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Valuated and non-valuated Sale Order scenarios - Business Process Flow FI/CO

SAP Scenario 1 - Valuated Sale Order Stock with Sale Order Controlling (MTO, ATO and ETO with VC):
1. 2. 3.
Enquiry Opportunity Quotation (Creation and Approval). In case of ETO BPO is created and updated in quotation (condition type) 4. Creation of Sale Order 5. MRP Run Creation of Planned Order Creation of Production Order and Purchase Order 6. External Procurement Goods Receipt: ROH Inventory Account Dr (BALANCE SHEET) To GR/IR Account Cr (PROFIT & LOSS ACCOUNT)

7.

Material Consumption to Production Order: In FI: ROH consumption Account To ROH Inventory Account Same in the case with HALB In CO: Cost of Material is debited to Production Order Dr (PROFIT & LOSS ACCOUNT) Cr (BALANCE SHEET)

8.

Activity Consumption to Production Order: In FI: No Posting In CO: Production Order is debited and cost center is credited with activity cost. Goods Receipt from Production Order: FG Inventory Account Dr (BALANCE SHEET) To COGM Account Cr (PROFIT & LOSS ACCOUNT) Delivery to customer: In-Transit Account To FG Inventory Account Invoicing to customer: In FI: Customer Account To Revenue Account Dr. (BALANCE SHEET) Cr (BALANCE SHEET)

9.

10.

11.

Dr (BALANCE SHEET) Cr (PROFIT & LOSS ACCOUNT)

COGS Account To In-Transit Account

Dr (PROFIT & LOSS ACCOUNT) Cr (BALANCE SHEET)

In CO: COGS and Revenue are posted to COPA Period end closing Production Order

12.

Revaluation of activity prices: Production Order and Cost Center will be debited or credited as the case may be 13. Calculation of WIP In FI:

WIP Account To Change in WIP Account If the Order is completed: In FI: Change in WIP Account To WIP Account

Dr. (BALANCE SHEET) Cr (PROFIT & LOSS ACCOUNT)

Dr (PROFIT & LOSS ACCOUNT) Cr (BALANCE SHEET)

14. 15.

Calculation of Variances: Variances are calculated on the Production Order. No FI or CO

entries Settlement to Sale Order: Production Order and Sales Order will get debited/credited depending on whether they are positive or negative variances. 16. Result analysis at Sale Order: Result Analysis run will identify the status of the sale order and will enable the postings to COPA at the time of settlement 17. Settlement of Sale Order: In FI: Variances Account Dr (PROFIT & LOSS ACCOUNT) To COGS Account Cr (PROFIT & LOSS ACCOUNT) (It would be otherwise if variances are positive) In CO: COGS, Revenue and Variances are settled to COPA

SAP Scenario 2 Non-valuated Sale Order Stock with Sale Order Controlling: Process Step Business Process Flow Value Flow FI/CO
1. 2. 3. 4. 5. 6.
Enquiry Opportunity Quotation (Creation and Approval) Creation of Sale Order MRP Run Creation of Planned Order Creation of Production Order and Purchase External Procurement Goods Receipt In FI: Consumption Account To GR/IR Account Dr (PROFIT & LOSS ACCOUNT) Cr (PROFIT & LOSS ACCOUNT)

Order

In CO: Material costs will directly get posted to Sale Order

7. 8.

Material Consumption to Production Order: Activity Consumption to Production Order In FI: No Entry In CO: Activity Costs are posted to Production Order

Not applicable

9. 10.

Goods Receipt from Production Order: a. Only Material Document for movement of goods will be there. b. The stock is neither valuated in CO nor in FI Delivery to customer: a. Just goods movement from sale order stock to customer. b. No value postings in FI and CO

11.

Invoicing to customer In FI: Customer Account To Revenue Account Dr (BALANCE SHEET) Cr (PROFIT & LOSS ACCOUNT)

In CO: COGS and Revenue get posted to Sale Order Period end closing Production Order

12.

Revaluation of activity prices: Production Order and Cost Center will be debited or credited as the case may be 13. Calculation of WIP: No WIP 14. Calculation of Variances: No Variances 15. Settlement of costs to Sale Order: All the costs accumulated in Production Order gets collected to Sale Order 16. Settlement of Variances: No Variances in Production 17. Result analysis at Sale Order: In FI: WIP Account To Change in WIP Account If the Order is completed: Change in WIP Account To WIP Account Dr (PROFIT & LOSS ACCOUNT) Cr (BALANCE SHEET) Dr. (BALANCE SHEET) Cr (PROFIT & LOSS ACCOUNT)

No CO postings will happen 18. Settlement of Sale Order: COGS, Revenue and other direct sale order related values will get posed to PA.

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