Phone: (307) 745-3365 ¦
¦7A Interlibrary Relationship: NO +--------------- FTE STAFF ---------------¦
¦7B Legal Basis: CO ¦ ¦
¦7C Administrative Structure: MO ¦ 13 ALA-MLS: -2.00 ¦
¦--+-[ VIEW/UPDATE DATA ENTRY SCREEN - OUTLET ]----------------------------+0 ¦
¦ ¦ ¦0 ¦
¦08¦ 01 Lib ID: WY0001-007 1A FSCS ID: WY0001-007 ¦0 ¦
¦ ¦ 02 Name: SENTENNIAL LIBRARY BRANCH ¦ ¦
¦ ¦ 03 Address:(NO STREET ADDRESS) ¦---¦
¦--¦ 04 City: CENTENNIAL 05 County:ALBANY ¦ ¦
¦ ¦ 06 Zip1:82055 07 Zip2:9998 08 Phone: (307) 000-0000 ¦2 ¦
¦09¦ 09 Outlet Type Code:BR 10 Metropolitan Status Code:NO ¦2 ¦
¦10¦ 11 Population of the Legal 12 Number of Bookmobiles: 0 ¦2 ¦
¦11¦ Service Area by Outlet:A ¦2 ¦
¦12¦ 13 Web Address:http:// ¦ ¦
---+-----------------------------------------------------------------------+2 ¦
¦ (Display Only) ¦ ¦
+------------------------------------------------------------------------------+
<Esc> Exit <Alt-R> Replicate Administrative Entity
<F1> Help <F3> List Outlets <F5> Save <F9> Prev Record <F10> Next Record
30
Appendix G—Survey Definitions
State Characteristics Data Element Definitions
Note: The items below are answered by the state library agency.
# Data Element Name Data Element Definitions and Notes
01 State (Automatic Display) Definition: This is the standard two-letter state abbreviation automatically
assigned by DECPLUS, the personal computer survey software program
provided to the states by NCES for reporting their data).
Note: See appendix H.
02 FSCS Submission Year Definition: This is the year in which these FSCS data are
(Automatic Display) submitted to NCES and is automatically assigned by DECPLUS.
03 Reporting Period Starting Date Definition: This is the earliest date (month and year) for a 12-month period
that applies to the state's data being submitted to NCES.
Note: Reporting period means data for the fiscal year that ended in the
previous calendar year. If data are collected for different local reporting
periods, provide the earliest starting date.
04 Reporting Period Ending Date Definition: This is the latest date (month and year) for a 12-month period
that applies to the state's data being submitted to NCES.
Note: Reporting period means data for the fiscal year that ended in the
previous calendar year. If data are collected for different local reporting
periods, provide the latest ending date.
05 Official State Total Population Definition: This is the most recent official total population
Estimate figure for your state that matches the local population figures that you are
submitting to NCES. The State Data Coordinator should obtain this figure
annually from the State Data Center or other official state sources.
5A Total Unduplicated Population Definition: This is the total unduplicated population of those
of Legal Service Areas areas in your state that receive library services. The population of
unserved areas is not included in this figure.
Note: A state's actual total population of legal service areas may be differ-
ent from the total population of legal service areas as calculated by
DECPLUS. This happens in states where there are overlaps in population
of legal service areas served by individual libraries, resulting in the same
population being counted twice in the DECPLUS calculation. For states
that have no overlapping jurisdictions, this number will be identical to your
state's total population of legal service areas as calculated by the
DECPLUS. For states which do have overlaps in population of legal ser-
vice areas served by individual libraries, this number must be calculated
separately.
Use your state's most recent official state population figures for jurisdic-
tions in your state as the basis for calculating the total unduplicated popu-
lation of legal service areas.
31
Administrative Entity Data Element Definitions
Administrative Entity (Note: This is not a survey data element, but it is included and defined in this section
because it is the reporting unit for the survey.)
Definition: This is the public library, state library agency, system, federation, or cooperative service that is legally
established under local or state law to provide public library service to a particular client group (for example, the
population of a local jurisdiction, the population of a state, or the public libraries located in a particular region). The
Administrative Entity may be administrative only and have no outlets, it may have a single outlet, or it may have more
than one outlet.

01 LIB ID (Optional) Definition: This is the state-assigned identification code for the
administrative entity.
1A FSCS ID (Automatic Display) Definition: This is the identification code assigned by NCES to the
administrative entity.
02 Name Definition: This is the legal name of the administrative entity.
Note: Provide the name of the public library. If the administrative

entity is a state library agency or a system, federation, or
cooperative service, provide its name.
03 Street Address Definition: This is the complete street address of the administra-
tive entity.
Note: Do not report a post office box or general delivery.
04 City Definition: This is the city or town in which the administrative

entity is located.
4A County of the Entity Definition: This is the county in which the administrative entity is
located.
05 Zip1 Definition: This is the standard five-digit postal zip code for the
street address of the administrative entity.
06 Zip2 Definition: This is the four-digit postal zip code extension for the
street address of the administrative entity.
07 Phone Definition: This is the telephone number of the administrative

entity, including area code.
Note: Report telephone number without spacing or punctuation.
07A Interlibrary Relationship Code Select one of the following:
HQ—Headquarters of a System, Federation, or Cooperative Ser-

vice. (Include any system, federation, or cooperative ser-
vice member acting in this role.)
ME—Member of a System, Federation, or Cooperative Service,
but not the headquarters.
32
NO—Not a Member of a System, Federation, or Cooperative Ser-

vice.
HQ—Headquarters of a System, Federation, or Cooperative Ser-

vice
Definition: The library or entity that provides the physical space

and staff who manage, coordinate, or administer the programs of
the system, federation, or cooperative service.
ME— Member of a System, Federation, or Cooperative Service
Definition: An autonomous library joined by formal or informal

agreement(s) with other autonomous libraries to perform various
services cooperatively, such as resource sharing, communica-
tions, etc. This does include libraries that are part of multitype
library systems, federations, or cooperative services. This does
not include multiple outlet administrative entities (e.g., libraries
with branches and that have the word "system" in their legal
name) if the entity does not have an agreement with another
autonomous library.
Note: For the purposes of this classification, networks such as

the Online Computer Library Center (OCLC) and the Internet are
not considered systems, federations, or cooperative services.
7B Legal Basis Code Definition: The legal basis is the type of local government struc-
ture within which the entity functions.
Note: For combined libraries (i.e., combined school/public

libraries or academic/public libraries) use the specific SP or AP
codes instead of the other legal basis codes.
Select one of the following:

CI—Municipal Government (city, town or village)
CO—County/Parish
SD—Special Library District (authority, board, commission)
OT—Other
33
Definition: A library serving as both a college or university library

and public library which is governed, funded, and operated by
one or more legally constituted administrative jurisdictions.
CI—Municipal Government (city, town or village)
Definition: A municipal government is an organized local gov-

ernment authorized in a state’s constitution and statutes and
established to provide general government for a specific con-
centration of population in a defined area.
CO—County/Parish
Definition: An organized local government authorized in a state’s

constitution and statutes and established to provide general
government.
Definition: An entity operated jointly by two or more units of local

government under an intergovernmental agreement which cre-
ates a jointly appointed board or similar means of joint gover-
nance; to be distinguished from a library which contracts to serve
other jurisdictions and from special library districts.
Definition: An organized local government authorized and es-

tablished to provide general government to residents of a Native
American reservation.
Note: Include native Alaskan villages in this category.
Definition: An entity privately controlled but meeting the statutory

definition of a public library in a given state; includes association
libraries.
Definition: An organized local entity providing public elementary,

secondary, and/or higher education which, under state law, has
sufficient administrative and fiscal autonomy to qualify as a
separate government. Excludes "dependent public school sys-
tems" of county, municipal, township, or state governments.
34
Definition: That agency within each of the states and territories

which administers the Federal Library Services and Construction
Act funds and which is authorized by a state to develop library
services in the state. It may also provide direct services to the
public.
SD—Special Library District (authority, board, commission)
Definition: This is a district, authority, board or commission

authorized by state law to provide library services.
Definition: A library serving as both a school media center and

public library which is governed, funded, and operated by one or
more legally constituted administrative jurisdictions.
OT—Other
7C Administrative Structure Code Definition: This code identifies an autonomous library entity that
has its own governance and funding.

MA—Administrative Entity with Multiple Direct Service Outlets
where Administrative Offices are Separate
MO—Administrative Entity with Multiple Direct Service Outlets
where Administrative Offices are Not Separate
SO—Administrative Entity with a Single Direct Service Outlet
Definition: An Administrative Entity that does not serve the public

directly and has no direct service outlets but may provide staff,
materials, and services to other libraries; may receive and spend
funds on behalf of other libraries; or may contract with other
libraries to provide various library services. Examples are head-
quarters of systems, federations, or cooperative services.
MA—Administrative Entity with Multiple Direct Service Outlets

where Administrative Offices are Separate
Definition: An Administrative Entity that serves the public directly

with two or more service outlets, including some combination of
central librar(ies), branch(es), bookmobile(s), and/or books-by-
mail only. The administrative offices are separate from the direct
service outlets and do not provide direct library services.
35
MO—Administrative Entity with Multiple Direct Service Outlets

where Administrative Offices are Not Separate

with two or more service outlets, including some combination of
a central librar(ies), branch(es), bookmobile(s), and/or books-by-
mail only.
SO—Administrative Entity with a Single Direct Service Outlet

with one central library, books-by-mail only, or one bookmobile.
7D FSCS Public Library Definition Answer <Y>es or <N>o to the following question: Does this public
library meet all the criteria of the FSCS public library definition?
A public library is an entity that is established under state

enabling laws or regulations to serve a community, district, or
region, and that provides at least the following:
1. an organized collection of printed or other library materials,

or a combination thereof;
2. paid staff;
3. an established schedule in which services of the staff are
available to the public;
4. the facilities necessary to support such a collection, staff,
and schedule; and
5. Is supported in whole or in part with public funds.
Note: If the library meets all of the requirements of this definition,

respond with a yes. If the library does not meet one or more of
the requirements, respond with a no.
08 Population of the Legal Service Area Definition: The number of people in the geographic area for which
a public library has been established to offer services and from
which (or on behalf of which) the library derives income, plus any
areas served under contract for which the library is the primary
service provider.
Note: The determination of this population figure shall be the

responsibility of the state library agency. This population figure
should be based on the most recent official state population
figures for jurisdictions in your state available from the State
Data Center. The State Data Coordinator should obtain these
figures annually from the State Data Center or other official state
sources. For administrative entities that do not serve the public
directly and have no outlets (e. g., a system, federation, or
cooperative service), this number shall be zero.
09 Number of Central Libraries Definition: This is one type of single outlet library (SO) or the
library which is the operational center of a multiple-outlet library
(MO or MA). Usually all processing is centralized here and the
principal collections are housed here. Synonymous with main
library.
36
Note: Not all administrative entities have a central library and

some administrative entities have more than one central library.
10 Number of Branch Libraries Definition: A branch library is an auxiliary unit of an Administrative

Entity which has at least all of the following:
1. separate quarters;
2. an organized collection of library materials;
3. paid staff; and
4. regularly scheduled hours for being open to the public.
11 Number of Bookmobiles Definition: A bookmobile is a traveling branch library. It consists

of at least all of the following:
1. a truck or van that carries an organized collection of library

materials;
2. paid staff; and
3. regularly scheduled hours (bookmobile stops) for being open
to the public.
Note: Count the number of vehicles in use, not the number of

stops the vehicle makes.
12 Number of Books-by-Mail Only This is a count generated automatically by DECPLUS

(Automatic Display) based on response to Outlet Type Code (See Data Element #9
on the Outlet file.)
Report figures as of the last day of the fiscal year. Include all positions funded in the library's budget whether those
positions are filled or not. To ensure comparable data, 40 hours per week has been set as the measure of full-time
employment (FTE).
13 ALA-MLS Definition: Librarians with master's degrees from programs of

library and information studies accredited by the American
Library Association.
14 Total Librarians Definition: Persons with the title of librarian who do paid work that
usually requires professional training and skill in the theoretical or
scientific aspects of library work, or both, as distinct from its
mechanical or clerical aspect. This data element also includes
ALA-MLS (Data Element #13).
15 All Other Paid Staff Definition: This includes all other FTE employees paid from the
reporting unit budget, including plant operations, security, and
maintenance staff.
16 Total Paid Employees Definition: This is the sum of total librarians (Data Element #14)
and all other paid staff (Data Element #15).
37
OPERATING INCOME
Report income used for operating expenditures as defined below. Include federal, state, or other grants. DO NOT include
income for major capital expenditures, contributions to endowments, income passed through to another agency (e.g.,
fines), or funds unspent in the previous fiscal year. (Funds transferred from one public library to another public library
should be reported by only one of the public libraries. The State Data Coordinator shall determine which library will report
these funds.)
17 Local Government Income Definition: This includes all tax and non-tax receipts designated
by the community, district, or region and available for expenditure
by the public library. Do not include the value of any contributed
or in-kind services or the value of any gifts and donations, fines,
or fees.
18 State Government Income Definition: These are all funds distributed to public libraries by
State government for expenditure by the public libraries, except
for federal money distributed by the State. This includes funds
from such sources as penal fines, license fees, and mineral
rights.
19 Federal Government Income Definition: This includes all federal government funds distributed
to public libraries for expenditure by the public libraries, including
federal money distributed by the State.
20 Other Income Definition: This is all income other than that reported by Local,
State, and Federal (Data Elements #17, #18, and #19). Include,
for example, monetary gifts and donations received in the current
year, interest, library fines, and fees for library services. Do not
include the value of any contributed or in-kind services or the
value of any nonmonetary gifts and donations.
21 Total Income Definition: This includes income from the Local government, the
State government, the Federal government, and all other income
(The sum of Data Elements #17 through #20).
OPERATING EXPENDITURES *
Operating expenditures are the current and recurrent costs necessary to support the provision of library services.
Significant costs, especially benefits and salaries, that are paid by other taxing agencies (government agencies with the
authority to levy taxes) ”on behalf of” the library may be included if the information is available to the reporting agency.
Only such funds that are supported by expenditure documents (such as invoices, contracts, payroll records, etc.) at the
point of disbursement should be included. Estimated costs are not reported.
22 Salaries & Wages Expenditures Definition: This includes salaries and wages for all library staff
(including plant operations, security, and maintenance staff) for
the fiscal year. Include salaries and wages before deductions but
exclude employee benefits.
23 Employee Benefits Expenditures * Definition: These are the benefits outside of salaries and wages
paid and accruing to employees (including plant operations,
security, and maintenance staff), regardless of whether the bene-
fits or equivalent cash options are available to all employees. In-
clude amounts for direct paid employee benefits including Social
Security, retirement, medical insurance, life insurance,
38
guaranteed disability income protection, unemployment compen-

sation, workmen's compensation, tuition, and housing benefits.
24 Total Staff Expenditures Definition: This includes salaries and wages (Data Element #22),
and employee benefits (Data Element #23).
25 Collection Expenditures Definition: This includes all expenditures for materials purchased
or leased for use by the public. It includes print materials,
microforms, machine-readable materials, audiovisual materials,
etc. It also includes operating expenditures for library materials in
electronic format (Data Element #44).
26 Other Operating Expenditures Definition: This includes all expenditures other than those for staff
(Data Element #24) and collection (Data Element #25). It also
includes operating expenditures for electronic access (Data
Element #45).
Note: Include expenses such as binding, supplies, repair or

replacement of existing furnishings and equipment, and costs in-
curred in the operation and maintenance of physical facilities.
27 Total Operating Expenditures Definition: This includes total expenditures on staff, total expendi-
tures on collection, and other operating expenditures (Data
Elements #24, #25, and #26).
28 Capital Outlay Definition: These are funds for the acquisition of or additions to
fixed assets such as building sites, new buildings and building
additions, new equipment, initial book stock, furnishings for new
or expanded buildings, and new vehicles. This excludes replace-
ment and repair of existing furnishings and equipment, regular
purchase of library materials, and investments for capital appre-
ciation.
Note: Local accounting practices shall determine whether a

specific item is a capital expense or an operating expense
regardless of the examples in the definition.
LIBRARY COLLECTION
Note: Report physical units for items 29–33 and 46. For smaller libraries when volume data are not available, title
information may be substituted. Items which are packaged together as a unit (e.g., two compact discs or two video
cassettes) and are generally checked out as a unit, should be counted as one physical unit.
29 Book/Serial Volumes Definition: Books are non-periodical printed publications bound in

hard or soft covers, or in loose-leaf format. Serials are publica-
tions issued in successive parts, usually at regular intervals, and
as a rule, intended to be continued indefinitely. Serials include
periodicals (magazines), newspapers, annuals (reports, year-
books, etc.), memoirs, proceedings, and transactions of societies.
Except for the current volume, count unbound serials as a volume
when the library has at least half of the issues in a publisher's
volume.
39
30 Audio Definition: These are materials on which sounds (only) are stored
(recorded) and that can be reproduced (played back) mechanical-
ly or electronically, or both. Included are records, audiocassettes,
audio cartridges, audiodiscs, audioreels, talking books, and other
sound recordings.
31 Film No longer collected.
32 Video Definition: These are materials on which pictures are recorded,

with or without sound. Electronic playback reproduces pictures,
with or without sound, using a television receiver or monitor.
33 Subscriptions * Definition: This refers to the arrangements by which, in return for

a sum paid in advance, periodicals, newspapers, or other serials
are provided for a specified number of issues. These are print
and microfilm subscriptions only; not electronic or digital
subscriptions.
Note: Count print subscriptions purchased from the library's

budget and those donated to the library as gifts. Count titles,
including duplicates, not individual issues. Include the total
number of subscriptions for all outlets.
SERVICES
34 Unduplicated Hours No longer collected
35 Public Service Hours per Year Definition: This is the sum of annual public service hours for
outlets.
Note: Include the hours open for public service for centrals (data
element #9), branches (data element #10), bookmobiles (data
element #11), and books-by-mail only (data element # 12). For
each bookmobile, count only the hours during which the bookmo-
bile is open to the public. For Administrative Entities that offer
ONLY books-by-mail service, count the hours that the outlet is
staffed for service. Minor variations in scheduled public service
hours need not be included, however extensive hours closed to
the public due to natural disasters or other events should be
excluded even if the staff is scheduled to work.
36 Library Visits Definition: This is the total number of persons entering the library
for whatever purpose during the year.
Note: If an actual count of visits is unavailable, determine an

annual estimate by counting visits during a typical week in
October and multiplying the count by 52. A "typical week" is a
time that is neither unusually busy nor unusually slow. Avoid
holiday times, vacation periods for key staff, or days when
unusual events are taking place in the community or the library.
Choose a week in which the library is open its regular hours.
Include seven consecutive calendar days, from Sunday through
Saturday (or whenever the library is usually open).
37 In-Library Use No longer collected.
40
38 Reference Transactions Definition: A reference transaction is an information contact which

involves the knowledge, use, recommendations, interpretation, or
instruction in the use of one or more information sources by a
member of the library staff. It includes information and referral
services. Information sources include printed and non- printed
materials, machine-readable databases, catalogs and other hold-
ings records, and, through communication or referral, other librar-
ies and institutions and people inside and outside the library. The
request may come in person, by phone, by fax, mail, or by
electronic-mail from an adult, a young adult, or a child.
Do not count directional transactions or questions of rules or

policies. Examples of directional transactions are "Where are the
children's books?" and "I’m looking for a book with the call
number 811.2G." An example of a question of rules or policies is
"Are you open until 9:00 tonight?"
Note: If an annual count of reference transactions is unavailable,

determine an annual estimate by counting reference transactions
during a typical week in October and multiply the count by 52. A
"typical week" is a time that is neither unusually busy nor
unusually slow. Avoid holiday times, vacation periods for key
staff, days when unusual events are taking place in the commu-
nity or in the library. Choose a week in which the library is open
its regular hours. Include seven consecutive calendar days, from
Sunday through Saturday (or whenever the library is usually
open).
39 Total Circulation Definition: The total annual circulation of all library materials of all
types, including renewals.
Note: Count all materials in all formats that are charged out for
use outside the library. Interlibrary loan transactions included are
only items borrowed for users. Do not include items checked out
to another library.
INTER-LIBRARY LOANS
40 Provided To Definition: These are library materials, or copies of the materials,

provided by one library to another upon request. The libraries
involved in interlibrary loans are not under the same library
administration. These data are reported as annual figures.
41 Received From Definition: These are library materials, or copies of the materials,
received by one library from another library upon request. The
libraries involved in interlibrary loans are not under the same
library administration. These data are reported as annual figures.
41
CHILDREN'S SERVICES
42 Circulation of Children's Materials Definition: The total annual circulation of all children’s materials in
all formats to all users. It includes renewals.
43 Children's Program Attendance Definition: The count of the audience at all programs for which
the primary audience is children. Includes adults who attend pro-
grams intended primarily for children.
Note: Output Measures for Public Library Service to Children; A

Manual of Standardized Procedures (ALA, 1992) defines children
as persons age 14 and under.
44 Operating Expenditures Definition: Report operating expenditures for materials consi-

For Library Materials in dered part of the collection, whether purchased or leased, such
Electronic Format such as CD-ROMs, magnetic tapes, and magnetic discs, that
(also include in #25) are designed to be processed by a computer or similar
machine. Examples are U.S. Census data tapes, locally-
mounted databases, serials, and reference tools. Include
operating expenditures for equipment when the cost is
inseparably bundled into the price of the information service
product. Exclude operating expenditures for library system
software and microcomputer software used only by the library
staff.
Note: These expenditures should also be included in Collection

Expenditures (Data Element #25) on the Administrative Entity
screen.
45 Operating Expenditures Definition: Report all operating expenditures from the library
for Electronic Access budget associated with access to electronic materials and
(also include in #26) services. Include computer hardware and software used to
support library operations, whether purchased or leased,
mainframe and microcomputer. Include expenditures for
maintenance. Include expenditures for equipment used to run
information service products when that expenditure can be
separated from the price of the product. Report expenditures for
services provided by national, regional, and local bibliographic
utilities, networks, consortia and commercial services. Report all
fees and usage costs associated with such services as OCLC
FirstSearch or electronic document delivery.
Note: Report only operating expenditures. These expenditures

should also be included in Other Operating Expenditures, item
#26 on the administrative entity screen. Do NOT report capital
expenditures for items in this category.
46 Number of Library Materials Report the number of physical units such as CD-ROMS,
in Electronic Format magnetic tapes and magnetic disks that are designed to be
processed by a computer. Examples are U.S. Census data
tapes, locally-mounted databases, reference tools, and serials on
CD-ROM, tape, or floppy disk. Exclude bibliographic records
42
used to manage the collection, library system software, and

microcomputer software used only by the library staff.
47 Access to Electronic Services * Answer <Y>es or <N>o to the following question: Does your
library provide access to electronic services (e.g., bibliographic
and full-text databases, multi-media products)?
These are electronic services provided due to subscription, lease,

license, consortial membership or agreement. Include full-text
serial subscriptions and electronic databases received by the
library or an organization associated with the library.
48 Access to Internet Answer <Y>es or <N>o to the following question: Does the public
library have access to the Internet?
The Internet is the collection of networks that connects

government, university, and commercial agencies (e.g., NSFNET,
WestNet, etc.) and is unified by the use of a single protocol suite,
TCP/IP.
Report the library as providing Internet access only if one or more

of the following services are accessible: telnet, gopher, file
transfer protocol, or community network. Do not report a library
that has access to electronic mail only.
If the public library has access to the Internet as defined in the

three preceding sentences, respond <Y>es to this data element
and answer Internet Use Code (Data Element #49). If the library
does not have access to the Internet, respond <N>o, and leave
Data Element #49 blank.
49 Internet Use Code If the library has Internet access, is Internet used by (select one):
ST—library staff only

PI—patrons through a staff intermediary only
PE—patrons either directly or through a staff intermediary
UK—unknown
Note: Some of the data element names that appear on the data entry screens are abbreviated versions of the FSCS data
element names.
* Definition has been revised.
43
Outlet Data Element Definitions
01 LIB ID (OPTIONAL) Definition: This is the state-assigned identification code for the
Outlet.
1A FSCS ID (Automatic Display) Definition: This is the identification code assigned by NCES. Out-
lets are assigned the same FSCS ID as the Administrative Entity
to which they belong, with a unique three-digit suffix added to dis-
tinguish each outlet.
02 Name Definition: This is the name of the Outlet.
03 Street Address Definition: This is the complete street address of the Outlet.
Note: Do not report a post office box or general delivery. For a

bookmobile that operates from an administrative entity, branch, or
central library, report the address of the administrative entity,
branch or central library from which it operates. For a book-
mobile that is itself the administrative entity, report the address
where the bookmobile is parked at night.
04 City Definition: This is the city or town in which the Outlet is located.
05 County of the Outlet Definition: This is the county in which the Outlet is located.
06 Zip1 Definition: This is the standard five-digit postal zip code for the
street address of the Outlet.
07 Zip2 Definition: This is the four-digit postal zip code extension for the
street address of the Outlet.
08 Phone Definition: This is the telephone number of the Outlet, including

area code.
Note: Report telephone number without spacing or punctuation.
09 Outlet Type Code Definition: An outlet is a unit of an Administrative Entity that pro-
vides direct public library service.
BR—Branch Library
BS—Bookmobile(s)
44
Definition: A direct mail order service which provides books and

other library materials. Books-by-mail typically serves rural resi-
dents, the disabled, the homebound, and others without access
to another type of public library outlet. Requests for materials are
usually received by mail and by telephone only. Only Books-by-
Mail services that are housed separately from any other type of
direct public service outlet (that is, central library, branches, or
bookmobiles) should be coded here.
BR—Branch Library
Definition: A branch library is an auxiliary unit of an Administrative

Entity which has at least all of the following:
1. separate quarters;
2. an organized collection of library materials;
3. paid staff; and
4. regularly scheduled hours for being open to the public.
BS—Bookmobile(s)
Definition: A bookmobile is a traveling branch library. It consists

of at least all of the following:

materials;
2. a paid staff; and
3. regular scheduled hours (bookmobile stops) for being open
to the public.
Note: A separate outlet record may be created for each bookmo-

bile. You may wish to create separate outlet records for individu-
al bookmobiles if (1) they have different addresses and/or (2)
they have different Metropolitan Status Codes. Alternatively, a
bookmobile outlet record may include more than one bookmobile.
Definition: This is one type of single outlet library (SO) or the

library which is the operational center of a multiple-outlet library
(MO or MA). Usually all processing is centralized here and the
principal collections are housed here. Synonymous with main
library.
Note: Not all Administrative Entities have a central library and

some Administrative Entities have more than one central library.
10 Metropolitan Status Code Select one of the following. Bookmobiles should report the code
which best describes their primary service area.
CC—Within the city limits of the central city of a Metropolitan

Area.
NC—Metropolitan Area, but not within central city limits.
45
NO—Not in a Metropolitan Area.

UK—Unknown
Note: Contact the state data center for specific information about
Metropolitan Areas in your state.
CC—Central City
Definition: The largest central city and, in some cases, up to two

additional central cities are included in the title of the Metropolitan
Area; there also are central cities that are not included in a Metro-
politan Area title. A Metropolitan Area central city does not
include any part of that city that extends outside the Metropolitan
Area boundary.
NC—Metropolitan Area, but not within central city limits.
Definition: A large population nucleus, together with adjacent

communities that have a high degree of economic and social
integration with that nucleus. Some Metropolitan Areas are de-
fined around two or more nuclei. Each Metropolitan Area must
contain a place with a minimum population of 50,000 or a Census
Bureau-defined urbanized area and a total Metropolitan Area
population of at least 100,000 (75,000 in New England). A Metro-
politan Area comprises one or more central counties. (Indepen-
dent cities are considered county equivalents.) A Metropolitan
Area may also include one or more outlying counties that have
close economic and social relationships with the central county.
An outlying county must have a specified level of commuting to
the central counties and also must meet certain standards re-
garding metropolitan character, such as population density, urban
population, and population growth. In New England, Metropolitan
Areas are composed of cities and towns rather than whole
counties.
11 Population of the Legal Service Definition: This is the estimate of the

Area by Type of Outlet portion of the service area population targeted for services by the
outlet.
Select one of the following ranges:
A—1–999
B—1,000–2,499
C—2,500–4,999
D—5,000–9,999
E—10,000–24,999
F—25,000–49,999
G—50,000–99,999
H—100,000–249,999
I—250,000–499,999
J—500,000 or more
U—Unknown
46
12 Number of Bookmobiles in Definition: The number of bookmobiles in the bookmobile

the Bookmobile Outlet Record outlet record.
Note: A bookmobile outlet record may include one or more

bookmobiles. Complete this data element only if the outlet record
is of the type BS—Bookmobile(s) (see Outlet Data Element #9).
A bookmobile is a traveling branch library. It consists of at least
all of the following:

materials;
2. a paid staff; and
3. regular scheduled hours (bookmobile stops) for being open
to the public.
Count vehicles in use, not the number of stops the vehicle

makes.
13 Web Address ** Definition: This is the Web Address of the outlet.

http://__________________________.
Note: Some of the data element names that appear on the DECPLUS screens are abbreviated versions of the FSCS data
element names.
**New data element.
47
Appendix H—State Codes
Post Office State Code State FIPS State Code
AL Alabama 01
AK Alaska 02
AZ Arizona 04
AR Arkansas 05
CA California 06
CO Colorado 08
CT Connecticut 09
DE Delaware 10
DC District of Columbia 11
FL Florida 12
GA Georgia 13
HI Hawaii 15
ID Idaho 16
IL Illinois 17
IN Indiana 18
IA Iowa 19
KS Kansas 20
KY Kentucky 21
LA Louisiana 22
ME Maine 23
MD Maryland 24
MA Massachusetts 25
MI Michigan 26
MN Minnesota 27
MS Mississippi 28
MO Missouri 29
MT Montana 30
NE Nebraska 31
NV Nevada 32
NH New Hampshire 33
NJ New Jersey 34
NM New Mexico 35
NY New York 36
NC North Carolina 37
ND North Dakota 38
OH Ohio 39
OK Oklahoma 40
OR Oregon 41
PA Pennsylvania 42
RI Rhode Island 44
SC South Carolina 45
SD South Dakota 46
TN Tennessee 47
TX Texas 48
UT Utah 49
VT Vermont 50
VA Virginia 51
WA Washington 53
WV West Virginia 54
WI Wisconsin 55
WY Wyoming 56
Outlying Areas
GU Guam 66
MP Northern Mariana Islands 69
PW Palau 70
PR Puerto Rico 72
VI Virgin Islands 78
48
Appendix I—States with Libraries with Overlapping
Population of Legal Service Areas
Alabama
Arizona
Arkansas
Colorado
Connecticut
Florida
Illinois
Indiana
Iowa
Kentucky
Louisiana
Maine
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New York
North Dakota
Oklahoma
Pennsylvania
Rhode Island
South Carolina
Tennessee
Vermont
Washington
49
Appendix J—Libraries with No Central Outlet or More Than One Central Outlet
Libraries with No Central Outlet:
FSCS
OBS ID# LIBRARY NAME Total Centrals Branches Bookmobiles
1 AL0001 Carl Elliott Regional Library 0 0 0 0
2 AL0010 Cheaha Regional Library 2 0 0 2
3 AL0036 Cross Trails Regional Library 0 0 0 0
4 AL0048 Horseshoe Bend Regional Library 2 0 0 2
5 AL0065 Northwest Regional Library 1 0 0 1
6 AL0075 Wheeler Basin Regional Library 0 0 0 0
7 AL0113 Escambia Co. Coop. Library System 0 0 0 0
8 AL0120 Marengo Library System 1 0 0 1
9 AL0123 Marshall County Cooperative Library 1 0 0 1
10 AL0128 Harrison Regional Library System 0 0 0 0
11 AL0139 Pickens County Cooperative Library 0 0 0 0
12 AL0150 Sumter County Library System 0 0 0 0
13 AL0183 Clarke County Library Dev. Board 0 0 0 0
14 CA0047 Imperial County Library 8 0 8 0
15 CA0062 County of Los Angeles Public Library 89 0 86 3
16 CA0071 Mono County Free Library 7 0 6 1
17 CA0073 Monterey County Free Libraries 17 0 15 2
18 CA0084 Orange County Public Library 27 0 27 0
19 CA0109 San Bernardino County Library 29 0 27 2
20 CA0112 San Diego County Library 33 0 31 2
21 CA0120 San Mateo County Library 13 0 12 1
22 CA0126 Santa Clara County Library 11 0 9 2
23 CA0157 Yolo County Library 8 0 7 1
24 CO0037 DOUGLAS PLD 5 0 5 0
25 CO0039 EAGLE VALLEY LD 3 0 3 0
26 CO0049 GARFIELD CO PL SYS 6 0 6 0
27 CO0051 GRAND CO LD 5 0 5 0
28 CO0060 JEFFERSON CO PL 12 0 11 1
29 CO0071 LINCOLN CO BOOKMOBILE 1 0 0 1
30 CO0076 LOWER ARK VALLEY RL (BKMBL) 1 0 0 1
31 CO0086 NORTHEAST COLO BKMBL 1 0 0 1
32 CO0103 SOUTH ROUTT LD 3 0 3 0
33 CO0143 CLEAR CREEK LD 2 0 2 0
34 CO0145 WELD LD 10 0 9 1
35 DE0030 Sussex County Department of Libraries 1 0 0 1
36 DE0032 Kent County Department of Libraries 1 0 0 1
37 FL0002 CHARLOTTE-GLADES LIBRARY SYSTEM 6 0 5 1
38 FL0018 CITRUS COUNTY LIBRARY SYSTEM 6 0 6 0
39 FL0019 CLAY COUNTY PUBLIC LIBRARY SYSTEM 5 0 4 1
40 FL0095 SEMINOLE COUNTY PUBLIC LIBRARY SYSTEM 5 0 5 0
41 FL0099 VOLUSIA COUNTY PUBLIC LIBRARY 15 0 14 1
42 GA0025 GWINNETT COUNTY PUBLIC LIBRARY 9 0 9 0
43 GA0035 UNCLE REMUS REGIONAL LIBRARY SYSTEM 8 0 8 0
44 ID0062 JEFFERSON COUNTY DISTRICT 3 0 3 0
45 ID0120 KOOTENAI COUNTY DISTRICT 7 0 6 1
46 MD0002 ANNAPOLIS AND ANNE ARUNDE 15 0 15 0
47 MD0007 CARROLL COUNTY LIBRARY 8 0 5 3
48 MD0013 HARFORD COUNTY LIBRARY 9 0 9 0
49 MD0022 WASHINGTON COUNTY FREE LI 8 0 6 2
50 MD0023 WICOMICO COUNTY FREE LIBR 2 0 1 1
51 MI0021 Bay County Library System 6 0 5 1
52 MI0361 Wayne County Public Library 13 0 13 0
53 MN0001 ARROWHEAD LIBRARY SYSTEM 1 0 0 1
54 MN0041 HENNEPIN COUNTY 27 0 26 1
55 MN0045 SCOTT COUNTY 7 0 7 0
56 MN0046 WASHINGTON COUNTY 9 0 9 0
57 MN0051 PIONEERLAND LIBRARY SYSTEM 31 0 31 0
58 MN0068 SELCO 2 0 0 2
59 MN0109 VIKING LIBRARY SYSTEM 2 0 0 2
60 MN0145 KITCHIGAMI 10 0 9 1
61 MN0152 PLUM CREEK LIBRARY SYSTEM 1 0 0 1
62 NC0002 APPALACHIAN REGIONAL LIBRARY 6 0 6 0
63 NC0003 AVERY-MITCHELL-YANCEY REGIONAL LIBRARY 5 0 4 1
64 NC0006 CRAVEN-PAMLICO-CARTERET REGIONAL LIBRARY 11 0 9 2
65 NC0008 FONTANA REGIONAL LIBRARY 7 0 6 1
66 NC0010 HYCONEECHEE REGIONAL LIBRARY 6 0 4 2
67 NC0011 NANTAHALA REGIONAL LIBRARY 5 0 4 1
68 NC0013 NORTHWESTERN REGIONAL LIBRARY 13 0 12 1
69 NC0014 PETTIGREW REGIONAL LIBRARY 4 0 4 0
70 NC0015 SANDHILL REGIONAL LIBRARY SYSTEM 16 0 14 2
71 NC0018 BRUNSWICK COUNTY LIBRARY 4 0 4 0
72 NC0054 ROCKINGHAM COUNTY PUBLIC LIBRARY 7 0 6 1
73 NC0063 WAKE COUNTY DEPARTMENT OF LIBRARY 18 0 17 1
50
Appendix J—Libraries with No Central Outlet or More Than One Central Outlet
74 OH0018 CLERMONT COUNTY PUBLIC LIBRARY 9 0 9 0
75 OH0046 GEAUGA COUNTY PUBLIC LIBRARY 7 0 6 1
76 OH0052 CUYAHOGA COUNTY PUBLIC LIBRARY 28 0 28 0
77 OH0099 SOUTHWEST PUBLIC LIBRARIES 2 0 2 0
78 OH0242 WILLOUGHBY-EASTLAKE PUBLIC LIBRARY 3 0 3 0
79 PA0227 COLUMBIA CNTY TRAVELING LIB 1 0 0 1
80 PA0456 BEAVER CO FED LIBRARY SYSTEM 1 0 0 1
81 PA0489 BUTLER COUNTY FED LIB SYSTEM 1 0 0 1
82 UT0001 BEAVER COUNTY BOOKMOBILE LIBRARY 2 0 0 2
83 UT0005 BOX ELDER CO. BOOKMOBILE LIBRARY 3 0 1 2
84 UT0009 CACHE CO. BOOKMOBILE LIBRARY 2 0 1 1
85 UT0015 CARBON CO. BOOKMOBILE LIBRARY 1 0 0 1
86 UT0018 DAGGETT CO. BOOKMOBILE LIBRARY 1 0 0 1
87 UT0025 IRON CO. BOOKMOBILE LIBRARY 1 0 0 1
88 UT0028 JUAB CO. BOOKMOBILE LIBRARY 1 0 0 1
89 UT0030 KANE CO. BOOKMOBILE LIBRARY 1 0 0 1
90 UT0032 MILLARD CO. BOOKMOBILE LIBRARY 1 0 0 1
91 UT0036 PIUTE CO. BOOKMOBILE LIBRARY 1 0 0 1
92 UT0037 RICH CO. BOOKMOBILE LIBRARY 1 0 0 1
93 UT0038 SANPETE CO. BOOKMOBILE LIBRARY 2 0 1 1
94 UT0043 SEVIER CO. BOOKMOBILE LIBRARY 1 0 0 1
95 UT0049 SALT LAKE COUNTY LIBRARY SYSTEM 16 0 16 0
96 UT0050 SAN JUAN COUNTY LIBRARY 3 0 2 1
97 UT0051 SUMMIT COUNTY LIBRARY 4 0 3 1
98 UT0053 TOOELE CO. BOOKMOBILE LIBRARY 2 0 1 1
99 UT0056 UTAH CO. BOOKMOBILE LIBRARY 3 0 1 2
100 UT0068 WAYNE CO. BOOKMOBILE LIBRARY 1 0 0 1
101 VA0026 Fairfax County Public Library 19 0 19 0
102 VA0036 Henrico County Public Library 11 0 10 1
103 VA0044 Loudoun County Public Library 7 0 6 1
104 VA0053 Newport News Public Library System 6 0 5 1
105 VA0057 Pamunkey Regional Library 10 0 9 1
106 VA0064 Prince William Public Library 10 0 10 0
107 VA0086 Williamsburg Regional Library 3 0 2 1
108 VA0091 Central Virginia Regional Library 2 0 2 0
109 WA0047 Walla Walla County 2 0 2 0
110 WA0057 Whatcom County 11 0 10 1
111 WA0059 King County Library 43 0 39 4
112 WA0061 Mid-Columbia Library 11 0 10 1
113 WA0063 Pierce County 18 0 16 2
114 WA0065 Sno-Isle Regional 19 0 18 1
115 WA0066 Spokane County Library 9 0 9 0
116 WA0069 Timberland Regional 27 0 27 0
117 WI0148 Kenosha Public Library 5 0 4 1
118 WI0153 Kimberly-Little Chute Public Library 2 0 2 0
119 WI0390 La Crosse County Library 5 0 5 0
===== ======== ======== ========
936 0 837 99
Libraries with More than One Central Outlet
FSCS
OBS ID# LIBRARY NAME Total Centrals Branches Bookmobiles
1 AZ0002 Flagstaff City/Coconino County Library Dist. 10 6 2 2
2 AZ0009 Cochise County Library District 14 7 5 2
3 AZ0050 Pinal County Library District 13 13 0 0
4 AZ0067 Yavapai County Library District 17 17 0 0
5 AZ0102 GILA COUNTY LIBRARY DISTRICT 8 8 0 0
6 AR0040 MISSISSIPPI\CRITTENDEN COUNTY REG. LIBRARY 12 2 10 0
7 CO0146 RIO GRANDE LD 3 2 1 0
8 FL0039 LAKE COUNTY LIBRARY SYSTEM 5 5 0 0
9 FL0127 PINELLAS PUBLIC LIBRARY COOPERATIVE 23 13 10 0
10 FL0135 WILDERNESS COAST PUBLIC LIBRARIES 6 3 1 2
11 FL0136 PANHANDLE PUBLIC LIBRARY COOPERATIVE SYSTEM 12 4 7 1
12 FL0146 SUMTER COUNTY PUBLIC LIBRARY SYSTEM 5 5 0 0
13 FL0147 THREE RIVERS REGIONAL LIBRARY SYSTEM 3 3 0 0
14 FL0148 LIBRARY COOPERATIVE OF THE PALM BEACHES 20 4 14 2
15 FL0149 NEW RIVER PUBLIC LIBRARY COOPERATIVE 5 3 1 1
16 FL0150 HEARTLAND LIBRARY COOPERATIVE 6 4 2 0
17 NV0008 LAS VEGAS-CLARK COUNTY DISTRICT LIBRARY 25 3 22 0
18 NV0027 ESMERALDA COUNTY LIBRARY 3 3 0 0
19 NY0778 THE NEW YORK PUBLIC LIBRARY 86 6 80 0
20 NY0784 Northern Onondaga Public Library 3 3 0 0
21 OR0135 Oregon Trail Library District 2 2 0 0
===== ======== ======== ===========
281 116 155 10
51
Appendix K—Imputation Flags and Definitions for Public Library Data File
0 If the variable is not imputed.
1 If Method 1 (mean growth rate) is used with 1996 data.
2 If Method 1 is used with 1995 data.
3 If Method 2 (hot-deck growth rate) is used with 1996 data.
4 If Method 2 is used with 1995 data.
5 If adjusted cell mean is used (i.e., population of legal service area > 0).
6 If unadjusted cell mean is used (i.e., population of legal service area <= 0).
7 If, for attendance, there is no prior year data, we used the ratio of 1997 total library visits to total
duplicated population for the respondents in the imputation cell and multiplied the ratio by the
nonrespondent's 1997 population value.
8 If, for children's program attendance, we used the ratio of the nonrespondent's 1996 children's
program attendance to library visits and multiplied the ratio by the nonrespondent's 1997 library
visits. Likewise, for children's circulation, we used the ratio of the nonrespondent's 1996 children's
circulation to total circulation and multiplied the ratio by the nonrespondent's 1997 total circulation.
9 If, for children's program attendance, we used the ratio of the nonrespondent's 1995 children's
program attendance to library visits and multiplied the ratio by the nonrespondent's 1997 library
visists. Likewise, for children's circulation, we used the ratio of the nonrespondent's 1995 children's
circulation to total circulation and multiplied the ratio by the nonrespondent's 1997 total circulation.
10 If, for children's program attendance, there is no prior year data, we used the ratio of 1997 total
children's program attendance to total library visits for the respondents in the imputation cell and
multiply the ratio by the nonrespondent's 1997 library visits. Likewise, for children's circulation, we
used the ratio of 1997 total children's circulation to total circulation for the respondents in the
imputation cell and multiplied the ratio by the nonrespondent's 1997 total circulation.
11 If, for a derived variable, the variable is imputed.
12 If, for library visits, (imputation flag1 > 0 and imputation flag11 = 0) and (children's program
attendance > library visits), we used the ratio of the nonrespondent's 1996 library visits to children's
program attendance and multiplied the ratio by the nonrespondent's 1997 children's program
attendance. This is tantamount to using the inverse of the ratio used in imputation flag 8 above.
Likewise, for total circulation, we used the ratio of the nonrespondent's 1996 total circulation to
children's circulation and multiplied the ratio by the nonrespondent's 1997 children's circulation.
13 If, for library visits, we have (imputation flag1 > 0 and imputation flag 11 = 0) and (children's program
attendance > library visits), we used the ratio of the nonrespondent's 1995 library visits to children's
program attendance and multiplied the ratio by the nonrespondent's 1997 children's program
attendance. This is tantamount to using the inverse of the ratio used in imputation flag 9 above.
Likewise, for total circulation, we used the ratio of the nonrespondent's 1995 total circulation to
children's circulation and multiplied the ratio by the nonrespondent's 1997 children's circulation.
14 If, for library visits, we have (imputation flag 1 > 0 and imputation flag11 = 0) and (children's program
attendance > library visits) and, in addition, there is no prior year data, we used the ratio of 1997 total
library visits to total children's program attendance for the respondents in the imputation cell and
52
multiplied the ratio by the nonrespondent's 1997 children's program attendance. This is tantamount
to using the inverse of the ratio used in imputation flag 10 above. Likewise, for total circulation, we
used the ratio of 1997 total circulation to total children's circulation for the respondents in the
imputation cell and multiplied the ratio by the respondent's 1997 children's circulation.
15 If, for population of legal service area, the data are missing for 1997, we used the prior year value or
obtained a value from NCES.
16 If, for either electronic access or internet access, the value was imputed using a prior year
response.
17 If, for either electronic access or Internet access, the value was imputed using the current year
response to electronic access expenditures. If electronic access expenditures was > 0, the value
was set to "Y". Otherwise, the value was set to "N".
18 If, for materials in electronic format expenditures or electronic access expenditures the value was
imputed by taking the sum of other operating expenditures and collection expenditures and
multiplying it by the mean ratio of either materials in electronic format expenditures to other
operating/collection expenditures or electronic access expenditures to other operating/collection
expenditures.
19 If electronic access expenditures plus materials in electronic format expenditures was greater than
the sum of other operating expenditures plus collection expenditures, both electronic expenditures
variables were adjusted by the mean ratio of one expenditure to the mean sum of both expenditures.
20 If materials in electronic format expenditures was adjusted by the mean ratio of materials in
electronic format expenditures to materials in electronic format.
21 If materials in electronic format was adjusted by the mean ratio of materials in electronic format to
materials in electronic format expenditures.
22 If materials in electronic format expenditures was adjusted by the ratio of the record's prior year
materials in electronic format expenditures to materials in electronic format.
(Note: There are no flag values 23 to 29.)
30 If we used the same method as imputation method 1 but with 1996 imputed data instead of reported
data. This was done only when the imputed data used was based on past reported data.
31 If we used the same method as imputation method 2 but with 1995 imputed data instead of reported
data. This was done only when the imputed data used was based on past reported data.
32 If the originally imputed value was adjusted by the ratio of the 1996 value to the state's total capital
amount. This was done for the state of Montana only.
(Note: There are no flag values 33 to 39.)
40 If all electronic data elements (i.e., electronic materials expenditures, and electronic access
expenditures, and electronic materials) were adjusted. This was done for the Tennessee regional
libraries. All the imputed values are based on the one reported record. Electronic materials
expenditures was imputed by multiplying the population of legal service area by the ratio of the
reported record's electronic materials expenditures to population of legal service area. Electronic
access expenditures was imputed by multiplying the imputed electronic materials expenditures times
ratio 1 where ratio1 is equal to the sum of electronic access expenditures for the reported libraries in
53
the imputation cell divided by the sum of electronic materials expenditures for the reported libraries
in the imputation cell. Electronic materials was imputed by multiplying the imputed electronic
materials expenditures times ratio 2 where ratio 2 is equal to the sum of electronic materials for the
reported libraries in the imputation cell divided by the sum of electronic materials expenditures for
the reported libraries in the imputation cell.
99 If data are suppressed (to protect confidentiality of respondents) (public-use file only).
54
Appendix L—Imputation Flag Frequencies for Public Library Data File
Note: See appendix A for a description of the variables and appendix K for the imputation flags
and definitions.
PUPLDF97
POPU—IMPUTATION FLAG
Cumulative Cumulative
IMP0 Frequency Percent Frequency Percent
---------------------------------------------------------
0 8968 100.00 8968 100.00
CENTLIB—IMPUTATION FLAG
---------------------------------------------------------
0 8968 100.00 8968 100.00
BRANLIB—IMPUTATION FLAG
---------------------------------------------------------
0 8968 100.00 8968 100.00
BKMOB—IMPUTATION FLAG
---------------------------------------------------------
0 8968 100.00 8968 100.00
MASTER—IMPUTATION FLAG
---------------------------------------------------------
0 8857 98.76 8857 98.76
1 42 0.47 8899 99.23
2 15 0.17 8914 99.40
5 54 0.60 8968 100.00
LIBRARIAN—IMPUTATION FLAG
---------------------------------------------------------
0 8804 98.17 8804 98.17
1 73 0.81 8877 98.99
2 24 0.27 8901 99.25
5 60 0.67 8961 99.92
11 7 0.08 8968 100.00
OTHPAID—IMPUTATION FLAG
---------------------------------------------------------
0 8821 98.36 8821 98.36
11 147 1.64 8968 100.00
TOTPEMP—IMPUTATION FLAG
---------------------------------------------------------
0 8803 98.16 8803 98.16
1 41 0.46 8844 98.62
2 17 0.19 8861 98.81
5 58 0.65 8919 99.45
11 49 0.55 8968 100.00
55
LOCGVT—IMPUTATION FLAG
---------------------------------------------------------
0 8779 97.89 8779 97.89
3 72 0.80 8851 98.70
4 19 0.21 8870 98.91
5 94 1.05 8964 99.96
11 4 0.04 8968 100.00
STGVT—IMPUTATION FLAG
---------------------------------------------------------
0 8843 98.61 8843 98.61
3 43 0.48 8886 99.09
4 12 0.13 8898 99.22
5 64 0.71 8962 99.93
11 6 0.07 8968 100.00
FEDGVT—IMPUTATION FLAG
----------------------------------------------------------
0 8842 98.60 8842 98.60
3 58 0.65 8900 99.24
4 14 0.16 8914 99.40
5 54 0.60 8968 100.00
OTHINCM—IMPUTATION FLAG
----------------------------------------------------------
0 8792 98.04 8792 98.04
3 6 0.07 8798 98.10
4 2 0.02 8800 98.13
11 168 1.87 8968 100.00
TOTINCM—IMPUTATION FLAG
----------------------------------------------------------
0 8773 97.83 8773 97.83
3 16 0.18 8789 98.00
4 2 0.02 8791 98.03
5 25 0.28 8816 98.31
11 152 1.69 8968 100.00
SALARIES—IMPUTATION FLAG
----------------------------------------------------------
0 5156 57.49 5156 57.49
1 8 0.09 5164 57.58
2 1 0.01 5165 57.59
5 24 0.27 5189 57.86
11 1 0.01 5190 57.87
30 1 0.01 5191 57.88
31 2 0.02 5193 57.91
99 3775 42.09 8968 100.00
BENEFIT—IMPUTATION FLAG
----------------------------------------------------------
0 5153 57.46 5153 57.46
11 40 0.45 5193 57.91
99 3775 42.09 8968 100.00
56
TOTEXP—IMPUTATION FLAG
----------------------------------------------------------
0 5157 57.50 5157 57.50
1 7 0.08 5164 57.58
2 1 0.01 5165 57.59
5 24 0.27 5189 57.86
11 4 0.04 5193 57.91
99 3775 42.09 8968 100.00
TOTEXPCOL—IMPUTATION FLAG
----------------------------------------------------------
0 8775 97.85 8775 97.85
1 71 0.79 8846 98.64
2 19 0.21 8865 98.85
5 99 1.10 8964 99.96
11 4 0.04 8968 100.00
OTHOPEXP—IMPUTATION FLAG
----------------------------------------------------------
0 5154 57.47 5154 57.47
1 7 0.08 5161 57.55
2 1 0.01 5162 57.56
5 28 0.31 5190 57.87
11 3 0.03 5193 57.91
99 3775 42.09 8968 100.00
TOTOPEXP1—IMPUTATION FLAG
----------------------------------------------------------
0 8767 97.76 8767 97.76
11 201 2.24 8968 100.00
CAPITAL—IMPUTATION FLAG
----------------------------------------------------------
0 8706 97.08 8706 97.08
5 118 1.32 8824 98.39
11 64 0.71 8888 99.11
30 1 0.01 8889 99.12
32 79 0.88 8968 100.00
BKVOL—IMPUTATION FLAG
----------------------------------------------------------
0 8709 97.11 8709 97.11
1 94 1.05 8803 98.16
2 28 0.31 8831 98.47
5 137 1.53 8968 100.00
AUDIO—IMPUTATION FLAG
----------------------------------------------------------
0 8699 97.00 8699 97.00
1 136 1.52 8835 98.52
2 29 0.32 8864 98.84
5 104 1.16 8968 100.00
VIDEO—IMPUTATION FLAG
----------------------------------------------------------
0 8712 97.15 8712 97.15
5 256 2.85 8968 100.00
57
SUBSCRIPT—IMPUTATION FLAG
----------------------------------------------------------
0 8732 97.37 8732 97.37
1 127 1.42 8859 98.78
2 20 0.22 8879 99.01
5 89 0.99 8968 100.00
DUPLI—IMPUTATION FLAG
----------------------------------------------------------
0 8796 98.08 8796 98.08
1 76 0.85 8872 98.93
2 18 0.20 8890 99.13
5 68 0.76 8958 99.89
30 10 0.11 8968 100.00
ATTEND—IMPUTATION FLAG
----------------------------------------------------------
0 7751 86.43 7751 86.43
1 278 3.10 8029 89.53
2 106 1.18 8135 90.71
7 826 9.21 8961 99.92
12 4 0.04 8965 99.97
14 2 0.02 8967 99.99
30 1 0.01 8968 100.00
REFERENCE—IMPUTATION FLAG
----------------------------------------------------------
0 8056 89.83 8056 89.83
1 251 2.80 8307 92.63
2 102 1.14 8409 93.77
5 352 3.93 8761 97.69
30 165 1.84 8926 99.53
31 42 0.47 8968 100.00
TOTCIR—IMPUTATION FLAG
----------------------------------------------------------
0 8721 97.25 8721 97.25
1 104 1.16 8825 98.41
2 24 0.27 8849 98.67
5 99 1.10 8948 99.78
11 13 0.14 8961 99.92
30 3 0.03 8964 99.96
31 4 0.04 8968 100.00
LOANTO—IMPUTATION FLAG
----------------------------------------------------------
0 8655 96.51 8655 96.51
5 313 3.49 8968 100.00
LOANFM—IMPUTATION FLAG
----------------------------------------------------------
0 8676 96.74 8676 96.74
5 292 3.26 8968 100.00
KIDCIRCL—IMPUTATION FLAG
----------------------------------------------------------
0 8344 93.04 8344 93.04
8 199 2.22 8543 95.26
9 77 0.86 8620 96.12
10 348 3.88 8968 100.00
58
KIDATTEND—IMPUTATION FLAG
----------------------------------------------------------
0 8507 94.86 8507 94.86
8 106 1.18 8613 96.04
9 39 0.43 8652 96.48
10 315 3.51 8967 99.99
12 1 0.01 8968 100.00
POPU_UNDUP—IMPUTATION FLAG
----------------------------------------------------------
0 8968 100.00 8968 100.00
ELMATEXP—IMPUTATION FLAG
----------------------------------------------------------
0 8311 92.67 8311 92.67
3 205 2.29 8516 94.96
4 23 0.26 8539 95.22
5 278 3.10 8817 98.32
11 115 1.28 8932 99.60
18 11 0.12 8943 99.72
23 13 0.14 8956 99.87
40 12 0.13 8968 100.00
ELACCEXP—IMPUTATION FLAG
----------------------------------------------------------
0 8157 90.96 8157 90.96
3 355 3.96 8512 94.92
4 47 0.52 8559 95.44
5 355 3.96 8914 99.40
11 8 0.09 8922 99.49
18 34 0.38 8956 99.87
40 12 0.13 8968 100.00
ELMATS—IMPUTATION FLAG
----------------------------------------------------------
0 8491 94.68 8491 94.68
3 181 2.02 8672 96.70
4 25 0.28 8697 96.98
5 216 2.41 8913 99.39
11 10 0.11 8923 99.50
21 33 0.37 8956 99.87
40 12 0.13 8968 100.00
ELSVCACC—IMPUTATION FLAG
----------------------------------------------------------
0 8905 99.30 8905 99.30
16 15 0.17 8920 99.46
17 48 0.54 8968 100.00
INETACC—IMPUTATION FLAG
----------------------------------------------------------
0 8919 99.45 8919 99.45
16 10 0.11 8929 99.57
17 39 0.43 8968 100.00
59
Appendix M—Imputation Flags, Definitions, and Frequencies for State
Summary/State Characteristics Data File
Note: See appendix B for a description of the variables. The imputation flags and definitions are
listed below, followed by the frequencies.
0 If all detail comprising total is reported data.

1 If some detail comprising total is imputed data.
2 If all detail comprising total is imputed data.
99 If total is suppressed (public-use file only).
PUSUM97
POPU—IMPUTATION FLAG
---------------------------------------------------------
0 52 100.00 52 100.00
CENTLIB—IMPUTATION FLAG
---------------------------------------------------------
0 52 100.00 52 100.00
BRANLIB—IMPUTATION FLAG
---------------------------------------------------------
0 52 100.00 52 100.00
BKMOB—IMPUTATION FLAG
---------------------------------------------------------
0 52 100.00 52 100.00
MASTER—IMPUTATION FLAG
---------------------------------------------------------
0 34 65.38 34 65.38
1 18 34.62 52 100.00
LIBRARIAN—IMPUTATION FLAG
---------------------------------------------------------
0 30 57.69 30 57.69
1 22 42.31 52 100.00
OTHPAID—IMPUTATION FLAG
---------------------------------------------------------
0 31 59.62 31 59.62
1 21 40.38 52 100.00
TOTPEMP—IMPUTATION FLAG
---------------------------------------------------------
0 30 57.69 30 57.69
1 22 42.31 52 100.00
LOCGVT—IMPUTATION FLAG
---------------------------------------------------------
0 29 55.77 29 55.77
1 23 44.23 52 100.00
60
STGVT—IMPUTATION FLAG
---------------------------------------------------------
0 34 65.38 34 65.38
1 18 34.62 52 100.00
FEDGVT—IMPUTATION FLAG
----------------------------------------------------------
0 32 61.54 32 61.54
1 20 38.46 52 100.00
OTHINCM—IMPUTATION FLAG
----------------------------------------------------------
0 30 57.69 30 57.69
1 22 42.31 52 100.00
TOTINCM—IMPUTATION FLAG
----------------------------------------------------------
0 30 57.69 30 57.69
1 22 42.31 52 100.00
SALARIES—IMPUTATION FLAG
----------------------------------------------------------
0 27 51.92 27 51.92
1 25 48.08 52 100.00
BENEFIT—IMPUTATION FLAG
----------------------------------------------------------
0 26 50.00 26 50.00
1 26 50.00 52 100.00
TOTEXP—IMPUTATION FLAG
----------------------------------------------------------
0 28 53.85 28 53.85
1 24 46.15 52 100.00
TOTEXPCOL—IMPUTATION FLAG
----------------------------------------------------------
0 29 55.77 29 55.77
1 23 44.23 52 100.00
OTHOPEXP—IMPUTATION FLAG
----------------------------------------------------------
0 28 53.85 28 53.85
1 24 46.15 52 100.00
61
TOTOPEXP1—IMPUTATION FLAG
----------------------------------------------------------
0 28 53.85 28 53.85
1 24 46.15 52 100.00
CAPITAL—IMPUTATION FLAG
----------------------------------------------------------
0 28 53.85 28 53.85
1 23 44.23 51 98.08
2 1 1.92 52 100.00
BKVOL—IMPUTATION FLAG
----------------------------------------------------------
0 23 44.23 23 44.23
1 29 55.77 52 100.00
AUDIO—IMPUTATION FLAG
----------------------------------------------------------
0 18 34.62 18 34.62
1 34 65.38 52 100.00
VIDEO—IMPUTATION FLAG
----------------------------------------------------------
0 19 36.54 19 36.54
1 33 63.46 52 100.00
SUBSCRIPT—IMPUTATION FLAG
----------------------------------------------------------
0 21 40.38 21 40.38
1 31 59.62 52 100.00
DUPLI—IMPUTATION FLAG
----------------------------------------------------------
0 29 55.77 29 55.77
1 23 44.23 52 100.00
ATTEND—IMPUTATION FLAG
----------------------------------------------------------
0 9 17.31 9 17.31
1 43 82.69 52 100.00
REFERENCE—IMPUTATION FLAG
----------------------------------------------------------
0 11 21.15 11 21.15
1 41 78.85 52 100.00
62
TOTCIR—IMPUTATION FLAG
----------------------------------------------------------
0 21 40.38 21 40.38
1 31 59.62 52 100.00
LOANTO—IMPUTATION FLAG
----------------------------------------------------------
0 19 36.54 19 36.54
1 32 61.54 51 98.08
2 1 1.92 52 100.00
LOANFM—IMPUTATION FLAG
----------------------------------------------------------
0 18 34.62 18 34.62
1 33 63.46 51 98.08
2 1 1.92 52 100.00
KIDCIRCL—IMPUTATION FLAG
----------------------------------------------------------
0 9 17.31 9 17.31
1 42 80.77 51 98.08
2 1 1.92 52 100.00
KIDATTEND—IMPUTATION FLAG
----------------------------------------------------------
0 11 21.15 11 21.15
1 40 76.92 51 98.08
2 1 1.92 52 100.00
PERIOD_POP—IMPUTATION FLAG
----------------------------------------------------------
0 52 100.00 52 100.00
ELMATEXP—IMPUTATION FLAG
----------------------------------------------------------
0 16 30.77 16 30.77
1 36 69.23 52 100.00
ELACCEXP—IMPUTATION FLAG
----------------------------------------------------------
0 17 32.69 17 32.69
1 35 67.31 52 100.00
ELMATS—IMPUTATION FLAG
----------------------------------------------------------
0 12 23.08 12 23.08
1 40 76.92 52 100.00
63

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Public-Use Data File: Public Libraries Survey,

Fiscal Year 1997

Federal-State Cooperative System

U.S. Department of Education

National Center for Education Statistics

The NCES World Wide Web Home Page is: http://nces.ed.gov/

Content Contact: Elaine Kroe (202) 502-7379

II. User’s Guide

II. User's Guide

II. A. Survey Methodology

Items with state response rates below 70 percent:

Library Response Response

States by Reporting Period

07/96 to 06/97 01/97 to 12/97 Other

Public- and Restricted-Use Data Files

1. The title of the database(s) the organization wants to access;

7. The desired computer media format.

Four types of edit checks are performed:

B. For libraries with no data in 1995, 1996 or 1997:

C. For all non-responding libraries:

II. B. Guidelines for Processing the Data Files

LIBNAME 45 21 A 02 Name of library

ADDRESS 35 66 A 03 Street address of library

CITY 17 101 A 04 City or town of library

PHONE 10 127 A 07 Telephone number, in following format:

BRANLIB 03 149 N 10 Number of branch libraries

BKMOB 03 152 N 11 Number of bookmobiles

PAID STAFF (FULL-TIME EQUIVALENT)

LIBRARIAN 09 164 N 14 Total number of FTE employees holding the title of

TOTPEMP 10 183 N 16 Total paid FTE employees (sum of LIBRARIAN and

STGVT 09 202 N 18 State government income

FEDGVT 09 211 N 19 Federal government income

OTHINCM 09 220 N 20 Other income (i.e., income that is not included in

TOTINCM 10 229 N 21 Total income (sum of LOCGVT, STGVT, FEDGVT,

BENEFIT 09 248 N 23 Employee benefits expenditures for all library staff

TOTEXP 09 257 N 24 Total staff expenditures (sum of SALARIES and

TOTEXPCOL 09 266 N 25 Collection expenditures

OTHOPEXP 09 275 N 26 Other operating expenditures (i.e., expenditures that are

TOTOPEXP1 10 284 N 27 Total operating expenditures (sum of TOTEXP,

AUDIO 09 312 N 30 Number of audio materials

VIDEO 09 321 N 32 Number of video materials

SUBSCRIPT 09 330 N 33 Number of current serial subscriptions

PUBLIC SERVICE HOURS

REFERENCE 09 356 N 38 Total annual reference transactions

LOANFM 06 380 N 41 Total annual loans received from other libraries

KIDATTEND 09 395 N 43 Total annual attendance at all programs intended

IDENTIFICATION (additional items)

C_LEGBASE 02 406 A 7B Legal Basis Code

C_ADMIN 02 408 A 7C Administrative Structure Code

CNTY 17 410 A 4A County of library

ELACCEXP 09 437 N 45 Operating expenditures for electronic access

ELMATS 09 446 N 46 Number of library materials in electronic format

ELSVCACC 01 455 A 47 Access to electronic services (e.g., bibliographic and

INETACC 01 456 A 48 Access to the Internet

INETUSE 02 457 A 49 Internet Use Code

FSCSKEY 06 468 A 1A Library identification code assigned by NCES

CNTYFIPS 03 478 A (†) Three-digit FIPS county code

YR 02 481 A (†) FSCS submission year of public library data

OBEREG 02 483 A (†) Bureau of Economic Analysis Code (formerly called

RSTATUS 01 485 A (†) 1 = Respondent, with no imputed data

Item imputation flags (see appendix K for flag values

IMP30 02 546 A (†) KIDCIRCL—IMPUTATION FLAG