Computer Tutorial

Use of Hyperlinks in MS Word

Hyperlink will appear as colored text or image, which when clicked will open any of the following: A file A location on file A web page There are two types of hyperlinks namely, relative hyperlinks and absolute hyperlinks. A. An absolute Hyperlink in a single document can be inserted by following these steps: 1) 2) 3) 4) 5) Open the document in which you want to use an absolute hyperlink. Click the Microsoft Office Button, point to Prepare, and then click Properties. Click Document Properties, and then click Advanced Properties. Click the Summary tab. In the Hyperlink Base box, type x, and then click OK.

B. An absolute Hyperlink in the all word documents can be inserted following these steps: 1) 2) 3) 4) 5) 6) Click the Microsoft Office Button, and then click Word Options. Click the Advanced. Under General, click Web Options. Click the Files tab. Click to clear the Update links on save check box. Click OK twice.

C. An existing hyperlink can be can be reset by following these steps: 1) Open the document. 2) Right-click the hyperlink that you want to change, and then click Edit Hyperlink. 3) In the Look in box, click the document that you want the hyperlink to open. Or, type the URL address of the destination in the Address box. 4) Click OK. D. A hyperlink base can be set by following these steps: 1) Open the document in which you want to set a hyperlink base.
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2) 3) 4) 5)

Click the Microsoft Office Button, point to Prepare, and then click Properties. Click Document Properties, and then click Advanced Properties. Click the Summary tab. In the Hyperlink Base box, type the path that you want to use for all the hyperlinks that you create in this document. 6) Click OK.

E. To create a customized hyperlink to a document, file, or Web page these steps must be taken: 1) Select the text or picture that you want to display as the hyperlink. 2) On the Insert tab, in the Links group, click Hyperlink . 3) You can also right-click the text or picture and then click Hyperlink on the shortcut menu. 4) Do one of the following: 5) To link to an existing file or Web page, click Existing File or Web Page under Link to, and then type the address that you want to link to in the Address box. If you don't know the address for a file, click the arrow in the Look in list, and then navigate to the file that you want. 6) To link to a file that you haven't created yet, click Create New Document under Link to, type the name of the new file in the Name of new document box, and then, under When to edit, click Edit the new document later or Edit the new document now.

Use of Bookmark in MS Word

To insert bookmark following steps must be undertaken: 1) Select the text or item to which you want to assign a bookmark, or click where you want to insert a bookmark. 2) On the Insert tab, in the Links group, click Bookmark. 3) Under Bookmark name, type a name. 4) Bookmark names must begin with a letter and can contain numbers. You can't include spaces in a bookmark name. However, you can use the underscore character to separate words for example, First_heading. 5) Click Add.

Use of Cross-reference in MS Word

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Cross-reference can be created in the same document to be used as a cross reference. If a user wants to create a cross reference from another document it is essential to merge documents as a master document. 1) In the document, type the introductory text that begins the cross-reference. 2) For example, type For more information, see 3) On the Insert menu, point to Reference, and then click Cross-reference. 4) In the Reference type box, click the type of item you want to refer to for example, a heading. 5) In the Insert reference to box, click the information you want inserted in the document for example, the heading text. 6) In the For which box, click the specific item you want to refer to for example, the heading for Chapter 6. 7) To allow users to jump to the referenced item, select the Insert as hyperlink check box. 8) If the Include above/below check box is available, you can select this check box to include information about the relative position of the referenced item. 9) Click Insert. References:
http://office.microsoft.com/en-us/word-help/create-a-cross-reference-HP005189376.aspx http://office.microsoft.com/en-us/word-help/create-format-or-delete-a-hyperlink-HA010165929.aspx

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