JOB PROCEDURE FOR INCOMING MATERIALS

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PURPOSE SCOPE REFERENCE TERMS AND DEFINATION METHODOLOGY AND CONTROL QUALITY CONTROL AND QUALITY ASSURANCE DOCUMENTATION AND RECORDS

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PURPOSE The document covers the requirement to carry out methodology for checking of the procured materials received at site for conformance to contract requirements before their use in the job. The procedure shall ensure checking for procedure materials received at site.

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SCOPE The procedure pertains to supplying of materials bought from various vendors for the job of Design, Manufacture, Supply, Construction, Testing & Mechanical Completion of projects

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REFERENCES Following documents shall in part or in totality form the reference documents: 1. Technical Specification of Client 2. Purchase Requisition. 3. Purchase Order. TERMS & DEFINITIONS For the purpose of this document the term Shall indicates a mandatory requirement and should indicates a recommended practice. PR PO MTC IMIR : shall mean Purchase Requisition. : shall mean Purchase Order. : shall mean Manufacturer Test Certificate. : shall mean Incoming Material Inspection Report.

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METHODOLOGY AND CONTROLS Manufacturers test certificate for each consignment and lot shall be reviewed and verified with available identification on each item as per contract based on verification of PO, Delivery challan and Technical Specification as soon as the material received at site before use in the job. IMIR will be raised. Daily stock register showing date wise receipt / cumulative receipt, day consumption, cumulative consumption and closing balance will be maintained duly checked by store-in-charge daily and at random by RCM. Structural Steel materials loaded directly from approved manufactures stock yard and unload / delivered directly at project site are accepted for use in the job based on verification of PO and delivery challan and addresses mentioned there in. In case of steel materials procedure from open market through dealers but product is from approved vendor, MTC shall be reviewed and verified with available identification on each item as per contract based on verification of PO, Delivery challan and Technical Specification. If tere are no MTC, sample are collected at the time of receipt from each lot and send to laboratory test prior approval of Engineer-in-charge. In absence of MTC, samples at random to be selected and tested as per applicable standard. The concerned material will be accepted subject to satisfactory test result. IMIR of materials will be generated for acceptance by PMC within a week from date of receipt at site or before use, whichever is earlier. In all cases all the related documents like MTC, Challan, and Batch / Lot details for quantity should be available. For any substitution of material, deviation permit to be filled and will be submitted for PMC / Client approval. All FIM should carry relevant MTC / Inspection Report. QUALITY CONTROL AND QUALITY ASSURANCE Quality Assurance shall be maintained by ensuring the systematic implementation of this procedure and ensure that necessary quality records are generated as appended to this procedure. DOCUMENTATION AND RECORDS Document to be submitted: Inspection and Test Plan Incoming Materials Inspection Report xxxxxxxxxxxx Rev. 0 xxxxxx xxxxx Rev. 0

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