Branch Operations:

The Area Manager / Team Leader is Head of the state and responsible for Good or Bad of entire state and is being assisted by team of BDMs, BDEs etc.

Support: Branch Despatch Team Ketan/Sandeep Jande/Surya Kanth Accounts and Admin member Rajesh Verma

Roles and Responsibilities of Branch Despatch Team Receive Order from Dealers Check availability of Credit limit Check availability of stocks Prepare Pack Slip Ensure the correct materials are picked and packed for despatch Ensure the Discount Prepare the Invoice

Check for correctness of Invoice with respect to Qty / Rate / Value / Discount / Calculation of Tax etc Arrange Transport Despatch the correct material to the dealer Intimate the Dealer regarding the despatch of Material by SMS. Prepare MIS on Sales on a daily basis for HO

Prepare MIS on Sales BDMwise / Item GroupWise and share with the concerned BDMs and the Team Leader. ( Team Leader has to get the entire statement while the BDM has to get only with his respective dealers) Similar statement has to be prepared on every month.

Calculate Sales Tax mail to H.O. to the concerned department and ensure timely payment of Tax/Return etc., - C Form & F Form Issue Cash Discount in Invoice itself for Advance Payment (Get confirmed with RV)

Attend Monthly Meeting and discuss and express your difficulties if any and suggest a solution and adopt

Clarify the BDMs on their difficulties on you and resolve

Roles and Responsibilities of Accounts and Administration Executive: Receive Cheques and maintain Intimate to the BDM and the Dealer when the cheque reaches the minimum of 3 Enter the Cheques to be deposited on a particular day in the collection register

Deposit the Cheque in time and inform the Dealer by SMS or by FAX 2 days in Advance Prepare Receipt based on the Collection Register and get it verified

Prepare outstanding Statement BDM wise every Tuesday and Mail to the concerned BDM (Summary) (0-23, 24-30, 31-60, 61-90 and > 90) Fortnightly send the Bill wise Outstanding to the concerned BEM Send collection details to H.O. on a daily basis Get clarified for RTGS and NEFT/Direct Deposit by Mail from H.O. (Mr Venkatesh)

Look for any Marketing Schemes and get an approved copy and once the Scheme period is over workout for Credit note, get it verified by the TL and send the same along with HO approval to H.O. for approval for issuing CN. (QD, TOD etc.) Maintain Customer Credit limit. Any Revision has to be forwarded to H.O. with relevant workings. Co-ordinate with BDMs for any pending issues and resolve immediately.

Attend Monthly Meeting and discuss and express your difficulties if any and suggest a solution and adopt Clarify the BDMs on their difficulties on you and resolve Reconcile the keep the ledger balances intact.