RESTAURANT 12-MONTH BUDGET

IMPORTANT NOTE: You cannot customize this software by adding line items or accounts due to the inter-linked worksheets
The accounts used in the software are based on the industry standard (if one exists).
Required Inputs: All required inputs are highlighted in light blue.
Instructions:
1. Before you start entering data, explore the workbook and understand how it operates.
2. All instructions are highlighted in green.
3. Make sure you read the instructions in each worksheet before filling in data.
4. For this sheet, enter all inputs highlighted below in blue.
Restaurant Name
Prepared by
Year of analysis

Sample Restaurant
Enter Your Name
2004

This workbook contains the following worksheets:

1. Introduction
2. Expense Breakdown
3. Assumptions
4. Inc. Stmt. (Income Statement)
5. Output Ratios

This workbook contains the following Macros:

1. CTRL+SHIFT+F : Fills remaining month's with same value as first month.
To perform this function, select the first month cell and perform the function (CTRL+SHIFT+F).
What is a macro?
A macro is a set of commands or functions that simplifies tasks that are repeated in Excel.
If you want to use this feature, you must click "Enable Macros" when you open this workbook.
If your version of Excel does not allow macros, then you can manually enter the values.

2003 Board of Regents of the University of Wisconsin System, d/b/a Division of Cooperative Extension of the University of Wisconsin-Extension

Sample Restaurant
EXPENSE BREAKDOWN
Required Inputs: All required inputs for this sheet are highlighted in light blue
Instructions:
1. For each of the accounts below, specify whether it is Fixed (F), Variable (V), or both Fixed and Variable (B)
2. If an account is fixed, you will be entering a specific dollar amount in the assumptions sheet.
3. For the variable accounts, you will be expressing the amount in percentage of sales.
4. For accounts that are both fixed and variable, you will be entering a fixed dollar amount and a percentage of sales amount
Account
Payroll Expense
Employee Benefits
Direct Operating Expense
Music & Entertainment
Marketing
Utilities
Administrative & General
Repairs & Maintenance
Rent
Property & Other Taxes
Property Insurance
Interest Expense
Depreciation and Amortization

Type of Account*
f
f
f
f
f
f
f
f
f
f
f
f
f

*F=Fixed
V=Variable
B=Both Fixed and Variable

Now click the "Assumptions" tab below.

Variable accounts are those that are

dependant on another value. For example, if
you expect to hire more employees as your
sales increase or cut down on employees if
sales decrease, then payroll expense has a
variable component.
Fixed accounts do not change with sales

Sample Restaurant
ASSUMPTIONS
Required Inputs: All required inputs for this sheet are highlighted in light blue.
Instructions:
1. Fill in all the cells highlighted in light blue. Remember the inputs are for the corresponding month mentioned in the Month column.
2. Next fill in the account assumptions listed below "Total Average Food Check".
3. If you classified an account as fixed in the "Expense Breakdown" sheet, you should only enter a fixed dollar amount in this sheet for that account
4. Similarly, enter only percentage values for variable accounts. If a account is both fixed and variable, enter both dollar amount and percentage.

Seats in Restaurant
Days Open in Month
Food Covers:
Breakfast
Lunch
Dinner
Total Food Covers

Average Food Check (no Beverage)

Breakfast
Lunch
Dinner
Total Average Food Check

Month
June

Jan

Feb

Mar

Apr

May

100
30

100
30

100
30

100
30

100
30

100
30

100
30

1,000
1,000
1,000
3,000

1,000
1,000
1,000
3,000

1,000
1,000
1,000
3,000

1,000
1,000
1,000
3,000

1,000
1,000
1,000
3,000

1,000
1,000
1,000
3,000

1,000
1,000
1,000
3,000

$5.00
$5.00
$5.00
$5.00

$5.00
$5.00
$5.00
$5.00

$5.00
$5.00
$5.00
$5.00

$5.00
$5.00
$5.00
$5.00

$5.00
$5.00
$5.00
$5.00

$5.00
$5.00
$5.00
$5.00

July

$5.00
$5.00
$5.00
$5.00

Beverage Sales

Fixed $ Amount
% of Food Sales

1,000

1,000

1,000

1,000

1,000

1,000

1,000

Food Cost

Fixed $ Amount
% of Food Sales

1,000

1,000

1,000

1,000

1,000

1,000

1,000

Beverage Cost

Fixed $ Amount
% of Beverage Sales

1,000

1,000

1,000

1,000

1,000

1,000

1,000

Other Income

Fixed $ Amount
% of Total Sales

1,000

1,000

1,000

1,000

1,000

1,000

1,000

Payroll Expense

Fixed $ Amount

1,000

1,000

1,000

1,000

1,000

1,000

1,000

Employee Benefits Expense

Fixed $ Amount

1,000

1,000

1,000

1,000

1,000

1,000

1,000

Direct Operating Expense

Fixed $ Amount

1,000

1,000

1,000

1,000

1,000

1,000

1,000

Music & Entertainment

Fixed $ Amount

1,000

1,000

1,000

1,000

1,000

1,000

1,000

Marketing

Fixed $ Amount

1,000

1,000

1,000

1,000

1,000

1,000

1,000

Utilities

Fixed $ Amount

1,000

1,000

1,000

1,000

1,000

1,000

1,000

Administrative & General

Fixed $ Amount

1,000

1,000

1,000

1,000

1,000

1,000

1,000

Repairs & Maintenance

Fixed $ Amount

1,000

1,000

1,000

1,000

1,000

1,000

1,000

Rent

Fixed $ Amount

1,000

1,000

1,000

1,000

1,000

1,000

1,000

Property & Other Taxes

Fixed $ Amount

1,000

1,000

1,000

1,000

1,000

1,000

1,000

Property Insurance

Fixed $ Amount

1,000

1,000

1,000

1,000

1,000

1,000

1,000

Interest Expense

Fixed $ Amount

1,000

1,000

1,000

1,000

1,000

1,000

1,000

Depreciation and Amortization

Fixed $ Amount

1,000

1,000

1,000

1,000

1,000

1,000

1,000

Now click the "Inc. Stmt." tab below

Sample Restaurant
INCOME STATEMENT
Required Inputs: None
Year:
Jan
3,000
1.00
$5.33

Feb
3,000
1.00
$5.33

Mar
3,000
1.00
$5.33

Apr
3,000
1.00
$5.33

May
3,000
1.00
$5.33

2004
June
3,000
1.00
$5.33

July
3,000
1.00
$5.33

Aug
3,000
1.00
$5.33

Sept
3,000
1.00
$5.33

Oct
3,000
1.00
$5.33

Nov
3,000
1.00
$5.33

Dec
3,000
1.00
$5.33

Sales
Food
Beverage

15,000
1,000

15,000
1,000

15,000
1,000

15,000
1,000

15,000
1,000

15,000
1,000

15,000
1,000

15,000
1,000

15,000
1,000

15,000
1,000

15,000
1,000

15,000
1,000

180,000
12,000

Total Sales

16,000

16,000

16,000

16,000

16,000

16,000

16,000

16,000

16,000

16,000

16,000

16,000

192,000

Cost of Sales:
Food
Beverage

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

12,000
12,000

Total Cost of Sales

2,000

2,000

2,000

2,000

2,000

2,000

2,000

2,000

2,000

2,000

2,000

2,000

24,000

14,000
1,000
15,000

14,000
1,000
15,000

14,000
1,000
15,000

14,000
1,000
15,000

14,000
1,000
15,000

14,000
1,000
15,000

14,000
1,000
15,000

14,000
1,000
15,000

14,000
1,000
15,000

14,000
1,000
15,000

14,000
1,000
15,000

14,000
1,000
15,000

168,000
12,000
180,000

Controllable Expenses:
Payroll
Employee Benefits
Direct Operating Expense
Music & Entertainment
Marketing
Utilities
Administrative & General
Repairs & Maintenance

1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

12,000
12,000
12,000
12,000
12,000
12,000
12,000
12,000

Total Controllable Expenses

8,000

8,000

8,000

8,000

8,000

8,000

8,000

8,000

8,000

8,000

8,000

8,000

96,000

Income Before Occupancy Costs

7,000

7,000

7,000

7,000

7,000

7,000

7,000

7,000

7,000

7,000

7,000

7,000

84,000

Occupancy Costs:
Rent
Property & Other Taxes
Property Insurance

1,000
1,000
1,000

1,000
1,000
1,000

1,000
1,000
1,000

1,000
1,000
1,000

1,000
1,000
1,000

1,000
1,000
1,000

1,000
1,000
1,000

1,000
1,000
1,000

1,000
1,000
1,000

1,000
1,000
1,000

1,000
1,000
1,000

1,000
1,000
1,000

12,000
12,000
12,000

Total Occupancy Costs

3,000

3,000

3,000

3,000

3,000

3,000

3,000

3,000

3,000

3,000

3,000

3,000

36,000

Income Before Interest & Depreciation

4,000

4,000

4,000

4,000

4,000

4,000

4,000

4,000

4,000

4,000

4,000

4,000

48,000

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

1,000
1,000

12,000
12,000

2,000

2,000

2,000

2,000

2,000

2,000

2,000

2,000

2,000

2,000

2,000

2,000

24,000

Covers Served
Seat Turnover per Day Open
Average Check (combined F&B)

Gross Profit
Other Income
Total Income

Interest
Depreciation and Amortization
Restaurant Income Before Income Taxes

Next, click the "Output Ratios" tab below.

Total
36,000
1.00
$5.33

Sample Restaurant
OUTPUT RATIOS
Required Inputs: None
Account
Beverage Sales
Food Cost
Beverage Cost
Other Income
Payroll
Employee Benefits
Direct Operating Expense
Music & Entertainment
Marketing
Utilities
Administrative & General
Repairs & Maintenance
Rent
Property & Other Taxes
Property Insurance
Interest
Depreciation and Amortization

% of Sales
6.67%
6.67%
100.00%
6.25%
6.25%
6.25%
6.25%
6.25%
6.25%
6.25%
% of Total Sales
6.25%
6.25%
6.25%
6.25%
6.25%
6.25%
6.25%
% of Food Sales
% of Food Sales
% of Beverage Sales

$ Total
12,000
12,000
12,000
12,000
12,000
12,000
12,000
12,000
12,000
12,000
12,000
12,000
12,000
12,000
12,000
12,000
12,000

You can use the above outputs as assumptions for the 5-Year Proforma Financial Projection
This is the end of the workbook