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Cheras, from 27-29th July. The objectives of the camp were to instil leadership qualities and improve teamwork among the 50 participants who attended this camp. The activities at the camp were handled by several youth leaders from a local university. All participants, presidents and secretaries of the various clubs in school, had gathered at the school hall at 2pm. From there, they were taken to the campsite in two buses. They were accompanied by five teachers, including the senior assistant of co-curricular affairs Puan Ng. Upon arrival at the campsite, they were given a briefing by the facilitators. Then, they were put into groups and asked to set up tents. By 7pm, most of them had accomplished this task successfully. After dinner, the participants had to engage in their first group activity. They were required to come up with names and theme songs for their groups. The second day of the camp was much more hectic. The participants had a rigorous exercise session which involved aerobics and jogging around the campsite. Then, after breakfast, they had to display their survival skills. In the afternoon, the participants had another round of physical activities. They engaged in canoeing in the nearby lake. The night programme was the most interesting. Participants had to take part in a night hike. There was only one activity on the third day of the camp the feedback session. The participants rated the programme highly and hoped that it would be held annually. The leadership camp was a huge success because all participants showed tremendous support by actively participating in all the activities throughout the duration of the camp. Written by, Ly Ly TAN LY LY Editor Sample 2 Integrated Leadership Camp The weekend of 27-29th July this year will forever be etched in the minds of the 50 participants who attended the Integrated Leadership Camp organised by the Co-curricular Unit of SMK Setia. The two-day two night camp, held at Perimbun Resort, Cheras, some 20 miles away from the city centre, was a compulsory activity for all presidents and secretaries of the various clubs in school. The objectives of the camp were to instil leadership qualities and improve teamwork among participants. Although the students were accompanied by several teachers, all activities were conducted by youth leaders from a local university. Most of the students, who are in Form Four this year, were very excited throughout the 45-minute journey to the campsite. Upon arrival, they were immediately whisked off to the seminar room
where they were given a briefing on the rules and regulations at the campsite by the facilitators. Then, they were put into groups of five and asked to erect their own tents. Luckily for my group, we had the President of the Scouts Club with us. In no time, he had instructed us on how to put up the tent. Unfortunately, some of the other groups were struggling with their tents and seeing their dismal efforts some of us decided to help them. Apparently, this was the first test of our teamwork skills and fortunately, many of us passed with flying colours. After dinner, we had a group dynamics activity, where we had to come up with names, logos and jingles for our groups. Well, with names like the Flying Potters and Forever Dumbledores, and jingles ranging from pop rock to jazz, the students of SMK Setia proved that they are indeed a creative lot. The second day of the camp started off with an early morning exercise session at 5.30am. The two energetic facilitators, Tim and Ashraf, took us through a rigorous exercise routine. Many of us who barely exercise knew what to expect over the next few days muscle cramps. After the one-hour aerobic session, we jogged through Perimbun town, which was a pale shadow of its daytime hustle and bustle. The early morning exercise was invigorating and refreshing. We had enough time for a quick shower and breakfast, before we took part in more group activities. These activities were physically and mentally challenging. One of the activities was basic survival skills. We had to start our own fires with only two matchsticks and cook lunch for the group members. Using water from the slightly muddy stream nearby, we had to cook not only rice but also fish and vegetables. As no soap was made available to us, we learnt to wash the cooking utensils using ash. Later in the afternoon, we had activities like flying fox and abseiling. Through these activities, we learnt to trust each other and to give moral support when it is most needed. The highlight of the camp was a night hike in the surrounding jungle. The facilitators led us deep into the jungle and made us sit all by ourselves. The half hour spent alone was aimed at making us brave and resilient. Though many of us were initially hesitant and sceptical about this activity, it was indeed an insightful experience. On the final morning, we had a hearty breakfast, which was followed by a feedback session. During this session, we were given the opportunity to voice our feelings and opinions regarding the camp. Many of the participants gave constructive feedback on what the camp had taught them. We learnt about the importance of teamwork, consideration, tolerance and understanding. Most importantly, we learnt that good leadership is responsible leadership. Reported by, Ly Ly TAN LY LY Editor Both the above reports communicate what they are supposed to but one is more interesting than the other.
Sample 1 is direct and to the point. Ideas have not been elaborated and the report is very serious and impersonal. Sample 2, on the other hand, is much more interesting because the writer has injected emotions and feelings into the report besides giving us a clearer picture of what happened at the camp. Some of you may ask: Isnt a report supposed to have a serious and formal tone? Well, as I said earlier, it depends on who your audience is. In this case, the report is to appear in the school magazine and so the readers are the students. As such, it is all right to write a report like Sample 2. However, do be forewarned. Some students get carried away and end up making their report a narrative essay. General guidelines to remember when writing a report When writing a report, pay attention to the following aspects:
Type of report different reports have different requirements and different formats. Language used some reports are written in the past tense, some (such as science reports) are written in the present tense and some require the use of the passive voice.
Here is another question to look at. Many students are dissatisfied with the poor facilities in the school library. As the head librarian, write a report to the principal conveying the students complaints and suggestions. Use the notes below to write your report. Facilities
library too hot insufficient tables and chairs computers in multimedia room too slow, not functioning
Books
torn missing pages outdated inadequate reference books
Suggestions
install air-conditioners buy more tables and chairs upgrade computers replace spoilt computers with new ones buy new books
Remember to:
give your report a title use all the points given
To: The Principal Sekolah Menengah Kebangsaan Jelatek From: The Head Librarian Re:
Dissatisfaction with School Library As the head librarian, I would like to convey to you the students dissatisfaction with the poor facilities in the school library. Many of the students complain that the library is hot and stuffy. This is made worse by the dry spell we have been experiencing in the past few months. The students are unable to do their homework or revision after school hours when the temperature is at its peak. The few fans that we have are inadequate and do not help circulate the air. There are also insufficient tables and chairs in the library. Moreover, some of the chairs are shaky and on the verge of collapse. As a result, the students have resorted to sitting on the floor between the bookshelves. Another major complaint has to do with the computers in the multimedia room. These computers are at least six years old and many are slow and not functioning. Even the Internet connection is slow and students feel discouraged and disheartened when they cannot get web access. Consequently, many are forced to frequent the nearby cyber-cafes to complete their assignments. There have been many complaints about the books in the school library over the years. Many of them are torn and tattered beyond repair. Worse still, some irresponsible students have removed small sections from some of the books, especially reference books. It is very annoying to read a book with missing pages and pictures. The fiction books that we have are also rather outdated. Authors like Enid Blyton and Agatha Christie do not appeal to the students. There have also been numerous complaints about inadequate reference books, especially from students taking the public exams. Many of our students who cannot afford to buy reference books depend on the red-spot lending services provided by the library. It is disheartening to see the look of disappointment on their faces when the book they want to borrow is not available. To overcome these problems, the students have made several suggestions. They feel it is timely that the library be fitted with air-conditioners as the exam season is around the corner. Many students prefer to do their revision in the library as it is peaceful and quiet. The school should also purchase more tables and chairsand discard those that are wobbly. It is high time the school upgraded the computers. Some of the students who are computersavvy have offered their services for free. All they ask for is the right software and hardware. Spoilt computers should be discarded and replaced with new ones. We, the librarians, are willing to source for new computers from the local community.
The school should buy new books. There should be a ratio of four books to every student in school. The teachers should buy books that the students like to read. This can easily be done by getting feedback from students on their favourite authors and the type of books they would prefer to read. Finally, the problem of inadequate reference books can be solved by purchasing multiple copies of such books. We hope the school authorities will look into our complaints and consider our suggestions in improving the conditions of the library. Nicole Lim (Nicole Lim) Note the features of this particular report:
format structure/organisation of points introduction, problems, suggestions, conclusion language used present tense tone polite and formal