Description: Tags: 0607CODVol2Sec4FPEditsNov06

Volume II, Section 4 – Full
Participant Edits
Full Participant Edits

No. Edit Block Message Condition Award Type Affected How to Fix Record
Code/
Type
001 R Document Info Invalid Destination The Entity ID is invalid or Pell/DL/ACG/ Resubmit data using the
Mailbox ID not assigned to send Pell National SMART appropriate Destination Mailbox
and Direct Loan data from ID.
that Destination Mailbox.
002 R Award Reporting Entity ID is Not Reporting School Entity ID Pell/ACG/ Resubmit using appropriate
Eligible To Report is not eligible to report. National SMART reporting school entity ID.
003 R Document Info Duplicate Document ID Document ID has been Pell/DL/ACG/ Review document to determine if
previously submitted. National SMART duplicate. If not, resubmit with
unique Document ID number.
004 R Document Info Entity ID (Source) Not The Entity ID submitted Pell/DL/ACG/ Verify your Source Entity ID. For
Found On Participant File does not match any existing National SMART further clarification, if needed, call
Entity ID on file at COD. your Customer Service
Representative.
005 R Document Info Full Participant Schools A Source Entity that is a Pell/DL/ACG/ Resubmit data using the
cannot submit Legacy Full Participant for this National SMART appropriate XML Common Record
Records for this program program and award year has or contact COD Customer Service
and award year submitted a legacy record to change school's full participant
status for that program and award
year. See COD Technical
Reference and Common Record
Schema for more information.
006 R Document Info Document Create Date The date indicated in the Pell/DL/ACG/ Correct Document (Batch) ID
Greater Than Current DateTime stamp in the National SMART Create Date Time and resubmit.
System Date Document ID is greater than
the current system date at
COD.
November 2006 (2006-2007) COD Technical Reference Page II – 4 – 1

Volume II: Common Record Full Participant Technical Reference
Code/
Type
007 R Document Info No Detail Records In The Document (Batch) Pell/DL/ACG/ Resubmit Document (Batch) with
Document contained no detail records, National SMART detail records.
and cannot be processed.
008 W Entity Reported Number of The Reported Total Number Pell/DL/ACG/ No action required.
Students Does Not Equal of Students reported in the National SMART
Detail Count Document Information
Block does not equal the
total number of Students in
the Document (Batch).
011 R Person For Pell, ACG and This condition applies to Pell/DL/ACG/ Compare SSN, Date of Birth and
National SMART:No NEW students and NEW National SMART Last Name combination reported
Eligible SSN, DOB, and awards. A NEW student is in the Common Record to the same
Last Name Combination defined as a student whose data elements on the student’s
Match Found On CPS For SSN does not already exist ISIR based on the reported CPS
Student. (Last Name in COD. Transaction Number. If any of
match is on first 2 these identifiers do not match,
characters only) A new award is submitted resubmit with the corrected data.
for a new student, AND the
For DL:No Eligible SSN combination of SSN, DOB
and DOB Combination and Last Name (Pell only)
Match Found On CPS For does not match ANY
Student (No match on Transaction Number on
Last Name is done) CPS for that award year*.
* If the award period

extends across July 1, COD
will attempt to match the
Student Identifier (SSN,
DOB and Last Name) on
CPS from two award years.
If the academic begin date
is prior to July 1, 2006 and
the academic end date is
after July 1, 2006, COD will
attempt to match the
Student Identifier on CPS
for 2005-2006 and 2006-
2007.
This edit is not applied to

DL PLUS awards.
NOTE: Applicable for all

award years.

Code/
Type
012 R Person For Pell, ACG and This condition applies for Pell/DL/ACG/ If the student’s identifiers have
National SMART: EXISTING students and National SMART changed, confirm the change has
No Eligible SSN, DOB, EXISTING awards. An been reported to CPS before
and Last Name EXISTING student is submitting the simple elements to
Combination Match defined as a student whose COD.
Found On CPS For SSN already exists in COD.
Student. (Last Name
match is on first 2 An Identifier change is
characters only) submitted in the simple
element tags <SSN>,
For DL: <BirthDate> and/or
No Eligible SSN and <LastName> of the
DOB Combination Match Common Record for an
Found On CPS For EXISTING award, AND the
Student (No match on combination of SSN, DOB
Last Name is done) and Last Name (Pell only),
and the CPS Transaction
Number does not match
CPS for that award year*.
* If the award period

extends across July 1, COD
will attempt to match the
for 2005-2006 and 2006-
2007.

DL PLUS awards.

award years.
013 R Person Citizenship Status PLUS Borrower's DL-PLUS If this data is correct, the PLUS
Indicator for PLUS Citizenship Status Indicator borrower is not eligible for a
Borrower is not eligible is not “1” for U.S. citizen or PLUS loan.
“2” for eligible non-citizen
If this data is incorrect, update and
resubmit.
014 R Person Citizenship Status is not For PLUS, Student's DL-PLUS/ If this data is correct, the student is
eligible for this award Citizenship Status Indicator ACG/ not eligible for a loan. If this data
is not “1” for U.S. citizen or National SMART is incorrect, update and resubmit.
“2” for eligible non-citizen
For ACG and National

SMART, Citizenship Status
Indicator is not “1’ for U.S.
citizen

Code/
Type
015 W Person Corrected Value Same as The corrected value Pell/DL/ACG/ No action required.
Original Value. submitted in the COD National SMART
Common Record matches
the value currently on file.
016 R Person/Award If award year is prior to This edit applies in 3 DL-PLUS How to fix Condition 1:
2005-2006 OR the different conditions:
NOTE: For Student Level Code is less Verify the SSN of the borrower
PLUS, edit than or equal to 5, PLUS 1. If the award year is < and the student. Update records as
returned on Borrower and Student 2005-2006 and the appropriate and resubmit.
Person block, for CANNOT be the same PLUS borrower has
Grad PLUS, edit person. If award year is the same SSN as the How to fix Condition 2:
returned on 2005-2006 or later AND student associated
award block. the Student Level Code is with the PLUS loan. Verify the SSN of the borrower
6 or greater, the PLUS 2. If the award year is and student as well as the student
Borrower and Student >=2005-2006 and the grade level. Update records as
MUST be the same PLUS borrower has appropriate and resubmit.
person. the same SSN as the
student associated How to fix Condition 3:
with the PLUS loan
AND the Grade Level Resubmit the SSN change for the
<6. Borrower only or resubmit the
3. When a change to SSN change for the Borrower and
only the Student SSN Student.
was attempted for a
PLUS award where
the Borrower and
Student have the same
SSN.
017 R Person PLUS Endorser and The PLUS endorser has the DL-PLUS Verify the SSN of the endorser and
Student Cannot be the same SSN as the student the student. Update records
Same Person associated with this PLUS appropriately and resubmit.
loan.
020 R Person First and Last Name First Name and Last Name Pell/DL/ACG/ Submit first name, last name or
Blank are both blank. National SMART both.
021 R Person Address is Incomplete Complete address is defined Pell/DL/ACG/ If rejected, update and resubmit
as: National SMART address information.
-If Foreign Indicator =
False, at least one
occurrence of each of the
following must be present:
-AddressLine
-AddressCity
-AddressState
ProvinceCode
-AddressPostalCode
-If Foreign Indicator =

True, at least one
occurrence of each of the
following must be present:
-AddressLine
-AddressCity
-AddressCountryCode

Code/
Type
For Pell, ACG, National

SMART and Direct Loan
(Subsidized and
Unsubsidized):
The student’s address is
incomplete on the incoming
record, on CPS and the
COD database.
For Direct Loan PLUS:

The borrower’s address is
record, on CPS and the
COD database.

award years.
023 C/R Award Info Incorrect Low Tuition & The Cost of Attendance as Pell Review the COA and EFC and
Fees Code/Correction reported by the school confirm. If correct, no action
Applied (either in the record or as required. If incorrect, update and
previously reported) is resubmit.
greater than the low tuition
threshold or the student's
EFC is greater than the Low
Tuition and Fees minimum
amount for the award year.
If the school has chosen to

have COD correct its
records, COD will set Low
Tuition and Fees to blank
024 R Award Info Reported CPS Transaction There are three separate Pell/DL/ACG/ Compare SSN, Date of Birth and
Number Does Not Match conditions that would return National SMART Last Name combination reported
CPS this edit. in the Common Record to the same
data elements on the student’s
1. This edit applies to NEW ISIR based on the reported CPS
students and NEW awards. Transaction Number. If any of
A NEW student is defined these identifiers do not match,
as a student whose SSN resubmit with the corrected data.
does not already exist in
COD. Review the Reported Transaction
A NEW award is submitted Number and ensure that you have
for a NEW student, AND an ISIR record on file for the
the combination of SSN, student with that transaction
DOB and Last Name (Pell number. If incorrect, update the
only) does not match that Reported Transaction Number and
SPECIFIC Transaction resubmit.
Number on CPS for that
award year*.
2. This edit applies to

EXISTING students with a
NEW award. An
EXISTING student is
defined as a student who’s
SSN already exists in COD.

Code/
Type
A NEW award is submitted

for an EXISTING student,
AND the combination of
SSN, DOB and Last Name
(Pell only) does not match
that SPECIFIC Transaction
Number on CPS for that
award year*.
3. A CPS Transaction
number change is submitted
for an EXISTING student
and award, AND the
submitted Transaction
number does not exist in
CPS for that student.
If the award period extends

across July 1, COD will
for 2005-2006 and 2006-
2007.

DL PLUS awards.

award years.
025 R Award Info Duplicate Match on CPS The Student Identifier -- Pell/DL/ACG/ Go to the COD website and review
SSN, Date of Birth, first National SMART the CPS matches for this student.
two characters of Last Select the correct transaction.
Name, and CPS Transaction
Number combination
reported in the COD
Common Record has two or
more matches on CPS.

Code/
Type
026 C/R Award Info Incorrect Secondary EFC Ensures the reported Pell Review the field for the correct
Used/Correction Applied Secondary EFC Used Code value and resubmit.
is valid. The valid values
are "O", "S", and "Blank." Ensure the value is S if you are
"O" is only valid if the using the Secondary EFC; or O if
value currently on the COD you originally reported you were
system is "S". If the school using the Secondary EFC and are
has chosen to have COD now using the Original EFC.
correct its records and an
invalid value is submitted,
COD will correct to the
value currently on the COD
system or to blank.
NOTE: Not applicable for

2005-2006 and forward.
027 C/R Award Info Incorrect Payment If ANY of the following are Pell Review the field for the correct
Methodology/Correction true: value and resubmit.
Applied AC - Academic Calendar
PM - Payment Methodology
<> - Not equal to
-- AC = 1 and PM <> 3 or 5
-- AC = 2 - 4 and PM = 4
-- AC = 6 and PM <> 4
-- AC = 5 and PM = 5

records and the submitted
value is a change and
Accepted PM is valid with
current AC then COD will
set to previously accepted
value. Otherwise, if
Accepted AC = 1, 2, 3, or 4,
COD will set Accepted PM
to 3. Otherwise, COD will
set Accepted PM to 4

award year 2004-2005 and
forward

Code/
Type
028 C/R Award Info Incorrect Academic If the Academic Calendar is Pell Review the field for the
Calendar/Correction not equal to 1, 2, 3, 4, 5, or appropriate value and re-submit.
Applied 6:
Ensure that the value is either
If the school has chosen to Blank if Award Type is not equal
have COD correct its to Pell or correct type to:
records and if Academic
Calendar invalid or (1) if you measure academic
BLANK, correct in the progress in Credit Hours – non-
following order: standard terms;
(2) if you measure academic
1) If Academic Calendar progress in Credit Hours –
invalid or BLANK, then set standard terms of quarters;
accepted value to previous (3) if you measure academic
value on database (for progress in Credit Hours –
change records) or standard terms of semesters;
2) If AttendedEntity ID (4) if you measure academic
default Academic Calendar progress in Credit Hours –
populated, then set accepted standard terms of trimesters;
value to default. (5) if you measure academic
3) ELSE If Reporting Entity progress in Clock hours;
ID default Academic (6) if you measure academic
Calendar populated, then set progress in Credit Hours without
accepted value to default. terms
4) ELSE If Payment
Methodology = 4, then set
accepted value to "5".
5) ELSE set accepted value
to "3".
If the school does not accept

corrections, reject the
record.

forward

Code/
Type
029 C/R Award Info Invalid Weeks of If the accepted 'Payment Pell Verify that the Payment
Instructional Time in Methodology' is "1" and the Methodology and Academic
Program’s Definition of reported Weeks of Calendar are correct.
Academic Instructional Time Used to
Year/Correction Applied Calculate Payment is not Correct the Payment Methodology,
BLANK, for schools Academic Calendar and/or Weeks
accepting corrections, COD of Instructional Time and
will set the value to resubmit.
BLANK.
If the accepted Payment

Methodology is "2" and the
reported Weeks of
Instructional Time Used to
Calculate Payment is not
"00" - "29", for schools
accepting corrections, COD
will set value to "29".

Methodology is "3", "4" or
"5" and the reported
Weeks/CalcPayt is not "00"
- "78" or greater than Weeks
of Instructional Time in
Program’s Definition of
Academic Year, for schools
will set Weeks of
Calculate Payment to
Weeks/Program
If these conditions are met

and the school is not
will reject the record.

forward

Code/
Type
030 C/R Award Info Invalid Weeks of If the accepted 'Payment Pell Verify that the Payment
Instructional Time used to Methodology' is "1" and the Methodology and Academic
Calculate Payment reported Weeks of Calendar are correct.
Calculate Payment is not Correct the Payment Methodology,
BLANK, for schools Academic Calendar and/or Weeks
accepting corrections, COD of Instructional Time and
will set the value to resubmit.
BLANK.

Methodology is "2" and the
reported Weeks of
Calculate Payment is not
"00" - "29", for schools
will set value to "29".

Methodology is "3", "4" or
"5" and the reported
Weeks/CalcPayt is not "00"
- "78" or greater than Weeks
of Instructional Time in
Program’s Definition of
will set Weeks of
Calculate Payment to
Weeks/Program.

and school does not accept
corrections, COD will reject
the record.

forward

Code/
Type
031 C/R Award Info Invalid Credit or Clock If the accepted value for Pell Verify that the Payment
Hours in Program’s Academic Calendar is "1", Methodology and Academic
Definition of Academic "2", "3" or "4" and the Calendar are correct and our
Year Credit or Clock Hours in assumption is correct. If this is
Program's Definition of correct, no further action is
Academic Year is not necessary. If it is not correct,
BLANK, for schools update the Payment Methodology
accepting corrections, COD and Academic Calendar and
will set the value to Cr/Clock Hours and resubmit.
BLANK.
If accepted value for

Academic Calendar is "5"
and the Credit/Clock Hours
in Program's Definition of
Academic Year is less than
"900" or greater than
"3120", for schools
will set the value to "900".
If accepted Academic
Calendar is "6" and the
Credit/Clock Hours in
Program's Definition of
Academic Year is less than
"24" or greater than "100",
for schools accepting
corrections, COD will set to
"24".

will reject the record.

forward

Code/
Type
032 C/R Award Info Invalid Credit or Clock If the accepted value for Pell Verify that the Payment
Hours in all Payment Academic Calendar is "1", Methodology and Academic
Periods Expected to "2", "3" or "4" and the Calendar are correct. If it is not
Complete this School Credit or Clock Hours in all correct, update the Payment
Year Payment Periods Expected Methodology and Academic
to Complete this School Calendar and/or Credit/Clock
Year is not BLANK, for Hours and resubmit.
schools accepting
corrections, COD will set
the value to BLANK.
If accepted Academic
Calendar is "5" or "6" and
Credit or Clock Hours
expected to complete this
Award Year is not between
"0000" and accepted Credit
or Clock Hours in
program’s Definition of
will set Credit or Clock
Hours in all payment
periods expected to
complete this School Year
to Credit or Clock Hours in
program’s Definition of
Academic Year.

accepting corrections, reject
the record

forward

Code/
Type
033 R Award Duplicate Award ID This Award ID is a Pell/DL/ACG/ Create a new Award ID for this
duplicate and is already National SMART borrower.
established under a different
student identifier.
This Award ID already

exists for this student and
the school is trying to
change a component of the
COD Award Identifiers
(Attended Entity ID, Award
Year, or Award Number).
The COD Award Identifiers

(Attended Entity ID, Award
Year, or Award Number)
already exist for this student
and the school is trying to
change the Award ID.
(Pell Legacy, Direct Loan,

ACG, and National SMART
only)
034 R Award Attended School Entity The Attended School Entity Pell/DL/ACG/ Verify the Attended Entity ID and
Identifier has no Identifier has no established National SMART the Reporting Entity ID. If
relationship with the relationship to the incorrect, update and resubmit
Reporting School Entity Reporting School Entity
Identifier Identifier in the Entity
Block.
035 R Award Inconsistent Award Award Type listed in Award DL/ACG/ Review the Award Type and
Information Data ID does not match Award National SMART Award Year fields to ensure they
Type in the Award Block are the same as the values in the
and/or Award Year listed in Award ID. Correct the necessary
Award ID does not match field(s) and resubmit.
Award Year in Award
Information Block and/or
Award Sequence Number in
the Award ID is not
numeric.
(Direct Loan, ACG, and

National SMART Only)
036 W Award PLUS Credit Decision No credit decision has been DL – PLUS PLUS Credit Decision Status for
Status is not accepted for accepted for this award. this award is pending. Once a
this PLUS award credit decision is received, a
response will be sent.
038 R Award Student Not Pell Eligible Award type listed is Pell Pell/ACG/ Review student’s ISIR for Pell
and student is not Pell National SMART eligibility. If student is eligible,
eligible according to CPS. review transaction number
reported. If incorrect, update and
resubmit.

Code/
Type
039 C/R Award/ Incorrect Award Amount Award and Disbursement Pell/DL Review the maximum annual
Disbursement amount exceeds the limit for this award. If
maximum annual limit. appropriate, update this field and
resubmit.
For DL Sub and Unsub
Awards first disbursed
before July 1, 2007:
For DL Sub -
Grade Level = 0 or 1 Max =
2625
Grade Level = 2 Max =
3500
Grade Level = 3, 4, 5 Max
= 5500
Grade Level >=6 Max =
8500
DL Unsub and DL Sub

combination -
Grade Level = 0 or 1 =
6625
7500
Grade Level = 3, 4, 5 =
10500
Grade Level >=6 Max
18500
If Additional Unsubsidized
Loan HPPA (formerly
HEAL eligible) = Y
Grade Level = 4, 5 Max =
27167
Grade Level >= 6 Max =
45167
For DL Sub and Unsub

Awards first disbursed on
or after July 1, 2007:
For DL Sub -
Grade Level = 0 or 1 Max =
3500
4500
Grade Level = 3, 4, 5 Max
= 5500
Grade Level >=6 Max =
8500
DL Unsub and DL Sub

combination -
Grade Level = 0 or 1 =
7500

Code/
Type
8500
Grade Level = 3, 4, 5 =
10500
Grade Level >=6 Max
20500
If Additional Unsubsidized
Loan HPPA (formerly
HEAL eligible) = Y
Grade Level = 4, 5 Max =
27167
Grade Level >= 6 Max =
47167
If PreProfessional
Coursework Indicator is set
to “true”
12500
PLUS – 0 – 99999.99
Pell – refer to the Student

Financial Aid Handbook
040 W Award Changed Award Amount Award amount reported is Pell Reduce disbursement amounts to
Is Less Than Total less than the sum of the correspond with the funded
Disbursements accepted funded disbursements and resubmit.
disbursements. Decrease is
expected within 30 days or If an adjustment is not received
a system-generated decrease within 30 days, COD will process
is processed. a decrease.
(This edit is only executed

if Disbursement Release
Indicator equals True)
041 R Award Changed Award Amount Award amount reported is DL/ACG/ Review Award Amount and
Is Less Than Total less than the sum of the National SMART funded disbursements. Update and
Disbursements accepted funded resubmit.
disbursements.
If you are attempting to decrease
(This edit is only executed the loan, you must make
if Disbursement Release adjustments to the disbursements
Indicator equals True) that have already been processed.
042 R Award New Award Type For an initial submission for Pell/DL/ACG Enter an Award Amount and
Submitted with a Zero this award type, the award National resubmit.
Award Amount amount is not greater than SMART
zero.
043 R Award New Award Amount or For Pell: Pell/DL/ACG/ To disburse after the deadline of
Award Increase Received National SMART the award year, your school must
After End Of Processing A new award, or an increase seek Extended Processing for Pell
Year and Institution Has or decrease to a previously and/or Direct Loan.
Not Been Granted originated award was

Code/
Type
Extended Processing submitted after the Contact your Customer Service

processing deadline for the Representative if your school has
award year and the school been granted Extended Processing
has not been granted or if you want to apply for this
Extended Processing. extension.
If ALL of the following are

true:
-- The Received Date is

greater than the Latest
Accepted Date for the
Award Year (the Award
Year Processing Cycle End
Date)
-- The school has not been
granted Extended
Processing or an audit
adjustment.
-- An Award for this student
identifier is currently not in
COD or the Award amount
is an increase or decrease to
the amount in COD.
For Direct Loan:
A new award, or an increase

or decrease to award
amount was submitted after
the school has closed out
the Program Year (school
confirmed a zero balance)
or the Program Year has
been closed and the school
has not been granted
Extended Processing.

true:
-- The Received Date is

Award Year
-- The school has not been
granted Extended
adjustment.
-- An Award for this student
identifier is currently not in
COD or the Award amount
is an increase or decrease to
the amount in COD.

Code/
Type
044 R Award Incorrect Flag For Additional Unsubsidized DL-Unsub Review the record and ensure you
Additional Unsubsidized Eligibility for Health are providing the correct value for
Eligibility for Health Profession Program value is the Additional Unsubsidized
Profession Programs “Y” and the student’s grade Eligibility for Health Professions
(formerly HEAL eligible) level code is not 4, 5, 6, or 7 flag. If your school is eligible to
use this flag, ensure the student’s
grade level is reported as greater
than 3 and resubmit.
If grade level is correct and you

are eligible to use this flag, please
contact your Customer Service
Representative.
045 R Award Incorrect Award Dates Difference between DL Review the record and ensure the
Financial Award Begin Award Begin and End Dates are
Date and Financial Award accurate. If incorrect, update and
End Date is greater than 12 resubmit.
months.
OR
Financial Award Begin
Date is after the Financial
Award End Date
OR
Financial Award Begin
Date and Financial Award
End Date is not equal to or
within the student’s
academic year dates.
046 R Award Incorrect Academic Year Academic Year Start Date is DL Review the record and ensure the
Dates after the Academic Year Academic Year Begin (Start) and
End Date End Dates are accurate. If
OR incorrect, update and resubmit.
Academic Year is greater
than 12 months
047 R Award Academic Year Dates Academic Year Start and DL Academic Year Begin (Start) Date
Already Linked to MPN End Date cannot be cannot be changed on this loan
or PLUS MPN changed because more than since it is linked to an MPN or a
one Direct Loan is already PLUS MPN based on the existing
linked to an MPN or a Academic Year Begin (Start) and
PLUS MPN based on End Dates.
specific academic year
dates. If the academic year dates are
incorrect, you must obtain a new
(Direct Loan – MPN Single MPN and process a new loan with
Year Feature only) the correct academic year dates.

Code/
Type
048 R Disbursement School Is Ineligible If any of the following are Pell/DL/ACG/ Review your Attend School Entity
true: National SMART Identifier to ensure it is correct and
that you are eligible to participate
School is not eligible to in the program for which you are
participate in the Title IV submitting records and/or
programs OR requesting funds. If incorrect,
School is requesting Pell update and resubmit.
Grant funds and was not
eligible to participate in the
Pell Grant program at time
the disbursement was made
OR
School is requesting Direct
Loan funds and was not
eligible to participate in the
Direct Loan program at the
time the funds were
requested OR
School was not open at the
time the funds were
requested OR
School was undergoing an
ownership change at the
time the funds were
requested.
049 R Disbursement Disbursement Date Is Adjusted Disbursement DL Review your adjusted
More Than 120 Days Date is not within 120 days disbursement date in conjunction
After the Original of original Disbursement with your original disbursement
Disbursement Date Date. date. If incorrect, update and
resubmit.
050 R Disbursement Disbursement Date Disbursement date is 120 DL Review your award dates and your
Outside Allowable days after the Financial disbursement dates. If incorrect,
Window Award End Date. update and resubmit.

Code/
Type
051 R Disbursement Disbursement Date With Disbursement Release Pell/DL/ACG/ Review your Disbursement
Payment Trigger Set to Indicator is True and National SMART Release Indicator Flag and submit
Yes Outside of Allowable Disbursement Date is a release based on the
Window outside of allowable disbursement date and your
window. school’s allowable disbursement
window.
Pell Allowable Window:
Advanced Pay = 30
calendar days
Just in Time = 7 calendar
days
Reimbursement = 0
calendar days
Heightened Cash
Monitoring1 = 7 calendar
days
Heightened Cash
days
ACG/National SMART
Window:
Advanced Pay = 7 calendar
days
Reimbursement = 0
calendar days
HCM1 = 7 calendar days
HCM2 = 0 calendar days
Direct Loan
Advanced Pay = 7 calendar
days
(Pushed Cash = 7 calendar
days
Reimbursement = 0
calendar days
Heightened Cash
days
Heightened Cash
days

Code/
Type
052 R Disbursement First Disbursement Date This edit applies to DL Review the disbursement dates of
Must Be the Earliest disbursements with the rejected record and first
Disbursement Release disbursement (disbursement with
Indicator equal to True or the First Disbursement Indicator
False: [FDI] flag set to true)
a. If Disbursement Release If the date of the disbursement

Indicator equals False, submitted is earlier than the date of
Subsequent Disbursement the first disbursement, and that
Date is before the date is incorrect, update and
Disbursement Date of the resubmit.
first disbursement
(disbursement with the First If the date is earlier than the date
Disbursement Indicator of the first disbursement and that
[FDI] flag set to true). date is correct, then the First
Disbursement Indicator flag must
b. If Disbursement Release be set to true. This indicates this
Indicator equals True, specific disbursement is the initial
subsequent disbursement disbursement (chronologically)
date is on or before the even though it is a subsequent
Disbursement Date of the disbursement number to
first FUNDED “Disbursement Number 01”
disbursement
(Disbursement Number 01
or the Disbursement with
the First Disbursement
Flag).
NOTE: If Disbursement
Release Indicator equals
True, the disbursement date
should not be compared to
the disbursement date of
“unfunded” disbursements.
053 R Disbursement Disbursement Date The Disbursement Date is Pell/DL/ACG/ Resubmit disbursement with a
Cannot Be Blank not populated. National disbursement date.
SMART
054 W Disbursement Disbursement Date Within A record has been submitted Pell/DL/ACG/ Review record to determine if a
7 Days or Passed, with the Disbursement National SMART Disbursement Release Indicator
Disbursement Release Release Indicator flag set to flag of “True” is appropriate. This
Indicator Set To “False” “False” AND the record will not be considered an
Disbursement Date is within actual disbursement until a
the 7 calendar day window Disbursement Release Indicator
or has passed. flag of “True” is received. If you
intended this to be an actual
NOTE: Applicable for disbursement, update the
ACG and National SMART Disbursement Release Indicator
after April 14, 2007 flag and resubmit.
055 W Disbursement Disbursement Information Disbursement Information Pell/DL/ACG/ No action required.

Received 30 Days or more (DRI = true and National SMART
after Date of Disbursement Sequence Please refer to The Code of
Disbursement Number = 01) was received Federal Regulation 690.81 for
and processed by COD more information.
more than 30 days later than
the Disbursement Date
reported on the record.

Code/
Type

award years.
NOTE: Applicable for

ACG and National SMART
after April 14, 2007
056 C/R Disbursement Sequence Number Not In For actual disbursements Pell/DL/ACG/ Review disbursement transactions
Sequential Order (DRI=true): National SMART and disbursement sequence
numbers for this disbursement and
Disbursement Sequence resubmit all transactions not yet
numbers associated with a accepted by COD in the proper
specific Disbursement order.
Number must be processed
in incremental, sequential
order. (i.e. 01, 02, 03,..)
School reported a
disbursement sequence
number other than ‘01’ on a
disbursement that is not yet
accepted.
Sequence Number on
accepted disbursement is
not one higher than the last
previously accepted
transaction for this
disbursement number.
For Pell anticipated

disbursements (DRI=false):
If a sequence number other

than “01” is submitted,
COD will correct the
sequence number to “01”
and record will be accepted
with correction.
NOTE: This will be a

reject edit for ACG and
National SMART.

Code/
Type
057 R Disbursement A change/adjustment to a A change to Disbursement DL The change to the Disbursement

Disbursement Date and Date and an adjustment to a Date is accepted but the change to
Disbursement Amount Disbursement Amount were the disbursement amount is
were submitted on the made at the same time, i.e. rejected.
same transaction. in the same transaction with
Adjustment to the same Sequence Number Resubmit the adjustment to the
Disbursement Amount has for the same Disbursement Disbursement Amount with a new
been rejected. Number, after a Sequence Number.
Disbursement has been
funded.
This edit applies to

Disbursement Release
Indicator = True only
058 R Disbursement Duplicate Disbursement The reported Disbursement Pell/DL/ACG/ No action is required.
Information On File Number, Sequence Number, National SMART
and Disbursement Release If you are attempting to make a
Indicator equal to True are change, resubmit with a higher
already on file with COD. sequence number.
059 W Disbursement Duplicate Adjustment The Disbursement Number, Pell/DL/ACG/ No action required.
Information on File Disbursement Amount(s) National SMART
Disbursement Date, and Review the field you are
Disbursement Release attempting to change and resubmit
Indicator equal to True or
False are already on file
with COD for this
Disbursement Adjustment.
060 R Disbursement Insufficient Number of Disbursement Amount DL Since your school does not meet
Disbursements Based on equals the Total Net Loan special condition status, you must
School Type Amount and the school does disburse a loan in two or more
not meet special condition disbursements and the
status. disbursement amount (net
disbursement) cannot equal the
Special condition status total net loan amount.
includes “Experimental Site
Schools” or schools with a Update the disbursement amount
default rate < 5% in the for this record and resubmit.
most recent fiscal year. All If you believe your school does
students at “Experimental meet special condition status, call
Site Schools” may receive a your Customer Service
single disbursement. For Representative.
other eligible schools, only
students enrolled in study
abroad programs may
receive a single
disbursement.
Only schools meeting
special condition status are
allowed to make one
disbursement. A minimum
of two disbursements is
required for all other

Code/
Type
schools.
061 R Disbursement Only One Disbursement You can only make one Pell You must perform verification on
Allowed for Students with disbursement for a student this student’s application data.
a Verification Status of with a Verification Status of Once verification has been
“W” “W”. performed, update the verification
status to “V” and resubmit.
062 R Disbursement Disbursement Amount(s) Disbursement Amount(s) is Pell/DL/ACG/ Resubmit disbursement sequence
Is Less Than Or Equal to not populated, or zero, or National SMART number 01 with a disbursement
Zero for Disbursement less than zero for Sequence amount greater than zero.
Sequence Number 01 Number “01” and
Indicator is “true”.
063 R Disbursement Incorrect Net Disbursement Amount(s) is DL Verify your disbursement

Disbursement Amount not equal to COD’s calculations based on the award
calculated amount.: type. Resubmit if appropriate.
a. The Net Disbursement

Amount is calculated using
the following steps (+ or -$1
tolerance):
Step 1: Calculate the
Combined Fee/Interest
Rebate Percentage by
subtracting the Interest
Rebate Percentage from the
Loan Fee Percentage
Combined Fee/Interest
Rebate Amount by
multiplying the
Disbursement Gross
Amount by the Combined
Fee/Interest Rebate
Percentage (go out 3
decimal places) and
truncating the result
Step 3: Calculate the Net
Disbursement Amount by
subtracting the Combined
Fee/Interest Rebate Amount
from the Disbursement
Gross Amount
Loan Fee Amount by
multiplying the Gross
Disbursement Amount by

Code/
Type
the Loan Fee Percentage (go

out 3 decimal places) and
truncating the result
Interest Rebate Amount by
subtracting the Loan Fee
Amount from the Gross
Disbursement Amount and
then subtracting the result
from the Net Disbursement
Amount
b. Disbursement Release
Indicator set to “Y” and
Disbursement Amount
exceeds annual loan limit
across schools. See
common record for loan
limit criteria.
NOTE: + or - $1 tolerance
only applies if there is no
impact to Interest Rebate
Amount
NOTE: The COD System

will reject a disbursement
and return Edit 063 if the
Net Disbursement Amount
reported by the school is
incorrect given the accepted
Origination Fee Percent
064 C/R Disbursement Disbursement Amount > ALL of the following are Pell Review disbursement amount and
50% of award with a true: verification status or assumption
Verification Status of “W” made. If incorrect, update and
The Verification Status is resubmit.
‘W’ on the Award AND
Disbursement Amount is
>50% of the Scheduled
Award Amount
records, COD will set the
Accepted Disbursement
Amount to the lesser of
either the Award Amount or
50% of the Schedule Award
Amount
065 W Disbursement Insufficient Decrease in The Award has an “Over Pell No action required.
the Disbursement amount. Paid” status and school has
Disbursement is expected sent a downward
for Amount of the Disbursement Amount
Negative Pending adjustment for an amount
less that the Negative
Pending Disbursement
Amount.

Code/
Type
066 R Disbursement Award is in “Overpaid” If ALL of the following are Pell

status. Disbursement true:
Increase cannot be
accepted Award is in “Overpaid”
Status
A Disbursement Amount
that would increase the sum
of the accepted
Disbursements to an
Amount greater than the
‘Award Amount’ is
submitted
067 C/R Disbursement Incorrect Disbursement For Direct Loan: Sum of all Pell/DL Review the disbursement amount
Amount the Disbursement Gross for each disbursement number and
Amounts is greater than the compare to the award amount
Award Amount. (Loan Amount Approved).
Update record where appropriate
For Pell: The sum of the and resubmit.
disbursements exceeds the
Award Amount
--OR--
The reported Disbursement
Amount exceeds 100% of
the student’s Total
Eligibility Used and the
student is already in a POP
situation involving two or
more schools. Total
Eligibility Used calculation
is in the appendix
For Pell Legacy, this edit

should not be run on
disbursement amounts less
than zero.

Code/
Type
068 W Disbursement Potential Overaward Pell disbursements for a Pell Review guidance contained in
Project- Notice Sent student have been received separate notice.
Separately from two or more schools
and ALL of the following
are true:
Disbursement is not rejected

AND
Other Pell awards exist for
the student at different
Attended School Entity IDs
for the current Award Year
AND
Total amount disbursed for
any of the other Pell awards
is greater than zero
AND
Total of the Percentage of
Eligibility Used is greater
than 100.00 (plus
tolerance).
069 W Disbursement Potential Concurrent Two or more Pell/ACG/ Review guidance contained in
Enrollment – Notice Sent Pell/ACG/National SMART National SMART separate notice.
Separately disbursements for a student
have been received from
two or more schools and
ALL of the following are
true:
Other Pell/ACG/National
SMART awards exist for
the student at different
Attended School Entity IDs
for the current Award Year
AND
Total amount disbursed for
the student for any of the
other Pell/ACG/National
SMART awards is greater
than zero
AND
Enrollment Dates for the
student are within 30 days
of one another
NOTE: Concurrent
Enrollment is dependent on
award type


Code/
Type
070 W Disbursement Disbursement Release Data in the disbursement Pell/DL/ACG/ When the Disbursement Release
Indicator is Blank block has been received but National SMART Indicator is blank, COD records
the Disbursement Release the Disbursement Release
Indicator is not populated. Indicator as “F.” If the
Disbursement Release Indicator
NOTE: Applicable for should be “F”, no further action is
ACG and National SMART necessary. If you want this record
after April 14, 2007 to be considered an actual
disbursement, update the
Disbursement Release Indicator
flag to “T” and resubmit.
071 R Disbursement New Disbursement, For Pell, ACG and National Pell/DL/ACG/ To disburse after the deadline of
Increase, or Disbursement SMART: National SMART the award year, your school must
Release Indicator to seek Extended Processing for Pell
“True” Received After A new Disbursement, a and/or Direct Loan.
End Of Processing Year disbursement increase, or a
and Institution Has Not Disbursement Release Contact your CSR if your school
Been Granted Extended Indicator set to “True” was has been granted Extended
Processing submitted after the award Processing or if you want to apply
year deadline and the school for this extension.
has not been granted

true:
The Received Date is

Award Year
AND
The school has not been
granted status of Extended
adjustment
AND
An Award Type for this
student identifier is
currently not in COD or the
Disbursement Amount is an
increase to the amount in
COD
AND
This disbursement is not an
increase as a result of a
student that had been
blocked (POP) prior to the
deadline
For Direct Loan:
A new Disbursement, a
disbursement adjustment, or
a Disbursement Release

Code/
Type
Indicator set to “True” was

submitted after school has
closed out the Program Year
(school confirmed zero
balance) or the Program
Year has been closed and the
school has not been granted

true:
The Received Date is greater

than the Latest Accepted
Date for the Award Year
AND
The school has not been
granted status of Extended
Processing
AND
An Award Type for this
student identifier is currently
not in COD or the
Disbursement Amount is an
increase to the amount in
COD
072 R Disbursement Incomplete Disbursement Sequence Number is “02” DL Resubmit record with all
Amounts or greater missing Gross disbursement amounts populated.
Disbursement Amount, OR
Disbursement Fee Amount
OR Interest Rebate Amount
OR Disbursement Net
Amount.
073 R Disbursement Insufficient information Record submitted with Pell/DL/ACG/ Review the record in conjunction
with Disbursement Disbursement Release National SMART with the Common Record Layout.
Release Indicator set to Indicator flag set to “True” Resubmit with all required data
“True” has insufficient data on file. elements populated.
See Common Record

Layout for fields required
prior to setting the
Indicator to “True”.
074 R Disbursement Incorrect Adjustment to Disbursement Release Pell/DL/ACG/ No action required.

Disbursement Release Indicator adjusted to National SMART
Indicator “False” after disbursement Disbursement Release Indicator
was funded. cannot be changed to “False” after
disbursement becomes an actual
disbursement. If you are
attempting to cancel a
disbursement, then you must send
an adjustment to the disbursement
amount.

Code/
Type
075 R Disbursement Multiple First More than one disbursement DL Review disbursements and
Disbursement Flags was submitted to COD with resubmit record with only one
a First Disbursement Flag of disbursement flagged as the first
“True” for this loan in the disbursement.
same cycle.
076 R Disbursement First Disbursement Flag First Disbursement Flag can DL Contact your Customer Service
Changed More Than be changed a maximum of Representative for the procedures
Twice two times before requiring on how to obtain the Department
U.S. Department of of Education’s approval to change
Education’s approval. the first disbursement flag more
than two times.
077 R Disbursement Incorrect Disbursement Disbursement Fee Amount DL Review Disbursement Loan Fee
Loan Fee Amount does not equal COD’s Amount calculation. Resubmit
calculated Loan Fee record with corrected disbursement
Amount (+ or - $1 amounts
tolerance).
NOTE: + or - $1 tolerance
only applies if there is no
impact to Interest Rebate
Amount

Disbursement Loan Fee
Amount reported by the
school is incorrect given the
accepted Origination Fee
Percent
078 R Disbursement Incorrect Disbursement Up-Front Interest Rebate DL Review Disbursement Loan Fee
Rebate Amount Amount does not equal Amount calculation. Resubmit
COD’s calculated Up-Front record with corrected disbursement
Interest Rebate Amount (+ amounts.
or - $1 tolerance) for this
disbursement.

Interest Rebate Amount
reported by the school is
incorrect given the accepted
Origination Fee Percent
079 R Disbursement Payment Period Start Date The school is ineligible and Pell/ACG/ National Review the Payment Period Start
Not In Eligible Range the Payment Period Start SMART Date reported. If incorrect, update
Date does not fall within the and resubmit. If correct, you are
range of eligibility. not eligible to receive Pell Grant
funds for this student. No further
For 2006-2007 award year, action required.
valid date range is 2006-01-
01 – 2007-06-30.

Code/
Type
080 R Disbursement No Accepted PLUS Credit The Disbursement Release DL-PLUS Resubmit Disbursement Release
Decision Status Indicator is set to “True” Indicator of True” after an
and there is no approved approved credit decision is
PLUS Credit Decision obtained for this PLUS borrower.
Status on file for this loan.
An approved PLUS Credit

Decision Status must be
obtained for a PLUS
borrower prior to
disbursement.
081 R Disbursement No Promissory Note on The Disbursement Release DL Resubmit disbursement with
File Indicator is set to “True” Disbursement Release Indicator of
and there is no MPN on file “true” after you receive a response
for this loan, and the school record indicating that an accepted
is required to have an MPN MPN is on file at COD for this
on file at COD prior to loan.
disbursements.
The School File at COD

indicates an MPN must be
on file at COD prior to
disbursement.
083 R Disbursement CMO Rejected This CMO rejected this student Pell/DL/ACG/ Contact your payment analyst
Student For Eligibility for eligibility issues National SMART (formerly referred as
Issues reimbursement analyst) for
(Reimbursement Schools additional information about
only) correcting this record.
Student For Incorrect for incorrect calculation(s) National SMART (formerly referred as
Calculation(s) reimbursement analyst) for
Student For Already for already being funded National SMART (formerly referred as
Being Funded reimbursement analyst) for
Student For Improper for improper package National SMART (formerly referred as
Package Submission submission reimbursement analyst) for
additional information about
(Reimbursement Schools correcting this record.
only)
Student For Incomplete for incomplete student National SMART (formerly referred as
Student Processing processing reimbursement analyst) for
only)

Code/
Type
Student For Missing for missing documentation National SMART (formerly referred as
Documentation information reimbursement analyst) for
only)
089 R Disbursement Invalid disbursement due Invalid disbursement DL No further disbursements or
to pending bankruptcy transaction. The upward adjustments to existing
disbursement is received disbursements can be made on this
after the receipt of a loan.
pending bankruptcy
notification. Downward adjustments on this
specific loan can be accepted.
(Direct Loan Only)

2004-2005 and forward
090 W Entity Reported Amount of The Total Reported Amount Pell/DL/ACG/ Compare the sum of individual
Disbursements does not of Disbursements in the National SMART disbursement amounts to the Total
equal Amount of detail Entity Block does not equal Amount Reported. Update if
records the amount (sum of appropriate and resubmit.
disbursements) of detail
records for the Program for
the Award Year.
092 R Award No further awards can be No further awards can be DL Award cannot be accepted as the
accepted for this accepted for this borrower. borrower is deceased. Verify this
borrower, person is The Direct Loan Servicing award has the correct last name,
deceased Center has notified COD SSN, and birth date.
that this person is deceased.
093 R Disbursement Invalid disbursement Invalid disbursement Pell/DL/ACG/ Verify disbursement sequence
Sequence Number Sequence Number. National SMART number and resubmit.
Disbursement sequence
number must be 01-65
094 R Disbursement Invalid disbursement due Invalid disbursement DL No further disbursements or
to a loan discharge transaction. The upward adjustments to existing
notification for an disbursement is received disbursements can be made on this
unauthorized after the receipt of a loan loan.
signature/unauthorized discharge notification due to
payment or False an unauthorized Downward adjustments on this
Certification Identity signature/unauthorized specific loan can be accepted.
Theft. payment or False
Certification Identity Theft.

False Certification Identity
Theft after April 14, 2007.
095 R Disbursement Invalid disbursement, Invalid disbursement DL No further disbursements or
person is deceased transaction. The upward adjustments to existing
disbursement is received disbursements can be made on this
after the receipt of a loan loan.
discharge notification due to
death of the borrower. Downward adjustments on this
specific loan can be accepted.

Code/
Type
097 R Disbursement Disbursement amount A Pell Disbursement record Pell Review disbursement amount and
would have been triggered edit 067, Incorrect resubmit disbursement record.
corrected to zero by COD Disbursement Amount, and
calculations so the record the school’s Error
was rejected Processing Option has been
set for COD to correct Pell
data; however, based on
COD calculations, the
Disbursement Amount
would have been corrected
to $0.00. Therefore the
disbursement record is
rejected.
100 R Award Sender does not have Destination Mailbox Pell/DL/ACG/ Verify your School Entity ID.
reporting permission for Number ID (TG Number) National SMART
the School identified in does not have reporting
the Reporting School permission for the School
Entity ID. identified in the Reporting
School Entity ID.
101 W Award The Reporting School Reporting School is Pell/DL/ACG/ No Action Required.
Entity ID is listed as currently listed as ineligible National SMART
ineligible upon receipt of on file with PEPS/COD.
batch
102 W Entity Reported Amount of The Total Reported Award Pell/DL/ACG/ Compare the sum of the individual
Awards does not equal Amount in the Entity Block National SMART Award Amounts to the Total
Amount of detail records does not equal the amount Reported Award Amount. Update
(sum of Award Amount) of appropriately and resubmit.
detail records for the
Program for the Award
Year.
105 R Document Info Only one document can be Either more than one set of Pell/DL/ACG/ Review submission and resubmit
submitted per pair of Common Record root National SMART with only one Common Record
SAIG Transmission Batch elements or other document between SAIG
Headers and Trailers. extraneous data were Transmission Batch Headers and
submitted within a set of Trailers.
SAIG Batch Headers and
Trailers
107 R Award Phase-In Schools cannot An Attended School that is Pell/DL Resubmit data using the
submit Common Record a Phase-In Participant for appropriate Phase-In record layout
documents for this this program and award year or contact COD Customer Service
program and award year. has submitted a Common to change school’s status to Full
Record document Participant. See COD Technical
containing award Reference for more information.
information for this
program and award year.

forward.

Code/
Type
110 W Award School must print/provide If a school does not send DL School must print/provide
the disclosure statement disbursement data to COD disclosure statement prior to or on
unless it sends at least 5 days before the disbursement date OR school must
disbursement data to first disbursement date and submit disbursement data to COD
COD at least 5 days does not indicate that it has at least 5 days prior to the
before the first printed/provided the disbursement date
disbursement date. disclosure statement, then
COD will print/provide the
disclosure statement to the
borrower and send a
warning to the school.

forward
111 W Disbursement First Actual Disbursement If a school does not send DL Review school procedures to
was submitted less than 5 disbursement data to COD ensure that DL borrowers receive
days prior to the first at least 5 days before the disclosure statement prior to or on
disbursement date without first disbursement date and disbursement date
an indication that the does not indicate that it has
school printed/provided a printed/provided the
disclosure statement disclosure statement, then
COD will print/provide the
disclosure statement to the
borrower and send a
warning to the school.
113 R Disbursement Total Disbursed amount The sum of all disbursement DL-PLUS Review the total disbursement
cannot be greater than the amounts for a PLUS loan amount for this PLUS loan in
lesser of the cannot exceed the lesser of conjunction with the Endorser
Award Amount or the the Award Amount or the Amount.
Endorser Amount Endorser Amount.
Update and resubmit
(PLUS Only) disbursement.

forward only
114 R Disbursement Disbursement or A new disbursement or an Pell Update Verification Status Code
Disbursement Adjustment upward disbursement and resubmit disbursement.
received after Verification adjustment was submitted
Status W Deadline Date with Verification Status
equal to W after deadline
for Verification Status W
for this award.
115 W Disbursement Student referred to A new Pell, ACG, or Pell/ACG/ Action may be necessary. Contact
DMCS, satisfactory National SMART actual National SMART the student to validate the status of
arrangements must be disbursement is submitted the Pell, ACG, or National
established with DMCS, for a student who has been SMART overpayment. If the
prior to making further referred to DMCS for an student does not have the
disbursements to this overpayment status satisfactory arrangements
student for this award corresponding to the award established at DCS, the
year. type of the new disbursement or disbursement
disbursement; or an increase increase cannot be made.
to an existing Pell, ACG, or

Code/
Type
National SMART
disbursement is submitted
for a student who has been
referred to DMCS for an
overpayment status
corresponding to the award
type of the disbursement
increase.

116 W Award SSN, Date of Birth and/or School submitted a change Pell/ DL/ACG/ No action required. Record has
Last Name have NOT to a student identifier and National SMART processed, but student identifier
been updated in the COD either of the following is has not been updated in COD
system true: system
The award year submitted

on the change record is
lower than the highest award
year for the student
OR
For the same award year, the

CPS transaction number on
the change record is either
lower than the highest
transaction number for that
award year and student, or is
equal to the highest
transaction number for that
award year and student and
the identifier data does
match with CPS.

DL PLUS awards.
117 R Award Disbursement information Performed on new Direct DL Review the sum of disbursement
is incomplete or rejected. Loan awards only amounts. Confirm that sum of
Direct Loan award is not disbursement amounts are equal to
accepted. Initial Direct Loan award is award amount. Update and
submitted and ANY of the resubmit award.
following is true:
Sum of disbursements
(Disbursement Release
Indicator = false and/or true)
does not equal award
amount OR
one or more of the
disbursements rejects
OR
School is not eligible for a
single disbursement and
submits a single
disbursement OR

Code/
Type
School is eligible for a

single disbursement and
submits a single
disbursement not equal to
the award amount

forward only
118 W Award The sum of anticipated The sum of the reported DL No action required.
disbursements does not anticipated disbursements
equal the updated Direct does not equal the updated
Loan award amount. COD Direct Loan Award
will recalculate the Amount. Therefore, COD
anticipated disbursements. recalculated the anticipated
disbursements first reducing
the last anticipated
disbursement (largest
disbursement number) and
then reducing each of the
previous disbursements as
needed until the sum of the
anticipated disbursements
equals the new award
amount.

forward only
119 W Award COD has reduced the School submitted a change DL No action required.
anticipated disbursements to a Direct Loan award
and made this loan reducing the Award
inactive based upon your Amount to $0 and the sum
record reducing the of anticipated
Award Amount to $0. disbursements on file is
greater than $0. COD
reduced anticipated
disbursements to $0. Loan
is inactive.

forward only

Code/
Type
120 W Person Incomplete Address: Complete address is defined Pell/DL/ACG/National No action required.
Complete Address Exists as: SMART
on COD. For Direct Loan -Foreign Indicator = False: Schools may check the address
PLUS Only, Student -AddressLine COD has for a student on the COD
Address is Incomplete. -AddressCity web site. Schools can update the
-AddressState address on the COD web site or
ProvinceCode can submit an updated address via
-AddressPostalCode batch.
-Foreign Indicator = True:

-AddressLine
-AddressCity
-AddressCountryCode
For Pell and Direct Loan

(Subsidized and
Unsubsidized):
record; however a complete
address is found on CPS or
the COD database.
For Direct Loan PLUS:

record, the COD database or
the CPS.

award years.
121 R Person SSN Change Request Edit 121 will be returned Pell/DL-PLUS/ACG/ Cancel the loan/grant and
Rejected as person is also when an SSN Change is National SMART reoriginate with the correct SSN.
a PLUS Borrower. submitted (for any award
type) for a PLUS borrower
with the following
conditions:
1. The award amount is
greater than zero, and
2. The sum of all actual
disbursements for
PLUS loans does not
equal the PLUS award
amount (i.e. the award
is not fully disbursed).
NOTE: An award must be

fully disbursed for 24 hours
before an SSN change is
submitted. An attempt to
change the borrower’s SSN
on a PLUS award that has
been fully disbursed for less
than 24 hours will result in
Edit 121 being returned.

Code/
Type

award years.
122 R Person Increase to PLUS Loan Edit 122 will be returned DL-PLUS Cancel the loan and reoriginate
Award Amount Rejected. when a school submits an with the correct SSN.
increase to a PLUS loan
award amount and the
person has had an SSN
change.

award years.
123 R Award Incorrect Student Level The Student Level ACG/National Correct the Student Level and
for ACG/National submitted for the award is SMART resubmit with a valid value.
SMART Awards not valid based on award
type. Valid values per
award are:
For ACG –
0, 1, 2
For National SMART –

3, 4
124 R Award Cannot change Student The Student level for an ACG/National Zero out the award and resubmit
Level ACG or National SMART SMART with a new award.
award cannot be changed
after initial origination.
125 R Award ACG/National SMART Award type listed is ACG/National Confirm student is Pell eligible
recipients must be Pell ACG/National SMART and SMART and resubmit. Also confirm
eligible student cannot receive an accurate identifier data (SSN,
ACG/National SMART Name, Date of Birth, and
award because student is Transaction Number)
not Pell eligible according
to CPS.

Code/
Type
126 R Award Incorrect The Eligibility/Payment ACG Correct the Eligibility/Payment

Eligibility/Payment Reason for the ACG award Reason and resubmit with valid
Reason for ACG is not a valid response. value.
Valid:
01 – Rigorous High School

Program
“Rigorous High School

Program” includes:
Rigorous Program of
Study
OR
State Scholar Program
OR
Department of Defense
Schools
02 – AP/IB Coursework
03 – Coursework
127 R Award Missing Rigorous High If the Eligibility/Payment ACG Resubmit with valid Rigorous
School Program Code Reason code is 01, the High School Program Code.
record must contain a
Rigorous High School
Program Code
128 W Award Unnecessary Rigorous If the Eligibility/Payment ACG Resubmit without a Rigorous High
High School Program Reason code is anything School Program Code if
Code other than 01, the record Eligibility/Payment Reason is
should not contain a anything other than 01.
Program Code
129 R Award Invalid Rigorous High The Rigorous High School ACG Correct the Rigorous High School
School Program Code Program for the ACG award Program Code and resubmit with a
is not a valid response for valid value.
the award year. If the
Eligibility/Payment Reason
selected is 01, a valid
Program Code is required.
(i.e. VA0001) – first two

characters alpha, next four
numeric
Refer to Volume VI,

Section 9 for a complete list
of valid Rigorous High
School Program Codes.

Code/
Type
130 R Award Award Amount Exceeds Award amount originated at ACG Correct the award amount and
Maximum Scheduled a single school exceeds the resubmit with a valid award
Award for ACG maximum scheduled award amount.
for the award year.
For 2006-2007 ACG –

Grade Level 0 and/or 1 -
$750
Grade Level 2 - $1300
131 R Award Incorrect CIP Code Value The CIP Code submitted is National SMART Correct the CIP code and resubmit
not a valid value for the with a valid value.
current award year.
(i.e. xx.xxx)
Refer to Volume VI,
Section 9 for a complete list
of valid CIP Codes.
132 R Award Award Amount Exceeds Award amount originated at National Correct the award amount and
Maximum Scheduled a single school exceeds the SMART resubmit with a valid award
Award for National maximum scheduled award amount.
SMART grant for the award year.
For 2006-2007 National

SMART –
134 R Disbursement Disbursement exceeds Distributed amount across ACG Correct the disbursement amount
scheduled award at all schools exceeds the and resubmit with a valid
multiple schools for ACG maximum scheduled award disbursement amount.
for the award year.
For 2006-2007 ACG –

Grade Level 0 and 1 - $750
135 R Disbursement Disbursement exceeds The sum of the ACG Correct the disbursement amount
scheduled award for ACG disbursements for a given and resubmit with a valid
at your school Award exceeds the disbursement amount.
scheduled award Amount.
136 R Disbursement Disbursement exceeds Disbursement amount National SMART Correct the disbursement amount
scheduled award at distributed across all and resubmit with a valid
multiple schools for schools exceeds the disbursement amount
National SMART grant maximum scheduled award
for the award year.
For 2006-2007 National

SMART –
Grade Level 3 - $ 4000
Grade Level 4 - $ 4000
137 R Disbursement Disbursement exceeds The sum of the National SMART Correct the disbursement amount
scheduled award for disbursements for a given and resubmit with a valid
National SMART grant at Award exceeds the disbursement amount
your school scheduled award Amount.
140 R Award Incorrect Origination Fee The Origination Fee Percent DL Verify the Origination Fee Percent
Percent on New Awards submitted with the award based on the Origination Fee
origination record is not valid Period in which the Earliest

Code/
Type
based on the Origination Fee Disbursement Date falls. Update

Period in which the Earliest records appropriately and
Disbursement Date falls. resubmit.
Valid values per period are:
*EDD = Earliest
Disbursement Date
EDD prior to 07/1/2007 –

3.0%
EDD on or after 7/1/2007 but

before 7/01/2008 – 2.5%

before 7/1/2009 – 2.0%

before 7/1/2010 – 1.5%
EDD on or after 7/1/2010 –

1.0%
141 R Award Cannot change the Attempt to change the DL Inactivate the loan first and submit
Origination Fee Percent Origination Fee Percent of an the Origination Fee Percent change
on an Active Loan Active Loan. on a separate change record.
142 R Award Invalid Origination Fee The Origination Fee Percent DL Verify the Origination Fee Percent
Percent on Award submitted with the award based on the Origination Fee
Changes change record is not valid Period in which the Earliest
based on the Origination Fee Disbursement Date falls. Update
Period in which the Earliest records appropriately and
Disbursement Date falls. resubmit.
Valid values per period are:
*EDD = Earliest
Disbursement Date
EDD prior to 07/1/2007 –

3.0%

before 7/01/2008 – 2.5%

before 7/1/2009 – 2.0%

before 7/1/2010 – 1.5%
EDD on or after 7/1/2010 –

1.0%

Code/
Type
143 R Award Disbursement Net, Fee, The Origination Fee DL Review the Origination Fee
and/or Rebate Amounts Percentage amount for this Percentage for this award and the
are Incorrect based upon award does not match the corresponding Net, Fee, and/or
the Origination Fee Net Fee and/or Rebate Rebate amounts and recalculate
Percentage amounts for the the Net, Fee, and/or Rebate
disbursements. The Net, amounts
Fee, and/or Rebate amounts
are incorrect.
144 R Disbursement Disbursement Dates do The change to the Earliest DL Verify earliest disbursement date
not match Origination Fee Disbursement Date does not submitted corresponds to the
Percent on file. correspond to the Origination fee; If the earliest
Origination Fee Percent on disbursement date is correct,
file. This edit can be follow outlined process for
triggered by a date change Origination Fee Percent changes
or a change to the and resubmit.
Indicator that causes the
Earliest Disbursement Date
to not match the origination
fee on file.
993 C General Missing Value; Correction Content was not submitted Pell Correction applied. No action
Applied for a required field. required.
Correction applied.
994 R General Missing Value Content was not submitted Pell/DL/ Review the Format and Valid
for a required field. ACG/National Values cell corresponding to the
SMART rejected tag. Update data
The content has not been accordingly and resubmit.
loaded to COD.
995 C General Invalid Value; Correction The content submitted did Pell Correction applied.
Applied not conform to valid values No action required.
outlined in the Common
Record Schema.
Correction Applied.
996 R General Invalid Value The content submitted did Pell/DL/ Review the Format and Valid
not conform to valid values ACG/National Values cell corresponding to the
outlined in the Common SMART rejected tag. Update data
Record Schema. accordingly and resubmit
The content has not been

loaded to COD.
997 C General Invalid Format; The content submitted did Pell Correction applied.
Correction Applied not conform to the valid No action required.
format outlined in the
Common Record Schema.
Correction applied.

Code/
Type
998 R General Invalid Format The content submitted did Pell/DL/ Review the Format and Valid
not conform to the valid ACG/National Values cell corresponding to the
format outlined in the SMART rejected tag. Update data
Common Record Schema. accordingly and resubmit.
The content has not been

loaded to COD.
Note: For Pell Data Request Edit Codes, please refer to the Data Request topic in Volume VI,
Section 8 – COD Reports.


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Volume II, Section 4 – Full

Full Participant Edits

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 1

* If the award period

This edit is not applied to

NOTE: Applicable for all

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 2

* If the award period

This edit is not applied to

NOTE: Applicable for all

For ACG and National

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 3

-If Foreign Indicator =

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 4

For Pell, ACG, National

For Direct Loan PLUS:

NOTE: Applicable for all

If the school has chosen to

2. This edit applies to

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 5

A NEW award is submitted

If the award period extends

This edit is not applied to

NOTE: Applicable for all

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 6

NOTE: Not applicable for

If the school has chosen to

NOTE: Not applicable for

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 7

If the school does not accept

NOTE: Not applicable for

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 8

If the accepted Payment

If the accepted Payment

If these conditions are met

NOTE: Not applicable for

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 9

If the accepted Payment

If the accepted Payment

If these conditions are met

NOTE: Not applicable for

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 10

If accepted value for

If these conditions are met

NOTE: Not applicable for

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 11

If these conditions are met

NOTE: Not applicable for

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 12

This Award ID already

The COD Award Identifiers

(Pell Legacy, Direct Loan,

(Direct Loan, ACG, and

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 13

DL Unsub and DL Sub

For DL Sub and Unsub

DL Unsub and DL Sub

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 14

Pell – refer to the Student

(This edit is only executed

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 15

Extended Processing submitted after the Contact your Customer Service