Achieving A Winning Success Through Effective Bid And Tender Management Services

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TABLE OF CONTENTS
How To Win Projects Through Effective Bid Management (3) Professional Tender Services Your Business Should Obtain (5) The Top Three Advantages Of Getting Expert Bid Support (7) Tips For Effective Bid Writing (9) How To Hire The Right Tender Support Agency (11) Why Your Business Needs Expert Tender Writing Service (13) Tender Management And The Important Components In Creating A Bid Plan (15) An Easy Guide To Completing A Pre Qualification Questionnaire (17) How Tender Training Works Effectively (19) A Well-Defined Team Behind Winning Bids And Tenders (21)

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How To Win Projects Through Effective Bid Management

The work to obtain more clients never ceases for many companies. No matter what industry your business belongs to media, manufacturing, aviation, health, etc. you are bound both by necessity and sheer drive to bring clients into your company. The challenging bit about getting new clients is going through a very thorough and very stringent process known as a bid. The bid process entails work that may require, quite literally, a village to pull off. From analysing the Request for Proposals (RFPs) or tenders to writing the tender document, every phase of this major undertaking requires expertise and experience to guarantee that your business is awarded the project. Moreover, you will need someone overseeing the entire process to ensure that your business is able to respond to the RFP in the best possible way and that every aspect of the bid is handled accordingly. Managing bids is essentially, specialised project management. You could choose to have an in-house manager oversee the entire process from beginning to end. You could also choose to outsource the specialist skill from an established firm that has handled thousands of successful bids. The advantage of outsourcing the management of bids is access to expertise and experience. This is bound to lead to more success rates for your company. A bid consultant from companies like Executive Compass Bid and Tender Management Services can help you in multiple ways: supervision, coordination, documentation, and submission. The management process begins with a proper analysis of the request

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and determining whether your company should submit a bid. There may be issues with finances and manpower stipulated in the RFP that your company might not be able to supply for the time being. Bid managing companies can easily point this out, saving your business potential problems down the line. Additionally, proper analysis of the RFP will help you write a complete and effective tender that will show your potential new client the value they are going to get from your company. The bid manager youve hired will then coordinate all the required material from relevant sources, which may include a joint partner or a subcontractor, and facilitate a writing process that produces a wellwritten, concise, and complete tender document, that comes complete with graphic design and presentations that support your methodologies and claims. Responding to requests for tenders is rarely an easy process. It takes time, money, skill, and a lot of experience to obtain a high success rate. Dont take any chances with every bid your business submits. Get the expertise and experience of a bid managing company today. And win more clients in the future.

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Professional Tender Services Your Business Should Obtain

Doing business today has proven to be much easier than in the past. You not only have access to several resources that develop your company, but you also have the option of getting them at reasonable costs. Of course, the downside to the current business environment is dealing with fierce competition in your market. There are more players in the field of commerce than ever before and so the effort to win more projects becomes harder. What can you do to level the playing field or get ahead of the competition? One of the ways businesses land projects is by winning bids requested by different companies, from the private sector and government agencies. Some of the more lucrative projects can come from government contracts, which requires passing a stringent bid process. The best way to achieve more success rates with the bids you submit both for private and government projects is to obtain professional tender consultation. Some of the more critical services delivered by tender experts are management of bids, bid analysis, tender writing, and tender training. Each specialised service is designed to enable your business to produce and submit bids that will win projects. The best tender assistance consultancy will be able to tailor their services according to your business needs. Packages and pricing schemes may be designed to meet your current finances. You dont necessarily have to retain all of the tender support that the consultancy has to offer; just select the right level of support that suits your business requirements. For instance, your business may have acquired experience in the bid process and so it is possible that youll

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already have employees capable of writing complete and appropriate tenders. But you are pressed for time and you need an efficient team to look over the Request for Tender (RFT), to find out the specific requirements, the procedures, and other pertinent information youll need to draft the tender. You can get a bid analysis service to ensure that the RFT is properly evaluated, or even better, you could obtain a bid management service (which will allow you to produce a tender in half the time it would take your team). It will meet submission requirements and the deadline without the usual pressure that comes with projects during crunch time. Another ideal service to obtain from an expert tender assistance agency like Executivecompass.co.uk is training. When your business needs projects to survive in the market, it would be best to start investing in your employees. Key members of your staff can acquire new skills, knowledge of best practices, and invaluable industry insight. With your staff trained specifically to produce and submit tenders, your business will be better armed to win over the competition and achieve, hopefully, market domination.

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The Top Three Advantages Of Getting Expert Bid Support

When your company relies on winning projects, you need to make sure that your bid submissions meet all the requirements and, most particularly, convey the incomparable value your business can deliver to the client. Fortunately, you can outsource this part of your business. Here are the top three advantages of obtaining bid assistance from an expert provider. 1. Access to expertise and experience at a cost effective rate The bid process can entail complex procedures. In order to ensure that your business stays on top of the bid process and avoids unnecessary costs that usually stem from mistakes, youll need a team of experts a team of experts that you can get from a bid services provider. Your support team, from the established bid services provider may include bid and tender writers, editors, managers, graphic designers, auditors, and other relevant specialists that will help you submit winning bids. The cost of hiring such experts for your company may be significantly higher than what it would cost to just outsource their services. Consider how you will not have to worry about human resources concerns such as paid holiday leaves, health insurance, and the like. 2. Gain specialist approach that guarantees high success rates Preparing for bids and producing the appropriate documents can and will mean long hours spent at the office. However, even if you spent so much time on a proposal, you still end up losing the project. This doesnt have to happen to your bid process. An efficient process will more than often lead to favorable results, and

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your bid services company can certainly implement a systematic approach that delivers well-written bids. When you submit proposals that have been carefully crafted, you inevitably stand to win more projects. 3. Get the job done right and on time Your bid submissions require solid evidence that tells potential clients that your business is fully capable of completing any given project. As such, your bids will require the necessary documents to prove that you can meet the requirements. Your bid services provider can deliver this particular support, guaranteeing that your bids are not only accurate but comply with the requirements and specification of the Request for Proposals (RFPs). Anyone who wants to succeed in business knows that the 24 hours in a day may not be enough to do whatever needs to be done. Add to that the lack of manpower, which can set any venture back or limit its potential. However, in spite of all the challenges, the determined individual pushes on, knowing that one day all efforts will eventually pay off and pay off big. Make sure that all your efforts pay off big. Get the expert bid assistance your business requires from Executive Compass Business Consultants. And win every bid for every project.

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Tips For Effective Bid Writing

The written word has great power. It can alter moods. It can inspire. It can achieve change. In procurement, the written word can mean everything to a business. Particularly when those words have to be presented in the form of a bid. The most successful bids require the most effective and experienced writers. You can either have an in-house team of trained writers work on your bid documents or, as most companies generally prefer to do, outsource the significant task up to a credible and established firm that has handled countless successful bids. Either way, you will want to know a few essential guidelines in writing a winning bid so that you are able to eventually produce one on your own and gain that sought-after advantage over competing proposals. Bid composition always begins with a careful and thorough analysis of the Request for Proposal (RFP). This document details your clients requirements and it is your goal to meet those requisites to the letter, from appending necessary supporting documents to following a specific procedure during submission. Get organised and keep track of the areas that need your attention. This will entail using a checklist that will help you break down each and every point you need to address and resolve. Compliance, client focus, strategy, style of writing, document layout and design, and other pertinent areas that are listed will help you stay on track with the writing aspect of the bid process. You may also refer to http://www.executivecompass.co.uk/ for some trainings or advice on the things you should do.

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In drafting your bid, follow a structure so that youre able to write in a logical flow. Use an outline to ensure that your structure makes sense, both to you and your client (or the evaluator). Also, your layout should come with heading and subheadings, which make it easier for your client to read through your proposal. You will also want to include your graphic designer when creating a structure. This way, the text will match the visual elements and vice versa. Always take your client into consideration when writing your bid. Does your stated summary convey a comprehensible strategy for meeting your clients project? Does your proposal reflect your clients preference for language, tone, and overall writing style? It would be ideal if your bid reads in a similar style best preferred by your client. Focus on the words. Try not to be stiff or formal with your language. But do avoid clichs and phrases not recognised by your client. Steer clear of unnecessary words. Keep your sentences short. Be succinct. Be clear. Be accurate about your statements. Finally, never submit your bids without proofreading and editing the documents several times over. A small error with your spelling, a tiny bit of misplaced punctuation, and a minor grammatical violation could mean seeing your bid land on the no pile.

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How To Hire The Right Tender Support Agency

When tenders are requested from your company, it can mean two things: sleepless nights spent at the office and bigger profits at the end of a fiscal year. The prospect of getting a new project is never without its challenges. Those challenges become even more pronounced when youre still trying to develop your business from a startup to a major corporation. Of course, passing up a new project is not an option when youre in the development phase. What you need is to have, so to speak, more hands on deck. You need more people. You need more experts. You need more time to meet the rather exacting process of bid submissions in order to win those lucrative projects. Before you begin a costly and timeconsuming hiring process, why not consider outsourcing your tender responses to an established tender assistance consultancy? Here are some helpful guidelines in hiring your ideal service provider. Choose a company that has a proven track record in obtaining a high success rate for its clients. When the tender service provider has been able to consistently help companies win work, then you will know your bids and tenders will be in good hands. If youre just beginning to establish a footing in your industry or it is your first time to respond to a request for Proposal (RFP), the high success rate of the tender consultancy can mean future accomplishments for your business in the future. Make sure that your tender specialist has the proper qualifications and experience in your field. The best bid and tender company can

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cater to a variety of different industries and to businesses of varying scale, from tech SMEs to oil and gas multinationals. This also indicates a high level of expertise, which means youll have access to support teams writers, managers, designers, auditors, etc. that can handle any bid and any tender of any kind. Look for tender specialists that can offer pricing and service packages that suit your current finances. Just because you are outsourcing a highly skilled and specialised service does not mean your business should suffer from prohibitive costs. You can find an expert service provider like Executive Compass UK that can present you with tailored solutions to your bids and tenders, and provide pricing levels that you can meet. While the prospect of a winning proposal does mean cash will come in, there isnt any need to be too liberal with your expenses if the business is unable to provide it.

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Why Your Business Needs An Expert Tender Writing Service

Investments are critical to your business. The people you hire, the equipment you use, the support services you acquire all these are essential to the development and success of your commercial venture. The choices you make as the head of your company can determine its future. Such important decisions are required when youre about to respond to a Request for Proposal (RFP). Submitting a bid is a fairly complicated and sometimes costly process but it is an integral undertaking. No company, big or small, can ever pass up the chance to make its case for winning a project. This is especially true when that project can bring in millions (or multiple millions) to the business. When huge profits may be at stake, you need to invest in expert tender composition service. Writing tenders for your bids is an entirely different matter from writing reports. It requires a specific skill that no regular writer might possess. The tender writer is also knowledgeable about the industry your business is in, and also has a keen idea of what the client requires. Outsourcing the tender writing aspect of your bid can mean a big difference between producing an average tender that may have a chance of success, or an excellent, wellstructured tender that has the best possible chance if winning you the project. With an expert writing service that specialises in tender documents, youll be able to submit your bid on time. You dont have to worry about meeting a tight deadline. You dont have to worry about the presentation, language, and tone

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of your tender document. You dont have to worry about how your tender is going to effectively communicate your businesss capability and proven methodologies in carrying out the proposed project. In other words, you will save yourself from a lot of stress and anxiety in producing and submitting your bids. All you have to do is be available for consultations, interviews, and meetings that determine the direction of your tender documents. What is perhaps more appealing with a writing service for tenders and bids is that you never have to switch to a so-called plan B, should your in-house writer suddenly fall ill. Your tender services provider will have a staff of proficient and experienced writers that ensure your proposal isnt left hanging. The investments you make for your business matter a great deal to its success. When it comes to getting more projects, invest in professional and experienced tender writers like Executive Compass PQQ, Bid And Tender Specialists. Hire an established writing service specialising in tenders and bids. And invest in your companys future today.

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Tender Management And The Important Components Of Creating A Bid Plan

Creating a bid to win an important contract is composed of several processes that need to be properly carried out so the deadline will be met, and the final output will yield the target result. Apart from the processes, there are also numerous considerations to stay on top of, especially after a bid team meeting. After the meeting or brainstorming session with all the member of the bid team, the second process in managing tenders is drawing up the bid plan. Its composed of several components as listed below. Summary of all submission terms. There are usually specific terms in the submission of tenders regarding everything from the hour of delivery to font type and size, from ink to size of paper, and from the colour of the highlight to the colour of binder for the document. The bid plan must have a checklist of these submission specifications, as failure to comply can result in instant disqualification; there are evaluating bodies that are really stringent about these requirements, and if one elements not right, they will be reluctant to leaf through the document, and all that hard work will be for nothing. Members of the team. This must include the name of all the members (and sometimes, even their credentials to explain their roles and responsibilities), contact details and timescales. Timetable. This will hold the schedule for all the tasks assigned, from the day of commencement to the day of completion. The timetable must also include key points for review as well as the

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resources (budget, materials) allocated to each of the tasks. It will also serve as a reliable time reference for members who need to submit their contribution so other members can proceed to do their work for the document. Mandatory requirements list. This would contain all mandatory and response requirements provided by the client within the tender documentation. This list should include all returnable forms and schedules which need to be signed. Evaluation criteria. This includes all the criteria for evaluation and will help direct all members to work towards completely satisfying these criteria through the quality of their input to the project. The criteria are always included in the goals of the project. Winning themes. These will define the organisation and identify the many reasons why they are the best choice for the completion of the project. This component will highlight the abilities of the group, its unique selling points, and the tried-and-tested processes that set it apart from all the other organisations vying for the same contract. For more guidance on your business success, you may refer to Executive Compass bid and tender trainings.

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An Easy Guide To Completing A PreQualification Questionnaire

People tasked to write bids and tenders consider the completion of the PQQ to be the foundation of all subsequent processes of bid management. Basically, its a document that explains a companys abilities in achieving the objectives of a particular contract or project, and the people behind the project evaluate the claims of those who rendered them a complete PQQ. According to seasoned bid professionals like Executive Compass business consultants, answering this specific questionnaire is not really that difficult it just requires thorough attention in providing all relevant information that would effectively respond to the questionnaire. They also state that while it is quite acceptable to present information succinctly, its imperative to provide all necessary data to clearly express the companys competence in tackling the specific requirements of the project. Such data pertaining to the company or organisations status, finances, quality considerations, environmental considerations, equal opportunities considerations, health and safety considerations, and ability to deliver. Another cool trick of the trade is to really make it reader-friendly use words that are common or easy to understand and put all references and relevant details on the same page that would explain some of the complex terminologies or support claims; doing this will create a more pleasant reading experience for the evaluators. Bid management professionals also advise abiding by all the submission requirements an specifications (font style, heading, layout, etc.) for the document as its the first effort that will

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prove how a company is truly committed to good quality work if the company can be trusted to pay attention to seemingly trivial instructions, then surely it can be trusted to provide the same level of attention to more complex requirements. In addition to that, there are some project evaluators who will instantly disqualify the document if it fails to meet the standards set for submission. Those who are commissioned to write the responses to this questionnaire should always remember that it functions as a selection tool and is designed to exclude, not include; therefore, its crucial for a company or organisation to instantly set itself apart from the competition by concentrating on the special or unique methods it will utilise to meet the goals of the project. This means getting it right the first time is a must it will create a positive impact on the people who will assess the document, and even if things dont sway to the complete favour of the company, it will still leave a good image that will prove to be beneficial for future projects. In conclusion, completing a pre-qualification questionnaire is all about the clear and interesting presentation of information. Bearing this in mind would help any organisation tackling its first PQQ to streamline its efforts and increase its chances of moving on to the next stage of bid management.

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How Tender Training Works Effectively

Creating bids and tenders is not like writing other types formal business documentation. Some people say that it is a brand of writing that actually has no real artistic value due to the requirement of straight-to-the-point presentation of information. You create the right impact with solid facts supported by wellresearched statistics, graphs and other reliable data to thoroughly explain how an organisation can effectively meet all the goals of the project. Most creative writers will likely find this kind of business writing difficult, because common, easy-to-understand language has to be used for better readability. Also, there are strict requirements to comply with to ensure that every claim made in the tender is accurate. However, learning how to write tenders is something that can be learned and there are programs people can sign up for to receive training for tender writing. First of all, there are books that provide the fundamental lessons about the unique art of writing tenders. They were written by experienced bid writing professionals who have formulated their own methods for writing winning bids and tenders. Aside from books, the Internet also has an abundance of tips, but if you really want to have an intensive type of learning, there are bid management companies like Executive Compass that hold regular training seminars and provide special short courses on how to answer PQQs and manage tenders for those who want to learn the fundamentals. Usually, employees from big companies that do not want to outsource their bid writing needs are the ones that sign up for these provisions. But perhaps, the best training program Executive Compass has, is the one the company reserves for its new recruits, where

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learning is facilitated through experience and complete immersion into the system; new writers watch, learn and imitate the mentors. What the company does in its training program is assign an apprentice to one of the senior bid writers who personally teaches and instructs the greenhorn consistently. The student accompanies his mentor on a wide variety of jobs which include speaking engagements, seminars, client interviews and those short training courses. Afterwards, the senior tests him through mock writing assignments which would allow him to apply all the lessons he has learned from witnessing his mentor in action. And if his work already reaches the standards of his mentor, then he will be granted the privilege of working alongside the senior bid writing professional in responding to PQQs and tenders. As the apprentice becomes more familiar with the process and improves his skills, more tasks are given to him until he can finally accomplish tasks on his own. The training process is a gradual one but it never fails to mould a really good tender writer.

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A Well-Defined Team Behind Winning Bids And Tenders

If your business is lucky enough to receive an invitation to tender or ITT, naturally, you would do everything you can to make sure that things would swing to your favour as your business will benefit greatly from this opportunity. However, writing a tender document is nothing like those college papers or reports that you and your employees are familiar with, and on top of that, the demanding process prior to tender writing may also be nothing like you have encountered before. Preparing a bid plan, managing the submission, researching or gathering data, and so many other tasks can very well overwhelm you and your co-workers. Therefore, its important that you know the titles and roles of every member of your bid management team especially if youre not too keen on outsourcing the tasks. Your team should be composed of members who can contribute a wealth of ideas, expertise and different perspectives in achieving the many objectives of the bid project. To be effective, each member must have a clear definition of his role and contribution; listed below are the different roles within a bid management team. 1. Bid manager This person is the one who will manage the bid process, so he/she must have authority and the ability to make important decisions regarding how processes are carried out in the completion of the final output. 2. Tender writers These are the people who are highly talented and skilled at presenting information about the company in a clear, engaging and persuasive manner. Even if you have skilled writers in your organisation, its important to note that theres a specific art to tender writing which is not that easy to learn on demand. If you want to make sure

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3.

4.

5. 6. 7.

that the tender you will submit will completely satisfy or impress the bid client, it would be smart to employ the services of professional bid writers or specialists. Technical experts These are the people who are involved in the creation and presentation of solutions. Basically, they will serve as the think tank in effectively accomplishing the goals of the project so your company will win the contract. Contributors These are the people who will provide all the relevant information and shed light about the different considerations or components of the proposal. Administrators They are responsible for collating and formatting the document. Proofreader This person will make sure that the document makes sense in all aspects and is free of mistakes. Fault finder Someone who will judge the document and enlighten the team about the areas that still need improvement.

For more information and further learning for your entire bid management team, you may also refer to http://www.executivecompass.co.uk/ for some training.

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