Financial Systems Migration Checklist

Step #

Application

Step Description

Responsible

Target Date

Status

Complete HR configurations HR HR Complete HR configuration setups Complete HR configurations and conversions Define New Locations and Organizations

AR AP

Update the Organizational Hierarchy Define Job Titles and Positions

Create Employees and Employee Assignments Get Customers extract from the Legacy System Get Suppliers from the Legacy System

Complete Configuration Changes for all Financial Modules (GL, AP, AR, PA, FA, OTL, IE, SA) in Oracle Production GL GL AR AR AR AP AP AP IE IE IE IE IE IE IE IE IE IE IE GL FA FA PA PA PA PA PA PA PA PA PA PA PA PA PA PA PA Update Oracle Chart of Accounts with new values Update GL cross-validation rules to allow new values Define conversion Transaction Types Define AR Receipt Source Define lockbox Add new Supplier Types Add new Pay Groups Add a Employee Reimbursement Bank Account Enable Expenditure Types in Projects for Expense Report entry. Create Expense Report Template Update Financial Options (in Payables) Update Payables Options Assign Manager Signing Limits Set OIE Profile Options Enable the display of projects and task using AK Developer responsibility Set up an Offline Expense Spreadsheet Save an offline spreadsheet to the Production database Build the Project Expense Report Account Generator. Save the Project Expense Report Account Generator to Production database. Assign a custom workflow to the Project Expense Report Account Generator process Define new Asset Categories Define new Asset Locations Update Projects Implementation Options Add new Expenditure Categories Add new Revenue Categories Add new Expenditure Types Define Transaction Source Define Project Bill Rate Schedules Define Product Code Define Labor Costing Rules Define Burden Costing Rules Define Cross-Charge Rules Define new Event Types Enable Percent Complete Billing Extensions Define Invoice Formats Update Resource Lists with new values Define Project Classifications

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Financial Systems Migration Checklist

Step #

Application PA PA PA PA PA PA

Step Description Define Project Types Define Project Templates Update Auto Accounting Lookup Sets Define Auto Accounting Rules for new transactions Update Auto Accounting Assignments Create Admin Projects

Responsible

Target Date

Status

Perform Data Conversions of Master Data AR AP AR AP AR AP HR SA AR FA FA PA PA PA PA OTL & IE Review and clean up customers Review and clean up suppliers and contractors Upload customers to Oracle Receivables Upload suppliers to Oracle Payables Review and validate customers and contacts in Oracle Receivables Review and validate suppliers in Oracle Payables Upload contingent workers to Oracle HR. Associate contingent workers with AP suppliers Create users and assign to responsibilities Create customer billing contacts Run depreciation for Last Period in the Legacy System Get Assets file from the Legacy System Extract projects from the Legacy System Get project funding amounts Ger billing rates for T&M projects Upload projects to Oracle Projects OTL and iExpense GO-LIVE

Execute Conversion of Opening Balances AR AR FA FA PA PA GL GL AR AR Get unapplied AR receipts from the Legacy System Get pending AP invoices from the Legacy System Close Last Period in Oracle Assets Upload legacy assets to Oracle Assets Complete Last Period Billing in the Legacy System Complete Last Period Billing in Oracle Close Last Period in the Legacy System GL Close Last Period in Oracle General Ledger Get open AR transactions from the Legacy System Upload open AR transactions to Oracle Receivables. (Make sure you use Transaction Type with Post to GL flag set to No) Upload unapplied AR receipts to Oracle Receivables

AR

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Financial Systems Migration Checklist

Step #

Application AR AR PA PA

Step Description Interface open AR cash balances in GL Reverse opening AR cash balances in GL Get Billed project balances from the Legacy System Upload project funding amounts to Oracle Projects. Baseline funding and create revenue budgets. Upload bill rate schedules to Oracle Projects Get Unbilled project items from the Legacy System Get opening project expenditure balances from the Legacy System Get opening project revenue balances from the Legacy System Disable the Interface Usage Costs to GL flag in Projects Implementation Options Upload opening project expenditure balances as Miscellaneous Expenditures to Oracle Projects Distribute Miscellaneous Costs in Oracle Projects. Run the interface usage and miscellaneous costs to GL process. No JE should be created. Disable the Interface Revenue to GL flag in Projects Implementation Options Disable the Open Receivable and Post to GL flags for Projects Invoice transaction type in Oracle Receivables Upload opening project revenue balances as Revenue Events to Oracle Projects (Revenue Amount is populated) Generate project revenue in Oracle Projects. Run the GL interface processes. No JE should be created. Upload Billed Project Balances as Billing Events to Oracle Projects (Bill Amount is populated) Generate draft project invoices. Interface draft invoices to receivables them to Oracle Receivables. No AR transactions should be generated. Upload assets to Oracle Assets Upload pending AP invoices to Oracle Payables Interface AP invoices to General Ledger, reverse the JE. Set the Revenue to General Ledger flag in Projects

Responsible

Target Date

Status

PA PA PA

PA

PA

PA

PA

PA

PA

PA

PA

PA

PA

FA AP AP

OA

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Financial Systems Migration Checklist

Step #

Application

Step Description Implementation Options back to Yes

Responsible

Target Date

Status

AR

Set the Open Receivable and Post to GL flags for Projects Invoice transaction type in Oracle Receivables to Yes. Upload legacy unbilled timecards as timecards to Oracle Projects Distribute legacy labor costs in Oracle Projects Upload unbilled expense reports and other costs as Miscellaneous Transactions to Oracle Projects Distribute legacy miscellaneous costs transactions in Oracle Projects Generate revenue for unbilled legacy transactions

PA

PA PA

PA

PA

Start Regular Processing in Oracle Production PA AP PA AR GL Import new timecards from OTL to Projects Validate and import from iExpenses to Payables Start running the project processes Star applying cash in Oracle Receivables After First Period is closed in Assets, create a reversing JE in Oracle GL to reverse asset cost and depreciation through Last Period

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