2013 SCIENCE BOOK PRIZE

Publishers and authors are invited to submit entries for the 2013 Science Book Prize. The definition of science book for this prize is a book about science that does not require specialist knowledge of the subject or of science in general, in order to be read, enjoyed and understood. This award is independently managed and funded by the Royal Society of New Zealand and seeks to promote popular science writing in New Zealand. The 2013 Science Book Prize is for books published in calendar years 2011 and 2012. The winning author(s) will receive $5,000 (or part share). The finalists will be announced at the end of March and the winning title will be announced at the Auckland Writers and Readers Festival in May 2013 (exact date tbc). All short-listed authors and publishers must attend the announcement ceremony.

ELIGIBILITY CRITERIA
The 2013 Science Book Prize is open to books published between 1 January 2011 and 31 December 2012 (ie calendar years 2011 and 2012). Books must be available for purchase in New Zealand bookshops (see proviso for e-books below). Principal author must be a New Zealand citizen by birth, naturalisation or immigration or have held a Residence Permit in New Zealand for a period of at least three years. Deceased authors are not eligible. Books by individual or multiple authors, including anthologies, are eligible, if they meet the criteria for submission. Books of fiction, poetry or drama will be accepted, provided they contain significant science content and communicate scientific concepts. E-books will be accepted provided they are widely available to the bookselling trade and the New Zealand public. Any e-books submitted should be available from two or more of the leading online retailers if they are not nationally for sale in print. The following are NOT eligible: - Childrens or young adults books. - Reference or text books. - Books which are essentially illustrative.

- Books whose authors are staff or Council members of the Royal Society of New Zealand. Please note: The final decision on eligibility of any submission rests with the 2013 Science Book Prize Judges and Panel Advisors.

CONDITIONS OF ENTRY
Books published between 1 January 2011 and 31 December 2012 must be submitted by 8 February 2013. All printed book entries must be available for sale in New Zealand retail bookshops at the time of their submission and throughout the period of promotion. E-books must be available for sale from two or more leading online retailers. Publishers of finalist titles will be required to supply: - Comprehensive background information about the book, author and publisher for media use. - A digital photograph of the author(s) for media use. Publishers of finalist and winning titles must ensure the books supplied to bookstores carry the finalist or winner stickers provided. Publishers must ensure that, with the exception of unforeseen circumstances, finalist authors will be present at the announcement ceremony at the Auckland Writers and Readers Festival in May 2013 (exact date tbc). Travel and accommodation for the authors will be paid by the Royal Society of New Zealand. Publishers of finalist titles must send a representative to the announcement ceremony at the Auckland Writers and Readers Festival in May 2013 (exact date tbc). Travel and accommodation for the representative is the publishers responsibility. Publishers and authors are required to cooperate with the Royal Society of New Zealand in associated promotional activities.

JUDGING PROCESS
A panel of three judges has been appointed by the Royal Society of New Zealand. A Panel Advisor has also been appointed who will assist the judges with additional expert assistance, as required. The judging panel will produce a list of finalists for public announcement by the end of March. The judging panel will then judge the finalist titles and select a winner to be announced in May 2013 (tba). The judging panel for the 2013 Science Book Prize comprises Professor Michael Corballis, The University of Auckland; Professor Shaun Hendy, Victoria University of Wellington and Alison Ballance, Radio New Zealand. Please note: The decision of the judges is final. No correspondence will be entered into between the publishers or authors and the judges.

HOW TO ENTER
1. Please read the Eligibility Criteria and Conditions of Entry and then complete the Entry Form below. Further copies of the form are available at www.royalsociety.org.nz and photocopies of the form are acceptable. Complete one copy of the Entry Form to cover all books submitted. Complete one copy of the Title Submission Form for each book entered in the awards and submit with five copies of each title. Copies of the books will be sent to each of the three Judges and the Panel Advisor and one copy will be retained for administrative and publicity purposes. For e-books, please contact Faith Atkins regarding submission procedures. The books will need to be supplied electronically, in an appropriate file format. Submissions received after 8 February 2013 will not be considered unless a notice of delay has been obtained. Courier address: 2013 Science Book Prize Royal Society of New Zealand 11 Turnbull Street, Thorndon Wellington 6011 Postal address: 2013 Science Book Prize Royal Society of New Zealand PO Box 598 Wellington 6140

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For further information on eligibility, notice of delay, conditions of entry, etc, please contact Faith Atkins on 04 470 5781 or email faith.atkins@royalsociety.org.nz

2013 ENTRY FORM

Please complete ONE copy of this Entry Form to cover all submissions

PUBLISHER DETAILS
Name of Publisher: ......

Publisher Address (street and postal): ......

..

..

Publisher Contact Person: ...

Email: ....

Phone: .... Mobile: ...... Fax: .......

We have read the above and agree with the Conditions of Entry. We confirm that all the relevant information provided is true and correct.

Signed, on behalf of Publisher: ... Name and position: ..... Date: ..

2013 TITLE SUBMISSION FORM

Please complete one copy of this Title Submission Form for EACH title entered

TITLE: ..... ISBN: . PUBLICATION DATE: .. AUTHOR 1): .. ADDRESS (residential): ................. PHONE: . MOBILE: ..... EMAIL: .. Author (2): . ADDRESS (residential): ................. PHONE: . MOBILE: ..... EMAIL: ..

Author (3): ADDRESS (residential): ................. PHONE: . MOBILE: ..... EMAIL: ..

(For additional authors, use separate sheet)

If more than one author, how should the $5,000 prize money be shared if the book wins? Name of author: .... Name of author: .... Name of author: .... Percentage of prize: . Percentage of prize: . Percentage of prize: .

I have read the above and agree that this title falls within the Eligibility Criteria. I confirm that all the relevant information provided is true and correct.
SIGNED, on behalf of Publisher: .... NAME AND POSITION: ......