Вы находитесь на странице: 1из 12

Keyboard Shortcuts for Microsoft PowerPoint 2007

Contents
Finding and using keyboard shortcuts ........................................................................................................ 2 Microsoft Office basics............................................................................................................................ 2 Use dialog boxes ..................................................................................................................................... 3 Use edit boxes within dialog boxes ......................................................................................................... 4 Use the Open and Save As dialog boxes .................................................................................................. 5 Undo and redo actions............................................................................................................................ 5 Access and use task panes and galleries ................................................................................................. 6 Close a task pane ................................................................................................................................ 6 Move a task pane ................................................................................................................................ 6 Resize a task pane ............................................................................................................................... 6 Access and use smart tags ...................................................................................................................... 7 Navigating the Office Fluent Ribbon ....................................................................................................... 8 Change the keyboard focus without using the mouse ............................................................................ 9 Common tasks in Microsoft PowerPoint................................................................................................... 10 Media shortcuts during presentation ................................................................................................... 12

Fi ng and usi keyboard shortcuts ndi ng


For keyboard shortcuts in which you press two or more keys simultaneously,the keys to press are separated by a plus sign ( in Microsoft Office W ord 2007 H elp. For keyboard shortcuts in which you +) press one key immediately followed by another key,the keys to press are separated by a comma ( ) ,.

Mi crosof Ofi basi t fce cs


To do this Switch to the next window. Switch to the previous window. Close the active window. Restore the size of the active window after you maximize it. Move to a task pane from another pane in the program window ( clockwise direction) . You may need to press F6 more than once. Move to a task pane from another pane in the program window ( counterclockwise direction) . W hen more than one window is open,switch to the next window. Switch to the previous window. Maximize or restore a selected window. Copy a picture of the screen to the Clipboard. Copy a picture of the selected window to the Clipboard. Press ALT+TAB ALT+SHIFT+TAB CTRL+W or CTRL+F4 ALT+F5 F6

SHIFT+F6

CTRL+F6 CTRL+SHIFT+F6 CTRL+F10 PRINT SCREEN ALT+PRINT SCREEN

2|P age

Use di og boxes al
To do this Move from an open dialog box back to the document,for dialog boxes such as Find and Replace that support this behavior. Move to the next option or option group. Move to the previous option or option group. Switch to the next tab in a dialog box. Switch to the previous tab in a dialog box. Move between options in an open dropdown list,or between options in a group of options. Perform the action assigned to the selected button;select or clear the selected check box. Select an option;select or clear a check box. Open a selected dropdown list. Select an option from a dropdown list. Close a selected dropdown list;cancel a command and close a dialog box. Run the selected command. Press ALT+F6

TAB SHIFT+TAB CTRL+TAB CTRL+SHIFT+TAB Arrow keys SPACEBAR ALT+ the l etter underlned i i an opti n on ALT+D O WN ARRO W Fi l rst etter ofan opti i a dropon n dow n lst i ESC ENTER

3|P age

Use edi boxes w i n di og boxes t thi al


An edit box is a blank in which you type or paste an entry,such as your user name or the path to a folder. To do this Move to the beginning of the entry. Move to the end of the entry. Move one character to the left or right. Move one word to the left. Move one word to the right. Select or unselect one character to the left. Select or unselect one character to the right. Select or unselect one word to the left. Select or unselect one word to the right. Select from the insertion point to the beginning of the entry. Select from the insertion point to the end of the entry. Press HO ME END LEFT ARRO W or RIG HT ARRO W CTRL+LEFT ARRO W CTRL+RIG HT ARRO W SHIFT+LEFT ARRO W SHIFT+RIG HT ARRO W CTRL+SHIFT+LEFT ARRO W CTRL+SHIFT+RIG HT ARRO W SHIFT+HO ME SHIFT+END

4|P age

Use the Open and Save As dialog boxes


To do this D isplay the Open dialog box. D isplay the Save As dialog box. G o to the previous folder. Up One Level open folder. D elete button:Open the folder one level above the Press CTRL+F12 or CTRL+O F12 ALT+1 ALT+2

button:D elete the selected folder or file. button:Create a new folder.

D ELETE ALT+4 ALT+5 SHIFT+F10 TAB F4 or ALT+I F5

Create New Folder Views

button:Switch among available folder views.

D isplay a shortcut menu for a selected item such as a folder or file. Move between options or areas in the dialog box. Open the Look in list. Update the file list.

Undo and redo acti ons


To do this Cancel an action. Undo an action. Redo or repeat an action. Press ESC CTRL+Z CTRL+Y

5|P age

Access and use task panes and galeri l es


To do this Move to a task pane from another pane in the program window. ( You may need to press F6 more than once.) W hen a menu is active,move to a task pane. ( You may need to press CTRL+TAB more than once.) W hen a task pane is active,select the next or previous option in the task pane. D isplay the full set of commands on the task pane menu. Perform the action assigned to the selected button. Open a dropdown menu for the selected gallery item. Select the first or last item in a gallery. Scroll up or down in the selected gallery list. Press F6

CTRL+TAB TAB or SHIFT+TAB CTRL+SPACEBAR SPACEBAR or ENTER SHIFT+F10 HO ME or END PAG E U P or PAG E D O WN

Cl a task pane ose 1. Press F6 to move to the task pane,if necessary. 2. Press CTRL+SPACEBAR. 3. Use the arrow keys to select Cl ose,and then press ENTER. Move a task pane 1. Press F6 to move to the task pane,if necessary. 2. Press CTRL+SPACEBAR. 3. Use the arrow keys to select Move,and then press ENTER. 4. Use the arrow keys to move the task pane,and then press ENTER. Resi a task pane ze 1. Press F6 to move to the task pane,if necessary. 2. Press CTRL+SPACEBAR. 3. Use the arrow keys to select Si and then press ENTER. ze, 4. Use the arrow keys to resize the task pane,and then press ENTER.

6|P age

Access and use sm art tags


To do this D isplay the shortcut menu for the selected item. D isplay the menu or message for a smart tag or for the AutoCorrect Options button or the Paste options button . I more than one smart tag is f present,switch to the next smart tag and display its menu or message. Select the next item on a smart tag menu. Select the previous item on a smart tag menu. Perform the action for the selected item on a smart tag menu. Close the smart tag menu or message. Press SHIFT+F10 ALT+SHIFT+F10

D O WN ARRO W U P ARRO W ENTER ESC

7|P age

Navi ng the Ofi Fl gati fce uent Ri bbon


Note The Ribbon is a component of the Microsoft Office Fluent user interface. Access keys provide a way to quickly use a command by pressing a few keys,no matter where you are in the program. Every command in Office W ord 2007 can be accessed by using an access key. You can get to most commands by using two to five keystrokes. To use an access key: 1. Press ALT. The KeyTips are displayed over each feature that is available in the current view.

The above image was excerpted from Training on Microsoft Office Online. 2. Press the letter shown in the KeyTip over the feature that you want to use. 3. D epending on which letter you press,you may be shown additional KeyTips. For example,if the Hom e tab is active and you press I the Insert tab is displayed,along with the KeyTips for the , groups on that tab. 4. Continue pressing letters until you press the letter of the command or control that you want to use. I some cases,you must first press the letter of the group that contains the command. n Note To cancel the action that you are taking and hide the KeyTips,press ALT.

8|P age

Change the keyboard f ocus w i thout usi the m ouse ng


Another way to use the keyboard to work with programs that feature the Office Fluent Ribbon is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse. To do this Select the active tab of the Ribbon and activate the access keys. Move to another tab of the Ribbon. H ide or show the Ribbon. D isplay the shortcut menu for the selected command. Move the focus to select each of the following areas of the window: Active tab of the Ribbon Any open task panes Status bar at the bottom of the window Your document Move the focus to each command on the Ribbon,forward or backward,respectively. Move down,up,left,or right,respectively,among the items on the Ribbon. Activate the selected command or control on the Ribbon. Open the selected menu or gallery on the Ribbon. Activate a command or control on the Ribbon so you can modify a value. Finish modifying a value in a control on the Ribbon,and move focus back to the document. G et help on the selected command or control on the Ribbon. ( f no H elp topic is associated with the selected command,a I general H elp topic about the program is shown instead.)

Press ALT or F10.Press ei ther ofthese keys agai to m ove back to the docum ent n and cancelthe access keys. F10 to sel the acti tab,and then ect ve LEFT ARRO W or RIG HT ARRO W CTRL+F1 SHIFT+F10 F6

TAB or SHIFT+TAB D O WN ARRO W,U P ARRO W,LEFT ARRO W,or RIG HT ARRO W SPACEBAR or ENTER SPACEBAR or ENTER ENTER ENTER F1

9|P age

Com m on tasks i Mi n crosof Pow erPoi t nt


TO D O THIS Start a presentation from the beginning. Perform the next animation or advance to the next slide. PRESS F5 N,ENTER,PAG E D O WN,RIG HT ARRO W,D O WN ARRO W,or SPACEBAR P,PAG E U P,LEFT ARRO W,U P ARRO W, or BACKSPACE number+ENTER B or PERIO D

Perform the previous animation or return to the previous slide. G o to slide num ber. D isplay a blank black slide,or return to the presentation from a blank black slide.

D isplay a blank white slide,or return to the presentation from W or CO MMA a blank white slide. Stop or restart an automatic presentation. End a presentation. Erase onscreen annotations. G o to the next slide,if the next slide is hidden. Set new timings while rehearsing. Use original timings while rehearsing. Use mouseclick to advance while rehearsing. Rerecord slide narration and timing Return to the first slide. S ESC or HYPHEN E H T O M R Press and hol Ri and Left Mouse d ght buttons for 2 seconds A or =

Show or hide the arrow pointer

10 | P a g e

TO D O THIS Change the pointer to a pen. Change the pointer to an arrow. Change the pointer to an eraser Show or hide ink markup H ide the pointer and navigation button immediately. H ide the pointer and navigation button in 15 seconds. View the All Slides dialog box View the computer task bar D isplay the shortcut menu. G o to the first or next hyperlink on a slide. G o to the last or previous hyperlink on a slide. Perform the "mouse click" behavior of the selected hyperlink.

PRESS CTRL+P CTRL+A CTRL+E CTRL+M CTRL+H CTRL+U CTRL+S CTRL+T SHIFT+F10 TAB SHIFT+TAB ENTER w hie a hyperlnk i sel l i s ected

11 | P a g e

Medi shortcuts duri presentati a ng on


TO D O THIS Stop media playback Toggle between play and pause G o to the next bookmark G o to the previous bookmark I ncrease the sound volume D ecrease the sound volume Seek forward Seek backward Mute the sound PRESS ALT+Q ALT+P ALT+END ALT+HO ME ALT+U p ALT+D ow n ALT+SHIFT+PAG E D O WN ALT+SHIFT+PAG E U P ALT+U

TI You can press F1 during your presentation to see a list of controls. P

12 | P a g e