Setting Up a Class in Smart Response Using Last 4 ID Numbers

This tutorial covers how to export student names and serial numbers from Aspen and format them for import into Smart Response Teacher Tools. It creates a login for the students consisting of the last 4 digits of their ID numbers. This should be the same as the 4 numbers in their TTL4/Gaggle login. 1. Open a class in Aspen 2. Export your students from Aspen. To import to Smart Response Teacher Tools you will need an Excel file with the columns. You can create a custom report in Aspen to produce this. The 1 st column should be the ID Number. The 2nd column First Name and the 3rd Last Name.

3. Create a New report (if this is the first time exporting)

Create a Simple report

4. Add the required fields and move them up or down so they are in the order shown. Click Next.

5. You can leave the sort order as student name. Then click Next.

6. For Totals and Statistics click Next

7. Name your report so you wont have to do this again. Type Smart Import and select Comma Separated Value (CSV) as the format type. Then click Next.

8. In Field Format Options; select Student Number and rename to Student ID. Rename Student>Last Name to Last Name and Student>First Name to First Name. Then click Next.

9. Select Save As and use the term Smart Import the click Finish on the bottom right.

10. Open your new CSV file in Excel and right click on column A. Select Insert which will insert a new column. We want to put the last 4 digits of their student ID in column A. This way they will be able to log in using the numbers from their Gaggle and TTL user name. In cell A1 write Student ID.

11. To show all the number in column D Student ID click between the D and E column until you see an arrow pointing in both directions. Drag cell D larger until you can see the whole number. 12. Put the formula =RIGHT(D2,4) into cell 2A. This will put the last 4 digits of the number in cell D2 in that cell. Copy the formula down to populate the rest of the cells. (To copy click once on the cell to get the black box around it. Then point with your cursor to the bottom right side until your cursor becomes a black plus. Click and drag down the column.

13. Hide the data in row D (right click on the D for the menu) and save as an Excel file.

14. Create or open a Smart Response file, create the class and import the students (See below).

1. Open a Smart Notebook file. 2. Under the Response Menu select Teacher Tools or click on the Smart Response

3. In Teacher Tools enter a name and classroom name (the classroom name is what will show when the student turns on the Smart Response unit max 8 char.)

4. Select Save. In the save dialog window, select a place where you will have access from your Smartboard computer as well as your teacher computer. I would suggest your H drive. 5. Select add a class and name it.

6. Click Add Students to your class.

7. Choose Import from Microsoft Excel and the Excel file you saved above.

select from

8. When the import is complete you should see the students and their ID numbers in the student tab. 9. Add your other classes without steps 1-4 10. The file saves automatically.

NOTE: The next time you want to export a class from Aspen you should go to Quick Reports (Step 2) Then in Source (step 3) select Saved Report then Finish

When it asks to Open or Save select Save. Continue with step 10.