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Responding to the Affordable Care Act (ACA) requirements is no longer an option it is the law. However, trying to make sense of the complexities around ACA regulations can be overwhelming. That is why there is no better time than now to leverage the expertise and guidance of ADP. With such deep knowledge and a broad perspective on the way companies manage their human capital, ADP is uniquely positioned to help guide your company through the myriad of changes, and compliance provisions with the ACA. ADPs ACA Solution Package integrates payroll, HR, time management and benefits administration as a single source solution that can help you effectively and efficiently respond to requirements under the ACA. ACA Solution Package includes the following services and features that can help you meet the requirements under the ACA: BENEFIT PLAN ADMINISTRATION Method for communicating Uniform Summary of Benefits and Coverage FSA Limits Employee Notice of Exchange Waiting Period Identifiers Medical Loss Ratio (MLR) ROBUST ELIGIBILITY CRITERIA Highly Compensated Individual Identifier DEPENDENT & BENEFICIARY TRACKING Extension of Child Coverage to age 26 CARRIER CONNECTION Electronic Transactions Standards for Enrollment Eligibility Transactions Enrollment Transaction Premium Payments ADP COBRA Services ADP FSA Service INVOICE AUDITING & REPORTING Patient-Centered Outcomes Research Fee Report Employer Shared Responsibility PAYROLL AND TAXATION AND REPORTING Medicare Tax on Wages and Unearned Income W-2 Reporting of Healthcare Insurance Costs TIME AND LABOR MANAGEMENT Track Hours of Service Including Projected Scheduled Hours View and Adjust Work Schedules Ability to Set Threshold Notifications for Total Hours of Service EMPLOYEE ACKNOWLEDGEMENT Summary of Benefits Employee Notice of Exchange
Dependent Coverage
Employers must expand coverage for qualifying dependent children up to age 26. HOW ADP CAN HELP Configure the ACA Solution platform to apply age rules where applicable Provide open enrollment and life event enrollment tools to allow dependent children up to age 26 access to health and welfare plans Provide benefit plan setup template to track dependent age requirements HOW YOUR BUSINESS BENEFITS Reduces costs associated with ineligible plan participants Reduces premium overpayments Helps ensure compliance with coverage regulations
JANUARY 1, 2013
Medicare Tax on Wages and Unearned Income
Employers are required to withhold .9% on Medicare taxable wages in excess of $200,000 annually for all U.S. workers regardless of marital status or aggregate/outside income. HOW ADP CAN HELP ADP ACA Solution Package allows practitioners to generate a report in order to conduct analysis of payroll and deductions for high-income employees who may meet criteria for the new taxes HOW YOUR BUSINESS BENEFITS Increases employee satisfaction with highly compensated/executive associates on planning their taxes
JANUARY 1, 2013
Flexible Spending Account (FSA) Annual Limit
For plan years beginning on or after 1/1/2013, $2,500 limit applies to employee healthcare FSA contributions. HOW ADP CAN HELP Provide one-stop shop for all ADP healthcare spending accounts for 2013 open enrollment (FSA, HSA, HRA, etc.), including single debit card and mobile access HOW YOUR BUSINESS BENEFITS Aids compliance with FSA requirements Helps reduce administrative burden of communicating FSA limits to employees Boosts employee engagement by improving communication Helps reduce benefits costs via consumerdriven or high-deductible health plans, while consolidating multiple spending account vendors
On January 24, 2013, the Department of Labor (DOL) announced that the notice requirement will not take effect on March 1, 2013. The DOL expects that the timing for distribution of notices will be the late summer or fall of 2013, which will coordinate with the open enrollment period for Exchanges.
2013/2014 (Pending guidance may impact effective date and type of services)
Automatic Enrollment and Nondiscrimination Rule
Employers with 200+ full-time employees must automatically enroll new employees in employers group health plan. Insured employer group health plans may not discriminate in favor of highly compensated employees. HOW ADP CAN HELP2 Automatically enroll new hires into employer group health plans Report exceptions on enrolled employee population
2
HOW YOUR BUSINESS BENEFITS Aids compliance with automatic enrollment and nondiscrimination requirements
Functionality pending.
1/1/2014
1/1/2014
Wellness Incentives
For plan years beginning on or after 1/1/2014, permitted wellness incentives increase from 20% of cost of coverage to 30%. HOW ADP CAN HELP Provide access to a wellness portal and biometric screening HOW YOUR BUSINESS BENEFITS Reduces employer costs of healthcare, improves employee engagement and accountability for healthcare costs Gains access to wellness best practices and business case templates for investment
1/1/2014
HOW YOUR BUSINESS BENEFITS Helps mitigate risk related to cost of benefits and employee burden levels Aids compliance regardless of company size Helps reduce practitioners administrative burden in determining wage levels
Regardless of what stage your company is in - every business will require some level of help to get through ACA. ADP is the one partner who can support your needs at any level. Dont waste your time, people and money trying to figure it out contact ADP today.
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