SAP-Project System Material

1. Enterprise Project Systems BCO6179 SAP PS MaterialsPresented To: Stephen Paull Presented By: Neha Bachani - s3835526 Hardik Vasavada - s3835122 Jarrod Fong-Lim - s3640887 2. Agenda Business Scenario Materials in Project Integration with MM and PP Procurement Third Party Purchase Orders Advance Procurement Delivery 3. SAP PS - Materials Material: Business Scenario We are manufacturing the turbine project in the workshops. The project is made up of different components. Procure the components required by purchasing them or producing them in your facilities. Ensure that the turbine is delivered to your customer. 4. SAP PS - Materials Sales and Distribution, Materials Management and Production Planning and Control are lined to projects by Materials. 5. SAP PS - Materials The system differentiates between stock (item category L) and non-stock (item category N). Stock items are entered for materials kept in stock (warehouse, sales order, or project stock). Reservations are generated for stock items. Non-stock items are entered if materials are to be procured directly for the network (that is, not using MRP). Purchase Requisitions are created for non-stock items. 6. SAP PS - Materials The simplest scenario involves assigning components directly to the network or directly to the activity on an overview screen. The item detail screen

includes the Procurement parameters tab that contains information on the item category, the characteristics of the material, and the account assignment of the component.

7. SAP PS - Materials Selecting the Procurement Type (2) The way in which components are procured depends on Item category: both the item category
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1 Stock item/non-stock item and the attributes of the material. Material: Sales order/collective stock, or both The material master 2 Internal/external procurement, or both stores information on With or without mixed MRP whether: The material is purchased or Project definition: 3 With or without project stock manufactured internally (or both) Individual or 4 Sales order: collective requirements (or With or without sales order stock both) are possible BOM: for the material 5 Special procurement key The material can be SAP AG 2003 procured in advance

8. SAP PS - Materials Non-stock item (N): Non-stock items cannot be managed as project stock or sales order stock. When the goods are received, non- stock items are not placed into stock, but posted to the activity.

9. SAP PS - Materials If you choose direct procurement with item category N, you can choose between two procurement types: Purchase requisition for the network Third-party requisition for the network 10. SAP PS - Materials As soon as you have activated the requirements in your network (for the entire network, the individual activity, or the individual component), a purchase requisition is generated when you save data. 11. SAP PS - Materials The main function of MRP is to ensure material availability. The procurement element for requirements planning is a planned order and, for external procurement, a purchase requisition. Once quantities and dates have been planned in requirements planning, these planned procurement elements are converted to "exact" procurement elements: For production, this is the production order and, for external procurement, the purchase order. 12. SAP PS - Materials The reservation either takes effect a) immediately, b) after release, or c) never. Case c) is possible as of Release 4.6. This enables you to release the activity but leave the reservation inactive for planning. You can make the reservation active for planning at a later stage. 13. SAP PS - Materials 3rd party purchase orders allow the purchased material to be delivered directly from the vendor to the customer. When assigning material components to network activities the system asks you to maintain the address of the customer to which the vendor is to ship the goods. You can use addresses from: Central address

management Customer master data Purchasing master data

14. SAP PS - Materials For critical components with long and unreliable delivery times to be purchased, these will be acquired at an early stage in the project, well before the project activities where these components will be consumed. Preliminary procurement is used to this end. Use preliminary procurement if you are working with sales order or project stock. Category L is selected when you assign your components to ensure that stock can be managed. 15. SAP PS - Materials The delivery information is transferred from the superior object to the subordinate objects. If a component has no delivery information but the upper-level activity does, this information is transferred to the component. If a subordinate object has delivery information, then it does not take the information from the superior object. For example: A component and the upperlevel activity have different delivery information. Priority is given to the delivery information that the component already has. 16. SAP PS - Materials Select material components to be delivered to the customer. This creates an SD delivery note automatically. You can select components by specifying the project definition, the WBS element, a sales order, or a network. 17. SAP PS - Materials Detail screens for each component display the various quantities related to the component (requirement quantities, item quantities, quantity in delivery, open quantities, available open quantities, for

example). You can deliver materials from stock, project stock, or sales order stock. Every item in the delivery is directly related to the reservation or purchase requisition.

18. SAP PS - Materials After the material is selected, the delivery note is created with reference to the network component. If a delivery note (document type LP) is created from a project, every delivery item (item category DLP) has a direct reference to a reservation or purchase requisition in the network. This is used for availability checks and for updating actual data for the goods issue. 19. SAP PS Materials The system checks the availability of all material components in the network. If there is a material shortage, the network receives Material Availability(Network).Functionsthe status material shortage. Adialog box appears from which you can go directly to the check log, the missingparts list or missing parts overview.To check material availability for the network, we have to choose all the activitiesfrom Project Planning Board and go to Edit Material Availabilty.The log presents an overview of the collected messages. You can display individualmessages by double clicking on them.Logs20. SAP PS MaterialsAvailability Check Log: Overview about errors in the availability check or informationabout material components which are not available.The log remains available until you leave the transaction. To call up the log, chooseExtras