Team 5 ( 351110595,3511110622,3511110642) EXPLAIN OVERVIEW OF REPORTING TOOLS IN SAP?

1. REPORTING BASICS
SAP has the capability to manage all your company's business processes and underlying data. The data is stored in the SAP system and can be presented to you on SAP screens. The data could also be printed for you in form of reports.

2. EXPLAIN THE PURPOSE OF REPORTER

In addition to the Report Painter, you can use the Report Writer to define reports. You use the Report Writer to create reports from data in the Special Purpose Ledger (FI-SL) application component and other SAP application components to meet your specific reporting requirements. The Report Writer is a tool using which you can define reports. Many reporting requirements can be met using the standard reports provided by various SAP application components. However, if your reporting requirements are not fulfilled by SAP's standard reports, you can also define complex reports using the Report Writer. With the Report Writer, you can organize reports to meet the specific needs of your enterprise. The Report Writer uses reporting building blocks, such as sets, which can be used in any report.

3. TYPES OF REPORTING TOOL

A number of different reporting tools are used in the Controlling information system. Each tool has its own special features and area of application.

The Report Writer enables you to use data from CO and other SAP ERP applications in reports, and modify the reports according to your specific requirements. For many of your reporting requirements, you will find that the standard reports available in the different CO application components are entirely sufficient. The Report Painter is similar to the Report Writer, but is easier to use. Most of the functions of the Report Writer are also available in the Report Painter. However, you don't need comprehensive knowledge of the Report Writer before you can use the Report Painter. Drilldown reports are used in Profitability Analysis (CO-PA) and Product Cost Controlling (CO-PC). This reporting tool uses characteristics to classify the data of the business

transactions. Examples of characteristics are controlling area, company code, customer, product group, order, and product. The time dimension (fiscal year, period) is also a characteristic. Key figures represent specific values of the classified data. You can use key figures to perform calculations that derive values such as revenue per employee and the contribution margin.

The ABAP List Viewer standardizes and simplifies list output in the SAP ERP System. The List Viewer is used in CO for line item reporting. All lists have a uniform interface and format. You can also create your own display layouts. These layouts enable you to change the format of your lists. You can add fields to a list, change the sequence of fields, and change the column width.

4. OPTION IN REPORT WRITER REPORT:

Options in Report Writer Reports

Graphics ** Debit Summation Level ** Credit ** Overabsorption Internet Export

Threshold Value 100.00 100 Number Format SAP AG Call Report Sort Rows Show/Hide Rows Print

Once you execute a Report Writer report, you have a variety of options for analyzing the data. These options assist you in navigating through the data and changing the report layout. You can modify the report online to meet your specific requirements. The most important of these functions can be accessed with the buttons in the output screen of the report. You can access other functions with the menu. Some examples of these functions include:

Downloading the report to your PC (as a Microsoft Excel spreadsheet, for example) Setting threshold values to highlight or skip certain rows of the report Mailing reports using the Send function. To do this, you have to have saved the report in an extract. Additional functions: Sorting rows, hiding rows, changing the number format, entering a summation level to see only the totals, and producing graphical renditions of the report data

5. DRILLDOWN REPORTING:
Drilldown Reporting

Sales Report: Divisions Periods 1 - 7, 2009 Characteristics

Customer group Sales organization Material group Division

Division 01 02 03 Auto Bicycle Parts

Revenue Cost of Sales CM1 1,000,000 800,000 250,000 150,000 100,000 70,000 20% 16% 30%

Revenue Cost of sales CM1 CM1 % Sales & admin.

1,000,000 800,000 200,000 20% 50,000

Revenue - Divisions
1000000 500000 250000 0

Auto

SAP AG

Bicycles

Parts

You can recognize drilldown reports by the characteristics you can use to navigate in the report. Examples of drilldown reports are the reports in CO-PA. You can summarize the data according to the characteristics and then drill down interactively in the report. At each level of the report, you can display the drilldown list (overview) or the detailed list. In the example above, the drilldown was on the Region characteristic and then Customer group characteristic. The region North was chosen for further analysis, and both a detail and drilldown list were produced. The drilldown list shows an overview of profitability for each value of the next-lower level (customer group). The detail list shows the profitability for all of the north region, without a further breakdown by customer group.