Draft

POLICY PROPOSAL
for

Policy Title
Responsible Executive: Responsible Office:

___________________________________________________________________________

SUMMARY
Provide a brief (1-5 sentences) description of the main point(s) of the policy. ___________________________________________________________________________________ _

1. Background

a) State whether this is a new or updated policy. When updating a policy include a copy of the current version. b) Describe the events, conditions, problems, and/or conflicts that led to this policy. Why is this policy necessary? c) State the legal, regulatory, financial, operational, accreditation, technological, and/or social requirements this policy addresses.

2. Policy Statement/Requirements

a) Outline the requirement(s) this policy will place on the university community. b) Indicate the scope of the policy. c) Identify the university entities to which this policy applies (Research Foundation, State, Faculty Student Association, Clinical Practice Plan, and/or UB Foundation).

3. Overview of Policy Content

a) Identify the advantages this policy will bring to the university. b) At a high level, but precisely, state the way(s) this policy will solve the problem and/or conflict. c) Outline procedures this policy requires of the university community in order to deliver the solution.

4. Consistency with UBs Mission, Vision, Policies, and Related External Documents
a) Consider relevant official statements of UBs mission, vision, policies, and/or related external legislation, codes, etc.

5. Impact on the University

a) Name the operations of the university that will be affected.

b) Identify the resources (human, financial, physical, operational, technological, and other) needed to implement and maintain compliance with this policy. c) Identify any changes to UBs culture and/or behaviors that may be involved. d) Indicate the compliance mechanisms that exist or will need to be created.

6. Stakeholders Who Will Be Consulted in Developing This Policy

a) Responsible offices bringing forward new policies are required to consult with stakeholders that are most knowledgeable or will be affected by the requirements being established by this policy. Please list these stakeholders whose input you will seek in developing this policy. Depending on the subject matter of the policy, you may consider consulting with: Chief Financial Officers Internal Audit UB Foundation Provost Office Deans and Vice Presidents Computing and Information Technology Information Security Officer Financial Services Human Resources University Facilities Equity, Diversity & Affirmative Action Administration VP for Research Faculty Senate Professional Staff Senate Subject matter experts Related Academic Units ___________________ ___________________ ___________________

Recommendations or consultation from the following may be requested through the Policy and Internal Control Office: Research Foundation legal counsel SUNY legal counsel

7. System Changes Required

a) Consider the investment into new system(s) or changes to existing system(s) this policy will require, within your area of jurisdiction or beyond.

8. Communications and Training Activities That Will Be Conducted To Build Awareness and Enable Implementation
a) Describe any communication or training activities for implementation of this policy.

9. Timing Requirements for This Policy

a) Identify any timing requirements.

Page 2

10. Responsible Executive(s) (Vice President or Vice Provost), Responsible Office(s)

a) Provide contact information including name, title, campus address, email address, and telephone number. Name: Title: Campus Address: Email: Phone: Name: Title: Campus Address: Email: Phone:

__________________________________ ________________________________
Responsible Executive Signature (Required) Head of Responsible Office Signature (Optional)

Page 3