Академический Документы
Профессиональный Документы
Культура Документы
003 R Document Info Duplicate Document ID Document ID has been Pell/DL Review document to Pell - 203
previously submitted. determine if duplicate. DLB - 01
If not, resubmit with
unique Document ID
number.
004 R Document Info Entity ID (Source) Not The Entity ID submitted Pell/DL Verify your Source Pell - 212
Found On Participant File does not match any existing Entity ID. For further DLB - 02
Entity ID on file at COD. clarification, if needed,
call your Customer
Service Representative.
006 R Document Info Document Create Date The date indicated in the Pell/DL Correct Document Pell - 227
Greater Than Current DateTime stamp in the (Batch) ID Create Date DLB - 04
System Date Document ID is greater than Time and resubmit.
the current system date at
COD.
007 R Document Info No Detail Records In The Document (Batch) Pell/DL Resubmit Document Pell - 232
Document contained no detail records, (Batch) with detail DLB - 04
and cannot be processed. records.
008 W Entity Reported Number of The Reported Total Number Pell/DL No action required. Pell - 218
Students Does Not Equal of Students reported in the
Detail Count Document Information
Block does not equal the
total number of Students in
the Document (Batch).
010 R Document Info Phase-In Schools cannot A Source Entity that is a not Pell/DL Contact COD N/A
submit Common Record a Full Participant has Customer Service to
Documents submitted a Common change school's status
Record to Full Participant.
011 R Person For Pell:No Eligible SSN, The Student Identifier -- Pell/DL Compare SSN, Date of Pell - 332
DOB, and Last Name SSN, DOB, and Last Name Birth, and Last Name Pell - 333
Combination Match Found combination -- reported on combination reported in Pell – 334
On CPS For Student. (Last the Common Record cannot the Common Record to DLO - A9
Name match is on first 2 be found on the CPS. (Last the same data elements
characters only) Name portion not included on the student’s ISIR
in match for DL) based on the reported
For DL:No Eligible SSN CPS Transaction
and DOB Combination Number. If any of
Match Found On CPS For these identifiers do not
Student (No match on Last match, resubmit with
Name is done) the corrected data.
013 R Person Citizenship Status Indicator PLUS Borrower's DL-PLUS If this data is correct, DLO - 05
for PLUS Borrower is not Citizenship Status Indicator the PLUS borrower is
eligible is not “1” for U.S. citizen or not eligible for a PLUS
“2” for eligible non-citizen loan.
(PLUS only)
If this data is incorrect,
update and resubmit.
014 R Person Citizenship Status Indicator Student's Citizenship Status DL-PLUS If this data is correct, DLO - 38
for PLUS Student is not Indicator is not “1” for U.S. the student is not (Student edit for
eligible citizen or “2” for eligible eligible for a loan. If PLUS only)
non-citizen this data is incorrect,
(PLUS only) update and resubmit.
015 W Person Corrected Value Same as The corrected value Pell/DL No action required. N/A
Original Value. submitted in the COD
Common Record matches
the value currently on file.
016 R Person PLUS Borrower and Student The PLUS borrower has the DL-PLUS Verify the SSN of the DLO - 36
Cannot be the Same Person same SSN as the student parent borrower and the DLO - 83
associated with this PLUS student. Update
loan. records appropriately
(PLUS Only) and resubmit.
017 R Person PLUS Endorser and Student The PLUS endorser has the DL-PLUS Verify the SSN of the DLO - 84
Cannot be the Same Person same SSN as the student endorser and the
associated with this PLUS student. Update
loan. (PLUS Only) records appropriately
and resubmit.
020 R Person First and Last Name Blank First Name and Last Name Pell/DL Submit first name, last Pell - 334
are both blank. name or both. Pell - 335
DLO - 6
(Borrower)
DLO - 40
(Student)
021 R Person Address is Incomplete Complete address is defined Pell/DL If rejected, update and DLO – 02
as: resubmit address (Borrower’s
-If Foreign Indicator = information. Address is
False, at least one Incomplete)
occurrence of each of the DLO – 20
following must be present: (Invalid State
-AddressLine Code)
(Pell only)
024 R Award Info Reported CPS Transaction Transaction number for this Pell/DL Review the Reported Pell - 311
Number Does Not Match student is not on file at the Transaction Number
CPS CPS. and ensure that you
have an ISIR record on
file for the student with
that transaction
number. If incorrect,
update the Reported
Transaction Number
and resubmit.
026 C/R Award Info Incorrect Secondary EFC Ensures the reported Pell Review the field for the Pell - 313
Used/Correction Applied Secondary EFC Used Code correct value and
is valid. The valid values are resubmit.
"O", "S", and "Blank." "O"
is only valid if the value Ensure the value is S if
currently on the COD you are using the
system is "S". If the school Secondary EFC; or O if
has chosen to have COD you originally reported
correct its records and an you were using the
invalid value is submitted, Secondary EFC and are
COD will correct to the now using the Original
value currently on the COD EFC.
system or to blank.
(Pell only)
-- AC = 1 and PM <> 3 or 5
-- AC = 2 - 4 and PM = 4
-- AC = 6 and PM <> 4
-- AC = 5 and PM = 5
(Pell only)
(Pell only)
(Pell only)
If accepted Academic
Calendar is "6" and the
Credit/Clock Hours in
Program's Definition of
Academic Year is less than
"24" or greater than "100",
for schools accepting
corrections, COD will set to
"24".
(Pell only)
If accepted Academic
Calendar is "5" or "6" and
Credit or Clock Hours
expected to complete this
Award Year is not between
"0000" and accepted Credit
or Clock Hours in program’s
Definition of Academic
Year, for schools accepting
corrections, COD will set
Credit or Clock Hours in all
payment periods expected to
complete this School Year to
Credit or Clock Hours in
program’s Definition of
Academic Year.
(Pell only)
034 R Award Attended School Entity The Attended School Entity Pell/DL Verify the Attended Pell - 304
Identifier has no relationship Identifier has no established Entity ID and the
with the Reporting School relationship to the Reporting Reporting Entity ID. If
Entity Identifier School Entity Identifier in incorrect, update and
the Entity Block. resubmit
035 R Award Inconsistent Award Award Type listed in Award DL Review the Award Type DLO - 81
Information Data ID does not match Award and Award Year fields DLD - 5
Type in the Award Block to ensure they are the
and/or Award Year listed in same as the values in
Award ID does not match the Award ID. Correct
Award Year in Award the necessary field(s)
Information Block and resubmit.
038 R Award Student Not Pell Eligible Award type listed is Pell and Pell Review student’s ISIR Pell - 337
student is not Pell eligible for Pell eligibility. If
according to CPS. student is eligible,
review transaction
(Pell only) number reported. If
incorrect, update and
resubmit.
DL Unsub and DL
Sub combination -
Grade Level = 0 or 1 = 6625
Grade Level = 2 Max =
7500
Grade Level = 3, 4, 5 =
10500
Grade Level >=6 Max
18500
If Additional Unsubsidized
Loan HPPA (formerly
HEAL eligible) = Y
Grade Level = 4, 5 Max =
27167
Grade Level >= 6 Max =
45167
PLUS - 0 - 99999.99
(Pell only)
042 R Award New Award Type Submitted For an initial submission for Pell/DL Enter an Award Pell - 339
with a Zero Award Amount this award type, the award Amount and resubmit. DLO - 33
amount is not greater than
zero.
043 R Award New Award Amount or For Pell: Pell/DL To disburse after the Pell - 399
Award Increase Received deadline of the award DLO - B4
After End Of Processing A new award or increase to a year, your school must
Year and Institution Has Not previously originated award seek Extended
Been Granted Extended was submitted after the Processing for Pell
Processing (Pell and DL) processing deadline for the and/or Direct Loan.
award year and the school
has not been granted Contact your Customer
Extended Processing. Service Representative
if your school has been
If ALL of the following are granted Extended
true: Processing or if you
want to apply for this
-- The Received Date is extension.
greater than the Latest
Accepted Date for the Award
Year (the Award Year
Processing Cycle End Date)
-- The school has not been
granted Extended Processing
or an audit adjustment.
-- An Award for this student
identifier is currently not in
COD or the Award amount
is an increase to the amount
in COD.
044 R Award Incorrect Flag For Additional Unsubsidized DL-Unsub Review the record and DLO - 87
Additional Unsubsidized Eligibility for Health ensure you are
Eligibility for Health Profession Program value is providing the correct
Profession Programs “Y” and the student's grade value for the Additional
(formerly HEAL eligible) level code is not 4, 5, 6, or 7 Unsubsidized
Eligibility for Health
(Direct Loan only) Professions flag. If your
school is eligible to use
this flag, ensure the
student’s grade level is
reported as greater than
3 and resubmit.
046 R Award Incorrect Academic Year Academic Year Start Date is DL Review the record and DLO - 86
Dates after the Academic Year End ensure the Academic
Date Year Begin (Start) and
OR End Dates are accurate.
Academic Year is greater If incorrect, update and
than 12 months resubmit.
047 R Award Academic Year Dates Academic Year Start and DL Academic Year Begin DLO - A6
Already Linked to MPN or End Date cannot be changed (Start) Date cannot be
PLUS MPN because more than one changed on this loan
Direct Loan is already since it is linked to an
linked to an MPN or a MPN or a PLUS MPN
PLUS MPN based on based on the existing
specific academic year dates. Academic Year Begin
(Start) and End Dates.
050 R Disbursement Disbursement Date Outside Disbursement date is 120 DL Review your award DLD - Q
Allowable Window days after the Financial dates and your
Award End Date. disbursement dates. If
incorrect, update and
(Direct Loan only) resubmit.
Direct Loan
Funds First (Advanced Pay)
= 7 calendar days
Records First (Pushed Cash)
= 7 calendar days
Reimbursement = 0 calendar
days
Heightened Cash
Monitoring1 = 7 calendar
days
Heightened Cash
Monitoring2 = 0 calendar
days
054 W Disbursement Disbursement Date Within 7 A record has been submitted Pell/DL Review record to N/A
Days or Passed, with the Disbursement determine if a
Disbursement Release Release Indicator (Payment Disbursement Release
Indicator (Payment Trigger) Trigger) flag set to "False" Indicator (Payment
Set To "False" AND the Disbursement Date Trigger) flag of “True”
is within the 7 calendar day is appropriate. This
window or has passed. record will not be
considered an actual
disbursement until a
Disbursement Release
Indicator (Payment
Trigger) flag of “True”
is received. If you
intended this to be an
actual disbursement,
update the
Disbursement Release
Indicator (Payment
Trigger) flag and
resubmit.
Sequence Number on
accepted disbursement is not
one higher than the last
previously accepted
transaction for this
disbursement number.
058 R Disbursement Duplicate Disbursement The reported Disbursement Pell/DL No action is required. DLD - M
Information On File Number, Sequence Number, DLD - P
and Disbursement Release If you are attempting to
Indicator (Payment Trigger) make a change,
equal to True are already on resubmit with a higher
file with COD. sequence number.
060 R Disbursement Insufficient Number of Disbursement Amount DL Since your school does DLO - 10
Disbursements Based on equals the Total Net Loan not meet special
School Type Amount and the school does condition status, you
not meet special condition must disburse a loan in
status. two or more
disbursements and the
Special condition status disbursement amount
includes "Experimental Site (net disbursement)
Schools" or schools with a cannot equal the total
default rate < 5% in the most net loan amount.
recent fiscal year. All
students at “Experimental Update the
Site Schools” may receive a disbursement amount
single disbursement. For for this record and
other eligible schools, only resubmit.
students enrolled in study If you believe your
abroad programs may school does meet
receive a single special condition status,
disbursement. call your Customer
Only schools meeting special Service Representative.
condition status are allowed
to make one disbursement.
A minimum of two
disbursements is required for
all other schools.
062 R Disbursement Disbursement Amount(s) Is Disbursement Amount(s) is Pell/DL Resubmit disbursement DLD - 08
Less Than Or Equal to Zero not populated, or zero, or sequence number 01 DLD - 12
for Disbursement Sequence less than zero for Sequence with a disbursement Pell - 405
Number 01 Number "01" and amount greater than
Disbursement Release zero.
Indicator (Payment Trigger)
is "true".
NOTE: + or - $1 tolerance
only applies if there is no
impact to Interest Rebate
Amount
(Pell only)
065 W Disbursement Insufficient Decrease in the The Award has an “Over Pell No action required. Pell - 413
Disbursement amount. Paid” status and school has
Disbursement is expected for sent a downward
Amount of the Negative Disbursement Amount
Pending adjustment for an amount
less that the Negative
Pending Disbursement
Amount.
(Pell only)
066 R Disbursement Award is in “Overpaid” If ALL of the following are Pell Pell - 414
status. Disbursement true:
Increase cannot be accepted
Award is in "Overpaid"
Status
A Disbursement Amount
that would increase the sum
of the accepted
Disbursements to an Amount
greater than the 'Award
Amount' is submitted
(Pell Only)
068 W Disbursement Potential Overaward Pell disbursements for a Pell Review guidance Pell - 411
Project- Notice Sent student have been received contained in separate
Separately from two or more schools notice.
and ALL of the following are
true:
(Pell only)
(Pell only)
070 W Disbursement Disbursement Release Data in the disbursement Pell/DL For Pell and DL: N/A
Indicator(Payment Trigger) block has been received but When the
is Blank the Disbursement Release Disbursement Release
Indicator (Payment Trigger) Indicator (Payment
is not populated. Trigger) is blank, COD
records the
Disbursement Release
Indicator (Payment
Trigger) as “F.” If the
Disbursement Release
Indicator (Payment
Trigger) should be “F”,
no further action is
necessary. If you want
this record to be
considered an actual
disbursement, update
the Disbursement
Release Indicator
(Payment Trigger) flag
to “T” and resubmit.
A new Disbursement, a
disbursement adjustment, or a
Disbursement Release
Indicator (Payment Trigger)
set to "True" was submitted
after school has closed out the
Program Year (school
confirmed zero balance) or the
Program Year has been closed
and the school has not been
granted Extended Processing.
072 R Disbursement Incomplete Disbursement Sequence Number is "02" or DL Resubmit record with DLD - 36 (Gross
Amounts greater missing Gross all disbursement Disb Amt)
Disbursement Amount, OR amounts populated. DLD - 37 (Loan
Disbursement Fee Amount Fee Amt)
OR Interest Rebate Amount DLD - 38 (Disb
OR Disbursement Net Net Amt)
Amount. DLD - 52 (Interest
Rebate Amt)
073 R Disbursement Insufficient information with Record submitted with Pell/DL Review the record in N/A
Disbursement Release Disbursement Release conjunction with the
Indicator(Payment Trigger) Indicator (Payment Trigger) Common Record
set to "True" flag set to "True" has Layout. Resubmit with
insufficient data on file. all required data
elements populated.
See Common Record Layout
for fields required prior to
setting the Disbursement
Release Indicator (Payment
Trigger) to "True".
075 R Disbursement Multiple First Disbursement More than one disbursement DL Review disbursements DLD - 50
Flags was submitted to COD with and resubmit record
a First Disbursement Flag of with only one
“True” for this loan in the disbursement flagged
same cycle. as the first
disbursement.
(Direct Loan only)
076 R Disbursement First Disbursement Flag First Disbursement Flag can DL Contact your Customer DLD - 49
Changed More Than Twice be changed a maximum of Service Representative
two times before requiring for the procedures on
U.S. Department of how to obtain the
Education’s approval. Department of
Education’s approval to
(Direct Loan Only) change the first
disbursement flag more
than two times.
077 R Disbursement Incorrect Disbursement Disbursement Fee Amount DL Review Disbursement DLO - 18
Loan Fee Amount does not equal COD's Loan Fee Amount DLD - 9
calculated Loan Fee Amount calculation. Resubmit
(+ or - $1 tolerance). record with corrected
disbursement amounts
NOTE: + or - $1 tolerance
only applies if there is no
impact to Interest Rebate
Amount
(PLUS only)
081 R Disbursement No Promissory Note on File The Disbursement Release DL Resubmit disbursement DLD - T
Indicator (Payment Trigger) with Disbursement
is set to "True" and there is Release Indicator of
no Master Promissory Note “true” after you receive
on file for this loan, and the a response record
school is required to have an indicating that an
MPN on file at COD prior to accepted MPN is on
disbursements. file at COD for this
loan.
The School File at COD
indicates an MPN must be
on file at COD prior to
disbursement.
083 R Disbursement CMO Rejected This Student CMO rejected this student Pell/DL Contact your Pell - 440
For Eligibility Issues for eligibility issues reimbursement analyst
for additional
(Reimbursement Schools information about
only) correcting this record.
084 R Disbursement CMO Rejected This Student CMO rejected this student Pell/DL Contact your Pell - 441
For Incorrect Calculation(s) for incorrect calculation(s) reimbursement analyst
for additional
(Reimbursement Schools information about
only) correcting this record.
097 R Disbursement Disbursement amount would A Pell Disbursement record Pell Review disbursement Pell - 432
have been corrected to zero triggered edit 067, Incorrect amount and resubmit
by COD calculations so the Disbursement Amount, and disbursement record.
record was rejected the school's Error Processing
Option has been set for COD
to correct Pell data;
however, based on COD
calculations, the
Disbursement Amount
would have been corrected
to $0.00. Therefore the
disbursement record is
rejected.
100 R Award Sender does not have Destination Mailbox Pell/DL Verify your School N/A
reporting permission for the Number ID (TG Number) Entity ID.
School identified in the does not have reporting
Reporting School Entity ID. permission for the School
identified in the Reporting
School Entity ID.
101 W Award The Reporting School Entity Reporting School is Pell/DL No Action Required. N/A
ID is listed as ineligible currently listed as ineligible
upon receipt of batch on file with PEPS/COD.
110 W Award School must print/provide If a school does not send DL School must N/A
the disclosure statement disbursement data to COD print/provide disclosure
unless it sends disbursement at least 5 days before the statement prior to or on
data to COD at least 5 days first disbursement date and disbursement date OR
before the first disbursement does not indicate that it has school must submit
date. printed/provided the disbursement data to
disclosure statement, then COD at least 5 days
COD will print/provide the prior to the
disclosure statement to the disbursement date
borrower and send a warning
to the school.
114 R Disbursement Disbursement or A new disbursement or an Pell Update Verification Pell - 420
Disbursement Adjustment upward disbursement Status Code and
received after Verification adjustment was submitted resubmit disbursement.
Status W Deadline Date with Verification Status
equal to W after deadline for
Verification Status W for this
award.
115 W Disbursement Student referred to DCS, A new actual disbursement Pell Action may be Pell- 499
satisfactory arrangements is submitted for a student necessary. Contact the
must be established with who has been referred to student to validate the
DCS, prior to making DCS for a Pell overpayment; status of the Pell
further Pell disbursements to or an increase to an existing overpayment. If the
this student for this award disbursement is submitted student does not have
year. for a student who has been the satisfactory
referred to DCS for a Pell arrangements
overpayment. established at DCS, the
disbursement or
disbursement increase
cannot be made.
116 W Person SSN, Date of Birth and/or School submitted a change to Pell/ DL No action required. Pell - 398
Last Name have NOT been a student identifier and Record has processed,
updated in the COD system either of the following is but student identifier
true: has not been updated in
COD system
The award year submitted on
the change record is lower
than the highest award year
for the student
OR
Correction applied.
995 C General Invalid Value; Correction The content submitted did Pell Correction applied. N/A
Applied not conform to valid values No action required.
outlined in the Common
Record Schema.
Correction Applied.
996 R General Invalid Value The content submitted did Pell/DL Review the Format and
not conform to valid values Valid Values cell
outlined in the Common corresponding to the
Record Schema. rejected tag. Update
data accordingly and
The content has not been resubmit
loaded to COD.
997 C General Invalid Format; Correction The content submitted did Pell Correction applied. N/A
Applied not conform to the valid No action required.
format outlined in the
Common Record Schema.
Correction applied.
998 R General Invalid Format The content submitted did Pell/DL Review the Format and
not conform to the valid Valid Values cell
format outlined in the corresponding to the
Common Record Schema. rejected tag. Update
data accordingly and
The content has not been resubmit.
loaded to COD.
Note: For Pell Data Request Edit Codes, please refer to the Data Request topic in Volume VI,
Section 8 – COD Reports.