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Gist 1. SAPF190 - Financial Accounting Comparative Analysis 2. SAPF070 - Recocile Documents and Account Transaction figures (Replaced with TFC_COMPARE_VZ - tcode FAGLF03 in new GL) 3. SAPF071 - adjust balances after comparing documents/transaction figures What to Do When You See the Message, 'Update Was Terminated' A user drills down on a customer balance in FD10 and discovers that the total of the line item balances does not match the total monthly balance. Lets walk through an actual example to see how you might analyze this problem in real life. The sample company is Japanese, so balances are in Japanese yen (JPY), not U.S. dollars (USD). Note currency JPY has no decimal places, unlike USD.

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Figure 1 The P09 balance in JPY is 18,021,850 in this screen. Note it does not match the JPY 18,071,858 in Figure 2. This indicates that a document did not correctly update the monthly balance postings.

Figure 2 The line-item total of JPY 18,071,858 does not match the monthly balance of JPY 18,021,850 in Figure 1.

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Figure 3 Run SAPF190 report to detect where the error occurred.

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Figure 4 To speed up the report, restrict it to a single fiscal period and company code. Run the report in background mode, as it will take a few minutes. The report is not restricted by G/L account, so it will detect all errors in the period for G/L, A/R, and A/P.

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Figure 5 Once the report is completed, look at the spool list to see what it detected.

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Figure 6 The report identifies the difference of JPY 50,000 for the G/L account. There are no additional differences to be corrected. The errors only occurred in the SAPF070 portion of the report, indicating only monthly balances are in error. The last part (SAPF190) of the report shows that the secondary index tables match the document line items. You can see it by scrolling down.

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Figure 7 The conditions for running ABAP SAPF071 have been met. You now can run it to correct the monthly balances. Run the report in background mode as it takes time. Make sure the company code is closed for posting. Any posting during the report run may result in invalid corrections. The prerequisites for running SAPF071 can be found in the report documentation. Choose Help>Application help from the menu at the reports selection screen to view the Help text.

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Figure 8 The results of the SAPF071 live run. The report output shows that the JPY 50,000 difference has been corrected. View the report output by displaying the background job and viewing the spool list.

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Figure 9. The monthly balances in the FS10 screen for P09 now match the line item detail shown in Figure 2.

Profile
Rohana Gunawardena is a senior consultant with Exium Inc., a specialist SAP consulting firm. Rohana has been working with SAP since 1992, focusing on FI/CO modules with emphasis on business segment reporting, cross-module integration to FI/CO, sales cycle accounting, and A/R. He also has experience with SD and ABAP. He is a Fellow of the Institute of Chartered Accountants in England and Wales. He can be reached at rohana@exium.com.

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