Guidebook

APPENDIX C
DOCUMENT 1 5 : DEFINITIVE PROGRAMME DOCUMENTATION 1.0 INTRODUCTION
The IHL shall provide explaination and evidence to support the submission but not limited to the following: Document 1 Document 2 Document 3 Document 4 Document 5 2.0 Title : : : : : General Information Programme Design Management of Programme Academic Staffs Teaching and Learning Facilities
THE COVER PAGE Definitive Programme Documentation (Documents 1 to 5) for a Full (or Provisional) Accreditation (or Re-accreditation) Application Full Name of IHL Full Name of Programme Date
Name and Address of IHL Name of Programme Date of Submission
Accreditation Guidebook for Quantity Surveying Programme
APPENDIX C Document 1 DOCUMENT 1 : GENERAL INFORMATION

1.0 INTRODUCTION
IHL shall provide and submit the following general information of the programme: a. b. c. Particulars of institution Particulars of the programme Level of accreditations application.
1.1 1.1.1
PARTICULARS OF INSTITUTION IHL is required to provide the following information: a. b. c. d. e. f. g. h. i. Name, address and contact number (tel, fax, emails, website) Particulars of registration Date of validation Faculty responsible for QS programme; Year of establishment Department responsible for QS programme; Year of establishment Head of Faculty / School; Qualification Levels of programme conducted by QS department (e.g. certificate, diploma, degree) Levels of programme conducted by Faculty (e.g. certificate, diploma, degree) Other departments / programme under Faculty.
1.1.2
Particulars of the above mentioned shall be provided for programmes offered at branch campuses or twinning arrangement and the like.
1.2 1.2.1
PARTICULARS OF PROGRAMME Title of degree/diploma programme
1.2.1.1 The name of the programme must clearly reflect the award e.g. Degree: Bachelor of Quantity Surveying, Ijazah Sarjana Muda Ukur Bahan Diploma: Diploma in Quantity Surveying. i. The level of studies Clearly state the levels of studies e.g. Degree, Ijazah Sarjana Muda, Bachelor, Diploma ii. Medium of Studies e.g. Bahasa Melayu, English 1.2.2 Programme philosophy, aims and objectives
1.2.2.1 State the programme philosophy and development process in term of the design programme and its outcome and a focus framework of courses offered 1.2.2.2 State the aims and objectives of the programme 1.2.3 Mode and duration of the programme and total credits for award of degree
APPENDIX C Document 1
1.2.3.1 Prepare and complete: Table 1.1: Mode and Duration of Programme and Total Credits for Award of Degree i. Mode State mode of study offered. e.g. Full time, Part time etc. Duration State the total number of years for each mode of study offered. e.g. Full time: 3 years Part time: 4 years Period of study per semester The period of study per semester shall not include exam weeks and semester breaks.
ii.
iii.
Example of : Table 1.1: Mode and Duration of Programme and Total Credits for Award of Degree Modes Duration (Total no. of years) Period of study per semester (week per semester) e.g. Min. 14 academic weeks (not including examination weeks and semester holidays) Period of study per year (semester per year) e.g. Two semesters per year Total no. of courses Total credits Comments
Full time
e.g. Full Time : Min. 3 years inclusive of Industrial Training Part time : Min. 3 years inclusive of Industrial Training
e.g. 48
e.g. Degree (120 130)
Part time
iv.
Total credits e.g. The following are the guidelines or credits requirements for the award of degree/diploma. Total credits for Quantity Surveying Course 100 110 80 90 Total credits imposed by MQA 120 90
Level
Degree Diploma
1.2.4 Entry requirement
1.2.4.1 Prepare and complete: Table 1.2: Entry Requirement i. State the minimum requirement for enrolment. The entry requirement may be at different levels i.e., SPM, STPM, matriculation, diploma etc. The following information shall be provided for candidates that are given advanced entry or credit transfer a. b. c. Allowable total credit transfer Allowable year of direct entry e.g. Direct entry to second year, candidate after diploma General exemption given e.g. A student who has passed IHL imposed subjects in an earlier programme is exempted.
ii.
Example of: Table 1.2 Entry Requirement LEVEL/ SUBJECT General requirement and min. number of credits required Subject 1 Subject 2 Subject 3 Etc
SPM/SPMV STPM/ matriculation Others
1.2.5
Frequency of student intake per year
1.2.5.1 Prepare and complete: Table 1.3: Frequency of Student Intake per year 1.2.5.2 IHL shall state the frequency of intake for the programme, e.g. once a year or twice a year. State typical date or month of the intake as well as the maximum places offered per intake per year. Example of: Table 1.3: Frequency of Student Intake Per Year Frequency Example: Once a year Typical dates/ period Example: July of each year No. of places offered
1.2.6 Student enrolments for the past 5 years
1.2.6.1 Prepare and complete: Table 1.4: Student Enrolment (for the past 5 years) 1.2.6.2 IHL which has been operating for less then 5 years shall complete the details from year 1 up to current year. Example of: Table 1.4: Student Enrolment
STUDENT ENROLMENT Year/ Level of study 1 E.g. Degree in Quantity Surveying 20 Year 1 2 20 3 1 20 Year 2 2 20 3 1 30 Year 3 2 30 3 1 40 Year 4 2 40 3 1 40 Year 5 2 40 3 Total 300
1.2.7
Graduants for the past 5 years
1.2.7.1 Prepare and complete: Table 1.5: Graduants (for the past 5 years) 1.2.7.2 IHL which has been operating for less than 5 years shall complete the details from year 1 up to current year. Example of: Table 1.5: Graduants (for the past 5 years) Year 2007 2008 2009 2010 2011 Graduants 40 40 60 60 80
1.2.8
Annual academic calendar
1.2.8.1 IHL shall submit typical annual academic calendar for the programme
1.2.8.2 Prepare and complete: Table 1.6: Annual Academic Calendar Example of: Table 1.6: Annual Academic Calendar Semester / Level 1 Session Period (Jan-Apr) Academic session Mid semester break Study leave/week Examinations Semester holiday 14 weeks excluding exam and break 1 week Semester / Level 2 Session Period (May-Aug) 14 weeks excluding exam and break 1 week Semester / Level 3 Session Period (Oct-Dec) 14 weeks excluding exam and break 1 week
1 week 3 weeks 8 weeks
1.2.8.3 The following are the information required: i. ii. iii. iv. v. vi. vii. 1.2.9 Number of semester or level per year Typical session used in running the programme e.g. Three-semester-session per year; Jan Apr, May Aug and Oct Dec Duration of study per semester. The duration of the study shall not include examination weeks and semester breaks e.g. 14-weeks academic session per semester Typical mid-semester break at each semester Study leave/week; state when and duration Examination week; state when and duration Semester holiday; state when and duration.
Computation of credits and total credits for award of degree/diploma
1.2.9.1 IHL shall state the method used in computing the credits. e.g. Table 1.7: Computation of Credits and Total Credits for Award of Degree / Diploma Lecture: 1 credit hour equivalent to 1 contact hour Tutorial: 1 credit hour equivalent to 2 contact hours Practical Training: 1 credit hour equivalent to month practical training 1.2.9.2 IHL shall explain clearly if other methods are used as a mode to calculate the credit hours.
Example of: Table 1.7: Computation of Credits and Total Credits for Award of Degree / Diploma Computation of credit hours per course based on classes/staff contact hours Lecture Credit hours Contact hours Example contact hours 1 x 14 2 x 14 / 1 x 14 month 1 Tutorial 1 Industrial Training 1 Computation of credit hours and / or weightage based on other modes, state Comments
1.2.10
Requirements for award of degree/diploma
1.2.10.1 IHL shall state the requirements for the award of degree/diploma e.g. Student must fulfill the following: i. ii. iii. 1.2.11 Minimum total credit hours Cumulative Grade Point Average (CGPA) Pass all subjects imposed by IHL / MQA.
Classification of degree / diploma
1.2.11.1 IHL shall Prepare and complete: Table 1.8: Classification of Degree / Diploma 1.2.11.2 IHL shall explain clearly if other methods are used to classify the degree Example of: Table 1.8: Classification of Degree / Diploma Classification of degree Cumulative Average 1.2.12 1.2.13 Grade Point 1st Class 3.50 4.00 2nd Upper 3.00 3.49 2nd Lower 2.50 2.99 3rd Class 2.01 2.49 Ordinary 2.00
Institution awarding the qualification if different from IHL (twinning & franchise programme) Exposure to professional quantity surveying practice (highly recommended but optional)
1.2.13.1 IHL is required to provide the following information: i. ii. Type of exposure If exposure through practical training: Place and duration of exposure Students opinion and capabilities Employers opinion.
1.2.14 Rationale for conducting the programme
1.2.14.1 The IHL shall explain the rationale for conducting the programme whereby it should includes i. ii. iii. 1.2.15 The manpower requirement of the country Contribution to the knowledge Other justifications.
Programme Outcomes IHL is required to state clearly the Programme Outcomes in terms of knowledge, skills and understanding.
1.3 1.3.1
LEVEL OF ACCREDITATION APPLICATION IHL is required to provide the following information i. Types of accreditation sought a. Re-accreditation of programmes previously accredited OR; b. Provisional accreditation of new programme OR; c. Full accreditation Proposed starting date for new programmes, year of first introduction of programme and/or years of major revisions (applicable for provisional accreditation application only) Year of last accreditation assessment and outcomes (applicable for re-accreditation application only).
ii. iii.
APPENDIX C Document 2 DOCUMENT 2 : PROGRAMME DESIGN
2.0 INTRODUCTION This section illustrates how information of all courses/subjects/modules/units shall be prepared and submitted. The information shall cover overall information on the courses offered as well as the detail syllabus of each course.
2.1 2.1.1
SYLLABUS DESIGN FOR DEGREE/DIPLOMA Breakdown of grouped course structure
2.1.1.1 IHL shall prepare and complete the following: Table 2.1: Breakdown of Grouped Course Structure Example of: Table 2.1: Breakdown of Grouped Course Structure No. Grouped Course Status (Major, Minor, Elective) Major Major Total Credits Total Contact Hour Duration (Semester)
1. 2.
Measurement Construction Technology
9 15
12 15
3 5
TOTAL QUANTITY SURVEYING COURSES MQA/Institution courses imposed
Grand Total QS Programme Notes: i. Grouped course structure Grouped course structure is grouping the same or much related courses together and categorizing them as one group. e.g. Measurement / Quantities may be offered at a number of semesters i.e. Measurement I, II, III etc. therefore the course is grouped as Measurement. ii. Status State the status of courses e.g. major, minor or elective.
iii. Total credits Total credits refer to the total credits of grouped courses. e.g. Measurement I Measurement II Measurement III Total credit hours 3 credits 3 credits 3 credits 9 credits
iv.
Total contact hours Total contact hours refer to the total contact hours of grouped courses. Lecture e.g. Measurement I Measurement II Measurement III Total contact hours 2 2 2 6 Tutorial 2 2 2 6 Contact Hours 4 4 4 12
v.
Duration The duration refers to the number of semesters the course is offered. Course Measurement I Measurement II Measurement III Semester 01 02 03
e.g.
Therefore the duration is 3 semesters. 2.1.1.2 IHL shall prepare and illustrate the detailed structure of the programme highlighting courses offered for each semester for the whole programme. Table 2.2: Detail Structure of the Programme illustrates how the structure of the programme shall be prepared.
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Example of: Table 2.2: Detailed Structure of the Programme YEAR ONE (SEMESTER 01) No. 1. 2. 3. 4. 5. Code QSD121 QSD122 QSD123 QSD124 QSD125 Course Quantities I Analysis of Prices I Construction Tech. 1 Land Surveying Information Tech. I Sub-Total SEMESTER 02 1. 2. 3. Sub-Total YEAR TWO (SEMESTER 03) 1. 2. 3. Sub-Total SEMESTER 04 1. 2. 3. 4. 5. Sub-Total YEAR THREE (SEMESTER 05) 1. 2. 3. Sub-Total SEMESTER 06 1. 2. 3. 4. Sub-Total Status Major Minor Major Minor Minor Credits 4 2 4 2 2 14 Contact Hour Lecture 3 2 3 2 2 12 Tutorial 2 2 2 6 Academic Staff
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2.1.2 Information on individual courses
2.1.2.1 IHL shall prepare and complete information on each course as shown in Table 2.3 Information on Individual Course. Example of: Table 2.3: Information on Individual Course 1 2 3 4 5 6 7 8 9 10 Course Name Code Status Level Semester/Year Offered Total Credits/Value Total Student Learning time (SLT) Pre-requisite Mode of Delivery Assessment Building Economics III QSM 656 Major Degree 05/3 3 52 hours Lecture/Tutorial/Others Examination Coursework/Assignment Test : 60% : 30% : 10%
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Course Outcome
By the end of the course, students should be able to: 1. Apply knowledge of mathematics, science and engineering principles that are fundamental to the building estimating and economic analysis. 2. Identify, critically analyze and solve complex problems that deal with building estimating through the use of conceptual, square foot estimate, assemblies, or the detailed estimate methods and economic analysis through the use of life cycle costing methods. Ms Ayu Idris An insight into preparation of elemental cost analysis, factors that might affect the development including land use and value determinants. The connection between macroeconomic and construction industry is being studied.
12 13
Staff Synopsis
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Mapping of the course/module to the Programme Aims :
No 1 2 3
Programme Aims To facilitate the acquisition of knowledge and skills that underpins the quantity surveying practice To develop transferabble skills which is imparative for pursuing a career in quantity surveying To cultivate individuals with positive personal qualities who is cognizant and accountable to the needs of built environment
Level of Contribution 4 1 2
Note : 0 = No Contribution, 1= Little Contribution, 2 = Moderate Contribution, 3 = Strong Contribution, 4 = Very Strong Contribution 15 Mapping of the course/module to the Programme Learning Outcomes
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No 1 Programme Learning Outcomes To demonstrate understanding of the fundamental principles governing aspect of construction technology, measurement, legal, economics and management To demonstrate competence in commercial management of construction project and application of practical skills facilitating quantity surveying practices To communicate ideas professionally and effectively to enhance team working and inter professional collaboration Level of Contribution 4
Note : 0 = No Contribution, 1= Little Contribution, 2 = Moderate Contribution, 3 = Strong Contribution, 4 = Very Strong Contribution 16 Content Outline of the course/module and the SLT per topic: Topic Elemental Cost Analysis Principle of Analysis General Instruction and Project Information Definition of Terms List and Contents of Elements Building Area Measurement Elemental Area Measurement Elemental Cost Analysis Tutorial SLT/Topic Types of Market Structure in Construction Industry Perfect Competition Market Structures Market System in Practice Classification of Market Conditions Tutorial SLT/Topic Assessment Progress Test Assignment Final Exam SLT/Topic = Total SLT = 17 1.0 1.0 3.0 24.0 52.0 SLT Face to Face Self Learning
4.0 2.0 14.0
5.0 3.0
4.0 2.0 14.0
5.0 3.0
2.0 8.0 9.0
Main References; a. Seeley I.H (1996), Building Economics, 4th Edition,Macmillan Press, UK b. Ashworth.A (2004), Cost Studies of Buildings, 5th Edition, Longman Group Ltd, Malaysia Additional references: c. Shutt R.C (1995), Economics for the Construction Industry, 3rd Edition,Longman Other additional Information:
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APPENDIX C Document 3 DOCUMENT 3 : MANAGEMENT OF PROGRAMME
3.0 INTRODUCTION The Institution of Higher Learning (IHL) applying for accreditation shall submit related documents and information on the management system and examination procedures in order to ensure the quality of the programme offered. The document shall contain information related to the following: i. ii. iii. iv. v. vi. vii. viii. ix. Quality management system Programme approval and review system Management of teaching materials Management of academic affairs Management of student affairs Management of academic staff Assesment method Examination monitoring procedure External examiner.
3.1
QUALITY MANAGEMENT SYSTEMS
The institution must have a set of quality management systems in place to ensure that the stated programme outcomes are met and that programme objectives and quality are continuously reviewed and improved. Evidence of these and other quality management system adopted shall be provided.
3.2
PROGRAMME APPROVAL AND REVIEW SYSTEM
Among the items that need to be included: i. The process of curriculum design/development To provide documentation describing the IHLs processes for programme planning, curriculum development, its review and benchmarking. The document shall include information on: a. b. c. d. ii. Courses in curriculum and fulfillment of course criteria Procedures in curriculum design process Written procedures on the revision / improvement of existing curriculum Certification / endorsement by professional bodies / industry.
Feedback on curriculum To provide information on the process for securing feedback and comment from students, academicians, external examiners, professional bodies / industry, graduates / employers and the like. IHL need also to provide evidence on the utilization of the feedback for review and on-going improvement of the programme.
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3.3 MANAGEMENT OF TEACHING MATERIALS
This section consists of information on the systems and documentation for teaching programmes and materials.
3.3.1
Teaching programmes To provide documentation for teaching programmes and materials (i.e. lecture schedules, stipulated assignments). Documentation on teaching materials To provide information on: i. Accessibility of teaching materials Teaching materials to be classified under each designated course and state whether the teaching materials are accessible to the students via homepage, resource centre and data bank. ii. Improvement of teaching materials To provide any evidence on the utilization of the feedback received from students, external examiners, professional bodies and the industry.
3.3.2
3.4
MANAGEMENT OF ACADEMIC AFFAIRS
This section consists of information on the systems for student admission, course registration, recording system of examination result, appeal and student attendance.
3.4.1
Student admission system The IHL shall provide information on policies for student intake, transfer of credits, and any recognition taken into consideration. i. Student intake The existence of intake policy of the department / faculty / IHL ii. Entry requirements The programme shall indicate the entry requirements at Level 1 for the degree programme. State the minimum requirement, if any for the diploma programme. If there is any advanced entry, state any exemption given e.g. credits transfer and the like. Indicate minimum grades or levels of achievement required: a. SPM b. STPM c. Matriculation d. Diploma.
3.4.2
Course registration system The IHL shall provide information on the system for various course registrations.
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3.4.3 Recording system of examination result The IHL shall provide the system related to recording and computing of examination results. Recording system of student attendance The IHL shall provide system related to recording student attendance. Appeal system The IHL shall provide the procedures for appeal on result obtained by the students.
3.4.4
3.4.5
3.5
MANAGEMENT OF STUDENT AFFAIRS
Related document in the management of student affairs shall be submitted. The document shall include: 3.5.1 Guidelines on student activities The IHL shall provide information on student activities including any supporting staff. Counseling services Describe the counseling services available to students, such as individual and small-group consultation, and student counseling or educational support units. Guidelines on student discipline Appropriate guidelines on student discipline shall be available to ensure consistency on the actions taken.
3.5.2
3.5.3
3.6
MANAGEMENT OF ACADEMIC STAFF
The IHL shall have adequate management arrangements for intake/selection and staff development.
3.6.1
Intake / selection State i. ii.
Criteria for staff selection Policy on the ratio of number of student to academic staff.
3.6.2
Staff development (policy and implementation) State i. ii. iii. iv. v.
Training / courses Conferences / seminar / research Sabbatical leaves / industrial attachment Involvement in professional bodies / societies Evaluation and promotion systems.
3.7 3.7.1 3.7.2
ASSESSMENT METHODS IHL shall prepare and submit Table 3.4: Grading Scale used by IHL IHL shall state the minimum number of assignments / courseworks required for examinable courses and continuous assessment courses (refer to Table 2.2)
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3.7.3
IHL shall state minimum and maximum credits allowable per student per semester.
Example of: Table 3.4 : Grading Scale Grading Scale Example Marks 90-100 80-89 75-79 70-74 65-69 60-64 55-59 50-54 47-49 44-46 40-43 30-39 0-29
*P/F: Pass/Fail
Institution Grade Point 4.00 4.00 3.67 3.33 3.00 2.67 2.33 2.00 1.67 1.33 1.00 0.67 0.00 Marks Grade Status Grade Point
Grade A+ A AB+ B BC+ C CD+ D E F
Status Pass Pass Pass Pass Pass Pass Pass Pass P/F* P/F* P/F* Fail Fail
3.8
EXAMINATION MONITORING PROCEDURE
The IHL shall provide the regulations and procedures for examination. 3.8.1 Examination procedure State i. ii.
Rules and guidelines Question and answer script vetting process.
3.8.2
Examination results State i. ii.
Examination Board Disciplinary action for breach of procedure.
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3.9 EXTERNAL EXAMINER
The IHL shall provide information on the external examiners such as: i. ii. iii. iv. v. vi. vii. viii. Background; professional or academician Highest qualification Professional qualification / affiliation Designation Working experience Involvement with professional bodies Duration of appointment Duties and responsibilities.
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APPENDIX C Document 4 DOCUMENT 4 : ACADEMIC STAFF

4.0 INTRODUCTION
Information shall be presented in two categories. i. ii. Information on academic staff Individual academic staffs assessment.
4.1 4.1.1
INFORMATION ON ACADEMIC STAFF The department / faculty / IHL shall provide the following information on their lecturers or academic staff: i. ii. iii. iv. Number of academic staff (state whether part time or full time, servicing the faculty, department and others servicing the department) Current population of student Full time academic staff to student ratio Academic staff number to course taught ratio.
4.1.2
IHL is required to complete the following: Table 4.1: Total Academic Staff and Table 4.2: Information on Academic Staff
4.1.3
All information shall be as at year of assessment
Example of : Table 4.1: Total Academic Staff Year : 2011 Faculty Department Others servicing the department Full Time 50 15 5 Part Time 10 3 2
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Example of: Table 4.2 : Information on Academic Staff
No.
Name of Academic Staff
Designation
Nationality
Status
Date of Appointment
Course Taught
Academic Qualification Qualification/ Field of Specialisation Awarding Institution Year Awarded
Working Experience Designation Name and address of employer B&A Consultant QS Sdn. Bhd. 12A, Jalan Bunga Raya, 40000 Shah Alam Selangor Duration
1.
Assoc. Prof. Dr. Seri Osman
Senior Lecturer
Malaysian
Full time
1/January/1987
Information Technology Building Services Construction Technology Project Management
PhD in Quantity Surveying MSc. in Construction Management B.Sc. (Hons) In Quantity Surveying
Reading University Salford University
1995
Quantity Surveyor
4 years
1990 1986
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4.2 4.2.1 ACADEMIC STAFFS ASSESSMENT Information on individual lecturer shall be provided by the IHL comprising the following: i. ii. iii. iv. v. Lecturers name Qualification: State the lecturers qualification e.g. PhD, MSc, BSc and others Lecturers working status: State whether full time, part time, servicing or contract Professional membership: Information on any membership in professional bodies Working Experience a. Teaching experience; Information on number of years lecturing b. Previous working experience; e.g. other than teaching Course taught: State number and name of courses taught Lecturers involvement: Information on the following a. Professional Publication b. Research c. Consultation d. Guest speaker e. Attendance to seminar/conference/workshop f. Involvement with professional bodies / societies g. Administrative/ coordinator-ship post held in IHL h. Lecturers involvement shall be provided for the last five (5) years.
vi. vii.
4.2.2
IHL is required to prepare and complete as per Table 4.3: Individual Academic Staffs Assessment
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Example of: Table 4.3: Individual Academic Staffs Assessment Lecturers Name : Qualification (state) : Assoc. Prof. Dr. Alina bt. Yusuf PhD in Information Technology in Construction MSc. Information Technology in Property and Construction B.Sc. (Hons) in Quantity Surveying. Full time Registered Quantity Surveyor, Member of Institute Surveyor Malaysia (ISM) 15 years 4 years Current Information Technology Building Services
Working Status : Professional Membership : Working Experience : i) Teaching (State number of years) ii) Previous (e.g. Professional) Courses Taught : Current : Previous : Lecturers Involvement : (Last five (5) years) i) Publication/presentation (professional publication)
Previous Construction Technology Project Management
ii) Research iii) Consultation
iv) Attendance to Seminar/conference/workshop
vi) Administrative/coordinator-ship post held in IHL
World Trends in Construction Procurement. The Surveyor, 2011.Vol.25 No.4, p.56 Construction Industry Development in Stimulating National Economic Recovery. The Surveyor, 2011.Vol.33 No.3, p.2 Construction Project Management. The Surveyor, 2011,Vol.22, No.1, p.4 Research on QS Education in Malaysia, August 2011 IT Research, 2010-2011 Construction of Resource Centre at UiTM, UiTM, 2010-2011 Construction of Pusat Penerangan dan Keselamatan, UiTM, 2010-2011 Building Cost Information Centre, ISM/UITM, 2010-2011 Seminar on Industrialized Building System 2011 at PWTC, Kuala Lumpur, 2011 Kursus Kaedah Penyelidikan, FSPU, UiTM, 2011 QS National Convention 2001, IIUM, ISM, BQS, 2011 One day seminar on CIDB Standard Form of Building Contract, ISM, 2011 Coordinator Master of Science in Integrated Construction Project Management, 2007-2011 Coordinator for department Syllabus Review, 2010-2011 Member of Professional Monitoring Committee, 2010-2011
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APPENDIX C Document 5 DOCUMENT 5 : TEACHING AND LEARNING FACILITIES

5.0 INTRODUCTION
The Institution of Higher Learning (IHL) applying for accreditation shall provide and submit a comprehensive document stating all facilities being provided in their institution. A site / survey visit will be held by the assessor(s) to ensure the stated facilities in the document are provided accordingly. The main facilities assessed by the assessor(s) shall include: i. ii. iii. Teaching Accommodation Library Computer Laboratory or IT facilities.
5.1
TEACHING ACCOMMODATION
The main teaching accommodation comprising lecture rooms, lecture hall / theatre, studio and lecturers room shall be tabulated. These rooms shall be furnished with all appropriate tools and equipment to the course taught. The IHL shall prepare and complete information on accommodation as per Table 5.1: Teaching Accommodation.
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Example of: Table 5.1 : Teaching Accomodation

Room Capacity No. of seats/ room (state) No. of room (state) IT facilities ( ) Audio visual equipment (state nos) OHP Direct projector Computer TV Microphone No. of room shared with faculty (state) 7 7 1 1 1 1 No. of room dedicate to programme (state)
i) Lecture room ii) Lecture hall iii) Studio iv) Others e.g. students activities v) Lecturers room
i. 40 ii. 30 i. 80 ii. 150 50 20
12 12 1 1 2 3
2 rooms 2 rooms 1 room 1 room -
7 rooms 3 rooms 1 room 1 room 1 room -
2 rooms 1 room 1 room 1 room 1
1 room 1 room 1
5 rooms 2 rooms 1 room 1 room 1 room -
5 5 1
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5.2 LIBRARY
The reference collections provided in the institution shall be documented in the IHL library for ease of students referencing. The IHL shall prepare and complete information on reference collections as per Table 5.2: Library Collection and Facilities. The main criteria that shall be considered in preparing the document are as stated below: i. ii. iii. iv. v. vi. vii. viii. ix. x. xi. Operating system Stock and collection of main reference Journal subscription Multimedia facilities Collection of thesis / dissertation / final projects Availability of inter-library borrowing facilities Acceptable study areas; the numbers and sizes of open space and discussion areas State the opening hours Availability of short and long term loans Availability of on-line search Other relevant information.
Example of: Table 5.2 : Library Collection and Facilities Collection Main and additional reference books Total titles 20,000 Total volume 100,000 Loan facilities i. Short term ii. Long term iii. Main reference Journal (related to builtenvironment) 200 300 Inter-library loans Please Indicate i. 3 days ii. 14 days iii. 2 hours Available for main reference and short terms basis both locally and internationally Available as Emerald, Proquest etc
Thesis / Final project Others (please state): i. Seminar papers ii. Question paper Facilities Multi media: Electronic media CD, VCD, e.g. internet etc. Study area : i. Open space ii. Discussion area
1,500
1,500
On-line search
50 40 Type / Capacity i. CD ii. VCD iii. Internet i. 500 seats ii. 60 seats
100 2 Total no./total no. of rooms i. 500 nos ii. 350 nos iii. 20 computers i. 3 spaces / level ii. 10 nos
On-line search
Opening hours i. week day ii. week end i. 8.00 am 10.00 pm ii. 9.00 am 9.00 pm
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5.3 5.3.1 COMPUTER LABORATORY AND IT FACILITIES The computer laboratory facility also plays an important role in the smooth running of the programme. The document shall state the following: i. ii. iii. iv. v. 5.3.2 Number of total personal computers available to students Availability of networking facilities such as internet / intranet facilities Availability and sufficiency of relevant softwares to the course offered, e.g. Buildsoft, MasterBill, Ripac, etc Sufficient printers and scanners Availability of qualified personnel-in-charge.
The IHL shall complete Table 5.3: Computer Laboratory and Table 5.4: Computer Softwares for the information on computer laboratory in the institution.
Example of: Table 5.3: Computer Laboratory Room Capacity No. of seats/room (state) 35 25 No. of room No. of room shared with Faculty 2 1 No. of room dedicated to programme -
General computer Laboratory AUTOCAD Computer Laboratory
2 1
Table 5.4: Information Technology Facilities Software Type Master Bill Project Management AUTO CAD Nos 40 15 5
5.4 DECLARATION Example: This report is submitted to the Board of Quantity Surveyors Malaysia in accordance with the conditions of accreditation. Verified by Name (Head of Department) Name (Dean/Head of Faculty) Signature & Stamp
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APPENDIX D DOCUMENT 6 - CRITICAL REVIEW OF THE EXISTING PROGRAMME

6.0 INTRODUCTION
The IHL shall critically review, response and provide evidence of the existing programme and submit the critical review of the existing programme report containing at least the following information since the last date of accreditation visit.
6.1 Title
THE COVER PAGE A Critical Review of the Existing Programme for Full (or Provisional) Accreditation (or Re-Accreditation) Full Name of IHL Full Name of Programme Date
Name and address of IHL Name of Programme Date of Submission
6.2 No
THE CONTENTS Critical Review Contents Executive summary Introduction Operation and management
IHL Action and Checklist
1 2 3
Brief information about the document itself and its objective. Brief information about the programme (e.g. information of last date of accreditation, other recognitions obtained during the period, period covered by the report, etc) Among others include: i. Department organisation changes in the department management and organisation ii. External examiners the external examiners and their affiliations to date iii. Liaison with the profession information regarding the existing and current linkages and networks with professional institutions and the industry, staff membership, etc iv. Quality assurance all quality assurance practices and systems used by the department and university to monitor and maintain the quality of the education v. Course/subject monitoring and evaluation any approach for continuous monitoring of course relevancy, standardisation of the syllabus, vetting of examination and assignment questions, etc vi. Others (please specify). Among others include : i. Staffing changes in number of servicing, study-leave, sabbatical, number of staff registered with professional bodies and currently available staff as well as the statistics of promoted and transferred staffs from and to the other campuses (if any).
Resourcing of the programme
27
APPENDIX D
Example : Staff/Year Total number of staff Staff on study leave Staff on sabbatical leave Currently available staff ii. Physical facilities all information with regard to the existing and/or improvement and upgrading works made to the current facilities, among others: a. Classroom/other physical facilities: new/addition/improvement facilities b. Library material: addition of new books, journals, online data, etc c. Other key resources: laboratory, resource centre, etc. 2006 2007 2008 2009 2010
of
Achievement of aims and objectives Relevance and balance of programme content Student performance, cohort progression and achievement
The IHL shall describe on the methods used to ensure that the aims and objectives in the Definitive Programme Document (Documents 1 5) are achieved. Changes in teaching contents, methods and assessment to ascertain that the programme remains relevant and challenging (e.g. entry requirement, teaching methods, materials, assessment, etc).
Among others: i. Student intake, cohort progression and enrolment ii. Student performance iii. Achievement e.g. the percentage of employment for QS graduates iv. Student enrolment (for years covered by report for different entry qualifications) v. Student enrolment (for years covered by report for advanced entry qualifications) vi. Employment of QS in comparison with other programmes (if any) vii. Average basic income of QS graduates (if any) viii. QS Graduates average basic salary/income in comparison with other programmes (if any).
28
APPENDIX D
i. Example : Student Intake, Cohort Progression and Enrolment Year 1 Year Intake 1st intake 2nd intake 1st intake 2nd intake 1st intake 2nd intake 1st intake 2nd intake 2010 Total ii. Example : Student Performance
Year Graduate 2007 1st Intake 2007 2ndIntake 2008 1st Intake 2008 2nd Intake 2009 1st Intake 2009 2nd Intake 2010 1st Intake 2010 2 Intake
nd
Year 2 Sem 03 Sem 04
Year 3 Sem 05 Sem 06 Total
Sem 01
Sem 02
2006 2007 2008 2009
1st intake 2nd intake
Honours
1st Class 3.50 4.00 2nd Upper 3.00 3.49
Classification
2nd Lower 2.20 2.29 3rd Class 2.00 2.19 Total
29
APPENDIX D
iii. Example : Achievement - the percentage of employment for QS graduates Employed No 2006 2007 2008 2009 2010 Total iv. Example : Student Enrolment (for years covered by report for different entry qualifications) Entry Requirement Year Intake STPM or Matriculation Diploma in QS or Others (Advanced Entry) Others (State) % Further Study No % Unemployed No %
Year
Total Respondent
2005 2006 2007 2008 2009 2010
1st Intake 2nd Intake 1st Intake 2nd Intake 1st Intake 2nd Intake 1st Intake 2nd Intake 1st Intake 2nd Intake 1st Intake 2nd Intake
30
APPENDIX D
v. Example : Student Enrolment (for years covered by report for different entry qualifications) Intake Diplom a in QS (IHL) Diploma in QS from other (separate detail from different IHL) Diploma (others) with work experience
Year
Total
2007
1st Intake 2nd Intake 1st Intake 2nd Intake 1st Intake 2nd Intake
2008
2010
vi.
Example : Employment of QS in Comparison with Other Programmes
vii.
Example : Average Basic Income of QS Graduates (if any) % (n = 190) 1.1 2.6 11.6 42.6 27.4 9.5 4.2 1.13 100.0
Monthly Income in 2010 RM500 and below RM501-RM1000 RM1001-RM1500 RM1501-RM2000 RM2001-RM2500 RM2501-RM3000 RM3001-RM5000 RM5001 and above Total
31
APPENDIX D
viii. Example : QS Graduates Average Basic Salary/Income in Comparison with Other Programmes(if any)
3000 2500 Salary (RM)
2011
2658
2000 1500 1000 500 0

AP 22 3 AP 22 4 AP 22 5 AP 21 3 AP 22 0 AP 22 1 AP 22 6 AP 22 7 AP 22 8 AP 22 9 AP 23 0
Programmes
Consultation
Feedback of the following: i. Students feedback on courses/programmes/facilities ii. Employers feedback towards newly employed graduates and practical training students at their workplaces. The IHL shall submit External Examiners Report and IHL response.
External examiners report and IHL response Staff activities
10
Among others: i. Research activities ii. Paper presentations iii. Publications iv. Consultancy work. The IHL is required to state all students activities throughout the years and provide minute of staff/students consultative meeting.
11
Student activities
6.3
DECLARATION
Example: This report is submitted to the Board of Quantity Surveyors Malaysia in accordance with the conditions of accreditation. Verified by Name (Head of Department) Name (Dean/Head of Faculty) Signature & Stamp
32
APPENDIX E DOCUMENT 7 ANNUAL INTERNAL REVIEW REPORT

7.0 INTRODUCTION
An Annual Internal Review can be in the form of minutes of meeting or official discussion report with regards to the overall review of the programme. Annual Internal Review form parts of an Annual Report submitted annually, containing at least the following information:
7.1 Title
THE COVER PAGE : Annual Internal Review : Full Name of IHL : Full Name of Programme : Date
Name and Address of IHL Name of Programme Date of Submission
7.2 No 1 2
CONTENTS Annual Internal Review Contents Executive summary Minutes of meeting IHL Action and Checklist Brief information about the document itself and its objective. The IHL shall include and state the following : i. Date/venue/time of the meeting ii. Chairperson iii. Attendance iv. Matters included, among others: a. academic b. examination c. external examiners d. students affair e. administration f. quality assurance and control g. changes in teaching subject/content h. summary of report from various coordinator ship, etc.
7.3
DECLARATION
The minute of meeting/discussion report shall be verified by the Heads of programme and faculty/school. Example: This report is submitted to the Board of Quantity Surveyors Malaysia in accordance with the conditions of accreditation. Prepared By : Name (Secretary) Date Prepared : Date Verified by Name (Head of Department) Name (Dean/Head of Faculty) Signature & Stamp
33
APPENDIX F
DOCUMENT 8 ANNUAL REPORT FORMAT

8.0 INTRODUCTION
An Annual Report provides explanation and evidence of the changes/improvements in the existing programme containing at least the following information:
8.1 Title
THE COVER PAGE : Annual Report of a Full (or Provisional) Accreditation : Full Name of IHL : Full Name of Programme : Month and Year Ending of Report : Date
Name and Address of IHL Name of Programme Year Ending of Report Date of Submission
8.2 No 1
CONTENTS Annual Report Contents Brief programme development IHL Action/ Checklist Among others, changes in: i. Administration ii. Quality assurance iii. Entry requirements iv. External examiners v. Students activities. Changes in curriculum/syllabus. Among others, changes in: i. Physical facilities: addition of new or improvement facility ii. Library material: addition of new books, journals, online data, etc iii. Other key resources: laboratory, resource centre, etc. Changes in: i. Teaching staff: number of servicing, study-leave, sabbatical, registered with professional bodies and promoted ii. Activities (e.g. consultancy, research, publication, etc). Changes in: Support facilities such as counselling, extra-curricular activities, etc.
2 3
Changes curriculum
in
Improvements in physical facilities, library material or key resource Changes in teaching staff and activities (e.g. consultancy, research, publication, etc) Development of support facilities such as counselling, extracurricular activities, etc External Examiners reports and the response
Submit External Examiners report and the response taken by IHL towards comments/suggestions made. This is the most important section of the Annual Report as it form parts of the quality control assessments on the programme and IHL.
Reports from industry and suitable professional bodies about the programme
Submit reports from industry and suitable professional bodies about the programme. This section is of particular interest especially when the programme is new.
34
APPENDIX F
No 8
Annual Report Contents Views from the students regarding the curriculum, subject and syllabus, effectiveness of teaching staff, etc Examination papers together with the samples of the answer scripts of a random selection of the students (if required) Data on the student intake and enrolment at various level of the programme
IHL Action/ Checklist Submit reports on the views of the students regarding the curriculum, subject and syllabus, effectiveness of teaching staff, etc. This section is of particular interest especially when the programme is new.
Examination papers together with the samples of the answer scripts of a random selection of the students (if required). Note on conformity to syllabus, standard of assessment, etc.
10
Submit the student intake and enrolment at various level of the programme Example: Cohort Progression Year 1 Year 2011 Total Overall pattern and changes in entry requirements. Example: Number of Student Enrolment Entry Requirements Year 2011 Total Intake 1st Intake 2nd Intake STPM or Matriculation Diploma in QS or Others Others (State) Intake 1st Intake 2nd Intake 01 02 Year 2 03 04 Year 3 05 06 Total
35
APPENDIX F
No 11
Annual Report Contents Data on results progression student and
IHL Action/ Checklist The IHL shall submit the student results and progressio Example: Students Results and Progression - First Semester (e.g. Jan Apr) Semester GPA 0.00 0.49 0.50 0.99 1.00 1.49 1.50 1.99 2.00 2.49 2.50 2.99 3.00 3.49 3.50 4.00 Total Sat for Exam Passed Conditional Pass Failed Completed Deferred, etc Total Registered Overall comparison: First Semester Exam Overall Pass Completed Failed Others Overall trend as compared to previous year. Second Semester Exam 01 No. 02 No. 03 No. 04 No. 05 No. 06 No. Total
12
Data on student performance and achievement together with honours classification
Submit the student performance and achievement together with honours classification. Example: Honours Classification
Year 2011 Intake 1st Intake 2nd Intake 1st. Class 3.50-4.00 2nd. Upper 3.00-3.49 2nd Lower 2.20-2.99 3rd Class 2.00-2.19 Total
Overall trend/performance as compared to previous year.
36
APPENDIX F
No 13
Annual Report Contents Statistics of Malaysian students (for foreign IHLs) List of advanced entry and requirements
IHL Action/ Checklist Submit the statistics of Malaysian students. Overall trend. Prepare the list of advanced entry and requirements. Note on various institution given advanced entry by the IHL and fulfilment of BQSM requirements.
14
8.3
DECLARATION
Example: This report is submitted to the Board of Quantity Surveyors Malaysia in accordance with the conditions of accreditation. Verified by Name (Head of Department) Name (Dean/Head of Faculty) Signature & Stamp
37
APPENDIX G
EVALUATION PANEL: PRELIMINARY ACCREDITATION REPORT FORMAT
1.0 Title
THE COVER PAGE : Preliminary Report of a Full (or Provisional) Accreditation (or Re-accreditation) : Full Name of IHL : Full Name of Programme : The Evaluation Panel (EP) Quantity Surveying Accreditation Council (QSAC) for the Board of Quantity Surveyors Malaysia
Name of IHL Name of Programme Prepared by
2.0 3.0
EXECUTIVE SUMMARY: CONTENTS Section 1.0 2.0 3.0 4.0 Description Course information Introduction
Provide the executive summary of the report
Page No. i 1 2
Purpose of the preliminary report
COURSE INFORMATION Course Name Department Faculty Head of Department Duration of Course Campus Location
SECTION 1.0
INTRODUCTION
An introduction may include brief explanation on background of application, etc and composition of evaluation panel members. Example: 1.1 As directed by the Board of Quantity Surveyors Malaysia (BQSM), Quantity Surveying Accreditation Council (QSAC) formed an Evaluation Panel (EP) to evaluate the application for the Full (or Provisional) Accreditation of the (name of programme) conducted by (name of IHL)
38
APPENDIX G
1.2
The Evaluation Panel (EP) members comprise: i. ii. Name (Chairman) Name (Member/Academician or practitioner).
1.3
Other relevant matters (e.g. background leading to full/provisional accreditation). PURPOSE OF THE PRELIMINARY REPORT
SECTION 2.0
Briefly describe the purpose of this report. SECTION 3.0 COMMENTS ON SUBMITTED DOCUMENTS
EP is required to make overall comments on the submitted Definitive Programme Documents ( Documents 1-5). Document 1: General Information Item 1 Description Particulars of Institution: (name and contact number (tel,fax,email and website or any information not included) Particulars of the Programme a) Title of the degree programme b) c) d) e) f) g) h) i) j) k) l) m) Programme philosophy, aims and objectives Mode and duration of programme Total credits for award of degree Entry requirements Frequency of student intake per year Student enrolments for the past 5 years Graduants for the past 5 years Annual academic calendar Computation of credits and total credits for award of degree Requirements for award of degree / diploma Classification of degree / diploma Institution awarding the qualification if different from IHL (twinning & franchise programme) Exposure to professional quantity surveying practice (highly recommended but optional) Rationale for conducting the programme Programme Outcomes Overall Comments/ Suggestions/Recommendations
n) o) p) 3
Level of accreditation sought a) b) Types of Accreditation
Proposed starting date (new programmes), year of first introduction or years of major revisions c) Year of last accreditation assessment and outcomes Note: If necessary, EP may prepare separately detail breakdown for any/all of the items above.
39
APPENDIX G
Document 2: Programme Design Item 1 2 3 4 Description Syllabus design for degree/diploma Breakdown of grouped course structure Detail structure of the programme Information on individual course Overall Comments/ Suggestions/Recommendations
Note: If necessary, EP may prepare separately detail breakdown for any/all of the items above Document 3: Management of Programme Item 1 2 3 4 5 6 7 8 9 Description Quality management systems Programme approval and review system Management of teaching materials Management of academic affairs Management of students affairs Management of academic staff Assessment method Examination monitoring procedure External examiner Overall Comments/ Suggestions/Recommendations
Note: If necessary, EP may prepare separately detail breakdown for any/all of the items above Document 4: Academic Staff Item 1 2 Description Information on academic staff Academic staffs assessment Overall Comments/ Suggestions/Recommendations
Note: If necessary, EP may prepare separately detail breakdown for any/all of the items above Document 5: Teaching and Learning Facilities Item 1 2 3 Description Teaching accommodation Library Computer laboratory and IT facilities Overall Comments/ Suggestions/Recommendations
40
APPENDIX G
SECTION 4.0
CONCLUSION, CONDITIONS AND RECOMMENDATIONS
EP to state the conditions and recommendations made: Item 1 2 3 Description Recommended For Accreditation Accredited With Conditions Not Up To Standard Of Accreditation DECLARATION Recommendations State the period, conditions and recommendations State the period, conditions and recommendations State reasons and recommendations
SECTION 5.0
Prepared by the Evaluation Panel members of the full (or provisional) accreditation: Evaluation Panel Member Name (Chairperson) Name (Member) Signature
Date of Submission
41
APPENDIX H
EVALUATION PANEL: FINAL ACCREDITATION REPORT FORMAT
1. Title
THE COVER PAGE : Final Report of a Full (or Provisional) Accreditation or (Re-accreditation) : Full Name of IHL : Full Name of Programme : Date : The Evaluation Panel Quantity Surveying Accreditation Council (QSAC) for the Board of Quantity Surveyors Malaysia
Name of IHL Name of Programme Date of Visit Prepared by
2. 3.
EXECUTIVE SUMMARY: CONTENTS Section 1.0 2.0 3.0 4.0 Description Course information Introduction
Provide the executive summary of the report.
Page No. i 1 2
Purpose of the final report
COURSE INFORMATION Course Name Department Faculty Head of Department Duration of Course Campus Location
SECTION 1.0
INTRODUCTION
An introduction may include brief explain on background of application, etc and composition of evaluation panel members.
42
APPENDIX H
Example: 1.1 As directed by the Board of Quantity Surveyors Malaysia (BQSM), Quantity Surveying Accreditation Council (QSAC) formed an Evaluation Panel to evaluate the application for the Full (or Provisional) Accreditation/Re-accreditation of the (name of programme) conducted by (name of IHL) The Evaluation Panel(EP) members comprise: i. ii. 1.3 Name (Chairman) Name (Member/Academician or practitioner)
1.2
Other relevant matters (e.g. background leading to full (or provisional) accreditation/re-accreditation visit) PURPOSE OF THE FINAL REPORT
SECTION 2.0
Briefly describe the purpose of this report. SECTION 3.0 BRIEFING BY IHL AND CHAIRMAN OF EVALUATION PANEL
Briefly describe the event; short content of brief from both and parties attending the brief. Chairman need to stress the purpose and importance of exercise to IHL. SECTION 4.0 SESSION WITH THE PROGRAMME TEAM (DISCUSSION WITH THE DEPARTMENT STAFF)
Briefly describe the event, number. of staff attended, issues highlighted by EP and IHL respond. SECTION 5.0 TOURS OF FACILITIES
Briefly describe types of facilities toured; suitability, relevant and standard of facilities. Special attention shall be focused to the library in terms of its IT network and facilities, web-based journal service and the like and adequate stocks of related books and journals. SECTION 6.0 EXAMINATIONS OF PROGRAMME MATERIALS
Elaborate types of programme materials inspected and scrutinised, their standards and quality. For examples: i. Question papers & answer scripts Whether all formal examination papers have standard format and follow the IHL guidelines, according to scope and content of syllabus, second readers available especially to vet the fail papers, standard of assessment, etc Assignments/course works/projects and tests Whether they are marked accordingly and comment made, carried out according to the schedule, according to scope and content of syllabus, etc. Dissertations Whether of acceptable standard and suitable for the course, the processes involved, assessment criteria, etc.
ii.
iii.
43
APPENDIX H
iv.
Teaching Materials Whether they are sufficient and relevant, subject information provided, schedule of teaching, etc. a. b. c. On-line demonstration (of teaching material, soft-wares, etc) External examiner reports and responds Quality procedures and monitoring, etc. MEETING/DIALOGUE WITH THE STUDENTS
SECTION 7.0
Briefly explain the composition and number of students attending the meeting; their general expression of the programme and staff and particular issues raised by students. Issues shall be carefully noted as these shall be used as part of recommendations and conditions of accreditation after verification by IHL. Generally also note the EP perception with the co-operation and response from the students on the issues raised by EP. SECTION 8.0 MEETING WITH ADVISORY COMMITTEE/ EMPLOYERS
Briefly explain the composition and number attending the meeting, their general perception and expectation of the graduates; their roles in IHL, etc. SECTION 9.0 MEETING WITH EXTERNAL EXAMINERS
Briefly explain the name of external examiners attending the meeting; their general perception and expectation of the programme, staff and students, their duties in IHL, etc. SECTION 10.0 DISCUSSSION WITH HEAD OF DEPARTMENT (OPTIONAL)
This section notes down any other issues that need special attention between EP and HOD before the feedback session. Among others include issues raised by students, staff, advisory/employers and external examiner, matters arising from tours of facilities and examination of course materials that required further explanation by the department/IHL. SECTION 11.0 FEEDBACK AND CONCLUSION
Include chairman thank you remark to Department/IHL on the assistance and full cooperation provided during the entire exercise and the outcomes of the evaluation of the whole programme by the EP. The major items commented by the EP are as follows:1. Strength & positive attributes 2. Areas of concern /issues that should be addressed 3. Recommendations & Conditions Example of Recommendations and Conditions: The EP recommends to the Board that the Programme Bachelor of Science .from the University of .be given Full (or Provisional) Accreditation/Re-accreditation by the Board of Quantity Surveyors Malaysia for a period of .. ( ) years from year .to., (or from the intake) subject to the following conditions:-
44
APPENDIX H
1. 2.
3. 4. 5. 6. 7.
The institution complies with the Boards regulations on the appointment of external examiners. The institution complies with BQSM requirements on the submission of an annual report within three months at the end of the course of each academic year including submission of external examiners report and the institutions response. The University complies with BQSM guidelines for entry level for advance standing and complies with the preambles. The institution fully complies with the Boards current policy and procedures on accreditation. The institution informs the Board of any changes to the course and submits all the necessary documentation. The institution fully complies with the Boards preambles to the list of recognised qualifications, as updated from time to time. The department formally reviews the program on a continuous basis and that the conclusions of this review are submitted to the BQSM as part of the annual course reports.
The terms of accreditation may include a number of recommendations on which the academic institutions are invited to take action. Recommendations do not require mandatory action, but will be a point of focus when programmes are considered for re-accreditation. SECTION 12.0 DECLARATION
Prepared by the Evaluation Panel members of the Full (or Provisional) accreditation: Evaluation Panel Member Name (Chairperson) Name (Member) Signature
Date of Submission
45
APPENDIX J
EVALUATION PANEL: CONTINUOUS MONITORING REPORT FORMAT

A Continuous Monitoring Report will be submitted by the EP based on the Annual Report submitted by the IHL. It shall contain at least the following information: 1. Title Name of IHL Name of Programme Prepared by THE COVER PAGE : Annual Report of a Full (or Provisional) Accreditation (or Re-accreditation) : Full Name of IHL : Full Name of Programme : The Evaluation Panel Quantity Surveying Accreditation Council (QSAC) for the Board of Quantity Surveyors Malaysia
2. No 1
CONTENTS Annual Report Contents Brief programme development Observations/Comments Note appropriateness/suitability/relevance on the observation on overall development of programme: Comment changes in administration, curriculum, quality, staffing, entry requirements, etc Note appropriateness/suitability/relevance on changes in curriculum Note appropriateness/suitability/relevance on: i. Physical facilities: addition of new or improvement facility ii. Library material: addition of new books, journals, online data, etc iii. Other key resources: laboratory, resource centre, etc Note appropriateness/suitability/relevance on: i. Changes in teaching staff: Number of servicing, study-leave, sabbatical, etc staff, number of staff registered with professional bodies and promoted. ii. and activities (e.g. consultancy, research, publication, etc) Note appropriateness/suitability/relevance on development of support facilities such as counselling, extra-curricular activities, etc Note appropriateness/suitability/relevance on external examiners reports and the response taken by IHL towards comments/suggestions made. This is the most important section of the Annual Report as it form parts of quality control assessments on the programme and IHL.
2 3
Changes in curriculum Improvements in physical facilities, library material or key resource
Changes in teaching staff and activities (e.g. consultancy, research, publication, etc)
Development of support facilities such as counselling, extra-curricular activities, etc External response examiners reports and the
Reports from industry and suitable professional bodies about the programme
Note appropriateness/suitability/relevance on the reports from industry and suitable professional bodies about the programme.
46
APPENDIX J
No
Annual Report Contents
Observations/Comments This section is of particular interest especially when the programme is new. Note appropriateness/suitability/relevance on the views from the students regarding the curriculum, subject and syllabus, effectiveness of teaching staff, etc. This section is of particular interest especially when the programme is new.
Views from the students regarding the curriculum, subject and syllabus, effectiveness of teaching staff, etc
Examination papers together with the samples of the answer scripts of a random selection of the students (if required)
Note appropriateness/suitability/relevance on the examination papers together with the samples of the answer scripts of a random selection of the students (if required) Note on conformity to syllabus, standard of assessment, etc
10
Data on the student intake and enrolment at various level of the programme
Note appropriateness/suitability/relevance on the student intake and enrolment at various level of the programme. Comment overall requirements. pattern and changes in on entry the
11
Data on student results and progression
Note appropriateness/suitability/relevance student results and progression.
Comment overall trend as compared to previous year. 12 Data on student performance and achievement together with honours classification Note appropriateness/suitability/relevance on the student performance and achievement together with honours classification. Comment overall trend as compared to previous year. 13 Statistics of Malaysian students (for foreign IHLs) Note appropriateness/suitability/relevance statistics of Malaysian students. Comment overall trend. 14 List of advanced entry and requirements Note appropriateness/suitability/relevance on the list of advanced entry and requirements. Note on various institution given advanced entry by the IHL and fulfilment of BQSM requirements. on the
3.
CONCLUSIONS AND RECOMMENDATIONS
This section concludes overall satisfaction of the EP on the documentation submitted by the IHL in terms of fulfilling the BQSM accreditation requirements, Students and External Examiners comments and suggestions. Example: Generally the report submitted by (Name of IHL)..is satisfactory and has fulfilled the Boards accreditation requirements. The (Name of the IHL).. has also taken some positive approaches towards comments made by Students and External Examiners.
47
APPENDIX J
If the report is not satisfactory the EP shall state their recommendations. 4. DECLARATION
Prepared by the Evaluation Panel members of the accreditation: Evaluation Panel Member Name (Chairperson) Name (Member) Signature
Date of Submission
48
APPENDIX K
EVALUATION PANEL: A CRITICAL REVIEW OF THE EXISTING PROGRAMME FORMAT

A Critical Review of the Existing Programme Report will be submitted by the EP based on the Report submitted by the IHL. It shall contain at least the following information: 1. Title Name of IHL Name of Programme Prepared by THE COVER PAGE : A Critical Review of the Existing Programme of a Full (or Provisional) Accreditation (or Re-accreditation) : Full Name of IHL : Full Name of Programme : The Evaluation Panel Quantity Surveying Accreditation Council (QSAC) for the Board of Quantity Surveyors Malaysia
2. No
CONTENTS Critical Review Contents Executive summary Introduction Operation and management Observations/Comments
1 2 3
Brief information about the document itself and its objective Brief information about the programme (e.g., information of last date of accreditation, other recognition obtained during the period, period covered by the report, etc) Note appropriateness/suitability/relevance on the observation on operation and management of the programme. Among others include: i. Department organisation changes in the department management and organisation ii. External examiners the external examiners and their affiliations to date iii. Liaison with the profession information regarding the existing and current linkages and networks with professional institutions and the industry, staff membership, etc iv. Quality assurance all quality assurance practices and systems used by the department and university to monitor and maintain the quality of the education v. Course/subject monitoring and evaluation any approach for continuous monitoring of course relevancy, standardisation of the syllabus, vetting of examination and assignment questions, etc vi. Others (please specify). Note appropriateness/suitability/relevance on the observation on resourcing of the programme of the programme. Among others include: i. Staffing changes in number of servicing, study-leave, sabbatical, number of staff registered with professional bodies and currently available staff as well as the statistics of promoted and transferred staffs from and to the other campuses (if any) ii. Physical facilities all information with regard to the existing and/or improvement and upgrading works made to the current facilities, among others: a. Classroom/other physical facilities: new/addition/ improvement of facilities b. Library material: addition of new books, journals, online data, etc c. Other key resources: laboratory, resource centre, etc Note appropriateness/suitability/relevance on the observation on the methods used to ensure that the aims and objectives in the Definitive Programme Document are achieved.
Resourcing of the programme
Achievement of aims and objectives
49
APPENDIX K
Relevance and balance of programme content Student performance, cohort progression and achievement
Note appropriateness/suitability/relevance on the observation on changes in teaching contents, methods and assessment to ascertain that the programme remains relevant and challenging (e.g. entry requirement, teaching methods, materials, assessment, etc). Note appropriateness/suitability/relevance on the observation on student performance, cohort progression and achievement of the. Among others include: i. Student intake, cohort progression and enrolment ii. Student performance iii. Achievement e.g. the percentage of employment for QS graduates iv. Student enrolment (for years covered by report for different entry qualifications) v. Student enrolment (for years covered by report for advanced entry qualifications) vi. Employment of QS in comparison with other programmes (if any) vii. Average basic income of QS graduates (if any) viii. QS Graduates average basic salary/income in comparison with other programmes (if any). Note appropriateness/suitability/relevance on the observation on feedback of the following: i. Students feedback on courses/programmes/facilities ii. Employers feedback towards newly employed graduates and practical training students at their workplace. Note appropriateness/suitability/relevance on the observation on submission of External Examiners Report and IHL response.
Consultation
External examiners report and IHL response Staff activities
10
11
Student activities
Note appropriateness/suitability/relevance on the observation on staff activities. Among others include: i. Research activities ii. Paper presentations iii. Publications iv. Consultancy work. Note appropriateness/suitability/relevance on the observation on all students activities throughout the years and minute of staff/students consultative meeting.
3.
DECLARATION
Prepared by the Evaluation Panel members of the accreditation: Evaluation Panel Member Name (Chairperson) Name (Member) Signature
Date of Submission
50
APPENDIX L
CHECKLIST FOR ACCREDITATION VISITS
1.
SESSION WITH THE UNIVERSITY/PROGRAMME TEAM
University/Faculty Senior Management University vision and mission, current and future development plans University quality and monitoring procedures Policy on fund distribution to faculty, department, etc Overall staff development policies and priorities Department Management, Programme Structure and Teaching Staff Department in the context of faculty and university Sources of funding and priorities Quality control procedures Programme and course monitoring and evaluation Course committee and roles Response to external examiner Total number of lecturers Shortages of lecturers and policy of recruitment Use of part time and servicing lecturers Staff assessment and feedback Staff promotion and development Professional membership 2. TOUR OF FACILITIES
Library Overall budget allocation and its allocation to Department/subjects IT network Number of study places Adequacy of subject related books and journals Mechanism for ordering new books Departmental links with library Short loan facilities Opening hours and access Accommodation and Equipment Standard of laboratories and technical equipment Lecture hall/classroom IT facilities and student access Provision of appropriate software packages to support delivery of courses Replacement policy for departmental equipment Direct support from employers or external bodies Student resource centre, provision, access, accommodation
51
APPENDIX L
3.
SCRUTINY OF DOCUMENTS Question papers and answer scripts Assignments/course works/projects and tests Thesis/Dissertations/Final Projects Teaching Materials On-line demonstration (of teaching material, soft-wares, etc) External examiner reports and response Quality procedures and monitoring, etc.
4.
MEETING WITH STUDENTS (FULL ACCREDITATION ONLY)
General Strengths of course Reasons for choosing course Introductory program Curriculum Match or mismatch between content and expectations Relevance to prospective career Workload and scheduling of assignments Tutorial support, personal tutor system Guidance and counselling Teaching Accessibility of staff Appropriateness of teaching and learning methods
Environment Classrooms and laboratories Library and resource centres Access to IT facilities Exposure to practice visiting lecturers Site visits and other activities Knowledge of professional bodies Representation Representation on course committees Way in which student views sought Extent to which student views are taken account of
52
APPENDIX L
5.
MEETING WITH ADVISORY COMMITTEE/EMPLOYERS (UPON EPS REQUEST) Expectation of the industry towards graduates Report/feedback from the industry through students practical training Visit to employing organizations
6.
MEETING WITH EXTERNAL EXAMINERS (UPON EPS REQUEST) Meeting with external examiner External examiner reports and IHL responds
7.
PRIVATE MEETINGS OF THE PANEL An agreed decisions on the programme Record major points for the purpose of the report Record recommendations and opinions of the panels
8.
FEEDBACK SESSION To convey conditions and recommendation to IHL
Other Matters
53
APPENDIX M
FROM CL-1: DEFINITIVE PROGRAMME DOCUMENT CHECKLIST The bound documents shall be submitted in three copies and shall include but not limited to the following particulars: No Documents 1 5 Contents IHL Action Please BQSM Action Please
A 1 2
DOCUMENT 1 : GENERAL INFORMATION Particulars of Institution: (name and contact number (tel,fax,email and website or any information not included) Information on the programme a) Title of degree/diploma programme b) Programme philosophy, aims and objectives c) Mode and duration of the programme d) Total credits for award of degree. e) Entry requirement f) Frequency of student intake per year g) Student enrolments for the past 5 years h) Graduants for the past 5 years i) Annual academic calendar j) Computation of credits and total credits for award of degree/diploma k) Requirements for award of degree/diploma l) Classification of degree / diploma m) Institution awarding the qualification if different from IHL (twinning & franchise programme) n) Exposure to professional quantity surveying practice (highly recommended but optional) o) Rationale for conducting the programme p) Programme Outcomes Level of accreditation sought a) Types of accreditation b) Propose starting date (new programmes, year of first introduction or years of major revisions) c) Year of last accreditation assessment and outcomes DOCUMENT 2 : PROGRAMME DESIGN a) Syllabus design for degree b) Breakdown of course structure c) Detail breakdown of course contents d) Information on individual courses
C 1 2 3 4 5 6 7 8
DOCUMENT 3 : MANAGEMENT OF PROGRAMME Information on Quality management system Programme approval and review system Management of teaching materials Management of academic record (Refer to IHL Academic Regulations) Management of student affairs Management of academic staff Assessment methods Examination monitoring procedures
54
APPENDIX M
No
Documents 1 5 Contents
IHL Action Please
BQSM Action Please
D 1 2
E 1
External Examiner a) Highest qualification b) Professional qualification / affiliation c) Designation d) Working experience e) Involvement with professional bodies a) Duties and responsibilities DOCUMENT 4 : ACADEMIC STAFF Information on academic staff a) No. of academic staffs and working status Academic staff assessment a) Name, qualification and professional membership b) Academic and working experience c) Academic activities : publication, research, consultation DOCUMENT 5 : TEACHING AND LEARNING FACILITIES Information on facilities a) Accommodation: lecture room, hall, studio, etc b) Library: operating system, collection, space, etc c) Computer laboratory and IT facilities DECLARATION: Signed, stamp and date
DECLARATION We declare the above information and documents submitted to the Board of Quantity Surveyors Malaysia in accordance with the conditions of accreditation are true. Verified by Name (Head of Department) Date Signature & Stamp
55
APPENDIX N
FORM CL-2: A CRITICAL REVIEW OF THE EXISTING PROGRAMME CHECKLIST The bound documents shall be submitted in three copies and shall include but not limited to the following particulars:No Critical Review Contents IHL Action Please BQSM Action Please
1 2 3
9 10
11
Executive summary Introduction - Brief information about the programme Operation and management a) Department organisation b) External examiners c) Liaison with the professional d) Quality assurance e) Course/subject monitoring and evaluation f) Others (please specify) Resourcing of the programme a) Staffing b) Physical facilities Achievement of aims and objectives Methods used to ensure that the aims and objectives in the Definitive Programme Document are achieved. Relevance and balance of programme content Changes in teaching contents, methods and assessment to ascertain that the programme remains relevant and challenging Student performance, cohort progression and achievement a) Student intake, cohort progression and enrolment b) Student performance c) Achievement d) Student enrolment (for years covered by report for different entry qualifications) e) Student enrolment (for years covered by report for advanced entry qualifications) f) Employment of QS in comparison with other programmes (if any) g) Average basic income of QS graduates (if any) h) QS Graduates average basic salary/income (if any) Consultation, Feedback of the following: a) Students feedback on courses/programmes/facilities b) Employers feedback towards newly employed graduates and practical training students at their workplace External examiners report and IHL response Staff activities a) Research activities b) Paper presentations c) Publications d) Consultancy work Student activities a) Lists of students activities b) Minute of staff/students consultative meeting Declaration: Signed, stamp and date
12
56
APPENDIX N
57
APPENDIX P
FORM CL-3: ANNUAL REPORT CHECKLIST The bound documents shall be submitted in three copies and shall include but not limited to the following particulars:No Annual Report Contents IHL Action Please BQSM Action Please
2 3
5 6 7 8 9 10 11 12 13 14 15
Brief programme development Among others, changes in: a) Administration b) Quality assurance c) Entry requirements d) External examiners e) Students activities Changes in curriculum Improvements in physical facilities, library material or key resource Among others, changes in: a) Physical facilities: addition of new or improvement facility b) Library material: addition of new books, journals, online data, etc c) Other key resources: laboratory, resource centre, etc Changes in teaching staff and activities a) Teaching staff: number of servicing, study-leave, sabbatical, registered with professional bodies and promoted b) and activities (e.g. consultancy, research, publication, etc) Development of support facilities such as counselling, extra-curricular activities, etc External Examiners reports and their response Reports from industry and suitable professional bodies about the programme Views from the students regarding the curriculum, subject and syllabus, effectiveness of teaching staff, etc. Examination papers together with the samples of the answer scripts of a random selection of the students (if required) Data on the student intake and enrolment at various level of the programme Data on student results and progression Data on student performance and achievement together with honours classification Statistics of Malaysian students (for foreign IHLs) List of advanced entry and requirements Declaration: Signed, stamp and date
58

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APPENDIX C

DOCUMENT 1 5 : DEFINITIVE PROGRAMME DOCUMENTATION 1.0 INTRODUCTION

Name and Address of IHL Name of Programme Date of Submission

Accreditation Guidebook for Quantity Surveying Programme

APPENDIX C Document 1 DOCUMENT 1 : GENERAL INFORMATION

PARTICULARS OF PROGRAMME Title of degree/diploma programme

Accreditation Guidebook for Quantity Surveying Programme

e.g. Degree (120 130)

Accreditation Guidebook for Quantity Surveying Programme

SPM/SPMV STPM/ matriculation Others

Frequency of student intake per year

Accreditation Guidebook for Quantity Surveying Programme

Graduants for the past 5 years

Annual academic calendar

Accreditation Guidebook for Quantity Surveying Programme

1 week 3 weeks 8 weeks

1 week 3 weeks 8 weeks

1 week 3 weeks 8 weeks

Computation of credits and total credits for award of degree/diploma

Accreditation Guidebook for Quantity Surveying Programme

Requirements for award of degree/diploma

Classification of degree / diploma

Accreditation Guidebook for Quantity Surveying Programme

Accreditation Guidebook for Quantity Surveying Programme

APPENDIX C Document 2 DOCUMENT 2 : PROGRAMME DESIGN

SYLLABUS DESIGN FOR DEGREE/DIPLOMA Breakdown of grouped course structure

Measurement Construction Technology

TOTAL QUANTITY SURVEYING COURSES MQA/Institution courses imposed

Accreditation Guidebook for Quantity Surveying Programme

Accreditation Guidebook for Quantity Surveying Programme

Accreditation Guidebook for Quantity Surveying Programme

Mapping of the course/module to the Programme Aims :

Accreditation Guidebook for Quantity Surveying Programme

4.0 2.0 14.0

4.0 2.0 14.0

2.0 8.0 9.0

Accreditation Guidebook for Quantity Surveying Programme

APPENDIX C Document 3 DOCUMENT 3 : MANAGEMENT OF PROGRAMME

QUALITY MANAGEMENT SYSTEMS

PROGRAMME APPROVAL AND REVIEW SYSTEM

Accreditation Guidebook for Quantity Surveying Programme

MANAGEMENT OF ACADEMIC AFFAIRS

Accreditation Guidebook for Quantity Surveying Programme

MANAGEMENT OF STUDENT AFFAIRS

MANAGEMENT OF ACADEMIC STAFF

Intake / selection State i. ii.

Staff development (policy and implementation) State i. ii. iii. iv. v.

3.7 3.7.1 3.7.2

Accreditation Guidebook for Quantity Surveying Programme

Grade A+ A AB+ B BC+ C CD+ D E F

EXAMINATION MONITORING PROCEDURE

Rules and guidelines Question and answer script vetting process.

Examination results State i. ii.

Examination Board Disciplinary action for breach of procedure.

Accreditation Guidebook for Quantity Surveying Programme

Accreditation Guidebook for Quantity Surveying Programme

APPENDIX C Document 4 DOCUMENT 4 : ACADEMIC STAFF

All information shall be as at year of assessment

Accreditation Guidebook for Quantity Surveying Programme

Example of: Table 4.2 : Information on Academic Staff

Name of Academic Staff

Academic Qualification Qualification/ Field of Specialisation Awarding Institution Year Awarded

Assoc. Prof. Dr. Seri Osman

Information Technology Building Services Construction Technology Project Management